mySchool

WebBasedEducationManagementSolution

4 Emad El-Deen Kamel St.

Nasr City, Cairo Egypt
Ph (202) 403-4407

mySchoolisahighlyinteractivewebbasedSchoolManagementSystemthatprovidesa
completemarketleadingsolutionforyourschoolsadministration.WerecognizethatParents,
Teachers and Administrators, not Technology, shape and touch the minds of our children.
mySchoolisevidenceofthatunderstandingandcommitment.Itcombinestheevolutionof
software and the internet for the purpose of improving education by fostering an
environment for communication, Manage, Control and Monitoring. mySchool is the
ultimate tool for data, analysis and reporting, along with the means to communicate and
collaboratewithallstakeholders,immediatelyandeffectively.

UniqueFeaturesofmySchool
1) Purposefully designed to meet the varying needs of modern day schools (easily set and
control: types of services, report configuration, access privileges, language preferences and
more)

2)Simpletolearnandmaintain(nospecialcodestolearn)

3) Immediate solution to leverage a schools investment in technology (runs on various

software/hardwareplatforms,fitsthinclientmodel,easytouse)

mySchoolModules
TheSystemiscomprisedofSixModules:

StudentInformationSystem

ElearningSystem

CommunityWebPortal

FinancialManagementSystem
HumanResourceManagement
System

mySchoolOverview

LibraryManagementSystem

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Features

1) Student Information System: Is an administrative application that can be used

daily at the school/college by teachers, secretaries and administrators to manage student
records,handleenrollment,classschedulesandreporting.
The Student Information System provides total control of all student records and data. It
allowscompletevisibilitytoalldetailsconcerningastudentthroughouttheirschoollifesuch
as:

Acompletegradebookwithreportcardgeneration
Automatically generates your schedule in a flash, while defining your
constraints.
Marksforeachsubject.
Arecordofdisciplinaryaction/incidents.
Attendance.
Historyofmedicalchecks.
Emergencycontactnumbers
andmore.
Parentsareabletoaccesstheirchildrensdetailsthroughthesystemtoview:
o Childsprogressoverallandrankinclass
o Childshomeworkandassignments
o Childsattendancerecord
o Childsdisciplinaryorrewardactions
SchoolAdministratorshavecompletecontrolovertheirschoolandareabletoaccess
studentdatareadily.

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By granting parents access to relevant student data online, administrators are

relieved from the many phone calls and enquiries that arise.

mySchoolOverview

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Furthermore, using advanced genetic algorithms, mySchool can generate a high

precision schedule whilst resolvingmostconflictsautomaticallythusreleasingalot
of the student administrators time which is consumed by this process manually
today.

mySchoolisasingleentrysourceforteacherstotakeattendance,recordgrades,generate
reportcards,scheduleassignments.
mySchoolmakesbeingateachermucheasier.Alotoftherudimentarydaytodaytasks
areattendedtobythesystem,whichallowsteacherstofocusontheeducationalaspect.
Recording grades is a simple task in mySchool and is supported by a number of reports
whichmostteachershavetogeneratemanuallytoday.Thesameappliestocallingattendance
andfollowinguponstudentsprogressoverall(notjustinasinglesubject).

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2) E Learning System: mySchool allows teachers to make use of rich multimedia

content in the educational process by publishing it to students in there organizer. Teachers
can also publish homework to be attempted offline and also develop online quizzes
(multiplechoiceandTrueorFalse).
ImprovingtheeducationalprocessthroughonlinedigitalcontentisakeygoalformySchool.
The Learning Management tool within the application provides teachers the simplicity and
flexibilitytopublishandcontroldigitalcontentwhichisdisplayedtostudents(eitherinthe
school or from home). Teachers can set when it is published, how and can also provide
referencetoothersourcesofmaterialallinoneplace.
The Learning Management tool can also support publishing quizzes and homework or
assignments. Teachers can generatequizzeswhichcanbeattemptedonlinewiththeresults
being displayed immediately. These quizzes are built using the Question Bank, a central
repository of questions which accumulate over time allowing teachers to search for and re
usepastquestionseasily.

