Professional Documents
Culture Documents
Explanation: The employees in each personnel sub area will typically share the
same public holiday calendar, payroll and time-related rules.
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Employee Group
Q: 1) List the employee groups that your company uses.
Explanation: Employee groups allow you to divide employees into different
categories. Employee groups used to generate default data for payroll accounting
serve as selection criteria for reporting and constitute an authorization check.
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Employee Subgroup
Q: 1) List the employee subgroups that your company uses.
A: Q: 2) For which parts of your organization should integration of organization
management and personnel administration (PA) apply?
Q: 3) If Organization Management not used, it is still possible to record organization
units, positions and jobs in personnel administration (PA). Provide this organizational
data.
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Payroll Area Questions:
Q: 1) Which Payroll Areas need to be set up for your organization?
Explanation: Typically, Payroll Accounting Areas used to divide the workforce into
logical groups of employees. These groups are based on payroll frequency, start
date of the payroll run and, sometimes, geographical locations and security access.
Which Payroll Accounting Areas need to be set up for your organization? Note: It is
possible to assign employees to "non-payroll-relevant" Payroll Accounting Areas
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General Settings
Q: What is the Holiday Calendar for your company.? If there are factories and office
establishment, different holiday calendars may be in place.? I formation reg those
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Master Data
Q: 1) Do you want to assign your own employee numbers or have the system
generate them for you? SAP recommends the use of system generated employee
certificates.
A: Q: 2) List the types of certificates which you would want to attach to employees.
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Q: 3) Identify which branches of study (e.g. subjects, course name) are to be
recorded against employees.
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Other/Previous Employers
Q: 1) If you wish to record previous employment history for your new employees, list
which Industry and Jobs you require.
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Qualification
Q: 1) If you are not using the qualifications catalogue within Personnel Development
(PD), list the qualifications (e.g. languages, skills) you would like to record for
employees.
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Appraisals
Q: 1) In SAP you have the ability to record appraisals in either PA or PD. If you intend
to record appraisal ratings in PA, which types of performance criteria (e.g.
Leadership, Communication) and weightings do you require?
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Q: 2) How many appraisals type you need to maintain?
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Q: 3) Define the ratings of each appraisal?
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Communications Data
Q: 1) Which user identification numbers are to record against your employees?
Explanation: You may record user identification numbers for various electronic
media (e.g. internet, fax) or Company Credit Card numbers against each of your
employees.
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Planned Working Time
Q: 1) Which info type used to store the planned working time (work schedule rules).
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Contract Elements
Q: 1) What types of employee contracts used in your organization?
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Q: 2) If you wish to record periods of notice, which must given by either the
employee or employer, list the standard notice periods.
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Internal Medical Service
Q: 1) What medical examinations (e.g. audiometric, general habits, vision) would
you like to record for your employees?
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Q: 2) For each medical examination, list the specific tests or areas for which you
want to record medical data.
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Q: 3) For each specific test or area, detail the typical results (e.g. Y/N, x cm, blood
type) you might want to record.
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Q: 4) For each occurrence of a medical examination, what overall results (e.g. fit for
work) would you like to record?
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Monitoring of Dates
Q: 1) SAP allows you to monitor and to report on the expiration of certain key events
(e.g. probation, work permit, medical examination). Which key events do you wish
to record?
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Date Specifications
Q: 1) What key dates do you want to record against your employees?
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Grievances
Q: 1) If you track grievances, disciplinary actions or harassment incidents on
employees, provide as list of each type and detailed description of the business
process.
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Objects on Loan
Q: 1) Do you wish to record the loan of company property (e.g. PCs, mobile
telephones) and an identifying number against employees? If so, list these items.
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Basic Pay
Q: 1) Describe your pay structure.
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Q: 2) Will your company perform global salary increases and, if so, provide the
details?
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Q: 3) Please provide your companys Basic pay details?
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Recurring Payments/Deductions/Accruals
Q: Please provide your companys allowances and deductions?
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Additional Payments
Q: Please provide your companys additional payments?
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Loans
Q: Please provide your companys Loan details?
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Cost Distribution
Q: 1) Do you want to capture the cost of each employee?
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Q: 2) Do you need to distribute salary of employees between different cost centers?
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Social Insurance and Benefits
Q: 1) Does your organization make use of the employee insurance statement? If so,
which one?
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Q: 2) Does your organization provide a private health insurance scheme? If so,
please specify.
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Q: 3) Are the instructors employees at the enterprise, or are they also external
persons?
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Business ProcessesPersonnel Actions
Q: 1) What other modules and sub modules are integrated with personnel
administration?
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Q: 2) What are the typical Personnel Actions, which occur in your organization (e.g.
hiring, salary adjustment, termination, transfer)?
