CD5 DFL Chili and The Caucus Training For Conveners/Volunteers

2nd of 3 workshops
POWERtothePrecincts!
THE CAUCUS
Convene or volunteer with competence
and confidence!
For trainers, conveners and emerging activists who’d
like to help out.
RESOURCES:
*Video file of the workshop: http://cd5.dfl.org/

*These documents in pdf form: http://cd5.dfl.org/
-under RESOURCES
*Information about the curriculum:
Jules Goldstein goldstein.jules@gmail.com
Harrison Nelson Harrison.nelson@comcast.net
*Information--Power to the Precincts workshops:
Stephanie Owen-Lyons stephanieowenlyons@gmail.com
*Extensive SD caucus resources: http://dflers.org/caucus/

*Find your caucus location: http://www.dflcaucuses.org/
*Minnesota Young DFL: www.mydfl.org
-for teens to 35 yrs.
The Room - The Caucus
Before During After
Bring Call to Order @ 7:00 Complete all forms
Setup Welcome, Verify, Introduce, Preview Return Materials
Registration Read Affirmative Action &
Open @ 6:30 Platform Statements etc.
Greet Elect Caucus Chair
Recruit Appoint Secretary, Tellers etc.
Adopt Agenda and Rules
Request funds
Listen to candidates at the convenience
of the caucus
The Neighborhood - The Precinct

Read Affirmative Action Reminder
Describe precinct officer responsibilities
Elect Precinct Chair Indicate on report form
Elect 2 Ranked Precinct Associate Chairs Indicate on report form
Recruit leadership team and
neighborhood activists
The Local Party - The Senate District or County

Announce date, time and location of
local convention
Read Affirmative Action Reminder
Elect convention delegates @ 7:30 or later Indicate on sign-in form
Elect ranked convention alternates Indicate on sign-in form
Describe pre-convention committee
responsibilities
Elect pre-convention committee members Indicate on report form
The Congressional District

CD convention
The State
Consider Resolutions Mark results on each form
state convention
Distribute and Collect Gubernatorial Complete ballot envelope
Preference Ballot
Tally and announce results @ 8:00
4130 precinct caucus will elect 51,700 delegates plus the same number of alternates to 124 local party
conventions. The caucuses may forward as many resolutions as they see fit.
124 local party conventions will elect 1,200 delegates plus the same number of alternates to the state
conventions. The local party may forward 3,238 resolutions to the state platform and resolutions
commission.
© 2010 MN CD5 DFL Page G 1 1/11/2010
Who attends caucuses?
The Candidate-Oriented Attendee
Primary goal - Furthering the interests of their favorite candidate by maximizing the
number of delegates elected to local convention.
Other goals - Hindering the interests of opposing candidate by minimizing the number of
delegates elected to local convention.
Final goal - Minimizing time spent on anything else in order to get home by 9 p.m.
The Issue-Oriented Attendee

Primary goal - Making their issue a part of the party platform.
Other goals - Convincing all others of the merit of their issue with brilliant rhetoric.
The Party-Oriented Attendee

Primary goal - Becoming a delegate to their local party convention.
Other goals - Socializing with their good good friends who they haven’t seen since last
caucus.
The Caucus Convenor/Chair

Primary goal - Accomplishing all tasks on agenda.
Other goals - Making all attendees feel they have had a fair shot at achieving their goals.
Final goal - Ending the caucus and reporting results but still get home by 10 p.m.
© 2010 MN CD5 DFL Page G 2 1/11/2010

Lead-up to Caucus
Lead-up by the State Party
Developing the call – Start with call of 4 years prior and modify to reflect lessons learned.
Developing the calendar – Start with State Convention site availability and adjust for
holidays and other needs.
Calculate delegate allocations based on DFL Average vote.
Approve by State Central Committee about August in odd years
Develop the Packet – Distribute to local parties in December
Lead-up by the Congressional District

Select site and date within window for convention
Lead-up by the Local Party

Select site and date within window for convention
Select sites for caucuses
Recruit Convenors
Print Registration Forms
Organize Helpline and Site Coordinators
Print maps and caucus location list
Print Local Convention Call
Make Copies
Plan for Data Entry
Distribute to convenors
Lead-up by Convenors
Attend Training
Recruit Helpers
Make more copies
Acquire supplementary materials
© 2010 MN CD5 DFL Page G 3 1/11/2010

Set-up Checklist
Registration Area - Registrar(s) and Greeter
Table, chairs for registrars, enough space for lines to form. Position
near room entrance. Optimally, in the room, but may initially be
the hallway.
Cover Form (F1 one per station)
Preprinted registration forms (F2 produced by local party)
Blank registration forms (F3 roughly one form for every three
preprinted pages)
Gubernatorial Preference Ballots (F5 roughly three ballots for every

preprinted pages)
Precinct Map (F6 produced by local party. One per station plus one
for Greeter)
Caucus Location List (Produced by local party. Kept by for Greeter)
Name Tags and marking pens
Pens, lots of pens
Clipboard for Greeter
Display Area - Teller
Caucus Envelope (F8)
Resolution Forms (F9 roughly one form for every three preprinted
pages)
Governing Documents booklet (Call, Constitution & Bylaws and

Platform) (F10)
Precinct Map (F6 produced by local party)
Sample Agenda and Rules (F12) or equivalent such as (F13)
Information Cheat Sheet or equivalent (F15)
Ballot Box or Envelope
Cookies or Equivalent
Still more pens for balloting
© 2010 MN CD5 DFL Page G 4 1/11/2010

Set-up Checklist (Continued)
Seating Area - Reader, Timekeeper
If needed, set up chairs
Items to be read aloud form (F14 for Reader)
Kitchen timer and time cards (1 minute, 30 seconds, 10 seconds,

Time)
In very large caucuses, a separate visitors area may be used
Leadership Area - Convenor, Caucus Chair, Secretary
A Place for Caucus Convenor/Chair to stand.
A place for Recorder to sit and write.
Letter Nomination Forms submitted (F4 may be accepted until 7:15

p.m.)
Gubernatorial Preference Ballots Envelope (F5)
Precinct Caucus Report Form (F12)
Local Convention Call (one for each delegate and alternate slot)
A colored pen for the * Caucus Chair Only * part of the registration
forms
Calculator or laptop
Annotated Agenda
Large caucuses may benefit from a sound system and or a projector
Cell phone with number of help line
Tape, scissors, paperclips, rubber bands, etc
A sense of humor
© 2010 MN CD5 DFL Page G 5 1/11/2010

Caucus Roles
Officials
Convenor
Appointed by Local Party. Responsible for everything up to and including the election of
Precinct Chair. The convenor shall:
• Call the caucus to order at 7:00 p.m.
• Introduce the attendees to the business of the caucus.
• Hold the election of a caucus chair to conduct the remainder of the caucus.
Caucus Chair
Elected by Caucus. Responsible for everything after election until adjournment.
Teller(s)
Recruited by Convenor. Collects and tallies preference ballots. Announces result to
caucus. The teller should not be publicly supporting any candidate on preference ballot.
May also be needed if there are any contested elections. Training time: 2 Minutes
Helpers
Greeter
Recruited by Convenor. Welcomes everyone to the caucus, confirms their residency,
directs them to proper registrar station. Training time: 2 Minute
Registrar(s)
Recruited by Convenor. Training time: 5 Minutes
Secretary
Recruited by Convenor, but may be superseded by Caucus Chair or by vote of the Caucus.
In general, helps the Convenor and Caucus Chair with the paperwork. Marks results on
resolution forms. Indicates delegate and alternate on registration forms and all other
elections on precinct result form. Training time: 5 Minutes
Reader
Recruited by Convenor. Reads aloud from Reader Cheat Sheet (F13) Training time: 1 Minute
Timekeeper
Recruited by Convenor. Indicates when speaker time has expired. Training time: 1 Minute
Teller(s)
Recruited by Convenor. Collects and tallies preference ballots. Announces result to
caucus. The teller should not be publicly supporting any candidate on preference ballot.
May also be needed if there are any contested elections. Training time: 2 Minutes
Watcher(s)
Recruited by Caucus Chair prior to tallying the preference ballot. One for each candidate
on preference ballot with supporters present. Keeps Teller honest. Watch tellers but may
not touch ballots. Training time: self-trained
Platform Panel
Optionally recruited by Caucus Chair reviews all proposed resolutions and organizes them
for efficient processing. Training time: 2 Minutes
© 2010 MN CD5 DFL Page G 6 1/11/2010

