COURSE TITLE

PROJECT MANAGEMENT
PROJECT REPORT:
HASHOO FOUNDATION
WOMEN EMPOWERMENT THROUGH HONEY BEE FARMING PROJECT

GROUP: DELTA

NAME:

ADEEL HABIB BHATI (GL)

01-120121-090

USMAN AZIZ

01-120121-079

KHAWAR AZIZ

01-120121-034

ZAID AHMED KHAN

01-120121-085

WAQAS AHMED

01-120121-083

AAMAR ABID

01-120121-007

MBA- 6(A)
SUBMITTED TO: ZAHID MAJEED
DATE: 04-12-2014
1

TABLE OF CONTENTS
EXECUTIVE SUMMARY...............................................................................................
INTRODUCTION OF THE COMPANY:....................................................................6
PROGRAMS OF HASHOO FOUNDATION:..............................................................6
FOCUS OF OUR PROJECT:................................................................................... 7
TITLE OF THE PROJECT:.............................................................................................
PROJECT STATEMENT:................................................................................................
AIMS GOALS AND OBJECTIVES:..................................................................................
JUSTIFICATION FOR THE GOAL AND OBJECTIVES:.....................................................
LINKAGES WITH OTHER PROJECTS IF ANY:................................................................
DESCRIPTION AND SELECTION OF THE PROJECT.......................................................
US DONORS:........................................................................................................ 9
PAK DONORS:..................................................................................................... 9
WHAT WERE THE ALTERNATIVES AND WHY WERE THEY DROPPED?..................9
WHICH MODEL WAS APPLIED FOR THE SELECTION?..........................................9
DETAILS OF PILOT PROJECT / FEASIBILITY STUDY...........................................10
ORGANIZATION AND MANAGEMENT FOR PROJECT FORMULATION........................
IDENTIFICATION OF RESOURCES AND THEIR AVAILABILITY............................12
FINANCIAL PLAN, BUDGETING AND FINANCIAL ARRANGEMENT INCLUDING ITS
AUDIT............................................................................................................... 13
RISK MANAGEMENT (RISK ANALYSIS IN COMPLETE DETAIL)...........................15
PROJECT APPRAISAL (ECONOMIC, TECHNICAL, FINANCIAL INCLUDING FIELD
ASSESSMENT):..........................................................................................................
PROJECT APPROVAL UNDER (BY WHOM AND UNDER WHAT PARAMETERS):.............
PROJECT IMPLEMENTATION PLAN...........................................................................
PROJECT WORK PLAN:..................................................................................... 17
MICROSOFT FOX PRO:...................................................................................... 18
SUPPLY CHAIN MANAGEMENT AND LOGISTICS:...............................................19
LOCATION STRATEGY...................................................................................... 19
PERSONALS AND COMPANIES TO BE INVOLVED IN COMPLETION OF PROJECT:22
DELIVERABLES AND DEADLINES:.....................................................................22
TEST CRITERIA AND STANDARDS:.....................................................................23
INVENTORY MANAGEMENT.............................................................................. 24
SCHEDULING:................................................................................................... 25
MAINTENANCE.........................................................................................................
2

PROJECT COMMUNICATION:............................................................................ 28
PROJECT TERMINATION AND CLOSING:...................................................................
EVALUATION MATRIX...............................................................................................
RECOMMENDATION IN ORDER OF PRIORITY:...........................................................

ACKNOWLEDGEMENT

All praise for Allah Almighty with the help of whom we were able to complete our project.
We wish to express our gratitude to everyone who contributed in making this report a reality
for the readers. We would like to express deep thanks to Sir Kamal and Sir Ismail Jan
(Project/Enterprise resource manager) for their valuable support, encouragement and
useful suggestions throughout this project work. Their moral support and continuous
guidance enabled us to complete our work successfully and we are highly thankful to Hashoo
Foundation for their support and cooperation throughout this project. We would like to give
our special thanks to our teacher Sir Zahid Majeed and his special support throughout our
semester which enabled us to complete this project.