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3) Financial Management System: mySchool includes a complete financial module

which enables the school to manage its entire finances which may include fees (e.g. tuition
fees,bookfees,etc),suppliercharges,inventorymanagementandalllinkedwiththeGeneral
Ledger.Yourledgerwillenableyoutocheckstatusatanypointintime.Thefinancialmodule
iscomprisedoftwomaincomponents:
A)Studentaccountingmodule
Createandmaintainbillingtablesperschoolyear
Specifythenumberofinstallmentsandtheirduedate
Notifydelinquentstudentsofoverduefees
Researchunpaidstudentaccounts
Managebusfeeswhereapplicable

B)SchoolAccountingmodule
FixedAssetaccounting
o Inventorymanagement
o Inventorymovements
o Trackingconsumption
o ItemGroupings
o Generalledger(Analysis,review,andadjustmentofschoolsGeneral
Ledger.)
o Management of any other school expenses (Library Bills, Purchase
Orders,TelephoneBills,UtilityBills..Etc).
SuppliersAccounting
o SuppliersPayment
o SuppliersAccounts
o SuppliersInvoices

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4)HumanResourcesSystem:

Mangepayrollfordifferentworkercategories.
Capabilities to define various allowance classes including monthly entered
allowances,fixedamountsandanyuserdefinableallowancecalculations
CapabilitytocalculateIndividualIncomeTax
Capabilitytodesignandgeneratepayrollreports,salaryslipsandforms.
Capabilitiestocalculateovertimeandshiftallowances

All financial data is reflected in the general ledger appropriatelyallowingschoolaccountants

fullvisibilitytotheschoolfinancesthroughappropriatereporting.

5) Library Management System: mySchool includes a library management module

which enables the school to manage all library related activities. From circulation to
cataloguingtoreporting,theapplicationwillallowlibrarianstoeasilyadministertheirday
todayoperations.
TheLibraryManagementToolisdesignedspecificallyforusagewithinschools.Itprovides
thelibrarycataloguefrontend/OPAC(OnlinePublicAccessCatalog)foruserswhowishto
access the catalog. The Library System can fit as part of an intranet accessible only from
within the school or as part of an extranet, thereby allowing search capabilities to those
outsidetheschool.

mySchoolOverview

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Themainfeaturesofthelibrarysystemare:

Provides access for students as well as teachers to relevant information and

teaching material. mySchools Library management system introduces a new
feature for added child safe internet surfing, called URL cataloguing.
TeachersareabletoaddwebsiteURL(s)aspartofthecatalogueinformationthus
displayingthemaspartofasearchresults.Thisreducestheneedforstudentsto
searchonthewebwhichmayresultinthemvisitingunwarrantedsites.
Caters for core functions such as acquisitions, circulation, cataloguing, serials,
andOnlinePublicAccessCatalogue.
Manages all library functions such as organizing borrowing and lending
materials,reportsoncollectionuse,overdue,etc.
HoldRequestsContainingMemberContactInfo.
MostPopularBibliographies.
BibliographyCheckoutListing.
Overduememberlistandotherstatisticalreporting.

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6)CommunityWebPortal:mySchoolprovidestheultimatesetofcollaborationtools
to the school through the webportal module. These tools enable students to communicate
andinteractwithteachersandotherstudentsonlinethroughchat,Discussionforums,Topic
areas,FAQsandmore.Webmailandinstantmessagingaremanagedthroughtheportalas
welliftheschoolchoosestoenablethem.

TheCommunityWebPortalfocusesonthreemainareas,namely;
Collaboration it enables students to communicate and interact with teachers and
otherstudentsonlinethrough(Discussionforums,Internalmessaging,Chat,etc.)
Interaction students, teachers and administrators can exchange information
concerningtopicgroupswhicharedefinedbytheschooladministration.
Sharing the portal acts a hub for the school community to share information,
documents,websitesandevenapplications.

mySchoolsWebPortalprovidesaverypowerfulsearchenginewhichenablesuserstoeasily
locate the content sought on the portal. It thus combines the functionality of a portal and a
contentmanagementsystemintoasingleapplication.