Registration Cheat Sheet
Is
person
listed on the
No pre-printed Yes
registration form
(F2)
Have person fill out ? Have person add or correct
! blank registration ! email, phone and address
form (F3)
Does
person Full Participant
No affirm the Yes Have person sign form
statements on Give person preference ballot
cover form (F5)
(F1)
?
Was
person Youth Participant
born between Mark registration form as “Youth”
11/3/92 & 11/2/94 Yes Person may not:
and except for age could ! cast a preference ballot
affirm the statements ! become delegate or alternate
on cover form ! vote for delegate or alternate
(F1)
?
Visitor
No Mark registration form as “Visitor”
Person may not:
! participate in caucus business
! speak without caucus consent
© 2010 MN CD5 DFL Page G 7 1/11/2010

Registration Timeline
6:30 Open registration. Open or close registration stations as lines form

and disperse
7:00 Call to order - As lines permit, close all registration stations but one
which must stay open until adjournment.
7:15 Letter Nomination deadline - Indicate letter nominations on
registration forms. This may be done by either the caucus
secretary or registrar
7:30 Delegate selection begins - Pass all preprinted registrations and any
marked blank registration forms to caucus secretary. Continue
registrations with blank forms.
8:00 Ballot counting begins - Stop distributing preference ballots
?:?? Adjournment - Give remaining registration forms and all materials to
caucus chair.
© 2010 MN CD5 DFL Page G 8 1/11/2010

Preference Balloting Cheat Sheet
Unlike the presidential preference balloting two years ago, the gubernatorial Preference
balloting is non-binding.
Preparing the Ballots

To appear on the preference ballot, a candidate must meet participation eligibility
requirements 3.c. and d. above and file a written request with the State DFL Chair by 4:30
p.m. on January 4, 2010.
The state party creates and distributes a master ballot and possibly ballot envelopes
The local party produces sufficcient ballots. Two ballots for each pre-printed registration
form page should be sufficient.
Casting the Ballots

After registering by completing and signing the precinct roll, each eligible attendee will
be given a ballot on which the attendee can indicate a preference for Governor (including
uncommitted status). Balloting begins at 6:30 and ends at 8:00. The preference ballot at
the precinct caucuses shall be a secret ballot, not requiring the voter's signature. A
person may participate in the preference balloting only, and need not remain for other
caucus activities. Petitions submitted by absent individuals may not be used to
participate in the preference balloting.
Counting the Ballots

1. Two tellers should be used. Only they may be touch the ballots, and then only
in the full sight of the watchers.
2. Teller A empties ballot box/envelope and places all ballots in a pile on table
3. Teller B and Watchers confirm box/envelope is empty.
4. Teller A takes each ballot in turn, announces the vote and hands it to Teller B.
5. Teller B confirms the vote and places the ballot face up in a pile for that candidate.
6. When all the ballots have been sorted, each teller counts each candidate pile.
7. If they disagree, repeat until they do.
8. If they agree, the tally is entered on the envelope and the pile is placed inside.
9. When all piles are accounted for, tellers sign and seal the ballot envelope.
10. The Caucus Chair announces result to caucus and also signs the envelope
Reporting the Ballots

As soon as possible, precinct chair passes results to local party either physically or
electronically.
Local party passes results to Secretary of State office at http://CaucusData.sos.state.mn.us or
651-201-1383.
Secretary of State office makes results availible at http://CaucusResults.sos.state.mn.us
© 2010 MN CD5 DFL Page G 9 1/11/2010

Platform and Resolutions
© 2010 MN CD5 DFL Page G 10 1/11/2010

Resolution Cheat Sheet
Guide
Resolutions will only be accepted if they are completed correctly on the official form (F9).
Before your caucus, please read pages 5 and 6 of the 2010-2011 Official Call (a part of
F10). Experience shows it will be tremendously helpful to you.
When possible, encourage resolution presenters to consult the Platform to ensure their
resolution doesn’t conflict with the Ongoing Platform; Action Agenda items that conflict
with the Ongoing Platform are rejected outright. Resolutions presenters may also find
that their resolution already exists in the Action Agenda; in that case, their resolution
should be checked as “readoption of an action agenda item.”
For “hot” issues, such as single-payer health care, escalation in Afghanistan, education,
job training, gay marriage, etc., suggest that people who have resolutions on those topics
meet together to present a single resolution. This will save a lot of time, both at your
caucus and at the meeting of your Resolutions Committee.
Glossary
Action Agenda: The biennial list adopted by the DFL at its State Convention . This list
contains specific positions on important state and national public policy issues which the
party supports in order to enact the principles in the ongoing platform. The Action
Agenda can have up to 100 items selected from a larger list prepared by the Platform
Commission from resolutions first submitted at caucuses. Items on the Action Agenda
cannot conflict with the Ongoing Platform.
Legislative Priorities: A subset of the Action Agenda that is presented to state and local
DFL elected officials as party priorities. The Legislative Priorities are selected by the state
executive committee with the advice of the Platform Commission
Ongoing Platform: The declaration of the beliefs and principles for which the party
stands, adopted by the State Convention.
Platform and Resolution Commission: A committee of the state DFL charged overseeing
the platform process. The commission develops procedures, prepares the state
convention platform ballot and helps select the legislative priorities. The Commission has
members from every Congressional District in the state.
Resolution Category: The Platform is divided into 16 issues categories, and resolutions
should be submitted under the one category that is the best fit (some issues fit
comfortably into multiple categories). These issues categories are: agriculture; business
and community development; civil, human, and constitutional rights; education; energy;
government accountability to the public; health and human services; labor and
employment; national security and international policy; natural resources and the
environment; public safety and crime prevention; retirement security; tax and budget
policy; transportation; and veterans’ affairs.
Readoption: Proposing a renewal of an action agenda item that was approved during the
previous biennium.
© 2010 MN CD5 DFL Page G 11 1/11/2010

Reporting Checklist
Into Caucus Envelope
Preprinted registration forms (F2)
Blank registration forms (F3)
Preprinted registration forms (F2 produced by local party)
Gubernatorial Preference Envelope (F5) marked with results and

filled with ballots
All Letter Nomination Forms submitted
All Letter Resolution Forms (F9) submitted marked if passed or failed
Precinct Map (F6 produced by local party. One per station plus one
for Greeter)
Precinct Caucus Report Form (F12)
Of Future Use
All remaining pens, markers, tape, scissors, paperclips, rubber

bands, clipboards, etc
Governing Documents booklet (Call, Constitution & Bylaws and

Platform) (F10)
Precinct Map (F6 produced by local party)
Counts, Dates, Times & Location worksheet or equivalent (F15)
Ballot Box or Envelope
Other
Recycle everything else
Return room to original condition
© 2010 MN CD5 DFL Page G 12 1/11/2010

Post Caucus Timeline
The local party may require a variations for this timeline
A Adjournment - The newly elected precinct is now in charge,

but possibly untrained. Stick around to help.
A + 10 min Complete all reporting forms and stuff in Caucus Envelope (F8)
A + 15 min Return room to original condition. Separate useful materials

from recycling
Precinct Chair and Associate Chairs arrange to meet
A + 20 min Turn in Caucus Envelope to local party
by 9:30 pm Report preference results to local party
by 10 pm Local party reports preference results to Secretary of State
by February 5 All information entered by local party into VoteBuilder
by March 13 Local party convention
by March 17 Local party reports all platform resolutions to state
April 23-25 State convention
May Work begins on next cycle
Nov 2 General Election
© 2010 MN CD5 DFL Page G 13 1/11/2010

Precinct Caucus 2010 Forms
County Unit: ________________________________
Cover Form
Precinct: ________________________________
F1
Delegates: ________________________________
Note to Precinct Chairs: Please be sure that all caucus attendees sign their names affirming the Democratic–Farmer–Labor Party precinct caucus declaration. Attendees whose
names appear on the precinct roster should sign under their printed names. Also, all attendees elected to serve as delegates or alternates to their county unit conventions must be
indicated by checking their status on the caucus roster. All alternates must be ranked, and any subcaucus names must be recorded. Before submitting your caucus rosters, check to
be sure that the proper number of delegates and/or alternates have been elected for each precinct.
2010 Registration Affirmation