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Q: 3) What are the reasons you would like to record for each of these Actions?
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Q: 4) Which Personnel Actions set what status?
Explanation: All employee records must have an employee status (i.e. terminated,
active, inactive, and retired). Personnel Actions are used to record an employee
status wherever necessary (e.g., Hiring sets status to Active). Wherever necessary,
which Personnel Actions set what status?
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Q: 5) What data (e.g. addresses, basic pay) would you like to incorporate in each of
these Personnel Actions?
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Q: 6) Are there any Personnel Actions that should perform by different user groups?
Explanation: Group of users may have differing access levels or responsibilities to
maintain Personnel Actions (e.g. different countries). This accomplished by defining
user groups, which display different sets of info types (Info groups).
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Q: 7) Do you have the requirement to transfer employees between countries?
Explanation: SAP has the facility to combine the hiring and termination actions
when transferring employees between countries.
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Q: 8)If an employee resigns, how your company pays the final settlement amount?
(Either check or cash)
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RecruitmentProcessing Receipt of Application
Q: 1) "WORKFLOW - Within Recruitment a mail can be sent for every administrative
task to any of the following people: Personnel officer responsible for applicant,
person responsible for action, person responsible for reference action.
A: Q: 2) Applicant groups and applicant ranges decide the applicants according
hierarchical or functional structure. Which way do you prefer?
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Q: 5) If your company utilizes the projected pay cost planning method, define the
wage elements that used in your corporation.
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Q: 6) If your company intends to use Personnel Cost Planning, which of these
projected costs methods would suit your needs the best. Actual Payroll Costs (would
need to run R/3 Payroll), Employee Basic Pay or Notional Wage Element Costs
A: Q: 7) Results of Cost Planning need to be transferred to the CO module and to be
included in overall financial budget planning.
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Personnel Time ManagementEntry of Personnel Time Specifications
Q: 1) How are attendances and absences recorded?
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Q: 2) Do you have a practice of compensating employees for entitlements (e.g.,
vacation, sick leave, etc.)?
A: Q: 3) How do you handle the situation of incomplete pair formation? For example,
No clock-in: Error No clock-out: Error and/or no clock-out: Delimit time pair with end
of planned work time
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Q: 4) How do you handle situations where time data overlaps, e.g., differences
between recorded absences and time events; doctor's visited and overtime on the
same day?
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Q: 5) How do you handle situations affecting the day in general, e.g., an employee
is at work on a day off, no time data on a workday, vacation on a public holiday?
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Q: 6) Are you required to guarantee a minimum break time, e.g. dependent on the
number of hours worked?
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Q: 7) Which times must be made available to payroll e.g. normal working hours,
overtime, public holidays, hours worked on a public holiday?
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Over Time
Q: 1) How do you define overtime (e.g. daily, weekly, monthly, and annually, etc.)?
Is approval necessary?
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Q: 2) Are part-time employees eligible for overtime? What are the rules defining
overtime for part-time employees?
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Q: 3) How do you calculate overtime hours?
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Q: 4) How are public holidays considered in the overtime calculations?
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Q: 5) How do you compensate these overtime hours? (For example, payment,
compensatory time, mixed forms of compensation)
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Q: 6) How is your time-related data (overtime, bonus for nighttime work,) entered
into the payroll run and how does it become time wage types?
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Q: 7) In your company, how extra payment for overtime beyond that specified by
the collective agreement represented?
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Q: 8) How are lump-sum payments for overtime represented in your company?
A: [ ] Overtime included in agreement with specified number of hrs[ ] Overtime
included in agreement w/o specified number of hrs[ ] Separate portion of salary with
specified number of hrs[ ] Separate portion of salary with specified amount
Q: 9) How is your time-related data (overtime, bonus for nighttime work,) entered
into the payroll run and how does it become time wage types?
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PayrollBases
Q: 1) Do You Want to Start SAP Payroll during the Year?
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Q: 2) Does the entire payroll process take place using the SAP System or some parts
carried out using a third-party system?
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Q: 3) For how many employees is payroll run and how often?
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Q: 4) Who is allowed to maintain or view what data (everyone, only certain people),
and what roles exist within Payroll?
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Q: 5) How is the implementation of payroll organized (e.g. who is authorized to start
or correct payroll, and when?)
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Q: 6) What does your payroll process include (e.g. deduction run, remuneration
statement, data medium, posting to accounting)?
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Q: 7) What type of employees do you distinguish between with regard to payroll
(hourly wage earners, monthly wage earners, salaried employees)?
Processing of Time Data
Q: 1) How do you determine the amount of basic compensation, for example,
dependent upon the pay scale group and level, and upon other basic compensation