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Belowisadiagramwhichoutlinesthecorecomponentsofthesystem.

SystemAdministration
StudentDetails

Useraccountmanagement
AcademicInformation

PersonalInformation
ContactInformation
Enrollments

LibraryManagement

OnlineCourseDelivery

Cataloguing
Circulation
Reporting
MaterialManagement

Multimediacontentwith
lessonmaterial
Upload/download
Homework
Onlinequizzes

Classroomscheduling
Conflictresolution
Masterschedule
Busscheduling

Gradingmethods
Progressreports
Reportcardgeneration

StudentOrganizer

StaffDetails
PersonalInformation
ContactInformation
Employmentdetails

Scheduling

Organizeddisplayof
information
Quickaccesstodata
Studentinteraction

Collaboration

DiscussionForums
FAQ
Webmail
Chat
Fileandcontentsharing

Schoolfinancials
AccountsPayable
Generalaccounting

Gradebook

Accounting

InventoryManagement

mySchoolOverview

Inventorymovements
InventoryCounts
Vendormanagement

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OtherfeaturesofmySchoolinclude
1)FriendlyAdministration:

mySchool is a userfriendly system, which is easy to comprehend. School

administrationstaffwhichmaynotnecessarilybehighlycomputerliteratecanbeup
andrunninginminimaltime.Theapplicationisalsodesignedinsuchawaythatit
requiresminimaladministration.

2)DataCompatibility:

mySchool is compatible with major ANSI compliant databases such as MS

SQLServer,OracleormySQL.

3)BrowserAccess:

mySchoolisentirelybrowserbased.Thisishighlyadvantageousfortheschoolasit
eliminatestheneedtoinstallanyclientsidesoftwareontheschoolsPCsoranyother
PC. All workstations on the internal school network, can access the mySchool
applicationthroughthebrowser.

4)Bilingual:

mySchoolisabilingualsystemwhichcansupportbothEnglishandArabic.

mySchoolSystemRequirements:

Server
WebServerMicrosoftIIS,Apache.
AnyANSIcompliantdatabaseOracle,MSSQLServer,MySQL.
CertifiedonMSWindows2KServer,XP,LinuxandMACOSX

Client
AnyclientwithanHTML4.0compliantbrowser

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Deployment
Beingawebbasedapplication,mySchoolcanbedeployedintwofashions:

1) Inhouse hosting. In this scenario each school would install the application on an
internalserverwithintheschool.Workstationsontheschoolnetworkwouldaccess
theapplicationthroughabrowser.Incasetheserverwasconnectedtotheinternet,
andtheschoolgrantedaccesstotheapplication,students,parentsandteacherwould
beabletoaccesstheapplicationfromhomethroughtheinternet.

Decentralizedmodel(inhousehosting)

2) Centralizedmodel.Inthisscenario,theapplicationishostedatacentrallocationandis
accessed remotely from the school via the internet. In this case, all schools would
needtohaveinternetaccessontheirnetworktoenableuserstoconnecttotheserver.

Centralizedmodel

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3) mySchool also supports multisite schools and multiple educational systems (e.g.
IGCSE,AmericanDiploma,LiceeFrancais,etc)whichmakesittheultimatetoolfor
useinmixedteachingenvironments.
a. Multieducational system: A single installation of mySchool can support
multipleeducationalsystemseasily.Thedataforeacheducationalsystemis
maintainedseparatedseamlesslytotheenduser.Atthesametimethough,
centralized reporting can be generated across the entire school for
administrators,directorsandotherkeydecisionmakers.

IGCSE

AmericanDiploma

Etc.

Centralizeddata
andreporting

b. Multisite:AsingleinstallationofmySchoolcansupportmultiplesitesforthe
sameschooleasily.Thedataforeachsiteismaintainedseparatedseamlessly
to the enduser. At the same time though, centralized reporting can be
generatedacrosstheentireschoolforadministrators,directorsandotherkey
decisionmakers.

mySchoolOverview

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