February 2, 2010
Location _________________________________
This form is relatively new, It replaces the eligibility statement that formerly was
NOTE: By registering, precinct caucus participants agree to the following affirmation:
I affirm the following are correct statements:

1. I currently reside in the precinct.
2. I will be age 18 or older and will be eligible to vote by November 2, 2010.
(Note: youth participant exception must be marked on caucus registration form)
3. I consider myself a member of the DFL Party. I am not an active member of any other political party.
4. I agree with the principles of the DFL Party as stated in the DFL Constitution and Bylaws.
By registering, precinct caucus participants consent to being contacted for DFL Party and candidate purposes.
Once delegate and alternate elections take place, check delegate or alternate status as elected. Alternates must include alternate
ranking. If subcaucusing is used, subcaucus titles must be recorded. Alternate ranking must be done within subcaucuses.
on each registration form. There should be one for each registrar. They should
be placed in the Registration Area.
Preprinted Registration form sample F2

This form has been revised since last cycle. It is to be produced by the local
party. The rightmost column must be filled out to indicate delegates. The
number of pages may be used to estimate how many copies of other forms to
produce. They should be placed in the Registration Area.
Blank Registration form F3

This form has been revised since last cycle. The rightmost column must be filled
out to indicate delegates. Print one copy for each six pages of preprinted
registration forms
Letter Nomination Form

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hours before the caucus. A "letter nominee" doesn’t vote in any way, and isn’t
counted for purposes of delegate allocation nor in determining the use of
proportional voting.
The meeting chair will place those names in nomination. If the caucus decides to
use a subcaucus system, "letter nominees" will only be nominated for a
subcaucus appropriate to any preferences requested. A letter nominee is
responsible for determining whether they were elected, and where and when the
subsequent convention or other meeting will be held.
Gubernatorial Preference ballot envelope F5

Ballots are distributed in Registration Area, collected in Seating Area and
counted in Leadership Area.
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Precinct Location List F7

List of locations for all Precinct Caucus for the local party. The state party
produces a spreadsheet for this and the local party completes it.
Caucus Envelope F8
The empty envelope placed in the Display Area for the duration of the caucus.
Afterwards, it should be stuffed with all Registration forms (F2 & F3), all Letter
Nomination forms (F4), the Gubernatorial Preference ballot envelope (F5) all
Resolution forms (F8) and the Caucus Report Form (F11) as well as any
contribution envelopes.
Resolution form
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& & & & & &&&&&&&7#'?3<&:$&@("3?<$<&'(&4#$&:8"%&'5&4#@7&5'61=C
completed to indicate caucus action on each resolution. Print one copy for each
six pages of preprinted registration forms. Blank forms should be placed in the
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Display Area. Completed forms should be placed in the Caucus Envelope.
Governing Documents F 10
This 56 page booklet is a consolidation of the Call, the Platform and the
Constitution and Bylaws. It should be placed in the Display Area, but may be
moved to the Leadership Area as a reference during the caucus.
Precinct Caucus Report form F 11

Minnesota Democratic–Farmer–Labor Party 2010 Precinct Caucus Report
County Unit/Senate District: ___________________________ Precinct: _________________________________ Delegates Allowed: ________
________ Persons were present. (Place all registration forms in envelope.)

________ Persons submitted letter nomination forms or equivalents. (Place all letter nominations in envelope.)
________ Persons voted in the gubernatorial preference ballot. (Tabulate results onto ballot envelope and place ballots inside.)
________ Resolutions were submitted and __________ resolutions were approved. (Mark bottom of each form and place in envelope.)
$ ________ in donations was collected
Officers
Position Name Address City/Zip Phone E-mail
Caucus Convener
This is a new form. It must be filled out to indicate election and other results. It
Caucus Chair
Precinct Chair
1st Associate Chair
2nd Associate Chair
Pre-convention Committee Members

Committee Name Address City/Zip Phone E-mail
should be kept in the Leadership Area and overseen by the Recorder. Number of County Unit Convention Delegates Elected:
Number of County Unit Convention Alternates Elected:

Male:________
Male:________
Female: ________
Female: ________
Total: __________
Total: __________
Sample Agenda and Rules

DFL Precinct Caucus Agenda
F 12
(Caucus can add items, but cannot delete items)
1. Convene at 7:00 p.m.

2. Introductions and Greetings
3. Read Participant Eligibility Requirements.
4. Read Affirmative Action Statement and Platform Statement.
5. Elect Caucus Chair and at least 2 Tellers, and Appoint Caucus Secretary
-- Chair position is for tonight only. Function is to conduct the caucus.
6. Adopt rules for precinct caucus business, if desired.
7. Elect Precinct Chair and two Associate Chairs
-- These officers serve for the next two years. Function is to organize the DFL Party in the precinct
(identify and register DFL voters, distribute sample ballot and campaign literature, conduct get-out-
the-vote efforts, etc.). Also represent the precinct on the County Unit Central Committee.
-- At least one Associate Chair must be of opposite gender from the Chair.
This should be placed in the Display Area, but an alternate such as F13 may be
8. Elect County Unit/Senate District Convention Delegates and Alternates
-- Must start at 7:30 p.m. unless delegates are still being registered.
9. Tally Statewide Preference Ballots at 8:00 p.m., certify results, and announce
results to caucus.
10. Consider Resolutions.
-- May be done during breaks in other business, such as while votes are being counted.
11. Adjourn
Sample Precinct Caucus Rules

(Caucus can add, delete or change as it sees fit)
Note: The 2010-2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule in either
the Call or precinct caucus rules applies to a situation, Robert’s Rules of Order, Newly Revised, will govern.
used.
Nominations
1. Any caucus participant may nominate himself/herself for any position being elected by the caucus. No nominating
or seconding speeches may be given.
2. If a contest exists, each candidate for an elective position may take up to one minute to explain why he/she should
be elected by the caucus to that position.
Motions/Resolutions
3. All resolutions proposed for consideration by the caucus (and any amendments of 5 or more words) must be
submitted to the Caucus Chair in writing immediately after being proposed.
4. No more than three speakers in favor and three speakers opposed to a motion or resolution will be allowed. Debate
ends, and the caucus will come to a vote immediately, after there have been three speakers on each side of the issue.
5. Speeches will be limited to no more than one minute per speech.
6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue have had a turn.
Election of Delegates – Subcaucusing See pages 3 – 5 of the Call

Participant eligibility See page 2 of the Call
Resolutions – general rules See pages 5 – 6 of the Call
Supplementary Forms
Alternate Agenda and Rules F 13

This differs from the sample (F12) by adjusting the agenda for visiting speakers,
fundraising and pre-convention committees and by adjusting the rules for
visiting speakers and resolutions. Any of the times may be adjusted to reflect
the needs of the caucus.
Reader Cheat Sheet F 14

This should be given the Reader to avoid excess page turning and head
scratching.
Information Cheat Sheet F 15

The indicated information should be consolidated from other items such as the
Caucus Envelope (F8) and the local convention call.
DFL Neighborhood Activist Sign-up Sheet F 16
Subcaucus Allocation Worksheet F 17
Subcaucus Report Form F 18
Precinct Caucus Forms 2010

County Unit: ________________________________
Precinct: ________________________________
Delegates: ________________________________
Precinct Caucus Forms 2010

Note to Precinct Chairs: Please be sure that all caucus attendees sign their names affirming the Democratic–Farmer–Labor Party precinct caucus declaration. Attendees whose
names appear on the precinct roster should sign under their printed names. Also, all attendees elected to serve as delegates or alternates to their county unit conventions must be
indicated by checking their status on the caucus roster. All alternates must be ranked, and any subcaucus names must be recorded. Before submitting your caucus rosters, check to
be sure that the proper number of delegates and/or alternates have been elected for each precinct.
2010 Registration Affirmation

February 2, 2010
Location _________________________________
NOTE: By registering, precinct caucus participants agree to the following affirmation:
I affirm the following are correct statements:

1. I currently reside in the precinct.
2. I will be age 18 or older and will be eligible to vote by November 2, 2010.
(Note: youth participant exception must be marked on caucus registration form)
3. I consider myself a member of the DFL Party. I am not an active member of any other political party.
4. I agree with the principles of the DFL Party as stated in the DFL Constitution and Bylaws.
By registering, precinct caucus participants consent to being contacted for DFL Party and candidate purposes.
Once delegate and alternate elections take place, check delegate or alternate status as elected. Alternates must include alternate
ranking. If subcaucusing is used, subcaucus titles must be recorded. Alternate ranking must be done within subcaucuses.
F1
Precinct Caucus Forms 2010 © CD5 DFL! F 2! 1/11/10
Precinct Caucus Forms 2010 © CD5 DFL F3 1/11/10
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Minnesota Democratic–Farmer–Labor Party 2010 Precinct Caucus Report
County Unit/Senate District: ___________________________ Precinct: _________________________________ Delegates Allowed: ________
________ Persons were present. (Place all registration forms in envelope.)

