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Job Description Senior Contracts Engineer

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Primary Purpose of the Job


Provide professional advice, expertise, and practical assistance to all
assigned end-user departments of the Corporation in all tendering /
contractual matters from inception of the project till close-out of
contracts. Finalization of tender documentation including preparation
of pricing mechanism and release for tender. Guide the assigned
sponsoring departments while reviewing the content of tender
bulletin, tender clarification. In addition actively participates during
evaluation of tenders, commercial negotiation with Tenderers.
Prepares award plan submissions and letter of awards. Represent the
Contracts Department in various tender and evaluation committees,
including those of Associates, Affiliates and Joint-ventures. Maintain
strict confidentiality and ethics on all contractual matters. Propagate
and maintain zero harm culture. Prepare draft contract documents;
incorporating the effect of all negotiations, clarifications and
qualifications. Review work/ service scopes of tenders & Work
Change requests and liaise with Sponsoring Departments for
improvements and changes. Management of contracts by rendering
contractual support on resolving disputes, evaluation of claims,
variations and settlement of final account. Ensure that contract
strategies, tenders, contracts and variations are in full compliance
with the Company Policies and Procedures. Ensure coverage of risks
Assessment in accordance with Companys HSE Risk Management
Guidelines. Ensure compliance with Contracts Procedures and
support Project Execution Procedures.
Principal Accountabilities
Single point accountability for all assigned contracts from inception
till close out including administration of contracts and various,
dispute resolution, monitoring cost/ schedule impacts, rendering
contractual support on payment, disputes and claims, quality
management and any associated HSE consequences.
1

Pre Tender Activities

1. review and advice on SORs and PINs (as applicable) at the


inception of project including advice on best contracting
strategy.
2. If the contracting strategy requires pre-qualified bidders, assist
SD in preparation of suitable tailor made pre qualification
documents, invitations and evaluation criteria and render
expert advice to SDs in short listing potential bidders.
3. Assists SD with managing budgets for projects to be carried out.
2

Pre Contract: Tendering


1. Provide professional advice, expertise and practical assistance
to all assigned enduser/sponsoring departments of the
Corporation in the review and preparation of scopes of work,
including the varerification of the completeness and accuracy of
the
technical
information
supplied.
Check
anomalties/discrepancies, if any, in the tender documents and
ensure consistency throughout various sections of the tender
document.
2. Identify the most suitable pricing mechanism for a given scope
of work, i.e. lump sum, re-measured, cost-plus, escalation
factor, exchange fluctuations etc. taking into account the
intended contract duration.
3. Provide expert advice and direction to Sponsoring Department
(SD) during tender preparation to ensure that the most and
managed in accordance with COMPANY HSE Risk management
Guidelines.
4. Ensure RFQs meet COMPANY standards, and risk assessment
and risk mitigation measures are adequately identified,
addressed and managed in accordance with COMPANY HSE Risk
management Guidelines.
5. Ensure all work undertaken is consistent with COMPANY norms
and values.
6. Ensure that Tender Bulletins are issued in a timely manner and
captures the clarifications with adequate clarity.
7. Facilitate bid explanation meetings, including required site
observations where needed to ensure bidders understand scope
of work.

Pre Contract: Tender Evaluation


1. Represent the Contracts Departments in various tender and
evaluation committees, including those of Associates, Affiliation

2.

3.
4.
5.
6.
7.
8.
4

and Joint-venture as and when required. Maintain strict


confidentiality and ethics on all contractual matters. Ensure that
a culture of zero harm is maintained. Assume lead role in
commercial bid evaluations.
Ensure that the bid evaluations are conducted in a fair and
ethical manner and are consistent with the terms and
conditions of tenders, COMPANYs Policies and Guidelines and
the evaluation criteria apply equitably to all received bids.
Lead the commercial evaluation team and prepare commercial
evaluation report and bid tabulation sheet.
Ensure that Tender Clarifications are issued in a timely manner
and captures the clarifications with adequate clarity.
Lead in defining lower level agreements for individual contracts,
in alignment with contracting strategy for the project.
During commercial negotiations of bidders with COMPANY
management, render practical assistance for effective
negotiation including preparation of management briefs.
Ensure security of pricing information and confidentially of
commercial evaluation.
Ensure bidders & contractors are set up in SAP system.
Post Contract: Contract Management

1. Reviews various contracts administration and contract


management procedures to ensure compliance, where
applicable with Company contracting policy and procedures and
apply Contractors management System, set-up and maintain
the goal of zero contractors claims and employ dispute
avoidance technique.
2. Attend monthly review meetings and obtain progress reports
and minutes of progress meeting from Sponsor Departments,
review and identify contra-issues if any. Monitor progress and
performance of contractors. Review the work change request to
determine its completeness and ensure that no Work Change
request are issued without detailed Scope of Work,
sketches/drawings and the Material take off list. Ensure timely
evaluation and conclusion of the WCRs.
3. Assume lead role in dispute resolutions.
4. Evaluate with SD, Contractors performance at Contract
completion.
5

