Professional Documents
Culture Documents
recorded in an inventory sales journal. Having entered the appropriate information, Luck places
the bill of lading in a temporary file by sales invoice number, which has been manually recorded
on the document. Lakeside uses the services of an outside computer center to maintain a
perpetual inventory record. At the end of each week, Luck forwards information on all sales and
purchases to the center, which possesses the data and returns updated records to the
company. When the fourth copy of the bill of lading is received in the Sales Division, Land
matches it with the three approved copies of the sales invoice. He compares the quantity and
description of the order with the items that were shipped. If they agree, he prices each sale from
an updated price list that is maintained by the Sales Division. The sales invoices are then
extended and footed, and the due date is added. The fourth copy of the bill of lading is attached
to the second copy of the sales invoice and filed in a temporary file by due date. The third copy
of the approved sales invoice is sent to Miller, Assistant to the President, while the fourth copy
goes to the Controllers Office. Miller uses his copy to update the accounts receivable subsidiary
ledger and then files the sales invoice in a permanent file by customer name.
The Controllers Office matches the sales invoice to the bill of lading, verifies the pricing
against an updated price list, and mathematically checks the extensions and footings. The sales
invoice is then recorded in the Sales Journal as a debit to Accounts Receivable and a credit to
Sales. Sales figures are also classified by geographic district so that commissions can be
appropriately accrued. Lakeside representatives receive a percentage of every sale made within
a specified territory. After recording the sale, the bill of lading is placed in a permanent file by
customer name.
The controller then mails the sales invoice, which informs the customer of the amount
payable, the date due, and the discount terms. According to the invoice, payment should be
made by check (payable to Lakeside Company). The customer is also asked to return the
bottom portion of the sales invoice, which indicates the customers name, the sales invoice
number, the gross amount payable, the discount terms, and the due date.