________ Persons submitted letter nomination forms or equivalents. (Place all letter nominations in envelope.)
________ Persons voted in the gubernatorial preference ballot. (Tabulate results onto ballot envelope and place ballots inside.)
________ Resolutions were submitted and __________ resolutions were approved. (Mark bottom of each form and place in envelope.)
$ ________ in donations was collected
Officers
Position Name Address City/Zip Phone E-mail
Precinct Caucus Forms 2010 © CD5 DFL!

Caucus Convener
Caucus Chair
Precinct Chair
1st Associate Chair
2nd Associate Chair
F 11!
Pre-convention Committee Members
Committee Name Address City/Zip Phone E-mail
Number of County Unit Convention Delegates Elected: Male:________ Female: ________ Total: __________
1/11/10
Number of County Unit Convention Alternates Elected: Male:________ Female: ________ Total: __________
DFL Precinct Caucus Agenda

-- These officers serve for the next two years. Function is to organize the DFL Party in the precinct
(identify and register DFL voters, distribute sample ballot and campaign literature, conduct get-out-
the-vote efforts, etc.). Also represent the precinct on the County Unit Central Committee.
results to caucus.
10. Consider Resolutions.
-- May be done during breaks in other business, such as while votes are being counted.
11. Adjourn

Note: The 2010-2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule in either
the Call or precinct caucus rules applies to a situation, Robert’s Rules of Order, Newly Revised, will govern.
Nominations
1. Any caucus participant may nominate himself/herself for any position being elected by the caucus. No nominating
or seconding speeches may be given.
2. If a contest exists, each candidate for an elective position may take up to one minute to explain why he/she should
be elected by the caucus to that position.
Motions/Resolutions
3. All resolutions proposed for consideration by the caucus (and any amendments of 5 or more words) must be
submitted to the Caucus Chair in writing immediately after being proposed.
4. No more than three speakers in favor and three speakers opposed to a motion or resolution will be allowed. Debate
ends, and the caucus will come to a vote immediately, after there have been three speakers on each side of the issue.
6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue have had a turn.

See F 13 for an alternate version

DFL Precinct Caucus Agenda Recommended
#. Consider Resolutions -- At convenience of caucus and discretion of chair.
#. Listen to visiting speakers -- At convenience of caucus and discretion of chair.
-- These officers serve for the next two years. Function is to organize the DFL Party in the
precinct (identify and register DFL voters, distribute sample ballot and campaign literature, conduct get-
out-the-vote efforts, etc.). Also represent the precinct on the County Unit Central Committee.
8. Ask for Donations to the DFL and Ask for Precinct Activists
10. Elect County Unit/Senate District Pre-Convention Committee Members
results to caucus.
12. Adjourn

Nominations
Note: The 2010-2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule in
either the Call or precinct caucus rules applies to a situation, Robert’s Rules of Order, Newly Revised, will
govern.
1. Any caucus participant may nominate himself/herself for any position being elected by the
caucus. No nominating or seconding speeches may be given.
2. If a contest exists, each candidate for an elective position may take up to one minute to explain
why he/she should be elected by the caucus to that position.
Motions/Resolutions
3. All resolutions proposed for consideration by the caucus (and any amendments of 5 or more
words) must be submitted to the Caucus Chair in writing immediately after being proposed.
4. No more than three speakers in favor and three speakers opposed to a motion or resolution will be
allowed. Debate ends, and the caucus will come to a vote immediately, after there have been three
speakers on each side of the issue or when there are no more speakers for either side.
6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue
have had a turn.
7. No person may submit a second resolution until all others wishing to submit one have had a turn.
Visiting Speakers
8. Upon recognition by the caucus chair, visitors may speak for up to ___ minutes to be followed by a
question and answer period of up to ___ minutes

Reader Cheat Sheet
ELIGIBILITY AFFIRMATION - Read at beginning of caucus
“By signing in, precinct caucus attendees agree to the following: You affirm that you live
in the precinct; you will be 18 by November 2, 2010 and are eligible to vote or will be 16
and eligible to participate in caucus business; you consider yourself a member of the
DFL Party, and are not an active member of any other political party; and, you agree with
the principles of the DFL Party as stated in the DFL Constitution & Bylaws.”
AFFIRMATIVE ACTION STATEMENT - Read before election of Caucus Chair

“The goal of affirmative action is to recruit individuals for political activity in the DFL
and the Democratic process of our government. The DFL is an active participant in the
struggle to end all forms of bigotry and discrimination. As part of our commitment to
ending discrimination, we seek to increase the participation of members of those
communities that have been traditionally shut out of and/or underrepresented in the
political process. As part of this commitment, we will seek to elect members of these
communities to positions both within the DFL Party and in public office. These efforts
will be directed toward all underrepresented communities.”
AFFIRMATIVE ACTION REMINDER - Read before each following election

“As you vote, remember that the DFL encourages those who are under-represented to
participate in DFL Party activities. Now is the time to empower those with less
opportunity.”
PLATFORM STATEMENT - Read before considering any resolutions

“The State DFL Ongoing Platform embodies the beliefs and principles of the Minnesota
Democratic-Farmer-Labor Party. The State DFL Action Agenda is a set of statements of
recommended positions on important public policy issues which the party supports and
will promote during the next two years.
These documents are created through a grassroots process from resolutions presented
at the local level and ultimately passed at the state convention.”
GREETINGS - Read at any convenient point in the caucus

Dear Friends,
Welcome to the 2010 DFL Precinct Caucuses!
Thank you for your commitment to the DFL Party, and for getting involved. Your
participation tonight is the important first step in choosing our candidates and setting
our platform. The upcoming election will be a tough but exciting battle to build upon our
gains from 2008, take back the governorship, and once again advance a progressive
agenda both in Minnesota and in Washington. We will win in November because of your
involvement and hard work, tonight and over the next nine months. I admire your
dedication and look forward to working with you.
Brian Melendez, State DFL Party Chair

Information Cheat Sheet
DATA ENTRY PARTY
Date/Time: ________________________________________________
Location: ________________________________________________
LOCAL PARTY PRE-CONVENTION COMMITTEES

Committee List: ________________________________________________________________________
________________________________________________________________________
Number of Members to elect to each: ________________________
Number of Alternates to elect to each: ________________________
Initial Meeting Date/TIme: ________________________________________________
Initial Meeting Location: ________________________________________________
________________________________________________
Who may be on committees? Delegates _____ Alternates _____ Others _____
Who may vote for committees? Delegates _____ Alternates _____ Others _____
LOCAL PARTY CONVENTION (County or Senate District)

Number of Convention Delegates to elect: ________________________
Number of Convention Alternates to elect: ________________________
(same as number of delegates to be elected)
Convention Date/Time: ________________________________________________
Convention Location: ________________________________________________
________________________________________________
CONGRESSIONAL DISTRICT CONVENTION

Convention Date/Time: Saturday, March 27, 2010 1 pm – 6 pm
Convention Location: St Louis Park High School
6425 W 33rd St
St Louis Park MN
STATE CONVENTION
Convention Date: April 23-25, 2010
Convention Location: Duluth Entertainment Convention Center
Duluth, Minnesota