Claims and Risk Management


1. Evaluate critically all claims raised by contractors and advise SD
of the admissibility or otherwise of the same.

2. Apply change management and claims prevention expertise in


the management of high value contracts and administer claims
management strategies in protecting Companys commercial
interest and thus balance the Risk Factors.
3. Review the existing process of the claims management and
dispute resolution, and develop them for enhanced efficiency,
productivity and control, provide advice on appropriate claims
minimization strategies.
4. Participate in potential dispute defusing scenarios and in
negotiating / drafting release agreement including provision of
acceleration.
5. Evaluate Claims and Extension of times issues Loss & Expense
Claims from contractors and advise tender committees .
6.

Knowledge, Skills & Experience

BSc in Engineering Discipline or Quantity Surveying. A post


graduate qualification in Contract management or Project
Management desirable.
10 years multi disciplinary experience, including 8 year in
an oil & gas industry or with the major industrial sources in
the preparation / negotiation of tenders/contracts of large
scale projects with complexity and diversity.
Possession of sound knowledge of Contracts law is
desirable.
Proficient in contractual correspondence, contract verbatim,
report writing with analytical , logical and problem solving
skills.
Thorough understanding of engineering , procurement,
constructions techniques EPCM & LSTK and maintenance /
operation related services.
Computer literate and able to use this knowledge for
contract analysis , evaluation of statistical data both
historical and projected.
Well versed in Sap transaction.
Quality focus.

Contacts

Continuous contacts with engineers and End user /


sponsoring Department personnel up to the level
Department managers in assigned Departments of
Company.

Represent the Contracts Department in Committees set up


by COMPANY & Affiliates.

Problem Solving

Perform complex and routines tasks of various facets


assessing critical risk for all activities and implement control
strategies and render optimized value to stake holders.
Direct SD to formulate the best contracting strategy to be
adopted for defined projects Commercial / negotiation
Meetings and Mid tender / Kick off meetings and Contract
progress meetings.
Excellent negotiation and analytical skills, result oriented.
Analyze contractor claims and preparation of report for
management review / discussion. Provide expert advice and
effective service SDs to resolve contractual issues, claims
and disputes.
Risk analyze covering commercial aspects of tenders /
contracts.
Assist in reviewing Contract Department Procedure ,
contract strategies and in applying the aforesaid standards
to the various Company contracts. Keep abreast of changes,
new trends , rules and regulation, provision and restriction
in the contracting industry of the country , identify
deficiencies and improvements in the existing system ,
participate in Continuous Improvement Audits and put
forward meaningful suggestions.
Assist the Lead Contracts Engineer and the Contract
Departments Sr. Contracts Specialist in reviewing model
contracts procedure, contracts strategies and in applying
the aforesaid standards to various Companys contracts.

Decision Accountability

Render effective advice on all tender and contract


correspondence in line with agreed strategies and in
accordance with the Corporations policies and Procedures
to safeguard the Corporations interest. Failure to fulfill his
role could lead to the Corporation awarding contracts to
unqualified contractors and thus suffering substantial and
irreparable financial loss and possible litigation.
Operate independently within standard industry practices
and contracting procedures. Operates independently on
matters assigned to him. Completed works are seldom
subject to review by the Superiors.

Budget Dimensions

Incumbent is solely responsible to selects the most


appropriate contracting strategy on a given scope of work
with the best pricing mechanism.
Major role in awarding high value contracts to qualifying
contractors
at
cost-effective
prices
and
within
Organizational Policy and Procedures.
SD and the Contracting Department in general are
depending on the incumbent expertise and resourcefulness
in minimizing claims, resolving them and managing
contracts.
Failure on his part in meeting above aspirations and any
dereliction on the responsibility can cause irreparable
financial loss to the Company.
Incumbent is generating extremely confidential information
and has regular access to them, eg; list of bidders invited to
pre-qualify, successful short listed bidders technical and
commercial evaluation reports, negotiation strategy, awards
criteria, bid prices, claims, variations, etc. Such information
is of extremely sensitive nature , even after closing out of
the contracts. Divulging such information without
appropriate authorization can cause irreparable financial
damage and embarrassment to the Corporation.

Special Features

Incumbent shall be an experienced team worker, have


knowledge and expertise on technical , commercial and
contractual aspects, working effectively and productively,
with interactive skills, pleasant personality and excellent
rapport. Shall be active, alert and conscious of the
importance of delivering suitable contractual advice on
schedule. Though he cannot work in isolation, he shall
exercise vigil at all times, so that information or data not
going to unwanted parties shall always be watchful of
safeguarding the interest of the Corporation. Should posses
administration and prioritizing skills. Superior presentation
skills. Should posses interpersonal skills to develop
productive relationship with a diversity of customer. Should
be able to communicate effectively to diverse audiences.

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