EXECUTIVE SUMMARY

The purpose of this project is to offer an explanation of how Hashoo Foundation

Enterprise Department is dealing with project management activities. The report discusses in
depth study of Hashoo Foundation, its operations of project, scope and position in the
development sector. We have closely worked with the Enterprise sector of Hashoo
Foundation. It gives an overview of the areas of the foundation where it works, includes
Economic Development, Education and Skill Development, special needs and social welfare
and Emergency relief. It also gives us a glance over the future plans of Foundation and here
we focused on their Economic development department, under which the project named
Plan Bee is running.
The Women Empowerment through Honey Bee Farming Project was initiated in 2007
to empower women in the Northern areas of Pakistan by expanding home-based
entrepreneurship opportunities for them. The core administration cost of the Foundation is
borne by Hashoo Group which promises to support the financial deficit of the Foundation.
The Foundation has many donor funded projects which are fully supported by donors, like,
Church World Services Afghanistan- Pakistan, HOPE 87, ADA, UNODC, UNHCR, PRM
and RMF. An estimated budget including donor funded projects is over Rs. 500 million per
year. The Hashoo Group is bearing an average of Rs.70 million a year being the annual
financial deficit of the Foundation. The sector is doing very well with its activities but there
are some issues in the target market they are focusing on. They mainly target 3 star and 5 star
hotels but we have recommended them to focus on the general public as well.

INTRODUCTION OF THE COMPANY:

Hashoo Foundation is basically a non-profit organization which is directly related
with the human development and poverty. By implementing all viable economic
development, educational and capacity building programs in Pakistan, it tries its level best to
overcome them. It also focuses on the needs of the children especially with disabilities and
provides care and support services to the less privileged and needy members of society.
Education facilities in the four provinces of Pakistan are also supported by Hashoo
Foundation. It basically runs a network of 10 primary schools, out of which 4 are supported
by the British Petroleum under their corporate social responsibility program. All of these
schools are located in the extremely poor and remote areas of Pakistan where education is not
accessible and it has remained a problem for our country (Ismail, 2014).
As we go back in 1988 Hashoo Foundation started a program named HOPE and its
basic focus was to take care of Afghan refugees who were then migrating from Afghanistan
to Pakistan in order to give them right to live their life freely in our country. Hashoo
Foundation also built schools, improved economic situation and poverty in specifically
Gilgit, Baltistan and Chitral. Later in 1992 they launched their second program by the name
of Umeed e Noor. They basically started this second program for providing special education
to overcome the need of education and to remove illiteracy within the area of Pakistan where
education was not randomly available. The total number of employees working in hashoo
foundation varies from project to project and region to region because it includes permanent
employees as well as volunteers (Ismail, 2014).

PROGRAMS OF HASHOO FOUNDATION:

1.
2.
3.
4.
5.
6.
7.

HF schools.
Basic health centers.
Honey bee farming program.
Dairy development program.
Human development resource centers.
Youth development centers.
Marble shine associates.

FOCUS OF OUR PROJECT:

Out of all above stated programs and projects of Hashoo Foundation we have selected
Honey bee farming project. According to chairperson of Hashoo Foundation,
We wanted the women of the area stand on their own feet to take control of their lives,
their homes and their childrens future. Simply put, we wanted to empower the women of this
remote region with the help of honeybees,
(Hashwani, 2014).

TITLE OF THE PROJECT:

WOMEN EMPOWERMENT THROUGH HONEY BEE FARMING PROJECT.

PROJECT STATEMENT:
Honey bee farming project was initiated to empower women in the northern areas of
Pakistan by expanding home based entrepreneurship opportunities for them. The reason for
choosing honey bee farming was that it was already being practiced in the area, although on
the small scale without marketing opportunities. Further, the areas had an abundance of Flora
which is used by bees for production of honey.

AIMS GOALS AND OBJECTIVES:

The project address the differences between the incomes earned by male and female
bee keepers by educating women in bee keeping and linking them to profitable markets. The
project improves the status of women in their communities, as they become more integrated
in the decision making process within male dominant societies.

JUSTIFICATION FOR THE GOAL AND OBJECTIVES:

The project is based on a system of social barter, it is designed to promote social
change. HF agrees to buy the women beekeepers honey and successfully links them to the
well established markets in Pakistan, provided that the families agree to send their children to
quality schools, have regular health checkups and improve nutrition at home.

LINKAGES WITH OTHER PROJECTS IF ANY:

This project is basically related to human resource development, Skills development
and daily development as entire beekeeping community in Gilgit, Hunza-Nagar. Ghizer,
Chitral and Kalash Valley was severely affected by Monsoon rains and floods that started
back in July and continued until September 2010, these floods resulted in massive
infrastructural damage and property losses, including the loss of 762 beehives affecting 435
beekeepers. On account of this set-back, Hashoo Foundation dedicated itself to rehabilitate
the damaged livelihoods of the beneficiaries during the year.

DESCRIPTION AND SELECTION OF THE PROJECT

US DONORS:
1.
2.
3.
4.
5.
6.
7.
8.

Chapel wood Foundation.

Walmart Foundation.
SEP UST (University of St. Thomas Social Entrepreneurship Program).
RMF (Rice University).
MFI UH (University of Houston Micro Finance Initiative).
PISA (Pakistan Indian Student Association).
PSB (Pakistan Students at Brown University.
Individuals

PAK DONORS:
1. IFAD (International Fund for Agricultural Development)
2. CNFA (Citizenship Network Foreign Affairs)

WHAT WERE THE ALTERNATIVES AND WHY WERE THEY DROPPED?

1.
2.
3.
4.
5.

Need
Potential
Loyalty related with women
Women empowerment
Last but not the least, constraints and factors stopping women to stand on their

feet
6. Advantage of one time investment

WHICH MODEL WAS APPLIED FOR THE SELECTION?

The model we used for the selection of this project is Social Entrepreneurship. We
induce our overall corporate strategy of business in to the strategies we use to carry out this
project. We provide channel and path for the effected people in these remote areas.

DETAILS OF PILOT PROJECT / FEASIBILITY STUDY

Nee
Whe
How Why
d
n
On the basis of this we assess how much resource we have, time to complete the
project, necessary skills required for the project, scope of the project, essential competency
and how effectively will all inputs be converted into output in order to fulfill the needs of
both the parties.

10

PROJECT AREA

11

Geographic

Training

Trainees
passed

training

Production

hives

kits

1019

308

176

472

176

80

80

80

78

156

78

642

1727

642

20

out

Gilgit-

to-date
308

Baltistan

#of

Bee

Zone
Women

Inputs provided

conducted

Empowerment
through Honey
Bee
Farming Plan

Chitral

Bee
Women
Empowerment
through Honey
Bee
Farming Plan

Kalash

Bee
Indigenous

(Chitral)

people
Empowerment
through
Honey

Manserah

Farming
Orchard

(KPK)

Associations

Bee

Empowerment
through
Honey

Bee

Farming
Total

ORGANIZATION AND MANAGEMENT FOR PROJECT

FORMULATION
IDENTIFICATION OF RESOURCES AND THEIR AVAILABILITY

12

Maturity

Time

Resources

Company focuses on doing short and long term planning of inventory production
.This is decided in annual meeting of company and then steps are taken to set the cost of
honey at reasonable level. Objective is that honey is produced according to demand at
reasonable cost. For this forecasting is done relating to the production of honey. Bee hive
boxes are sent to Gilgit and Chitral. There are trained workers over there to handle all the
affairs relating to the production of honey and they produce as per demand and as per
designed strategy. The honey production cycle in the area is spanned over a period of six
months beginning in April ending in October. $670 will provide 5 beehives, training and
refresher course, productions kits, supervision, value chain development, administration,
mobilization and transportation expenses. The cost of a beehive is $120.00. Each beehive is
expected to produce 18 Kg of honey per year and will earn $72.00 per beehive per year. 5
Beehives will produce 90 kg. (198 lb) of honey and the beekeepers will earn $360 per year.
Hashoo Foundation buys the honey from the Association of Honey Bee Producers at $4.00
per Kg. and sells the honey to the market for $5.00 per Kg. The profit is invested back in the
project in processing, labeling, marketing and transportation of the honey. Per year
productivity of mountain honey is almost 20 to 30 tons. Forecasting of Demand is done
according to Monthly targets. So far it has been focusing the hotel industry only, but now
they are planning to capture the retail market. Inventory is being control on quarterly basis
and is stored in the warehouses.

FINANCIAL PLAN, BUDGETING AND FINANCIAL ARRANGEMENT

INCLUDING ITS AUDIT

13

The financial plans is prepared by the different panel of experts which includes, CFO,
team management, enterprise resource management, donors and Hashoo Group which is the
pioneer group in making donations.

Sr
no
1
2
3
4
5
6
1
2
3
4
5
6
7

Funding sources

RS (PKR)

Social enterprise development

Program income
Local donations
Donor funds
Hashoo group contribution
Total Funds Generated
Utilization of funds

32214231
31521819
11253102
72528727
48050000
195567879

Emergency relief
Health and social welfare
Education
Skill development
Social enterprise development
Support expenditure
Capital expenditure
Total funds utilized
Surplus/Deficit

22516166
21046773
35893555
36830008
43151199
38401301
13991167
211830169
(16262290)

HASHOO FOUNDATION-INTERNATIONAL FUND FOR

AGRICULTURE DEVELOPMENT

FINANCIAL REPORT FROM JULY 1, 2009 TO DECEMBER 31, 2009

NO

IFAD CATEGORY

FUNDS

SPENT

BALANAC
E

14

OPERATIONAL COST

3379

635

2744

PERSONAL

1500

529

971

TRAINING

9671

2616

7055

TRAVEL

450

450

TOTAL

15000

3780

11220

PLAN 2012-13
It plans to increase the duration of HMTP from 3 to 6 months. It shall initiate
diploma in culinary art and front office management. Marketing of all programs shall be done
through schools and universities. HDRC will be expanded to Islamabad to increase revenue.
It will collaborate with chamber of commerce to explore more job opportunities for the
trainees. Early childhood development center should be established in Rawalpindi. Financial
sustainability is to be improved to 100%. Improvement of job-placement bureau is required.
Moreover the foundation globally continued projects in the United States, working on
policy issues with other philanthropic partners. Building on the success of the BBC world
challenge 2008 award winning the honey bee farming social enterprise project, the
foundation is becoming partners with several US micro-credit university programs to explore
growing the project through the extension of micro loans. The foundation is also keenly
working to export the produce of its social enterprise projects into the international market
and is expanding the project across Pakistan and into Afghanistan and Tajikistan as well.

RISK MANAGEMENT (RISK ANALYSIS IN COMPLETE DETAIL)

Before starting any project we conduct thorough evaluation, research and
development and develop constructive baseline in order to reduce the barriers and risk factor
that might occur in future time so that both the parties can be benefited.

15

Benef
ciary

Hashoo
foundati
ons

Evaluation
R&D
Situational
analysis Baseline
conduct Risk
Management
plan
Contigency plan

CHALLENGES:
ON GOING:

Natural calamities and inclement weather

Disease outbreak
Injection of regular funds for geographical expansion
Quality assurance and benchmarking at the independent business group level

STRATEGIC:
Reduce dependency on Hasho Foundation
Turn the program into an independent social enterprise.
Replication

STRATEGIES FOR COMPETITIVE ADVANTAGE:

As the low cost strategy is not always successful, so the Hashoo Foundation has not
focused on achieving the competitive edge through low cost, instead they are more focused
on the differentiation strategy for achieving the competitive advantage, differentiation
16

strategy. Differentiation under which a firm aims to develop and market unique products for
different customer segments. It is one of the three generic marketing.
As Hashoo Foundations target is the niche market that is five stars hotels in Pakistan,
so they give little importance to cost and demand for high quality products.

PROJECT APPRAISAL (ECONOMIC, TECHNICAL, FINANCIAL

INCLUDING FIELD ASSESSMENT):
All members and staff responsible and related to the project are appraised (weekly,
monthly, quarterly and annually) if all activities related to the project are being executed
according to the plan, and if not then the corrective action are taken accordingly.

PROJECT APPROVAL UNDER (BY WHOM AND UNDER WHAT PARAMETERS):

We (enterprise resource department) propose the selected projects to the board of
directors, trustees and donors and after being thoroughly analyzed and evaluated the project
areapproved.

17

90%

Project manager
Enterprise resource
manager

10%

Board of directors
Trustees

PROJECT IMPLEMENTATION PLAN

PROJECT WORK PLAN:
We do not use Gantt chart and carryout PERT analysis as these two techniques are
used by corporate sector. When our donations reach $2 lac to $5 lac we are make the
following plans:

18

Deep plan
Work plan
Work break down structure
Resource based structure

NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14

TASK NAME
indigenous people on farm livelihood
preparation of project plan
hiring of program co coordinator
community mobilization and baseline survey
preparation of baseline survey
valley 1
valley 2
valley 3
selection of trainee in batches
identification and hiring of trainers
formation of honey bee association
follow up visit of association
procurement of boxes and other material
preparation of consumable training material, training

DURATION
262 days
3 days
8 days
29 days
10 days
6 days
6 days
6 days
2 days
10 days
5 days
5 days
25 days
64 days

15
16
17
18
19
20
21
22
23
24
25
26

kit, manual
training session in batches
batch one
batch two
batch three
demonstration of kit and hives
provision of hives
exam and certification
honey production
collection of honey
testing and certification of product
packaging and labeling
marketing sales product placement

45 days
10 days
10 days
10 days
5 days
10 days
5 days
87 days
10 days
10 days
15 days
0 days

MICROSOFT FOX PRO:

We use Microsoft fox pro for making Gantt chart, work plan, work break down
structure and make network model but only in case when the donations reach or exceed $2
lac to $5 lac.

SUPPLY CHAIN MANAGEMENT AND LOGISTICS:

As far as suppliers are concerned the department of HFED maintain it by themselves,
for mountain honey Hashoo foundation enterprise development used vertical integration
strategy, as Hives are located in northern areas of the country. The land owner charges a
rental that is a percentage of the honey crop value. Hives need to be free of pest and diseases,
and have a large population of bees. The bee blossom period, which is about six to eight
weeks, has to be carefully judged by beekeepers to avoid mixing the pure bee honey with
honey from other species. Rain during the blossom period washes away nectar and reduces
yield significantly. The timing of blossom depends upon sunshine and temperature. Honey is

19

collected from the hives by beekeepers that may travel up to 250 kilometers to find good
locations
Honey is extracted from hives and put into drums. Hygiene regulations must be
observed. Honey is delivered to the factory and must have a harvest declaration. This
identifies the hive, location, beekeeper, date of harvest etc. Storerooms for keeping honey are
located in Gilgit and Chitral. When sufficient amount of honey has been collected it is than
sent through Cargo lines, enterprise development has agreement with these cargo lines, cargo
lines delivered the honey in Islamabad where the store keeper does inventory in containers.
Packaging of honey was previously outsourced to Indica Foods but now they are switching to
Club Foods. There is proper mentoring and controlling sections all over the way from Gilgit
to Islamabad called ERP system, ERP vendors have responded to this trend by integrating
ERP systems with other types of applications, such as e-commerce, and even with the
computer networks of suppliers and customers. These interconnected ERP systems are known
as extended enterprise solutions. After monitoring quality and quantity of honey it is sent to
the stores and then products are provided to customers as per their need.

LOCATION STRATEGY
The Hashoo Group of Hotels has adopted Plan Bee as their Corporate Social
Responsibility project and has chosen to purchase this honey due to its high quality and to
enhance conditions for rural farmers.
The 5-Star Hotels, part of the Hashoo Group, Marriott and Pearl Continental in
Pakistan, have discontinued their contracts with commercial suppliers and buy 45% the
honey produced by the beekeepers in Gilgit-Baltistan. The price the hotels are paying for the
women bee farmers honey is higher than what they paid commercial suppliers.
The location of the company is very suitable as the customer of Mountain honey is
located in Islamabad they share the same location so they are easily accessible to Hashoo
foundation Enterprise development. The sale of the honey has expanded from Hashoo Group
of hotels to other hotels, airlines, superstores Ministries and Embassies and other retail
markets. Hashoo Foundation sells 55% of the Honey to these new markets.
Mountain Honey is sold to the following corporate partners in Pakistan:

20

PIA (Pakistan International Airlines)

Hashoo Group of Hotels Marriott & Pearl-Continental
Serena Hotels
Canteen Supply Department (Chain of stores)
D. Dalton
Shaheen.
Retail Market of Embassies & Ministries
In order to cope with the demand for our 100 % pure and natural honey Mountain

Honey we have opened a sale outlet in Abbassi Market F 8/3 in Islamabad. The honey is
sold in 1 kg. Jars and bulk containers.
Made from mountain Rubina and Russian olive flowers, Plan Bee Mountain Honey is not
only a unique taste experience, but also an innovative community development project
creating a sustainable source of income for the women producers and their families by linking
them to sustainable markets

Islamabad/Pindi

Lahore

Marriott Islamabad

PC Lahore
CSD
(Canteen

PC Pindi
Serena Hotel, Islamabad
21

Karachi
Marriott Karachi
Supply PC Karachi

Department)
USC (Utility Store Corporation)

PIA Karachi

Shaheen , Blue Area Islamabad

PIA Islamabad
D Watson, Blue Area
Islamabad
Al-Kausar, F-6, Islamabad
Best Price , F-6, Islamabad
CSD
(Canteen
Supply
Department)
USC
(Utility

Store

Corporation)
Star Mart F-7, Islamabad
Midway Enterprises, F-11
Islamabad
Top Notch Distributor

22

Marvel Hotel

Aga

Khan

Distributor

(AKU)
Distributor

Hospital

PERSONALS AND COMPANIES TO BE INVOLVED IN COMPLETION

OF PROJECT:

EXPERT
TEAM

(EDP)
Electroni
c Data
Processi
ng

SEPARAT
E TEAM

DELIVERABLES AND DEADLINES:

All raw materials, supply chain and deadlines are being scheduled by Sir Kamal
enterprise resource manager of Hashoo foundation well before the deadline project is
initiated. Company plans and controls the activities as per the level of demand. Mostly
company tries to control the activities as they are occurring on the routine basis but if there is
some special order to be fulfilled at some point of time then company undergoes through
complete planning and prepares short and intermediate schedules to fulfill that order.
1. Prepare a timeline for the period of consultancy
2. Prepare pre-evaluation documentation/report includes TOR, refined evaluation
strategy,
3. methodologies, focus group discussions, observations, narrations and reporting
plan/schedule
4. Prepare data collection/analysis tools/instruments
5. Collect data from the field teams and make sure that all required information is
acquired, maintained
6. and organized as per study requirement
7. Final evaluation report that includes:
8. Executive summary of findings and conclusions
9. Introduction with background to the evaluation
10. Evaluation questions, methodologies and approach, scope, constraints, and
11.
12.
13.
14.
15.
16.
23

limitations
Description of the project Design, interventions, scope, process and impact
Data collection and analysis
Key findings and lessons learnt
Conclusion and recommendations
Brief Outlined Plan
Annexes: TORs, work plan, instruments and protocols, datasheet, references,

17. Documentation and pictures etc.

18. Share the draft report with Hashoo Foundation concern management for feedback
19. Submit the final report after incorporating the feedbacks/comments
20. Develop and share a presentation for HF management and BOT

TEST CRITERIA AND STANDARDS:

For testing we use MALE a software developed for the purpose of evaluation of
planed activities of projects weekly , monthly , quarterly and yearly. Further tasks to the
employees are given as per requirement in production area. In office the employees are
working as per their assigned tasks. Job rotation is implemented regularly. Production
manager and its assistants are responsible for determining the level of demand and then
taking action in order to meet that desired demand. The managing director is responsible for
controlling and examining all the affairs of the company. Sales manager is responsible for all
the affairs of sales. Further are assistants for the production and sales manager doing their
relevant tasks in production and sales department? Each and every individual is given tasks as
per his qualification and specialization in relevant field. They also use KPI method, KPIs
stands for Key Performance Indicators and are a mechanism by which individuals,
departments and companies track their performance.

INVENTORY MANAGEMENT
Successful inventory management involves creating a purchasing plan that will ensure
that items are available when they are needed (but that neither too much nor too little is
purchased) and keeping track of existing inventory and its use. Two common inventorymanagement strategies are the just-in-time method, where companies plan to receive items as
they are needed rather than maintaining high inventory levels, and materials requirement
planning, which schedules material deliveries based on sales forecasts. The just-in-time
inventory model allows companies to reduce their overhead expenses while always ensuring
that parts are available to manufacture their products.
Money generated through honey bee farming is used by HF for honey producers to
monitor the cost of production and profitability of their operation. The details required to use
the spreadsheet are monthly or average annual hive numbers, business income and operating
costs. The cost of production and margins are calculated automatically and expressed on a per

24

kilogram of honey and per hive basis. And they also use MIS for the inventory management
process.
Further they carry our MRP (Material Requirements Planning) which is a concept
of creating material plans and production schedules based on the lead times of a supply chain.
One of the first software based integrated information systems designed to improve
productivity for businesses. A materials requirement planning (MRP) information system is a
sales forecast-based system used to schedule raw material deliveries and quantities, given
assumptions of machine and labor units required to fulfill a sales forecast. In HFED
Forecasting for production is done in annual meeting with the help of MRP system, that how
much will be produced this year. Then a list of producers and keepers are made by operations
department, and it is decided by operations manager that how many women have how many
boxes of bee hives as to reach the demand. Resources are allocated to these producers in
advance for the production of honey. Any profit or dividend earned is not used by the
company itself but is rather spent on community or society or is utilized for social welfare.
Inventory is being control on quarterly basis and stored in the warehouse.

SCHEDULING:
Coming towards the scheduling that is analyzing that the company prepares
intermediate and short term schedules to plan and control the activities. As far as our
companys scheduling activity is concerned, company is engaged in preparing intermediate
and short term schedules to plan and control the activities. Production of Mountain honey is
dependent upon the orders of five stars hotels that are its target market. Company plans and
controls the activities as per the level of demand. Mostly company tries to control the
activities as they are occurring on the routine basis but if there is some special order to be
fulfilled at some point of time then company undergoes through complete planning and
prepares short and intermediate schedules to fulfill that order. A schedule of disease pests and
predators control was worked out. Introduced shaking technique incorporated with immersion
paraffin wax at 110 oC increased life of wooden bee hives and controlled American Foul
Brood disease. Summer management techniques developed to overcome dearth period
impacts. It included supplemental feeding, placement of colonies at cooler places and control
of hornets. Winter management techniques were devised. It included additional feeding,
placing colonies in group, less inspection covering colonies with straw canopies and

25

narrowing hive entrance. A new type of pollen trap devised for collecting pollen from bee
hives.

26

27

28

MAINTENANCE
Coming towards the maintenance that is how does the management bring reliability
into operations by having proper maintenance plan? How does the project manager plan for
maintenance of machines, operations and production processes for smooth flow of
production? They have outsourced the maintenance to vendors. However the Hashoo
Foundation Audit Team keeps visiting the plant once or twice a month.
Management brings reliability into operation by maintenance of operations and
business processes on a regular basis. Operations and business processes are checked to make
sure that there is no deficiency at any level.

PROJECT COMMUNICATION:
The honey bee project is successful all over the world taking under consideration the
economic development. Plan Bee won the BBCs World Challenge Award in 2008 for its
innovative and sustainable approach to womens economic empowerment. Out of 700
projects regarding economic development all over the world, Hashoo Foundation won the
international award.

PROJECT TERMINATION AND CLOSING:

The project is not yet terminated by the organization because it was initiated for the
women of Gilgit, Chitral and Chakoti but later they realized rising need, interest and
potential in other areas which includes Abbottabad, Muzaffarabad, Kotli Satian and some
areas of Murree. In addition to this is the most successful project among all the projects
initiated by Hashoo Foundation.

EVALUATION MATRIX
Proposals shall be evaluated under following four selection parameters.
Technical Proposal/ Methodology = 40 %
Capacity of the lead consultant and other team members to undertake the assignment
= 20%
Presentation/ Interview = 20%
Financial Proposal = 20 %

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RECOMMENDATION IN ORDER OF PRIORITY:

Company is doing well with the operation management activities. Products that are
produced are satisfying the needs of the customers. But Project needs to be gender balanced
because without the involvement of male it cant be successful. Technical assistance should
be provided to 1 male member of the household for a sustainable development of beekeeping
activities. Females should be targeted for other skillful trainings like handicrafts, baskets
making, stitching and dying of cloths etc. Develop market linkages for honey production in
the area. The emphasis should be on production of honey instead of other products.
They are not focusing on the local market. In Finance Department there should be
proper timing / days for receiving transaction documents and disbursing deliverables. Fees
directly deposited should be informed within reasonable time to finance department. Job
placement cell unit is working in HFED has not achieved measurable outputs. The
management must take due consideration on this unit. This is the best model for linking skill
full workfare with market place.

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