DFL Neighborhood Activist Sign-up Sheet
Name Address Phone/Email
Get to know their neighbors on a first name basis.
Contact their neighbors to maximize votes for DFL Candidates.
If you are willing help improve our city, state and country, please sign up
to become a DFL Neighborhood Activist

Precinct Caucus Forms 2010 © CD5 DFL F 17 1/11/10
Subcaucus Report Form
Subcaucus Name (please print):
Candidate Part Words Part
List in order of decreasing jurisdiction size The word part is limited to 20 characters
Subcaucus Delegates * Subcaucus Alternates

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Gender Mix ____ Female ____ Male Gender Mix ____ Female ____ Male
* If one gender has an extra delegate, the last ranked delegate of that gender must be
indicated in this column. In order to balance the delegation as a whole, this delegate
may by lot be swapped with the highest ranked alternate of the opposite gender.
Subcaucus Chair (please print):
Name Please print Signature

DFL 103: How to Prepare for and Lead your Precinct Caucus (with Competence and Confidence)
How to prepare for and lead

your Precinct Caucus with
competence and confidence
How to become a DFL
Neighborhood Activist
How to How to
Lead work with
your Precinct Candidate
Caucus Campaigns
How to Organize and
Empower your Precinct
The above diagram shows how the four workshops in the

MN CD 5 Power to the Precincts !"##$!"%"&'()$*+'*,-.*/.#.
©2009 MN CD5 DFL Page 1 1/7/2010
Benefits of having an effective Precinct Caucus

(Please place a check mark after each benefit you would like to have)
1. Provides a positive experience for those who only come to cast a
Preference Ballot ___
2. Provides a positive experience for those who attend the Caucus ___
3. 0#,1$2.3'4'5,3$*$1.'.65.#$.7!.'),#'(Caucus Helpers+'888
4. Allows for a smoother and usually a shorter Precinct Caucus ___
5. Allows candidates & elected officials to speak at more Precinct
Caucuses ___
6. Enables recruiting Neighborhood Activists at Precinct Caucus ___
7. Makes life easier for Precinct Chairs ___
8. Enables a maximum number of votes to be cast for our endorsed DFL
candidates in November ___
©2009 MN CD5 DFL Page 2 1/7/2010

Planning for a Precinct Caucus

90 days before the Precinct Caucus
Find out the date for the next Precinct Caucus
Reserve a Meeting Room for the Precinct Caucus
Notify your Senate District/County Unit Chair of the location
Obtain and review */$3'9.4#:3'(;4%%+'in detail
Get notice of Precinct Caucus into Neighborhood Newsletter
Get notice of Precinct Caucus into Neighborhood Newspaper
Identify one candidate for Precinct Chair
Name: Phone number:
Identify two candidates for Precinct Associate-Chair
Name: Phone number:
Name: Phone number:
Identify one candidate for Caucus Secretary

Name: Phone number:
Identify two candidates for Registrars

Name: Phone number:
Name: Phone number:
Identify three candidates for the Resolutions Team

Name: Phone number:
Name: Phone number:
Name: Phone number:
©2009 MN CD5 DFL Page 3 1/7/2010


Call volunteers (listed earlier) and recruit enough helpers
Suggested script to use when contacting a Strong

Democrat to ask them to help at the Precinct Caucus
H i, !"#$%&'()*$%+$&,-./$0first name). {wait until the strong Democrat answers the phone}
H i (their first name), this is (my first and last name), !"#$&,.&1(%()*$2+#,$/,34,&2$
for our Precinct C aucus on T uesday, F ebruary 2 nd . (T heir first name) would you
consider helping us out by being the (role)?
No Yes or what would I have to do5$6&,-%7$0their first name) let me read the job
<'''''' description (its short) to you. {Read the role} (T heir first name) does that
<'''''' sound like something you would be interested in doing?
No No< Yes='>#.4*?'@:%%'3..'9,"'4A,"*'BCDE',7'F".3249?'G.A#"4#9'H nd.
< No= F/4*:3'IJ?'*/47K3'),#'9,"#'*$&.L
F/4*:3'IJ?'3,##9'),r the interruption.

Create a final Caucus Agenda and Proposed Rules
Prepare handouts (including the agenda and rules)
Arrange for all the materials on the Preparations List

Make enough copies of all handouts
Assemble all the materials needed
©2009 MN CD5 DFL Page 4 1/7/2010

Precinct Caucus Materials-needed and Set-up Checklist

Materials for Registration T ables Materials for 8-1.12$8/-(&"2$%-93,
Attendee Registration Forms A nnotated C aucus Agenda
Copies of Caucus Agenda & Rules Agenda and Rules (on transparencies)
Official DFL C all Overhead Projector
Precinct M ap Public Address System (if needed)
Delegate/A lternate L etters Extension cord with multiple outlets
Ballot Box or E nvelope Red safety tape for extension cord
Donation Boxes and E nvelopes Blank Transparencies and Marking Pens
Paper for secret ballots C alculator
Pens (lots of them) Sub-C aucus forms
Name tags and marking pens Delegate cards M D+'6'N+ (bright color)
Scissors Alternate cards M D+'6'N+' (lighter color)
M asking tape
Some paperclips and rubber bands
Clipboards
O ne bright-colored ink pen
L ist of Locations of near-by C aucuses
Name Tags/Marking Pens
Convention Reminder cards
Recording forms (Delegates/Alternates)
©2009 MN CD5 DFL Page 5 1/7/2010

Registration Process
Begin registering attendees at (or before) 6:30 PM. The Caucus Secretary should
fill in a registration card for anyone who is absent but has sent a letter expressing
an interest in becoming a delegate.
Each Caucus participant should:
1) Verify they are at the correct DFL Caucus (by checking the map showing the
Precinct boundaries)
2) Read the list of and agree to the Eligibility Requirements for participation.
3) Then register either by a) {if they have attended a previous Caucus in this
Precinct} finding their information in the preprinted forms or b) {if they have not
attended a previous Caucus in this Precinct} filling in a Registration Card.
Preference Balloting Process

After Registering (as described above) each Caucus participant:
1) Should be given one Preference Ballot and an ink pen and allowed to cast a secret
ballot for one Candidate,
2) then allowed to place their completed ballot into a Ballot Box
3) and then allowed to join the other participants at the Precinct Caucus (or to leave,
$)'*/.9'2,7:*'O$3/'*,'54#*$!$54*.'$7',*/.#';4"!"3'A"3$7.33PL'
©2009 MN CD5 DFL Page 6 1/7/2010

Precinct Caucus Agenda

1. (7:00 PM) M Convener calls Precinct C aucus to O rder
2. W elcome and Introductions
3. Review, amend and approve an agenda for *,7$-/*:3 Caucus
4. Read Participant E ligibility, A ffirmative Action and Platform Statements
5. E lect C hair :+&$%+)(*/%"2$C aucus, appoint 2 T ellers and a C aucus Secretary
6. A dopt rules (Standard and special rules listed below this agenda)
7. E lect a Precinct C hair and two Associate C hairs
8. Ask for Neighborhood Activists and then Ask for Donations to the DFL
9. (7:30 PM) E lect County Unit/Senate District Convention Delegates & A lternates
10. E lect County Convention Delegates & A lternates
11. E lect C ity Convention Delegates & A lternates
12. Select Pre-convention Committee members for Conventions
13. T ally and announce Preferential Balloting results (not before 8 PM)
14. Consider Resolutions
15. A djourn (not before 8 PM)
Sample Precinct C aucus Rules (Caucus can add, delete or change as it sees fit)
Note: The 2010 M 2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule in either
*/.';4%%',#'5#.!$7!*'!4"!"3'#"%.3'455%$.3'*,'4'3$*"4*$,7?'Q,A.#*:3'Q"%.3',)'I#2.#?'R.O%9'Q.1$3.2'Oill govern.
Nominations
1. Any caucus participant may nominate them self for any position being elected by the caucus. No
nominating or seconding speeches may be given.
2. If a contest exists, each candidate for an elective position may take up to one minute to explain why they
should be elected by the caucus to that position.
Motions/Resolutions
3. All motions or Resolutions proposed for consideration by the caucus (and any amendments of 5 or more
words) must be submitted to the Caucus Chair in writing immediately after being proposed.
4. No more than three speakers in favor and three speakers opposed to a motion will be allowed. Debate
ends and the caucus will come to a vote immediately after there have been three speakers on each side of
the issue.
6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue have
had a turn.
Special Caucus rules
7. At the discretion of the Caucus Chair, the caucus agenda may be suspended to allow any candidate or
elected official to address the caucus for no longer than two minutes.
8. The Caucus Chair shall appoint a three-member Resolutions Panel, who shall sort all resolutions
submitted into two groups: 1) Non-controversial resolutions that would pass unanimously and 2)
Resolutions that may be controversial and need to be presented and discussed.
For reference: Election of Delegates M Sub caucusing See pages 3-5 of the Call
Resolutions See pages 5-6 of the Call
©2009 MN CD5 DFL Page 7 1/7/2010

Role descriptions:
Precinct C hair: This Precinct officer is charged with organizing the DFL Party in the precinct
and serves on the senate district/county unit central committee. The Precinct Chair assists
with organizing the local party unit and campaigns. Sample activities include:
;$communicating with Precinct Caucus participants about DFL activities over the next two
years.
S'!471433$7-'5#.!$7!*'#.3$2.7*3'*,'$2.7*$)9'%$K.%9'TGU'1,*.#3L'
;$conducting voter-registration drives.
;$distributing the DFL sample ballot and campaign literature for endorsed candidates.
;$conducting get-out-the-vote efforts at election time.
S'!,&5$%$7-'%$3*3',)'TGU'#.3$2.7*3'O$%%$7-'*,'O,#K',7'!4&54$-73',#'/41.'%4O7'3$-73L
;$ensuring that all reports are completed immediately after this Precinct Caucus adjourns
and delivering all materials from the Caucus within 48 hours to the senate
district/county unit chair.
T wo Associate C hairs: These Precinct officers help the Precinct Chair in party activities and
may be the alternate for the Precinct Chair on the senate district/county unit central committee.
At least one Associate Chair must be of the opposite gender from the Precinct Chair.
D F L Neighborhood Activist: A DFL Neighborhood Activist is <-$*++=$),(*/9+&>$who

2.1.%,53'4'()$#3*'74&.+'#.%4*$,73/$5'O$*/'their neighbors, talks with their neighbors just before
each election, hands out a map (showing where to vote) with a sample ballot and thus
maximizes votes for our DFL Candidates.!
Convention Delegates assist the D F L Party in making important decisions by participating

in a DFL Convention. {Delegates are elected at the Precinct Caucus}
Convention A lternates assist the D F L Party in making important decisions (by

participating in a DFL Convention after they are upgraded to Delegate). {Alternates are elected
at the Precinct Caucus}
Pre-convention Committee Members plan and manage vital functions of a D F L

Convention (by participating in Pre-convention Committee Meetings) {Pre-convention
Committee Members are elected at the Precinct Caucus}
©2009 MN CD5 DFL Page 8 1/7/2010

Annotated Precinct Caucus Agenda

1. (7:00 PM) M Convener calls Precinct C aucus to O rder
Say: (W elcome to the Precinct C aucus. Is anyone not sure they are at the right
C aucus?+
2. W elcome and Introductions
Introduce key people and any elected officials in attendance.
3. Q.1$.O?'4&.72'472'455#,1.'47'4-.724'),#'*,7$-/*:3';4"!"3
Say: (H ere is the a*,)=-$4&+4+2,=$:+&$%+)(*/%"2$8-1.12L+ Display (and review) the
Caucus Agenda Visual and S ay: (Is there a motion to approve the agenda?+
4. Read E ligibility, A ffirmative A ction and Platform Statements

Read the Participant Eligibility Statement:
(By signing in, Precinct Caucus attendees agree to the following: you affirm that you live in the
precinct; you will be 18 by Nov. 2, 2010 and are eligible to vote or will be 16 and eligible to
participate in caucus business; you consider yourself a member of the DFL Party, and are not an
active member of any other political party; and you agree with the principles of the DFL Party as
stated in the DFL ;,73*$*"*$,7'V'W9%4O3L+
Read the DFL Affirmative Action Statement:
(F/.'-,4%',)'4))$#&4*$1.'4!*$,7'$3'*,'#.!#"$*'$72$1iduals for political activity in the DFL and the
democratic process of our government. The DFL is an active participant in the struggle to end all
forms of bigotry and discrimination. As part of our commitment to ending discrimination, we
seek to increase the participation of members of those communities that have been traditionally
shut out of and/or underrepresented in the political process. As part of this commitment, we will
seek to elect members of these communities to positions both within the DFL Party and in public
,))$!.L'F/.3.'.)),#*3'O$%%'A.'2$#.!*.2'*,O4#2'4%%'"72.##.5#.3.7*.2'!,&&"7$*$.3L+
Read the DFL Platform Statement:
!"#$%&'&#$()*$+,-./,-$01'&2.34$#45.6/#7$&"#$5#1/#27$',6$83/,9/81#7$.2$&"#$:/,,#7.&'$
(#4.93'&/9;)'34#3;*'5.3$0'3&<=$!"#$%&'&#$()*$>9&/.,$>-#,6'$/7$'$7#&$.2$7&'&#4#,&7$.2$
3#9.44#,6#6$8.7/&/.,7$.,$/48.3&',&$8?51/9$8.1/9<$/77?#7$@"/9"$&"#$8'3&<$7?88.3&7$',6$@/11$
83.4.&#$6?3/,-$&"#$,#A&$&@.$<#'37=$!"#7#$6.9?4#,&7$'3#$93#'&#6$&"3.?-"$'$-3'773..&7$83.9#77$
23.4$3#7.1?&/.,7$83#7#,&#6$'&$&"#$1.9'1$1#B#1$',6$?1&/4'&#1<$8'77#6$'&$&"#$7&'&#$9.,B#,&/.,=$$
Read the Greetings Statement:
C#19.4#$&.$&"#$DEFE$()*$83#9/,9&$G'?9?7#7H$!"',I$<.?$2.3$<.?3$9.44/&4#,&$&.$&"#$()*$0'3&<$
',6$2.3$-#&&/,-$/,B.1B#6=$J.?3$8'3&/9/8'&/.,$&.,/-"&$/7$&"#$/48.3&',&$2/37&$7&#8$/,$9"..7/,-$.?3$
9',6/6'&#7$',6$7#&&/,-$.?3$81'&2.34=$!"#$?89.4/,-$#1#9&/.,$@/11$5#$'$&.?-"$5?&$#A9/&/,-$5'&&1#$&.$
5?/16$?8.,$.?3$-'/,7$/,$DEEKL$&'I#$5'9I$&"#$-.B#3,.37"/8$',6$.,9#$'-'/,$'6B',9#$'$83.-3#77/B#$
'-#,6'$5.&"$/,$:/,,#7.&'$',6$/,$C'7"/,-&.,=$C#$@/11$@/,$/,$M.B#45#3$5#9'?7#$.2$<.?3$
/,B.1B#4#,&$',6$"'36$@.3IL$&.,/-"&$',6$.B#3$&"#$,#A&$,/,#$4.,&"7=$N$'64/3#$<.?3$6#6/9'&/.,$',6$
1..I$2.3@'36$&.$@.3I/,-$@/&"$<.?=$$$$$$$$%/-,#6O$P3/',$:#1#,6#QL$:M$()*$G"'/3$
©2009 MN CD5 DFL Page 9 1/7/2010
$
5. E lect C aucus C hair, appoint 2 T ellers and a C aucus Secretary

Say either 1) (I am willing to C hair this caucus+'or 2) (?@,&2+)"2$)-#,A$/-2$-*&,,=$
to C hair this caucus+'and then say: (Is there a motion to nominate someone as
C aucus C hair?+
After someone is nominated, say: (Is there a motion to close nominations and cast a
unanimous ballot for the nominee?+
The just-elected Caucus Chair runs the meeting from this point forward.
Say: (Is there a motion to allow the C aucus C hair (me) to appoint two tellers and a
C aucus Secretary or would you prefer to take time and elect each of them?+'
Announce the name of each person and the role you are appointing them to do.
6. A dopt rules (Standard and special rules listed below this agenda)
Display (and review) the Caucus Rules Visual and then S ay: (Is there a motion to
approve these C aucus Rules?+
If special Rule number 8 is approved, announce who the three-member Resolutions
Panel will be.
7. E lect a Precinct C hair and two Associate C hairs
Start by reading the Affirmative Action Reminder: (X3'9,"'1,*.?'#.member that the DFL
encourages those who are underrepresented to participate in DFL Party activities. Now is
*/.'*$&.'*,'.&5,O.#'*/,3.'O$*/'%.33',55,#*"7$*9L+
S ay: (T he Role descriptions for these positions are listed on the back of the agendaL+
Say either: 1) (I am willing to be Precinct C hair for the next two years+'or 2)
<?@,&2+)"2$)-#,A$/-2$-*&,,=$%+$9,$+1&$@&,.().%$8/-(&$:+&$%/,$),B%$%C+$',-&2+'and
then say: (Is there a motion to nominate someone as Precinct C hair?+
After a Precinct Chair has been elected, S ay: (?@,&2+)"2$)-#,2A$/-D,$-*&,,=$%+$9,$+1&$
Precinct Associate-C hairs for the next two years+'and then say: (Is there a motion to
)+#()-%,$?@,&2+)"2$)-#,2A$-2$@&,.().%$E22+.(-%,-C hairs?+
8. Ask for Neighborhood Activists and then Ask for Donations
S ay: (To maximize votes for our D F L C andidates, we need at least one D F L Activist
on every block within our Precinct. A D F L Neighborhood Activist is a good
neighbor who develops a first-name relationship with their neighbors, talks with
their neighbors just before each election, hands out a map (showing where to vote)
{show the example map} with a sample ballot and thus maximizes votes for our D F L
C andidates. If you are willing to be a D F L Neighborhood Activist, please sign up
on this list.+
Pass out the DFL Neighborhood Activist List {on a Clipboard}
©2009 MN CD5 DFL Page 10 1/7/2010
Say: (W e also need your help paying for D F L C aucuses and Conventions and for
the coordinated campaign to elect endorsed D F L candidates. To contribute, please
make your check payable to the M N D F L and indicate on the back of the envelope:
1/2 to SD xx. !:$'+1$=+)"%$/-D,$'+1&$./,.F9++F$C(%/$'+17$43,-2,$%-F,$-)$,)D,3+4,$
and send a donation. T his money will be well used. I also encourage you to send a
check to whichever of our excellent D F L candidates you are supporting.+'
Then pass out a stack of the MN DFL (postage Paid) pre-addressed envelopes.
9. (7:30 PM) E lect County Unit/Senate District Convention

Delegates & A lternates
Display and review a visual listing each of the Conventions that Delegates will be
expected to attend. Read: (As you vote, remember that the D F L encourages those
who are under represented to participate in D F L Party activities. Now is the time to
empower those with less opportunityL+
Ask: (How many of you wish to be Delegates?+
If more people wish to be Delegates than there are delegates available, {Include those
who have sent a letter expressing an interest in becoming a delegate. These people are
eligible for election on the same basis as anyone who is present} ask: (How many of
you wish to use a system that allows for propor tional representation?+
If enough people raise their hands to justify one delegate, S ay: (W e will use the
W alking Sub-caucus system to select our Delegates and A lternates.+
Go to the Walking Sub-caucus pages to select Delegates and Alternates. {The caucus can
begin taking nominations for these delegates and alternates at any time, but the voting
cannot begin before 7:30 p.m.} When completed, come back here and continue the
caucus.
Ensure the names of all Delegates and Alternates are identified to the Caucus Secretary.
Repeat the above process for each set of Delegates & Alternates that need to be selected.
10. E lect County Convention Delegates & A lternates (follow step 9.)
11. E lect C ity Convention Delegates & A lternates (follow step 9.)
©2009 MN CD5 DFL Page 11 1/7/2010

12. Select Pre-convention Committee members for Conventions
Say: (If you are interested in volunteering for a Pre-convention Committee, please
print your name and contact information on this list of available Pre-convention
CommitteesL+'
Then Pass out a Pre-convention Committee Member List (one for each Convention)
{each list should be on its own clipboard}
13. T ally and announce Preferential Balloting results (not before 8 PM)
As soon as all Preference Voters have been registered and voted, the appointed two
Tellers should add up all votes cast for each candidate listed on the preference Ballot and
this tally should be announced by the Caucus Chair (not before 8 PM)
14. Consider Resolutions

Resolutions approved by the Caucus will be forwarded to the County Unit/Senate
District Convention. Special Rule 8 (if approved) allows the Caucus Chair to appoint a
three-member Resolutions Panel, who shall sort all resolutions submitted into two
groups: 1) Non-controversial resolutions that would pass unanimously and 2)
Resolutions that may be controversial and need to be presented and discussed.
Ask the three member panel to announce how many resolutions they believe are solidly
TGU'472'2,7:*'7..2'*,'A.'2$3!"33.2?'A"*'!47'A.'455#,1.2'43'4'-#,"5L
Y49C'(Is there a motion to approve these solidly D F L resolutionsZ+
Ask the proposers of resolutions that need to be discussed to line up and present their
resolutions.
(The caucus can adjourn at any time after electing its delegates and alternates, even while
a resolution is under consideration)
15. A djourn (not before 8 PM)

Say: (Is there a motion to adjourn?+'@)'3,&.,7.'&4K.3'*/.'&,*$,7'say: (those against
say Nay, those in favor signify by standing up, putting your chairs back when they
belong and please help clean up the room. T hanks for helping!+
Candidate visits
Special Rule number 7 allows the Caucus Chair to immediately suspend the work of the
Caucus and introduce any Candidate or Elected Official to speak to the caucus for no more
than two minutes.
Precinct Chair: ensure all Caucus reports are completed immediately.
©2009 MN CD5 DFL Page 12 1/7/2010

If you are willing to do some work to improve our

city, state and country, please sign up below to
become a D F L Neighborhood A ctivist (See the
description of work below)
Name of DFL Activist Address Telephone number
A DFL Neighborhood Activist is <-$*++=$),(*/9+&>$who

2.1.%,53'4'()$#3*'74&.+'#.%4*$,73/$5'O$*/'neighbors, talks
with their neighbors before each election, hands out a sample
ballot and thus maximizes votes for DFL Candidates.!
©2009 MN CD5 DFL Page 13 1/7/2010
How to manage a Walking Sub-Caucus

1. Caucus Chair opens nominations for Sub-Caucuses
Each nominator gives title and a very brief description of the Sub-Caucus
Nominations are closed
2. Time for 1st count (suggested by Caucus Chair) set by majority vote: ______
3. Time for 2nd count (suggested by Caucus Chair) set by majority vote: ______
4. The Caucus Chair identifies areas where each Sub-Caucus will meet and provides
a suggested sub-caucus agenda to each Sub-Caucus.
5. At the time set for 1st count, Sub-Caucus Chairs report how many members are in
their Sub-Caucus.
6. The Caucus Chair calculates the Initial Viability Number (to three digits) and
then rounds up to the next whole number (to get the viability number).
7. If all Sub-Caucuses are viable (have more members than the viability number) go
directly to step 9. If any Sub-Caucuses are not viable (have too few members),
the Caucus Chair notifies those Sub-Caucuses that they are NOT viable.
8. At the time set for Final Count, Sub-Caucus Chairs report how many members
are in their Sub-Caucus.
9. The Caucus Chair calculates the Final Viability Number (to three digits),
determines how many Delegates & Alternates each Sub-Caucus will have,
notifies each Sub-Caucus of how many Delegates and Alternates they have,
edits the Sub-C aucus Delegate Forms to show only the authorized number of
Delegates & Alternates and then distributes these edited Sub-C aucus Delegate
Forms.
10. Each Sub-Caucus elects its allotted delegates and alternates and achieves a
gender balance.
11. Each Sub-Caucus ranks its allotted alternates in sequence.
12. The Sub-Caucus Chair will sign the Sub-C aucus Delegate Form after the
delegates and alternates are gender balanced.
13. Caucus Tellers pick up the completed Sub-C aucus Delegate Forms and take
them to the Caucus Secretary. (The Caucus Secretary will complete
(#.-$3*#4*$,7+',)'4%%'3.%.!*.2'T.%.-4*.3'472'4%*.#74*.3?'43 the Caucus continues)
©2009 MN CD5 DFL Page 14 1/7/2010

Sub-Caucus Delegate Calculator

Viability number = Total # of members in all Sub Caucuses = ___._ _ _
Number of precinct delegates
# of # Members Delegates & Additional Total
Sub Caucus Members Viability # Remainder delegate? delegates
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
___._ _ _
# of Precinct # delegates ______ still
delegates = _______ Minus committed ____ Equals available
Sub-caucuses with the largest remainders each receive one of the still available delegates.
©2009 MN CD5 DFL Page 15 1/7/2010

Suggested Sub-Caucus Agenda

(The person who nominated the Sub-Caucus should lead the Sub-Caucus until a
Sub-Caucus Chairperson is elected)
1. Have each person introduce themself (their name, address and why they have
chosen this Sub-Caucus).
2. Decide how this Sub-Caucus will elect a Sub-Caucus Chairperson.
3. Elect a Sub-Caucus Chairperson.
4. Have any new members introduce themselves (their name, address and why they
have chosen this Sub-Caucus).
5. Have each member who wishes to be a delegate state their name and then briefly
describe why they wish to be a delegate.
6. Decide how this Sub-Caucus will elect delegates and alternates (secret ballot or
another method).
7. Sub-Caucus Chair will read either the Affirmative Action Statement or this
X))$#&4*$,7'X!*$,7'Q.&$72.#C''(X3'9,"'1,*.?'#.&.&A.#'*/4*'*/.'TGU'.7!,"#4-.3'
those who are under-represented to participate in the DFL Party activities. Now
$3'*/.'*$&.'*,'.&5,O.#'*/,3.'O$*/'%.33',55,#*"7$*9L+
8. Elect delegates and alternates and ensure they are gender balanced.
9. Rank alternates in the sequence that they should be raised as delegates, if

delegates are not in attendance.
[EL'0#$7*'*/.'2.%.-4*.3:'472'4%*.#74*.3:'74&.3',7'*/.'T.%.-4*.'G,#&L
11. The Sub-Caucus Chair must sign the Delegate Form (stating that gender balance
has been achieved) and present it to a Caucus Teller.
©2009 MN CD5 DFL Page 16 1/7/2010

Sub-Caucus Delegate Form

Sub-C aucus: (please print) ____________________________________________
Sub-Caucus C hairperson: (Please print) __________________________________
Sub-Caucus Delegates gender Sub Caucus Alternates gender
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Gender mix: Female ___, Male ___ Gender mix: Female ___, Male ___
Sub-Caucus Delegates and Alternates need to be gender balanced.
Signed: ________________________________________
Sub-Caucus Chairperson
©2009 MN CD5 DFL Page 17 1/7/2010
Recording Process:
Caucus Secretary should print all Delegate and Alternate names and
contact information on the Delegate/Alternate Form.
Caucus Secretary should fill in the Caucus Recording Form.
The above two forms and all other caucus materials (Registration
materials, delegate/alternate roster, preference ballots, money
!,%%.!*.2?\) should be placed in the Caucus Envelope.
Reporting Process:
Call this number: 651-201-1383 and report the total votes cast for
each candidate on the Preference Ballot and any additional
information that is needed.
Deliver the Caucus envelope containing all Caucus materials to your
Senate District/County Unit Chair as soon as possible.
Please direct questions on this workshop and curriculum to:

Harrison Nelson (612) 378-5377,
E-mail: Harrison.Nelson@comcast.net
Jules Goldstein
E-mail: Goldstein.Jules@gmail.com
Please direct questions on Trainings and Workshops to:
Stephanie Owen-Lyons (612) 600-0795,
E-mail: StephanieOwenLyons@gmail.net
©2009 MN CD5 DFL Page 18 1/7/2010

DFL 103: How to plan, manage and enjoy your Precinct C aucus
Intended Audience:
1. (R.O+'0#.!$7!*';4"!"3';,71.7,#3];/4$#3'O/,'4#.'3*$%%'*#9$7-'*,'
decide if they want to commit to this responsibility.
2. (^65.#$.7!.2+'0#.!$7!*';4"!"3';,71.7,#3];/4$#3'O/,'4#.'$7*.#.3*.2'
in How to manage an even better Precinct Caucus.
Describe the Planning, Preparation and Set-up necessary to prepare

Learning Objectives: Upon completion, the learners will be able to:
3. Describe the benefits to be gained from an effective Precinct Caucus.
4. Describe the Planning, Preparation and Set-up necessary to prepare
for an effective Precinct Caucus (including recruiting the needed
helpers and gathering the needed materials).
5. Guide the Registration Process
6. Guide the Preference Balloting process.
7. Use an annotated agenda to guide the Precinct C aucus.
8. Manage a W alking Sub-C aucus.
9. Handle C andidate visits during the Precinct Caucus.
10. Correctly record all of the important Caucus data.
11. Quickly report the results of the Precinct Caucus.
©2009 MN CD5 DFL Page 19 1/7/2010

CD5 DFL Chili and The Caucus Training For Conveners/Volunteers

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CD5 DFL Chili and The Caucus Training For Conveners/Volunteers

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2nd of 3 workshops

*Video file of the workshop: http://cd5.dfl.org/

*Extensive SD caucus resources: http://dflers.org/caucus/

The Neighborhood - The Precinct

The Local Party - The Senate District or County

The Congressional District

The Issue-Oriented Attendee

The Party-Oriented Attendee

The Caucus Convenor/Chair

© 2010 MN CD5 DFL Page G 2 1/11/2010

Lead-up by the Congressional District

Lead-up by the Local Party

© 2010 MN CD5 DFL Page G 3 1/11/2010

Cover Form (F1 one per station)

Preprinted registration forms (F2 produced by local party)

Gubernatorial Preference Ballots (F5 roughly three ballots for every

Caucus Location List (Produced by local party. Kept by for Greeter)

Name Tags and marking pens

Pens, lots of pens

Clipboard for Greeter

Display Area - Teller

Caucus Envelope (F8)

Governing Documents booklet (Call, Constitution & Bylaws and

Precinct Map (F6 produced by local party)

Sample Agenda and Rules (F12) or equivalent such as (F13)

Information Cheat Sheet or equivalent (F15)

Ballot Box or Envelope

Still more pens for balloting

© 2010 MN CD5 DFL Page G 4 1/11/2010

If needed, set up chairs

Items to be read aloud form (F14 for Reader)

Kitchen timer and time cards (1 minute, 30 seconds, 10 seconds,

In very large caucuses, a separate visitors area may be used

Leadership Area - Convenor, Caucus Chair, Secretary

A Place for Caucus Convenor/Chair to stand.

A place for Recorder to sit and write.

Letter Nomination Forms submitted (F4 may be accepted until 7:15

Gubernatorial Preference Ballots Envelope (F5)

Precinct Caucus Report Form (F12)

Large caucuses may benefit from a sound system and or a projector

Cell phone with number of help line

Tape, scissors, paperclips, rubber bands, etc

© 2010 MN CD5 DFL Page G 5 1/11/2010

© 2010 MN CD5 DFL Page G 6 1/11/2010

© 2010 MN CD5 DFL Page G 7 1/11/2010

6:30 Open registration. Open or close registration stations as lines form

© 2010 MN CD5 DFL Page G 8 1/11/2010

Preparing the Ballots

Casting the Ballots

Counting the Ballots

3. Teller B and Watchers confirm box/envelope is empty.

7. If they disagree, repeat until they do.

Reporting the Ballots

© 2010 MN CD5 DFL Page G 9 1/11/2010

© 2010 MN CD5 DFL Page G 10 1/11/2010

© 2010 MN CD5 DFL Page G 11 1/11/2010

Preprinted registration forms (F2)

Blank registration forms (F3)

Preprinted registration forms (F2 produced by local party)

Gubernatorial Preference Envelope (F5) marked with results and

All Letter Nomination Forms submitted

All Letter Resolution Forms (F9) submitted marked if passed or failed

Precinct Caucus Report Form (F12)

County Unit/Senate District: ___ Precinct: _ Delegates Allowed:

County Unit/Senate District: ___ Precinct: _ Delegates Allowed: