Prezi For Professionals PDF

FOR PROFESSIONALS
Stand out from the crowd using

the newest, most flexible presentation software
in the most compelling way
JIM HARVEY & LESLEY BARRINGER
Prezi for Professionals
NOTICE OF RIGHTS
SEVENTH EDITION
All rights reserved. No part of this book may be reproduced, stored in a retrieval
Publication Date: September 2014
system or transmitted in any form or by any means, without the prior written
First edition: August 2012
permission of the publisher, except in the case of brief quotations embodied in
Published by: Allcow Trading Company Ltd
critical articles or reviews.
Producer: Jim Harvey

Writers: Jim Harvey & Lesley Barringer
NOTICE OF LIABILITY
Graphic Design: Rosie Hoyland
The author and publisher have made every effort to ensure the accuracy of the
information herein. However, the information contained in this book is sold without
warranty, either express or implied.
Neither the authors and Allcow Trading Company Ltd, nor its dealers or distributors,
FOR FURTHER INFORMATION
will be held liable for any damages caused either directly or indirectly by the
instructions contained in this book, or by the software or hardware products
described herein.
Call: +44 (0)1832 272773 (UK)

Email: jim@jim-harvey.com
Copyright 2014 Jim Harvey
Jims Blog: www.jim-harvey.com
allcow
COMMUNICATIONS
original thinking-no bull
Jim Harvey 2014
jim-harvey.com | Pg. 2
Get ahead of the game

Be a better presenter than the norm
A speech or a presentation is an opportunity to shine and build your reputation
among clients, peers and bosses. Perform well under such pressure, and a
speaker races ahead in the estimation of the crowd; perform less well and that
speaker falls away a little in the eyes of the audience. You're almost always as
good as your last performance.
Weve been helping world-class speakers in businesses like JPMorgan,
JC Decaux, Ford and the BBC, use Prezi professionally for over 4 years. We
literally wrote the book; and heres the latest one.
Email: jim@jim.harvey.com
Call: +44 (0)1832 272773
Prezi is a fast-changing, ever-updating piece of software. Most of the other

Prezi books on the shelves are out of date the moment theyre published.
Ours is an eBook, and we update it every week. Its never out of date and its
written by people who work at the sharpest edge of the hard, commercial
world that Prezi must survive in to prosper.
Prezi can help you stand out even more as a presenter, but only if you use it
better than most people, because most people use it badly.
The advice in here is designed to help you add polish, poise and impact to your
presentations with Prezi, whatever field you're in. Our mission is to help you
stand out from the corporate crowd - to help you make the most of your best
opportunities.
We'll look at creating, rehearsing and performing powerful Prezi presentations
that work where you work. We look at learning the basics of the tool, building
advanced expertise, understanding the strengths and many weaknesses of
this pedigree presentation tool.
Our job is simple. To help you stay ahead of the Prezi pack.
Jim Harvey 2014
Contents
chapter 1
Introduction8
About Prezi
What we cover
Why an eBook?
How to use the book
What you will need
Sign up to Prezi
8
8
9
9
9
10
chapter 2
What is Prezi?
12
chapter 3
What makes a good Prezi?
15
chapter 4
A practical guide to Prezi - the basics
17
Things people say about Prezi

Do you understand what Prezi can do?
Uses for Prezi
Prezi principles
Lets get started

The Prezi Screen
Editing
Saving
Adding to your canvas
Frames
The Path
Creating complex paths
Customize your Prezi
Sharing a Prezi
Embedding a Prezi
Printing a Prezi
Why Start From Scratch?
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12
13
14
15
17
17
20
21
21
27
29
30
32
34
37
38
38
chapter 5
A practical guide to Prezi - more advanced skills
39
chapter 6
Use Prezi with skill
59
chapter 7
Use Prezis big picture to make a great first impression
60
chapter 8
Choose the right Prezi for the situation
61
chapter 9
Remove sickness from the Prezi vocabulary
65
chapter 10
Understand visual structure and layout
67
Keyboard Shortcuts
Prezi for Windows and Mac
Adding Music or Sounds
Diagrams
Using Images
Using Frames
Layers can Hide Elements
Selecting Multiple Elements
Using Alignment Gridlines
Using Powerpoint in Prezi
Inserting PDF and Excel files
Using PDFs to create a Prezi
Using 3D Backgrounds
Fading In
Fading Out
Make a patch
Customise your Themes
Using Fonts
Using the CSS Editor
Framing Videos
Collaborating
Hyperlinks
iPad and iPhone app
Start with the Big Picture

A Linear Prezi
An Organic Prezi
Working with Proximity, Rotation and Zooming
In-Out or Out-In stacking strategy

Heres how
Step-by-step to stacking and layering
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39
40
41
41
43
43
44
44
44
45
45
45
46
46
46
47
47
48
49
49
50
51
61
61
63
65
69
69
71
chapter 11
Use templates to hit the ground running
72
chapter 12
Presenting with Prezi - you choose how
74
chapter 13
Preparing for your presentation
98
3 reasons to use templates
With or without a path

Remotely or face-to-face
Online or Offline
From a PC or laptop
With Prezi for iPad and iPhone
Connect your iPad & iPhone to a projector or TV
What can you do if you have an Android phone or tablet?
Present with a remote control device (clicker)
Download and present a portable Prezi
Click through manually or use the autoplay feature
Room Size
Screen/Monitor
Notes
Preparation
73
75
76
76
77
81
85
89
89
90
95
98
98
99
99
chapter 14
During your presentation
100
chapter 15
Is Powerpoint dead?
102
chapter 16
The Fit, Focus & Flair Model
105
Embrace Tangents
All Eyes on You
Be Aware
Prezis Best Features

Prezi vs. Powerpoint: A Summary
What does Prezi do for a Poor Speech?
How to add Fit

How to add Focus
How to add Flair
What is Clutter?
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100
100
102
103
103
106
106
106
107
chapter 17
Tips for...
108
chapter 18
Further reading and support
114
chapter 19
Our Prezi services
116
Building a strong story

Creating great visual aids
Setting up on the day
Starting brilliantly
Freshening your delivery
Using your voice
The final polish
Great books
Blogs we recommend for inspiration and practical help
Any other questions
Stay Up-to-Date
Prezi Training
Prezi Design
Prezi Graphics Packs
Our Prezi Blog
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109
109
110
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112
113
114
115
115
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chapter 1
Introduction
About Prezi
In a nutshell, Prezi is a Flash-based presentation software that allows users to

create dynamic presentations that look different to a traditional PowerPoint
slideshow. Different because you can do exciting things like zoom in and out
across a large area, create motion paths, embed images and video and do
things that previously werent possible for us non-design experts. It is a much
more visual way to pass on your presentation message, wrapped up in an
intuitive and easy to use piece of software, used online or on your desktop.
Prezi does have its drawbacks and limitations, of course, and through the book
we will pass on our hints, tips and experience to help you make the most of
Prezi to create stand-out presentations.
What we cover
In Prezi for Professionals you will find out:

What Prezi is and why its different
What makes a good Prezi
How to use the tool - a practical Prezi guide at Basic and Advanced levels
How to use Prezi with skill
The best ways to use Prezis big picture to make a great first impression
Understanding the visual structure and layout of a great Prezi
Plenty of support material to help you continue progressing with your
Prezi presentations
We strongly believe that it is worth understanding what Prezi is, its benefits
and weaknesses and how you can use it well, before getting started with the
tool itself. You will then be in a great position to start putting all the information
and best practice into action when you begin learning the mechanics of Prezi.
Jim Harvey 2014
Why an eBook?
We chose to write an eBook rather than an in-print version for many reasons.
We want our book to be as up-to-date as the software youve chosen to learn,
and not be limited by a hard-copy. As Prezi is a relatively new tool, and is still
being developed and changed frequently, the in-print books are out of date in
no time at all.
Writing an eBook has allowed us to include live links to examples, resources
and more, all of which are regularly updated and give you a broader view of
Prezi and what it can and cant do.
How to use the

book
We have used our experience as learners, as well as trainers, of Prezi, to organise

our book into a relevant progression of information and skills: a mixture of
study and practical skills; and tips.
You will see reminders where we point out particular tips relevant to the area
being covered, and also content from our website to support the particular
area you are working on.
The Contents Page is interactive so you can navigate the book by clicking on
the section you need. The Home Button on the top of the pages will take you
back to the contents.
You can read the book from cover to cover, dip in and out as you please, or
simply jump to the section you need.
What you will need
Once you have your Prezi account/license, all you need are a computer and
an internet connection. There are three license options to choose from and
below we will take you through what is included in each. It is worth signing up
at this point, as you will want to explore Prezi and have the tool ready to use
throughout the book.
We recommend using a mouse if you are working on a laptop, as its more

comfortable than using the navigation pad for creating and editing your Prezi.
Jim Harvey 2014
Sign up to Prezi
Visit Prezi and choose your pricing plan. The right license for you will depend
on why and how you plan to use Prezi, but it can be completely free of charge.
Unlike other software, Prezi has an online system. From it you will be able to:
Create and Edit
Save and Share
Collaborate
Download
Store images, assets and collections
Present with a wireless connection
Explore and View public Prezis
Prezi for Windows and Mac includes Prezi Desktop which allows you to work
on, and present a Prezi, without an internet connection, save your presentation
and automatically sync with your Prezi.com account. For more information see
the section - Prezi for WIndows and Mac.
One of the key differences between the Public license and the Enjoy and Pro
is that any Prezi that you create on the Public license will be visible to anyone
using Prezi. If you need your presentations to be private, or only shared with
specific people, you will need an Enjoy or Pro license.
Jim Harvey 2014
Prezi also offers two great Education Packages for Students and Teachers which
include private Prezis as standard.
As the Enjoy and Pro licenses offer a 30 day free trial, its worth signing up for
the Pro license to have a go with it to see if its the right one for you.So, now you
are signed up with Prezi, lets get started.
Jim Harvey 2014
chapter 2
What is Prezi?
Prezi is a presentation aid which can help you to deliver complex messages
in engaging, dynamic ways. Unlike a PowerPoint presentation, you have
a blank canvas of almost unlimited size to work with. You can lay out all of
your ideas like a brainstorm, set the path your presentation will take through
them zooming and linking ideas, pausing along the way to take in videos,
animations, and memorable images.
Things people say

about Prezi
Its got lots of strengths, but:

It makes me feel sea sick!
Its beautiful!
Its exciting.
Prezi presentations can be all of those things, depending on their creator. But
Prezi itself is none of them. It is a presentation tool like any other, and as such
is as exciting, clever and engaging as the presenter who uses it. This is a guide
for those who want to use Prezi as a tool to create presentations which stand
out, hammer home their message, and start conversations.
A great thing doesnt automatically create greatness, and as such a Prezi is only
as good as the hands which craft it, so just teaching you the tools available
isnt enough if you want to make something truly great. We focus on the art
of crafting your presentation from the early stages of planning, through
deciding how to use Prezi, to the day itself, to give you the high impact you
need to get your message across.
We will teach you the gentle nuances which make each of the tools valuable
and how to use them to create something beautiful. After all, even Christian
Bale takes acting classes.
Jim Harvey 2014
Do you understand
what Prezi can do?
Before you learn about using Prezis tools, we think its important to see it in
action. First though, remember that a Prezi is a visual aid to go alongside a
presentation. That means each frame will be shown for anywhere from 30
seconds to 2 minutes. If you rush through the presentation to get a feel for it,
the zooming and panning may seem excessive and nauseating. Try to imagine
the Prezi being shown slowly, alongside a speech:
Who can explain it better than the people who created it? This video
showcases why and how you can use Prezi to bring your presentations
to life.
Here you can take a look at some of the Prezis we have used recently.
So, Prezi is different from other presentation software. It has a huge blank
canvas without a slide in sight!
To this canvas you can add text, images, video, diagrams and almost anything
else to help you tell your story.
Jim Harvey 2014
By using frames to organise your assets on the canvas you can choose where
and in what order Prezi visits them. You can also decide when your assets will
appear. Here we have used bracket frames to make it easier to demonstrate,
but there are other types of frames, including invisible, which we will cover
later.
By using this straightforward process, you can create complex or simple;

formal or organic Prezis that can help you tell your story in an exciting way.
Prezi can help your audience see the Big Picture and the important links in
your presentation, making it more memorable and easier to follow. The visual,
linking and flowing nature of Prezi allows you to engage both sides of the
viewers brain, increase their enjoyment and the odds of them remembering
your message.
Uses for Prezi
Prezi is a good tool for presenting, but can also be used in many other ways.
Keep these other uses in mind as you progress through the book.
Embedding content on your website for your users to see your ideas,
products and services in more detail, with or without narration.
As a meeting and brainstorming tool to bring teams together anywhere
in the world.
In public areas of your business premises as a touch screen presentation
to give customers access to information about your products and
services.
A self-running presentation as a part of a conference stand or marketing
event.
On a tablet as business discussion tool flexible and informal.
Create learning modules hosted on your intranet to share knowledge
with employees or clients.
Prezi can be a fantastic tool to support your message however you are
delivering it. Having looked at what Prezi can do, we want to show you how to
use it to make amazing Prezi presentations.
Jim Harvey 2014
chapter 3
What makes a good Prezi?
Although we are going to cover these areas in more detail, we think that it
is important that you have these broad principles in mind for Prezi best
practice as you work through the book. These are the points that will make the
difference between you just creating a Prezi and creating one which stands out
for all the right reasons. They are the foundations to what makes a great Prezi.
Prezi principles
Good quality images

Poor quality images will pixelate and blur in Prezi. Png, jpeg, gif and pdf formats
are all supported in Prezi but can pixelate depending on the quality and zoom.
Flash files such as .swf work well as they dont pixelate and are about 10% of
the size of other formats. A Prezi can be let down by poor images, regardless of
how great your story is.
Not too much panning, spinning and zooming

This is the most common mistake that people make when creating a Prezi.
Prezis main features are panning, spinning and zooming and many people feel
they should use them at every opportunity. This can make an audience feel
sick, confused and unlikely to remember what you have shown them apart
from the fact that they didnt enjoy the experience. These features can really
help if used well; zooming in for emphasis and to give the illusion of depth, out
for an overview and panning for distinction.
Relevant Big Picture

There is a lot of talk in Prezi about the Big Picture. It can often be a source of
stress when planning a Prezi, particularly if you arent naturally creative. Really
when we talk about a Big Picture, we mean a visual, a look or a theme that will
suit your message and help share it. It can be one image that you zoom to
relevant areas to make your points, or a collection of images, logos and text
which form a whole.
Jim Harvey 2014
Well planned and structured

Prezi has a large blank canvas which allows creativity and freedom. It can also
lead you to create a confused and disjointed presentation. You will need to
plan carefully, and add the structure to make a clear and memorable Prezi
which supports your message.
Clear message
Be clear and concise when you decide what you are including in your
presentation. The whole aim of your presentation is to convey a message to
your audience, and your Prezi has to strengthen rather than weaken it.
De-clutter
Just because you can throw lots of things at the Prezi canvas, doesnt mean
you should. Being selective with what you include emphasises your story and
makes it much easier to follow and remember. Be restrained.
With these areas in mind well now move on to getting you started using Prezi.
Jim Harvey 2014
chapter 4
A practical guide to Prezi - the
basics
In this section, we want to get you started and confident using Prezis canvas
and tools. We have added links to help reinforce what you have learned.
Lets get started
How to start a new Prezi

When you open your Prezi account, you will arrive at the Your Prezis section.
Click on the button to start a new Prezi.
For now, ignore the choice of templates and click on Start blank Prezi. You will
now see your Prezi screen in Edit mode with a blue circular frame already
added; click on the blue frame, and then on the delete button above it. You can
now start using Prezi with a clear canvas.
The Prezi Screen
In Edit and Present Mode

When using Prezi, there are two modes to use: Edit and Present.
Here is the screen that you will see when you are working on your Prezi. This is
in Edit mode, where you create and edit your presentation.
Jim Harvey 2014
By default, Prezi starts in Edit Mode. To switch to Present Mode simply click the
Present button in the top-right corner of the screen.
Use the Present button to playback your presentation and check on your
progress. This view gives a clearer idea of the balance and appearance of each
path point your presentation visits.
The arrows at the bottom take you forwards and backwards through your
presentation. You can also navigate by clicking and dragging the blue circle
on the left. As you drag it along it will show you which path point you are at.
Jim Harvey 2014
Clicking on the Autoplay icon in the bottom left corner allows you to
play your Prezi slideshow style and choose how many seconds
between path points.
To return to Edit Mode, you can click the pencil icon in the top-right
corner of the screen. If you cant see the pencil its because the menu
has auto hidden it. Hover your mouse over the right-hand corner
and it will reappear.
Moving around the canvas

Moving around your Prezi canvas is made easy by clicking and
dragging with a mouse to pull the canvas where you want it to
go, or using the home or + and buttons as shown here. The
buttons appear on the right hand side of your screen when you
move your cursor into that area.
Remember
Jim Harvey 2014
The Prezi Canvas is huge. If you start zoomed in or out too far,
you wont have much zoom left to play with once you begin
adding to your canvas. Add some text, or an object and use it to
see how far in or out it is positioned.
Editing
The Prezi Undo Button

Luckily for all of us, Prezi has an infinite Undo button. You can experiment with
confidence, secure in the knowledge that you can undo as much as you want!
It is also worthwhile saving regular versions of the Prezi you are working on.
This avoids having too many changes between versions as you may find that
you prefer an earlier copy.
Transformation tool
The Transformation Tool is going to be your new best friend. When you add a
frame, object or text to Prezi, click on it once to bring up the Transformation
Tool.
This allows you to rotate, move or scale your content. When you right click on
a frame, object or text, you will see a dropdown list of options to help you
manage your Prezi design. We will be covering these options later in the book.
For more detailed online guidance, click here: https://Prezi.zendesk.com/

entries/22637573
Selecting
To select an object, text or frame on your Prezi canvas, you need to click on it.
You will know that it has been selected when a blue line appears around it as
in the Transformation Tool image. If it hasnt got a blue line, it isnt selected.
If you are having trouble selecting something, try zooming in or out a little on
the canvas. If that doesnt work, you may need to send forwards or backwards,
or ungroup an item. These subjects are covered in the sections - Sending items
forwards or backwards and Grouping and ungrouping.
Jim Harvey 2014
Saving
Save your work

There are a number of ways to save your Prezi. When working on your Prezi
online, Prezi regularly auto saves, and there is also a Save button. When you
exit a Prezi on Prezi.com, it will automatically save your presentation. Always
give it a relevant name and version number, or it will remain as Untitled Prezi.
Remember
Save regular versions of the Prezi you are working on; you may
find that you prefer an earlier version. It is also worth saving in
this way before you try something new and radical with your
Prezi!
In Your Prezis, click on the title and edit the text. We cover saving your Prezi as
a PDF file for printing in the section - Printing a Prezi.
Well cover using Prezi Desktop (Prezi for Windows and Mac), in the section Prezi for Windows and Mac.
Adding to your
canvas
To make life easier, we will start with text, images, symbols, shapes and video
and move on to diagrams and music later.
Text
To add text, click anywhere on your canvas and a text box will appear.
Type your content in the box. Choose from the Title, Subtitle and Body options
and also size and colours for your text. It is possible to customise all of these
options in Themes via the Template button and we cover this and more in the
section - Customise Your Prezi.
When you have entered your text, you can move it around by simply clicking
and dragging it to where you want it to be. To alter the orientation of the text,
click on the text, hover over a corner, click on the circle and drag to rotate the
text. Use the corners to drag and re-size or use the + and buttons. All these
actions use the Transformation Tool.
Jim Harvey 2014
Another useful text feature is background colour for your text.
Remember
Jim Harvey 2014
When sizing text, you will know that it is the same size as other
text on your canvas when a blue line appears around the text.
As Prezi doesnt give you a font size, this is really useful if you
need text to be uniform in size. Practise sizing text and watch
out for the helpful blue lines.
Images
Inserting an image is very simple. Click on the
Insert button from the top of your screen and
select Image. In the box that appears, you can
choose images from the web or your computer.
Once the image shows in your Prezi, you can move it around and size it using
the Transformation Tool click and highlight method we used before with text.
You will also notice extra choices above the image in the Transformation Tool.
Replace allows you to replace one image with another, whilst maintaining the
same dimensions. Crop Image allows you to select a part of the image and
crop it. Delete is self-explanatory but Effects are a new addition to Prezi which
can be really useful if you dont have image editing software, or are pushed for
time.
Jim Harvey 2014
Symbols and shapes

Adding symbols and shapes is very easy. Simply click on Insert, choose Symbols
and Shapes and select what you need.
Jim Harvey 2014
To add it to the canvas, click and drag your object into place. You will see the
choices available for editing via the Transformation Tool as shown below. The
choices will vary depending on which shape or symbol you choose.

entries/22385597
Lines and Arrows

Click on Insert and choose Draw arrow or Draw line.
Click on the canvas and stretch the arrow or line to the length you need. This
can be edited as shown in the image below.
By clicking and dragging the central selection point, you can create curved
arrows and lines.
Jim Harvey 2014
Highlighter
To use the highlighter, click again on Insert and select Highlighter.
Draw what highlight you need onto your Prezi canvas. We will cover how to
edit the colour of your Highlighter in the section - Customise your Themes.
Video
To insert a YouTube video you need to go first to YouTube, select your clip, click
on share, and copy the link that appears. Then click on Insert on your Prezi
screen, select YouTube Video, paste the link in and click insert.
To find out how to add a video that doesnt rely on an internet connection, see
the section on Using video for offline presentations.
My Content
There will be images and objects that you may want to use more than once.
Rather than copying and pasting assets into your Prezi each time, using My
Content is much simpler. It is a place to store your content where it can be
accessed from any Prezi you are working on. This will make your Prezi process
much simpler.
To add an asset to My Content, click on the asset, right-click on the
Transformation Tool hand and select Favorite. To access the asset and others
you have added, click on Insert and My Content. You now have a choice of
Favorites or From Prezis. Favorites is where you will see the asset you have
added. Drag the one you want to use onto your canvas.
Jim Harvey 2014
To add content from another Prezi in your library, select From Prezis instead
of Favorites. Here you are able to access and add content (including whole
frames), from any Prezi you have Editor access to. Again, drag the content that
you need onto the canvas.
For more detailed online guidance, click here: https://prezi.com/support/

article/creating/my-content/
Frames
We recommend always putting your content into a frame. This is because you
can then control where the content will be positioned, and how it will look on
the screen when you are presenting. You can choose visible or invisible frames,
depending on the look you are after. If you dont use a frame, the Prezi software
will try and work out where the content should go, with varying results.
For online guidance: https://Prezi.zendesk.com/entries/22378913-Frames
Creating Frames
To add a frame using the frame feature, click on the +frame image (as shown
here), and drag the frame on to your canvas.
You can select which type of frame you want to use by clicking on the box
underneath.
Jim Harvey 2014
The frame can also be clicked and dragged onto the canvas.
We cover sizing in detail in the section Creating the right size and shaped
frame
Editing a frame
Once your frame is created, it can be removed and the style can still be altered.
Click on the frame and the Transformation Tool and a box with the choices will
appear as shown here.
To edit a frame, click on it. It is selected when it has a blue line around it. To
re-size the frame and keep the same shape, click on any of the four corners
and drag. To change the orientation of the frame, click to highlight and hover
with your cursor over a corner and another blue circle will appear. Drag this to
rotate the frame into the position you need.
Jim Harvey 2014
Creating the right size and shape frame

When inserting your frames it is important to consider what shape/size you
want them. You can simply insert or draw any size frame, but you really need
to consider what screen you are going to be presenting on. By doing this at the
beginning, you can save lots of work adjusting the presentation later. Prezi call
this Aspect Ratio.
If you create your Prezi in 16:9 Screen Ratio, but then present on a 4:3 screen,
not all of your presentation will be on view as planned. Usually, a laptop,
monitor or TV will have a 16:9 Screen Ratio and an overhead projector a 4:3
but it is always worth checking!
Once you have decided on a frame size, you can add or draw frames that will
always look their best on your screen. You can draw frames by holding the
SHIFT key while you drag your cursor. When you have reached the correct size
and shape a blue 16:9 or 4:3 will appear. You can then let go of the SHIFT key.
Use the Path Preview window to see exactly what will be seen when you are
presenting.
entries/22412268-working-withaspect-ratios
The Path
Adding a path
The path is the part of Prezi that specifies which bits of your content will be
visited, and in what order. There are two ways to add frames to a path. Click
on the frame to bring up the Transformation Tool, right click and select Add to
Path, or click on the Edit Path button on the left panel and click on the frames
in the order you want them to appear. You will then see the path that your
frames will take during your presentation.
To alter the order of the path points, click on the frames in the Left Sidebar,
and drag them up or down into the position you want. On the canvas you can
also click and drag the number which is next to your path point and move it
to another object/frame to change the order of your presentation. All of these
actions need to be carried out in Edit Path mode using the button on the left.
Jim Harvey 2014

entries/22428183-Setting-your-Prezis-path
Creating complex
paths
Animation
Animating a frames contents allows you to select what order the objects
appear within a frame. This way you can control what the audience sees, and
when.
In Edit Path mode, click on the star next to the number of the path point you
want to animate. A box like the one above will appear which includes all your
frame contents. Click on each object in the order you want them to animate
(appear).
A green star with the order number will appear next to the object. If you
change your mind, you can click on Reset and start again.
Remember
Jim Harvey 2014
An asset can only be animated when it is in a frame. If you are

having problems animating, it may be that your asset is in the
path, rather than the frame.
In the previous image, we selected just two animations. we could have

ungrouped the word cloud/phrases on the canvas and had each phrase appear
individually. Ungrouping is covered in the section Grouping and ungrouping.
Remember that grouped items cannot be animated as separate elements in
the frame, after they have been grouped together. If you group elements after
you have animated them individually in a frame it can remove the animation
altogether.
Sending items forwards or backwards

When you have created a path and layers in your Prezi, you may have more
than one text box or object in a frame, and often layered on top of each other.
Sending forwards and backwards is a useful way to access, view and edit your
content.

entries/23449898-The-next-level#layer
Grouping and ungrouping

Grouping objects and text is really useful. It allows you to move them around
together and not lose their position. For example if you add text to an object,
by grouping them, you are able to move them around collectively rather than
adjusting each item separately.
To select objects for grouping hold down CTRL (command on Macs) and click
on all the objects you want to group. You can also hold down the SHIFT key and
drag your mouse to select the objects. When you release, the Transformation
Tool will appear. Click on the Group button to group. To ungroup items when
you have them in the position you are happy with, or you want them to animate
and appear one by one, simply ungroup the selection by clicking on the group.
The Transformation Tool will appear. Click the Ungroup button to ungroup.
This feature becomes increasingly useful for organising complex content as
your presentations develop.
Jim Harvey 2014
Remember
Be aware that if you animate a group of objects, and then later

un-group them, it will affect the animation. Check by presenting
and then re-setting the animation.

entries/22368651-Grouping-content
Multiple use of the same frame in a path

When using Prezi and a big picture, it is a good idea to re-visit important path
points to prevent your audience becoming lost in the zooms and pans of your
presentation. Using Prezi there is no need to copy and add the frame to your
path. In Edit Path mode, simply click on the frame again at the path point you
want it to visit.
Layers
One of the great advantages of using Prezi is the capacity to layer your
presentation. This can add depth, interest and is unique to Prezi. By zooming
in close on your Prezi canvas you can add frames to deeper areas of your
presentation.
It helps to think of your Prezi as a 3D entity, so that in the planning stage
you can consider where to add layers. From a Prezi point of view, you are
only limited by how far you can zoom in on the canvas. However, to create a
successful presentation you need to be disciplined and not add multiple layers
just because you can.
When planning your layers remember not to zoom all over your Prezi! Avoid
panning long distances across your canvas, or zooming in and out from top
to bottom layer, as your audience can feel dizzy and lose the thread of the
message you are trying to convey.
Once you have your story which is clear and concise you can then:
Decide where you are going to start (bottom layer and zoom out or top
layer and zoom in).
Choose which frames will be on which layer.
Decide which content to animate (make appear).
Customize your
Prezi
Jim Harvey 2014
Theme
It is a good idea to choose your theme before you start your Prezi. You can always
alter and adjust it later if necessary. A theme sets your background colour, font
type, size and colour and the colour of frames. Click on the Customize button
at the top of your screen. Select a theme from the selection shown or click on
Advanced.
It is easy to customise even small parts of the theme, by changing the selections
in the Theme Wizard. In Advanced, click on Wizard and scroll through your
options using the Next and Back buttons.
When you become more experienced you can customise further using the
Advanced setting as shown in the next image. This enables you to specify
particular colours using RGB colour codes. This is really useful if you are
matching your Prezi to company colours or a specific image.
Background
Select your background colour using the Theme Wizard. Remember that the
background colour will have an effect on the theme and text colour you have
chosen to use.3D Backgrounds can look great, but use with caution as they can
often distract rather than add to your presentation. See the section on Using
3-D Backgrounds.
You can also adda background image of your own, by clicking on the Choose
File under the Background image as shown on the previous image. Be careful
not to use an image that will distract from your Prezi, or pixelate when you
zoom.
Jim Harvey 2014
Font type, colour and size

Use Theme Wizard to choose your font style and colour. You have three
selections to make for Title 1, Title 2 and Body.
As you can see from the box here, the button labels reflect the font style and
colour as it will appear in your presentation.
This helps you decide which Title, Subtitle or Body to use. By clicking on the
other buttons, you can alter the appearance further still. A relatively new
feature is the Background Text Colour, which is the button with an A on a
square. Here you can choose if you would like to highlight your text by adding
a background colour to it.
Sharing a Prezi
Sharing via Prezi.com

The sharing function on Prezi is very useful tool. It lets you to share your Prezis
with others, allowing them to view or edit.
In Your Prezis, the Share button is under the window of the Prezi you have
selected.
Jim Harvey 2014
When you click on the Share button you will see the following window:
To share your Prezi you can add people by clicking in the + Add people by
email box and typing in their email address. You can then choose if you want
them to be able to edit the Prezi or simply view it. When you click on Add, they
will receive an email with a link to access the Prezi.
An alternative way to share the Prezi for people to view, is to copy the link and
send it direct via email. You can send this link to as many recipients as you
need.
Although this is a valuable tool for sharing your Prezi with colleagues, codesigners and clients, take note of the differences between the sharing options
and what it allows the recipient to do with your Prezi.
entries/22439286#share
Jim Harvey 2014
Private, hidden, public, reuseable

You can choose the privacy level of your Prezi and you will need to decide which
setting suits the Prezi you are working on. Private means that only people added
using their email address can access the Prezi as a viewer or editor. Hidden
allows anyone with the link to view the Prezi. Public, as you would guess, is
public and anyone searching on Prezi.com can view it. Reuseable gives people
the opportunity to copy your Prezi and use it as their own.
To make your selection click on either the Share button, or the button on the
right which says Hidden in this example.
You can then select which privacy level is appropriate for you, by clicking on
the heading as shown here. Your privacy level will always be shown in the
right-hand corner under your Prezi.

entries/22439286
Folders
Prezi has added a feature, Folders, which allows you to not only organise your
Prezis into folders, but share them too. On your Prezi homepage you will see
the following.
Jim Harvey 2014
To move your chosen Prezi into the folder, click on it and drag it to the folder.
When you have lots of Prezis to organise, you will find this feature really helpful.
To share a folder with someone, click on the folder you want to share and click
Add Viewer. In the pop-up type the email address of the person you want to
give access to the folder and then click Add. The person will receive an email
with a link for them to click on to access the folder. If they do not have a Prezi
account, they will need to sign up for one, before they can view the folder.
entries/23433054
Embedding a Prezi
Embedding a Prezi in HTML

Embedding Prezis on your website or blog is simple using copied and pasted
HTML code. The file is smaller and viewers can stay on your site, rather than
following a link that takes them elsewhere. Use the Share button as above to
access the Embed selection.
Decide if you want your viewers to simply click through the path points, or pan
and zoom too, and select the choice as above.
entries/22451538-Embedding-Prezis
Jim Harvey 2014
Printing a Prezi
Printing a Prezi
When printing a Prezi, the Prezi software will convert your presentation into a
PDF format. Each path point will be printed in the order that they would
present. If that wouldnt work well as a printed document, save a copy of the
Prezi and re-organise the path points into a suitable order for printing.
Click on the Share button and select Download as PDF, and then choose Save
PDF. You will now have an opportunity to save your file in a useful place on
your computer.
entries/22434133
Why Start From

Scratch?
Jim Harvey 2014
Do you know how to find existing Prezis to edit?

Many Prezi creators leave their presentations open for other people to use, so
if you like the layout, image, animation or anything else in a Prezi you see, you
can take out what you want and use it for your own. Start here to view reusable
Prezis, and find one that you like. Then, beneath the toolbar, click on the make
a copy option, to save a copy of that Prezi which you can edit in your Your Prezi
page.
chapter 5
A practical guide to Prezi - more
advanced skills
In this chapter we will help you build on the practical Prezi skills that you have
learned so far, and get the best out of the advanced features available on Prezi.
Keyboard
Shortcuts
Keyboard shortcuts make everything faster and smoother. Heres a list of the
shortcuts you can use when creating your Prezi online or on the desktop
version: http://Prezi.com/learn/keyboard-shortcuts
If they dont work, you need to enable shortcuts via the settings menu on the
top-right of the Prezi you are editing.
Prezi for Windows

and Mac
Prezi for Windows and Mac is available to everyone registered with Prezi. It
allows you to view, present and save your Prezis offline on your computer. If
you are using the Pro or Edu Pro license, you will be able to use Prezi for
WIndows and Mac to edit offline too.
You can choose which of your Prezis you want to sync with Prezi.com and
which to keep exclusively on your computer.
This can be a really useful feature if you cant rely on a good internet commection
when you present your Prezi. It also means, for Pro and Edu Pro users that you
can edit anywhere and right up to the time you need to present.
entries/23207809
Jim Harvey 2014
Adding Music or
Sounds
Add background music or sounds to your Prezi

If you want your Prezi to have music or narration playing in the background,
(occasionally useful for presenters, but very useful for those using Prezi as an
embedded presentation online), you can do it pretty easily since March 2013.
There are two kinds of sounds you can add to a Prezi. The first is a background
track that will continuously play whenever your Prezi is viewed.
Important Note: Currently, Prezi supports the following audio file formats: MP3,
M4A, FLAC, WMA, WAV, OGG, AAC, MP4, 3GP. For more information on which
software applications you can use to create these kinds of files, click here.
Heres how to do it:
1. Click on Insert
2. Choose Add background music
3. You can see that the music has been added by looking at the top of the
Edit-path navigation bar on the left and thats where you delete the
music as well.
Remember
If you add a video to your path where there is a backing track

playing, Prezi will automatically cut the music to allow the video
sound track to play, then restart the music once you click away
from the video.
Add sounds at a specific moment of your Prezi presentation

Alternatively, you can add sounds to specific path steps. These will begin to
play only when you reach the chosen path step. They will stop playing when
you move to the next path step.
1. Select or record your sound file. You can do this with your PC (soundrecorder) or a smart phone/digital recorder.
2. Select the relevant step of your path in the Edit-path navigation bar
on the left
3. Click on Insert
4. Choose Add voice-over to path step [#]
Remember, most sound file types will work and Prezi will convert them via
upload, if necessary.
Once inserted, you can easily delete sounds from the path step by using the
Edit-path menu on the left.
Jim Harvey 2014
Diagrams
Prezi has a selection of diagrams to choose from. They all come complete with
a path when you insert them, which you will see in the Path Preview window
on the left of your canvas. They are flexible to use, as the individual components
are editable and can be moved, sized and copied. The frame style can be
changed and the path points can be re-ordered or removed to suit your needs.

entries/22368531-Diagrams
Using Images
Prezi supports JPG, PNG, GIF and SWF files. For images, beware of JPGs and
bitmaps; they are big files and can pixelate on zooming. Flash files (SWF) or
some PDF images are usually the best.
If your JPGs and bitmaps are good quality, you may find that they dont pixelate,
but this will depend on the quality of the source image, how you are planning
to use them and how much zoom will be involved. A little trial and error is
often required.
In this image you will see two Prezi logos that look quite similar.
Jim Harvey 2014
However, if we zoom in to the image on the left you will see that because it is a
poor quality JPG image it pixelates. The image on the right is cropped from a
PDF document with good quality source images.
As a basic principle, Prezi zooms better with Flash (.swf ) files because Flash
images dont pixelate close-up. Theyre also about 10% of the file size of an
identical bitmap (.jpg, .png etc.) image, which means you can have better
quality images with less stress on your video drivers and processors when
youre presenting. This stops all that jerkiness that you sometimes get with
Prezi. PDFs can work too, but if the images in a PDF are of low quality, then
theyll pixelate too, so be careful. Flash is an Adobe product and buying their
software used to be very expensive, even for business users. Now however, you
can get Adobes Creative Suite for around $50 a month so for professionals,
theres no excuse not to have Illustrator, Photoshop and Flash animation
software that you can use to make your Prezis look amazing.
For the student, amateur or smaller business, if you cant afford that Adobe
option, you can download free programmes like Inkscape, and Gimp to
help you create professional quality vector images. Inkscape can handle and
export Prezi compatible vector files with about 80% of the features of the
Adobe Illustrator product. GIMP is a pretty fully featured drawing and design
programme that is a great place to start for diagrams, flowcharts, illustrations
and backgrounds.
Insert graphics - find out what can and cant go in.
Insert Flash files - for low-weight images, video and animations
Jim Harvey 2014
Using Frames
Use frames in your path, and put things in frames rather than
individual items in the path
When you add lots of things to your canvas, as you create and work on your
ideas, be sure to use frames to group and place even individual images, words,
videos or other objects. Things can easily get lost (because of layering or
scaling issues) and you can lose track of any kind of flow in your presentation
if you dont.
To avoid this problem, and the dubious joys of searching a massive canvas for
a small thing:
Once you have added something to a frame, add it to the path
immediately.
Then if you lose that bit of your Prezi, you can just click on the frame in
the navigation bar on the left and Prezi will take you back there
NB - Get into the habit of using the Path Preview window to navigate through
your Prezi as you edit, to avoid all of that clicking and dragging on the canvas,
which can cause you to move images, backgrounds and elements by accident
and mess up your day.
Layers can Hide

Elements
Remember that layers can hide elements behind one another

Sometimes when you add an element on top of another element it will
mysteriously disappear. More often than not, it will have gone behind the
thing that is on top. Dont panic, it is still there, and you can still select it even
though you cant see it, by Shift/dragging with your mouse.
In order to move things from the front/back of the canvas you can select (even
the hidden elements) by holding down the Shift key and dragging your
mouse pointer over the area you think that the hidden element lies. Once its
selected through the visible top object, just right click over the hand icon and
choose bring to front and your hidden item will be brought to the top of the
building, and into view.
Jim Harvey 2014
Selecting Multiple
Elements
Select multiple elements on a Prezi canvas

1. Hold down the Shift button on your computer, then click and hold
your left mouse button while you drag the pointer over the canvas to
select several elements.
2. Click one element, hold down the Shift button on your computer,
keep holding Shift, click on the next element and continue until
everything you want is selected.
3. Sometimes if there are lots of things you want to select, and only a few
that you dont, just Shift/drag with your mouse and select everything,
then deselect the few things that you dont want by Shift/clicking on
the unwanted elements one at a time.
Using Alignment
Gridlines
Using Prezis alignment gridlines helps you to keep objects in line and to size
them the same.
Using Powerpoint
in Prezi
Use the assets in your existing PowerPoint presentations - but dont

just import into Prezi and add a path
Prezi purists will groan at the very thought, but importing a PowerPoint
presentation into Prezi has a few useful possibilities.
To add a PowerPoint presentation to your Prezi, click on the Insert button and
select Add PowerPoint.
You can automatically import lots of text and images into the Prezi environment
in a few clicks. Prezi uploads your PowerPoint presentation to its servers, splits
all of the text, images and SmartArt, saves them as separate elements, then
downloads them all to your Prezi canvas as separate slides with all of the
elements in each slide grouped together in separate frames.
Once imported you can either use the slides as a part of your presentation, or
take out individual elements from the whole, to add to your Prezi and delete
the unwanted stuff.
Jim Harvey 2014
Remember that (online) you can add all of those lovely images, charts and
diagrams that youve got in your massive PPT collection to your Prezi My
Collection in a faster and simpler way than importing images one by one.
To do that, just right click on the hand icon when youve selected each image
that youve imported to the canvas and choose Add to my Collection. Prezi
then copies this element to your own, private gallery of assets that you can use
in any presentation you create online in future.
Use imported PowerPoint presentations carefully

Once imported, you can use all or some of your original slide layouts in your
Prezi, and Prezi will have separated all of the individual elements from each
slide so you can treat each differently and Prezify the slides as you want.
Prezi layers the elements that made up your slides as best it can. Sometimes this
means that it will have got it wrong, and you may find text behind background
images and chaos all around. So be warned and use the tips in Layers Can Hide
Elements to bring elements to the front or send things to the back to reorder
your slides.
Check out this tutorial to find out how to import and edit your PowerPoint
slides.
Read Dan Steers post which explains how to do a this well.
Inserting PDF and

Excel files
Using PDFs to
create a Prezi
Using 3D
Backgrounds
PDF and Excel files - easy importing makes adding graphs and more technical
information painless.
You can create a great Prezi by simply importing and cropping PDF documents.
This is particularly useful if you have company colours, logos and pre-existing
assets and documents to use. Just add your text, or crop that from the PDF too
and you have a Prezi. This can also work well if you are using a Prezi for planning
purposes or a meeting.
Use 3D backgrounds carefully - theyre OK with single images but a bit

of an irritant otherwise.
The people at Prezi are very enthusiastic about 3D. Its actually a bit of a con.
The backgrounds that are possible with 3D and multiple 3D are potentially
good but practically impossible to use with any accuracy.
Some simple 3D backgrounds work well in a Prezi but precise alignment
against that background is almost impossible.
Prezi asks you to upload the background image via the theme dialog box,
and you have no control over where it lies as you lay your content over that
background, and Prezi decides how to align the elements with the background
image, not you.
Jim Harvey 2014
It gets worse when you use multiple images. Essentially you can add different
background images that appear as you zoom deeper into the Prezi.
Working out when the image changes is a matter of trial and error which has
often seemed time consuming and not worth the effort to me.
Follow this link to see how to do it for single image and multiple image
backgrounds.
Fading In
Fade things into a frame to reduce panning

Sometimes it can be handy to have things fade-in onto the screen just like we
do in PowerPoint. See our section on Animation to see how to achieve this in
Prezi. Its very easy to fade in pictures, videos, and other frames (including all of
their contents) in a frame.
Fade-In animation - giving your presentation a Powerpoint feel.
Fading Out
Fade things out to allow you to stay in one place on the canvas and
avoid even more panning
Officially you cant fade things out, but you can do a simple work-around if you
think of layers. You just need to be a little creative. Heres a sample of a short
Prezi we made recently where the image fades in (Using the animate inside a
frame option); then it seems to fade out again.
It doesnt really fade out, its just that we:
1. created a flash (.swf ) patch in the same colour as the background, and
the same shape as the object we were covering, and
2. inserted the .swf (though any image type would work) patch into the
same frame as the original image it was going to cover.
3. made sure that the patch was in front (on top) of the image to be
covered.
4. Then we animated the patch to fade in after the original image, and the
effect is that it fades in, then fades out. You can add more content on
top of the patch and continue your presentation from there.
Make a patch
Jim Harvey 2014
To make a patch to Fade Out or to cover an unwanted section of an image,

simply copy and paste the image, or use it from your collection; crop a section
that will match the area you want to patch, using the crop tool, and put it over
the area you want to cover. If you are using it to cover an unwanted section,
dont forget to group the assets so that they will appear as one.
Customise your
Themes
Customise your themes with bespoke colours, fonts and formatting.

Prezis default themes are quite limited, but you can adjust and save up to 5
themes to suit your brand, using the Template menu and Theme Wizard as
shown here:
You can custom format the colours and fonts via the theme wizard in Prezi.
1. Go to Customize at the centre top of your workspace.
2. Click on Advanced at the bottom of the right sidebar.
3. Click on Advanced and choose your colours, background images,
logos, line and frame colours etc.
4. Choose Done and youll see all of your changes reflected in the Prezi
youre working on.
Follow this link for more information.
Using Fonts
Be smart about using Fonts. Here are about 50 more that you can use
Though Prezis choice of fonts is very limited, you can add extra fonts through
this clever method, though it does require that you edit the CSS file in the Prezi
youre on.
Jim Harvey 2014
The current list of extra fonts is as follows - Fonts, and all you need to do is 1. Open the CSS Editor through the template/advanced method and then
2. Click on the Use the Prezi CSS Editor link at the centre - bottom of this
screen.
3. Type the name of the available font (from the list above) into the
appropriate line in the CSS code, ensuring that you use the exact text
(We cut and paste from the list into the CSS code, including the .swf
suffix)
4. Then choose Apply to make sure that your font changes are saved and
applied to this Prezi.
5. Then you can choose to save this template as a personal theme that
will appear when youre online, so you can keep the theme for a future
Prezi, and apply it to existing Prezis if you want to.
Using the CSS

Editor
Use the CSS Editor to change other elements of personalized themes

in Prezi, and save those themes to your online collection.
CSS is, basically, a simple HTML editor that you can use to make template
changes that are then saved to your themes. The CSS Editor can be accessed via
the Theme Wizard. Once you have opened the Theme Wizard, select Advanced
mode and then click on Use the Prezi CSS Editor.
Jim Harvey 2014
Understanding CSS Editing: how the CSS Editor works and its limitations.
Framing Videos
Get into the habit of putting frames around your videos to stop them
playing immediately when you are presenting
When actually delivering a presentation, it might be good to first say a word
about a video before showing it. You can just put a frame around the video and
click the video to play it, but a more professional way, if you want to be able to
pause before playing, and most speakers do, then you need to:
1. Put an (invisible) frame around the video and link to that first, so the
video appears but doesnt start to play.
2. Then add the video itself to the path, so the presenter just clicks again
when shes ready for the video to play. Then if you
3. Put the next path point back to the invisible frame you can control the
exit from the video too.
This also allows the presenter to pause the video and comment if they want to
without having to scrabble around for the video controls on the Prezi canvas
which can look poor.
NB - remember that youll need to close the Prezi and re-open it to zero all of
the videos to the start point after a rehearsal.
Collaborating
Using Prezi.com you are able to share, present and edit with other Prezi account
holders, in real time. This means you can work together wherever you are in
the world.
To collaborate on a Prezi, click to Edit the Prezi you want to work on. When it
opens, click on Share and choose Share Prezi. This will then allow you to add
Jim Harvey 2014
the people you want to work with up to 10. Select Editor or Viewer and then
Add. This will send them a link, and when they join the Prezi you will see their
Avatar appear on the right, as in this image.
People who have editing permission, can also enter the Prezi via their own
Prezi library.
If you want to present to your co-workers, simply click on Start Presentation.
You can also add collaborators from here by clicking + Invite to Edit.

entries/21701884-Co-editing-with-Prezi or here: https://Prezi.zendesk.com/
entries/23441836
Hyperlinks
Jim Harvey 2014
Adding hyperlinks is simple.
Double click to open a text box, type the full URL link starting with http:// eg.
http://Prezi.com. You will see the link underline. When in Present mode, click
on the link to activate it. To edit a link, select it and then double-click as when
editing text, remembering to activate it in Present mode again.
entries/22391438-hyperlinks
iPad and iPhone

app
iPad
Prezi for iPad is a great way to view and present your Prezis. You can now also
do more with the iPad using the latest app. It doesnt have all the features
available that you have access to on Prezi.com or Windows and Mac, and,
although it is still a useful tool, it is very limited when creating a Prezi. Its + New
Prezi feature could be used for planning meetings and brainstorming, but we
would recommend that you choose to use Prezi.com or Prezi for Windows and
Mac when creating a real presentation.
Using the iPad you can:
Create new Prezis - View and edit your existing Prezis.
Download Prezis to your iPad ready to view off-line.
Add images and photos.
Share your Prezis.
Open hyperlinks.
Hide navigation buttons (really useful if you are presenting from your
iPad).
Set your Prezi to autoplay.
View embedded Prezis on an iPad via the Prezi for iPad app (as long as
they were embedded after the technology to do this was created).
Remember
Even though you can create a new Prezi on the iPad, you will not
be able to create a path for it. To create a path for the Prezi that
you have created on your iPad, log onto Prezi.com or use Prezi
for Windows and Mac.
At the moment, you cant add to or edit a path, or add items other than text
and images.
For more help on using your iPad to present, have a look at our section on
presenting With Prezi for iPad and iPhone.
Jim Harvey 2014
iPhone
Although you cant create and edit on the iPhone, it is still a useful tool for
viewing and presenting. For more detail on using it to present, see our section
on presenting With Prezi for iPad and iPhone.
So lets get started:
In the Apple or App Store, search for Prezi and download the latest
version of Prezi for iPad or Prezi for iPhone app.
Once you have installed the application, you will need to login to your
Prezi Account - so for the first time at least, youll need to have an internet
connection.
The landing page on an iPad is a library of Prezis that Prezi think work
well with an iPad.
Every time you view a Prezi on your iPad or iPhone, it will download it
to your device. Your device will store the 10 Prezis that you have viewed
most recently.
Jim Harvey 2014
If you want to present a Prezi without an active internet connection, you

can. Just make sure that you have recently viewed the Prezi, that way
you will be able to display what you have done without being online at
that time.
To login to your account, tap the Login button in the top-right corner
of your screen.
Fill in your email address and password and then tap Log in.
This will take you to your Prezi library.

Once you are signed in, the app will display your library of Prezis, from which
you can choose to view or edit. Here you will also have the option to create a
new Prezi with the + New Prezi button up on the right.
Jim Harvey 2014
Creating a new Prezi on an iPad

After tapping on New Prezi, select a template. With some of the templates you
can add extra frames to the Prezi, allowing you to have a frame within a frame.
Your Prezi screen will look familiar to the set-up on Prezi.com and Prezi for
Windows and Mac.
Jim Harvey 2014
Adding text
To add text, tap on the area as highlighted and type from the keypad that
appears. To edit the text, tap on the area again and re-type as you need.
Adding images
To add images, tap on the image icon/placeholder and choose from the dropdown options.
Jim Harvey 2014
Frame layout
Edit frame layout by using the choices shown at the bottom of your Prezi
screen. You can experiment and change the layout without losing content.
Path
To alter the order of your path-points, tap, hold and drag a frame to the position
you want it in the path, using the Path Preview window on the left of your
screen.
Saving
To save your Prezi, tap on the home button in the top left corner and you will
see the two options.
After Saving and closing your Prezi, you will be taken back to your library of
Prezis. From there you can click on the Settings wheel and add a Title, Details
and choose your Privacy Settings. You can also delete the Prezi from here too.
Jim Harvey 2014
Sharing
To Share your Prezi, tap on the Share icon and select how you would like to
share your Prezi; via email or copying the URL to paste into a document/email.
Jim Harvey 2014
Editing an existing Prezi on your iPad

To edit an existing Prezi, tap on it to select it from the library screen on your
iPad. This will open the Prezi in Present mode. In the top right-hand corner, you
will see a small x. Tap on the x and it will close Present mode and leave you in
Edit mode. You can then tap on areas you want to edit.
You can also add text and images by tapping on the icons on the right of the
screen, as in this image.
To move images and text around, tap and drag them to the position you want.
Jim Harvey 2014
chapter 6
Use Prezi with skill
So if you want to make the most of your hard-won experience in using this,
potentially, brilliant tool, you have to be better than the Prezi norm. You have
to bring a structured, rational and business-like approach to your design of
Prezis and use of the tool.
In the following pages, well look at the fundamentals of creating and using
Prezi in the best, most professional way, to help you stand out from your
competitive crowd. For each element well show you best practice examples
from the ever-expanding Prezi world.
The opinions expressed here are all ours. You dont have to agree with our
opinions, but we believe that an opinion helps others to form theirs, and so it
is with this in mind that well cover the following:
Using the big picture possibilities of Prezi to make a great impression.
Removing sickness from the Prezi vocabulary by reducing spinning,
zooming and panning.
Understanding visual structure and layout - stacking and layering.
Using templates to help you hit the ground running.
Jim Harvey 2014
chapter 7
Use Prezis big picture to make
a great first impression
The thing we love most about Prezi is the big, blank canvas: a place where you
can create simple, visual aids to help you tell your story. The problem with a
big, blank canvas is hinted at in the name. Its big and its blank. So theres a
great challenge for non-designers. Two questions they need answering are:
What do I fill it with?

A big picture that frames or outlines your subject and acts as a reinforcer of
your presentations big idea. See our Six speech structures download for
examples.
How do I use it?

As an emphatic tool to help you see the big picture and how it all fits together,
and then to zoom in and pan for detail, before zooming out again to allow the
audience to see how it all fits together
Jim Harvey 2014
chapter 8
Choose the right Prezi for the
situation
Start with the Big
Picture
A big picture is an image which is used to structure your presentation you

usually begin looking at it, zoom in to various parts, and return to the big
picture frequently to provide context to the points that youre making.
The idea is that it helps your audience to understand how everything youre
saying fits together, gives them an idea of where your presentation is going,
and helps to tie all of your points together neatly and in context.
The Mathamatweets Prezi is an almost perfect example of using a big picture
to create interest, order your thoughts, and structure your presentation.
As you go through, youll uncover hidden frames, zoom through different
multimedia resources, and be brought back to the big picture regularly so
you always know where youre going. Just remember not to rush through too
quickly or you will get sea sick!
You have plenty of options for which big picture to use, depending on the type
of story youre telling. But there tend to be two big picture types: linear, and
organic.
A Linear Prezi
The easiest way to tell a story is to follow a linear path through your three acts
start at A, introduce the dilemma or problem at B, and come to a solution
(and final message) at C. For the Prezi novice, this is also an easier framework
to create your Prezi within, as it is basically a PowerPoint presentation on Prezi
with flashier visuals, smoother transitions, and more flexibility in your path.
With your story in mind, you should be able to find a simple Prezi structure
which allows you to structure your speech in a linear fashion. A few examples
are mentioned below, but no matter what framework you choose, remember
the great thing about Prezi is that youre not tied in to your path youre free
to (and you should!) frequently zoom out to get a big picture of the journey
youre taking, as well as zooming in to focus on specific points and ideas.
Jim Harvey 2014
A roadmap
This is a great visual for this is where we are, this is where we want to be
type Prezis and can automatically give structure to your design. For example,
a step-by-step approach could use the imagery of stepping stones; different
choices may be signalled by road signs; or you may simply use the idea of a
road to transition from Act 1, your boring, current location expressed by one
setting, through Act 2, a journey along a road, to Act 3, your resolution bringing
you to a beautiful, happier location.
A zooming map
We love the use of maps for a story either providing context to a situation or
concentrating on one aspect in a wider landscape or both!
Consider starting with a view of a town or country, giving you the opportunity
to talk about your situation in a wider context of your industry, the global
economy, etc. You might then zoom in to look at a specific town or village
does this represent your market or company? And finally you can zoom in to
one house or person a specific company, person, department or innovation.
Once youve detailed that, you can slowly zoom back out to give you the
chance to talk about how whatever youre talking about will relate to the
bigger picture.
A timeline
No longer only seen in history classrooms, timelines give another simple,
universally understood structure for yesterday, today, tomorrow type stories.
Just take a look at this short presentation on the evolution of Prezi:
Jim Harvey 2014
An Organic Prezi
Organic doesnt mean unstructured (as unstructured means confusion for the
audience); it means free flowing movement through your ideas towards your
final message. The big picture in an organic Prezi is important for showing how
everything youre talking about is related, which it may not seem to be
though you dont necessarily need to show it at first, as this award winning
Prezi shows.
The infographic approach

An infographic is a presentation of a huge amount of data in a creative,
aesthetically pleasing way. Of course you shouldnt present a mass of facts
if you expect your audience to remember them all or just for the sake of
showing how well informed you are.
But if you want to present a sequence of facts or ideas which, although relevant,
arent really related, this approach may help your design.
Use your path to zoom in on the facts and ideas one by one, slowly building an
argument and moving towards your final message. Zooming out frequently
will stop your audience getting disoriented, and give a visual for how everything
youre saying will eventually fit together.
Jim Harvey 2014
A mind map
Brain storm, spider diagram whatever you call them, they can be a great way
of organising your ideas, so why not use one to present? The great thing about
mind maps is that they allow you to present the different tangents or arms
of your argument within the context of your overall aim. Start with the big
picture, follow an idea through various stages, and return to the big picture
before following another idea or arm of the diagram.
Take a quick look at this Prezi by Peter Moskovits. Its a near perfect example of
using your visuals to explain your speech. For us, the Prezi doesnt make much
sense because its there to structure and compliment his speech, not replace
it. Notice how Peter has used zoomed out views to show the structure of his
presentation, as well as zooming and panning for intrigue and detail.
Your big picture can set the mood for your entire presentation. It can sum up
your whole message in one simple visual. It can be your grand finale, or the
context for structuring everything you say. For inspiration, check out our Big
Picture Pinterest board.
Jim Harvey 2014
chapter 9
Remove sickness from the Prezi
vocabulary
There are a few things to understand about using Prezis tricks well. Essentially
Prezi only allows you to do 3 things with content:
Use Layering to create interesting unveiling effects.
Zoom in and out for emphasis and expansion of an idea.
Make things appear to help build an argument, progression or an idea.
In order to get the best from the tool when presenting we need to be careful
when were putting things onto the canvas. There are 3 concepts that we need
to understand in order to do a great job. We need to pay attention to:
Working with
Proximity, Rotation
and Zooming
The amount of spinning and zooming in your Prezi depends on how you
arrange and align your path elements on the canvas, because Prezi looks at
your path and decides for itself, the best way to move (transition) from pathpoint to path-point.
So if your next path-point is a long way from the previous one, Prezi has to zoom
quickly and directly between the 2 points, which can mean a very distracting
and disorienting journey for the viewer. Pay attention to the following three
issues when arranging assets on your canvas and joining them with the path
tool. Be aware of:
Jim Harvey 2014
Proximity
The closer things are to the previous path point, the smoother the transition
will be.
Rotation
Be wary of greater than 60 degree rotations from path-point to path-point
and use 180-360 rotations very carefully, for deliberate reasons; for example,
to zoom out to your big picture in order to move to the next act or major part
of your story.
Scale and zoom

Zooming in deeply and zooming out strongly can be very effective ways of
emphasising a key point (zooming in), and giving context (zooming out), but
dont combine a big zoom with a long, lateral transition, or a greater than 60
degree rotation, or the audience will be at best confused, or at worst, sick.
Heres a really good example of how to use Prezis panning and zooming to
best effect - from Prezis excellent collection of how-to videos, available free
from Prezi.com.
Jim Harvey 2014
chapter 10
Understand visual structure
and layout
One of the next hardest things to do as we build real, high-end Prezi skills, is to
understand how we can best arrange all of our assets on the canvas and then
build the path through our Prezi to make the most of the strengths (layering,
zooming, the large canvas etc.) and minimise the weaknesses (excessive
zooming, spinning and lateral motion). There are a few simple rules that we
can follow as a start and these include:
Understanding basic framing and layout principles.
Remembering to zoom in and out vertically before panning across.
Using the screen ratio tool to make sure that what you see in a frame is
what you see on the screen when presenting.
Using simple layout grid thinking for every frame you show, so that
theres a professional and coherent visual structure to every path point
view in your presentation.
Linking your visual structure to your story structure and have chunks
of your Prezi for each part - Prologue, Act 1, Act 2, Act 3, Epilogue - and
consider the layering of the chunks to allow you to develop an In-Out
or an Out-In structure to help you tell that story.
Heres that same Prezi (A Prezi Team) again. It shows how you can use simple
visual structure to help you tell your story. Notice how we use the chunks of
the story as stages of our Prezi path.
Jim Harvey 2014
Starting off with the Prologue chunk zoomed in to grab the audiences
attention.
Then zooming out to tell the main 3 acts of the story ;
and moving between the 3 acts with short, lateral transitions, after showing
the audience the big picture to make sure they see the point.
Then Zooming out for the last time to emphasise the real value of Prezi (and
our services) which is to help the viewer stand out every time they stand up
to speak.
Jim Harvey 2014
This stacking and layering of content chunks is one of Prezis most important,
and little known strengths. Most important because it allows you to move
away from the linear nature of PowerPoint when using Prezi. Little known, only
because Prezi has been around for such a short time, and were still creating
the rules, arent we?
In-Out or Out-In
stacking strategy
In our publication 6 Speech Structures we show you how to use classic story
structure to write your speech. In short there should be the 3Actsthat audiences
expect in any well written story: three acts, and an attention grabbing first 30
seconds, then a confident, concise closing 30 seconds, represented graphically
as follows:
If you follow a similar structure in creating your presentations, youll find that
you have 5 chunks of content that you can create as 5 distinct parts of your
Prezi visuals. Each chunk will have a path of its own (though, obviously, the
path is continuous). To make the most of Prezis abilities, you can then arrange
your content using scaling, layering and animation, to help you tell the story
in a visually interesting way, while avoiding excessive zooming, panning and
lateral transitions.
Heres how
NB. In each of the examples below, the Red element is where you would start
the presentation; Blue is the 3-act story structure; and Green is the rousing end
of the presentation.
An in-out-out approach
Start zoomed in for the prologue;
Zoom out for the 3 acts of the story;
Zoom out again showing the whole
story in the context of what you want
them to do.
Jim Harvey 2014
An out-in-out approach
Start zoomed half-way in for the
prologue;
Zoom in for the 3 acts of the story;
Zoom out all the way for the
epilogue, showing the whole story in
the context of what you want them
to do.
An out-out-in approach
Start zoomed out for the prologue;
Zoom out again for the 3 acts of the
story;
Zoom in all the way for the hardhitting epilogue.
Jim Harvey 2014
Step-by-step to
stacking and
layering
Write your story.
Create a Prezi storyboard

in Prezi.
Lay the chunks out on the

canvas in linear style.
Let the story tell you the

visual layout and identity.
Create a linear path, add

your animations, sounds,
videos etc.
Put all of your content in

frames.
Decide on the in-out-in

method you want to use.
Resize the frames, still in

linear form.
Jim Harvey 2014
Stack the frames and

adjust the scaling to make
sure that the visual effect
works.
chapter 11
Use templates to hit the ground
running
Many of the challenges we face can be solved by developing your own, trusted
templates with the right fonts, colours, frames, layouts and paths already
made, so all you need to do is fill the empty spaces with your content and edit
the formatting, alignment and sizing before you present.
You can use Prezis bank of templates andtweak them with different fonts,
colour schemes, backgrounds and lines, and then save them as your own
template for use again and again.
This is probably a good place for you to start if you dont have the budget to go
further. But the Prezi templates dont really use stacking and layering as weve
discussed here. They go for the easy method of an eye-catching background
and a linear progression. Pretty basic, but pretty good too.
Jim Harvey 2014
Prezi has made a lot of movement in the right direction over the last 2 years,
adding tens of new templates to the choices on offer to the new user. Theyve
even used some of our thinking on 6 Presentation Structures.
But Prezis templates are still:
Visually clichd already and well on the way to becoming like Microsoft
clipart in the 1990s.
More arty than practical for serious business users.
Reliant on circular frames - which is simply mad because it wastes 50%
of the screen on a 16x6 or 4x3 monitor when presented.
And theyll become even more clichd as this year progresses and Prezi moves
towards 20 million users.
3 reasons to use
templates
1. Theyll save you time - because all of the time-consuming background

work, like creating layouts, paths, transitions, and scaling and zooming,
will be done for you. All you have to do is add your content to the
empty frames.
2. Theyll save you money - because if youre a professional, your hourly
rate is probably well above $100 an hour. Itll take you at least 3 hours
to do all of that thinking and planning to layout your Prezi. And if a
template costs you $15.00
3. If you can create your own, theyll help you stand out - theyll be
uniquely suited to you, your organisation and your brand. They wont
be the ones that everyone is using.
Jim Harvey 2014
chapter 12
Presenting with Prezi - you
choose how
So youve made your fabulous Prezi presentation and youre ready to tell your
story. You have lots of options to help you make the best impression you can.
You can choose to present:
With or without a path
Remotely or face-to-face
Online or offline
Present using your PC or laptop

iPad or iPhone screen
With your iPhone, iPad, smartphone or tablet, connected via a cable to

your screen or projector
With your iPhone, iPad, smartphone or tablet, wirelessly via Apple TV
Using a portable Prezi
Manually (you drive the changes) or on autoplay (views change every X
seconds)
You have so many choices, it can be hard to understand them and make the
right choices for you. In this chapter well look at each of the choices in some
detail, and well give our recommendation based on our extensive experience
of doing all of these things over the past 4 years.
Jim Harvey 2014
With or without a
path
Before we get to the detail of all of the different ways that you can present with
Prezi lets look at two different approaches - one a traditional linear approach;
and the second a cool, organic approach.
Presenting with a path

In Prezi, of course, you put text, pictures and video and other assets on your
canvas, and you then join them together with a path. If you create a path, you
press present and Prezi takes you to the view defined at Path Point 1 and you
move through the presentation in linear in form, to the last path point. Job
done. Using a path is predictable, easy to do and probably the safest bet for
most presenters who use Prezi.
Presenting without a path

Once youve got all of your stuff on the canvas, you dont have to create a path
to help you present. You can click the Present button and youll see that Prezi
shows everything that you have on your canvas at once. What you can then
do is just click on each asset in turn and Prezi will zoom into that thing (be it
picture, video clip, text) and you can talk around it as your presentation.
When you want to move onto the next thing you can just zoom
out to the whole canvas view and start all over again.
It works slightly differently on iPad, and iPhone apps, but the principle is the
same.
Its a really flexible way of doing things, but it requires:
Planning as you create the Prezi and laying things out on the canvas to
make them easy to see and click on.
Practice - because manipulating, mouse, arrows and canvas as youre
speaking to a live audience, is a tough thing to do.
Our recommendation - do both.

Always create a path because that allows you to be precise in where you
navigate to, and it allows you to animate the contents of frames to help
you use one of Prezis most important features. Remember you cant
animate frame contents unless the frame is in the path.
When you start to present, you can step off the path at any time by
clicking onto another asset, and Prezi leaps to that path point and
allows you to continue from there.
Jim Harvey 2014
Anytime you want to step back onto the path, you just click forward
(keyboard arrows, remote control or on-screen arrows) and it takes you
forward (or back) to the next path point from the place you are at.
Remotely or faceto-face
Presenting face to face

Lets imagine that you want to make a presentation to a room full of people,
face to face. You could use any of the following online or offline options:
Online Options
Offline Options
PC or laptop connected to the internet
PC or laptop using Prezi for Mac or
and a projector or TV
Windows connected to a projector or TV

iPhone or iPad via the app & iPad iPhone
connected to a projector or TV - via
wireless link or by cable
Standalone Prezi exported through Prezi
running on a PC or laptop that doesnt
have Prezi installed
Presenting remotely
You can also present remotely with your audiences in another location
completely, via Prezi.com over the web, in a number of different ways:
Online remotely shared with invited
Via Prezi.com
individuals who are Prezi account holders

Online remotely shared with invited
Via Prezi.com
individuals who are not Prezi account

holders
Desktop sharing using all kinds of webex
Google Hangout, Webex, etc.
& web-based conferencing platforms
Online or Offline
Jim Harvey 2014
With Prezi you can present using the online tool at Prezi.com, and thats the
easiest option but only if you have a strong internet connection. If you dont
have that strong connection, your presentation will tend to be shaky and
difficult to watch, and all of your images and videos will not work as well as you
would like.
For important presentations we always use one of the offline presentation

tools that Prezi offer, because internet connections can vary enormously from
place to place.
Using video for offline presentations

To do this, insert a video file into Prezi, rather than a link. Click on Insert and
choose From file (PDF, Video). Select your video file from your computer and
insert it. This has now loaded a video directly into your Prezi that doesnt rely
on an internet connection, and so can be played offline. You can carry this out
from Prezi for Windows and Mac, or Prezi.com, although it will take longer to
load the video using Prezi.com.
Video files are large and have implications for the smooth running of your Prezi.
A large video file can put extra stress on your computers processor, video card
and so the projector too.
A good way to solve this problem is to convert the video file to a flash video
file(.flv). This can be done using free online software such as Convertfiles.com.
This process can reduce the size of a video file by a third and prevent your Prezi
from becoming shaky or putting a strain on your hardware.
Our recommendation - present offline for really important pitches:

Its more reliable.
Remember our advice for using video for an offline Prezi presentation.
Use the Prezi for Mac and Windows tool because it works pretty well and
is really reliable.
From a PC or
laptop
Using the online tool at Prezi.com

Connect your projector to your computer. But BEFORE you do:
Make sure that you are not in Present mode when you connect the projector.
Connecting the projector will probably change your resolution and so your
Prezi may not fit properly into your projected screen.
Its usually best to resize browser windows to small before plugging in a
projector, as the resolution change might make it hard to resize your browser
window later.
1. The default setting for most computers will be to mirror your
computer screen onto the projector. This means that whatever is
displayed on your computer screen will be exactly the same on the
projector screen. If, for some reason, this is not the setting on your
computer, you can change it quite easily. Mac Users can go to System
Settings > Display and Window Users can find their settings under
Control Panel > Display > Display Settings.
Jim Harvey 2014
2. Click the Present button in the top-left corner of the screen while in
Edit Mode to start presenting your Prezi on your connected projector.
3. You will (annoyingly and always) see a message like the one below
telling you that Prezi is now full screen. Click Allow before you start to
present your Prezi. If you dont, you will not be able to go through your
Prezis path.
Users with a MacBook Pro with Retina display will often not see the above
message clearly when trying to present from Safari. You will most likely see
a message like the one below. This does not allow you to click on the Allow
button because you are not able to see it. In this case, just accept that you cant
do it and present your Prezi from another browser such as Mozilla Firefox or
Google Chrome.
Note that Prezi changes so frequently that its a good idea to have 3 browsers
installed on you PC at any one time, just in case, as has often happened to us,
Prezi wont work properly on a particular browser, on a particular day.
Remember your Aspect Ratios

Most laptops and Plasma TVs are 16x9 wide screen, but most projectors use
the 4:3 aspect ratio. This causes problems for Prezi users as we explained earlier
in the book. Get your frames, views and images in the right aspect ratio before
you start to present. See our section on Creating the right size and shape frame.
Using the offline tool Prezi for Windows or Mac

Note that the Offline tools Prezi for Mac and Windows are available in two
forms. Free with limited options and fully specified only as a part of the PRO
licensing option, though there are discounts available for students. See our
section Sign up to Prezi.
Why Present Offline when it really matters?

For important presentations we would always tend to use Prezis offline apps
and programmes to make the presentation, because then you know the
limitations of your equipment when youre presenting sometimes image and
video heavy presentations.
Weve seen lots of presenters thrown off balance when the wireless link lagged
behind their speech, and the more video, high resolution images and graphics
you have in your Prezi, the more demanding it will be for the system. The safest
option for any presenter is to have all of the content on their own system,
Jim Harvey 2014
not trusting the wireless network will be able to stream content in real-time,
because the further away you get from the major cities, the worse the internet,
DSL and broadband speed gets.
Download your app from http://Prezi.com/windows/

When youve downloaded Prezi for Windows/Mac
Youll see the Icon on your desktop (Windows) or in the Applications folder
(Mac) - though you can drag the icon from there and onto your Launchpad
ribbon if youd rather.
1. Double click on the Prezi icon to enter the programme and the first
time you do it, youll be asked to login to your account to validate the
install and allow Prezi to see your Prezi Library. Log in to Prezi.com and
youll see this screen (below) as Prezi checks online to update to the
latest Prezis it finds there.
2. Choose to Download New Prezis. Now as you hover your mouse

pointer over the desktop, Prezi gives you the option to download any
new Prezis it finds there. (New Prezis that are in your online Prezi library,
but not on your Laptop or PC will appear greyed out.)
Jim Harvey 2014
3. Click on the Prezi to open it in your desktop app and Prezi will open it
automatically in Present mode. Press escape or spacebar to come out
of the present mode and into the editing window.
4. Then Prezi for Mac and windows works in pretty much the same way as
the online app when it comes to editing or presenting a Prezi.
To present just click the usual Spacebar or Present button in the top lefthand corner of the desktop and away you go. Anytime you want to escape the
presentation mode just click Esc key or Spacebar again and youll toggle back
to the editing screen. Simple!
Our recommendation - Use offline for really important presentations

and online for collaboration and remote presentations.
Only use the online tool for those big presentations if youre 100%
sure that the connection is good enough to allow your PC and your
presentation (with all of its links, videos, transitions and images) to run
smoothly.
Always create your Prezi presentations with the aspect ratio of the output
device in mind. Then create frames, images, text blocks and layouts to
best-fit that aspect ratio.
Jim Harvey 2014
Use frames in the path rather than images because its easier to define
the views when you know each of the frames is a perfect fit with the
aspect ratio of your projector or TV.
Use the path preview window to accurately layout each path view so
you know that if youve set everything up to a widescreen 16x9 display,
each of your beautiful frames, images and layouts will show with no ugly
bleeds or overlaps from adjacent images.
Once your presentations have synchronised between online account and your
iPhone/iPad, all you have to do, is connect to a projection device and start to
present.
With Prezi for iPad

and iPhone
Presenting from your iPad

Open the Prezi app from your desktop by double tapping on the Icon.
Youll then get this screen
Next tap on a Prezi that you want to view or edit.

It will automatically open that Prezi in Present Mode.
Jim Harvey 2014
If at any time you want to exit presentation mode just tap the little white
x at the top of the screen and youll got to the desktop window.
After youve exited your Prezis present mode, you can re-start your
presentation by tapping the Present icon in the top-right corner of your
iPad screen at anytime.
Jim Harvey 2014
When you are presenting in Present mode

You can then move around your Prezis using the commands below. Or
you can tap the sides of your ipad screen to move back and forth along
your Prezis path.
If you want to move right to the end of your path, or back to the start,
then you can just tap and hold at the left edge (to go back to the start)
or right edge (to go right to the end).
To exit Present Mode and go back to editing your Prezi, tap the small X
icon that appears in the top-right corner.
Our recommendation - We really like presenting with the iPhone and

iPad apps but there are a few things to remember:
When youre presenting with a cable connection you need to be careful
not to dislodge it as you move and speak.
You need to practice with the iPad and the iPhone because the manual
control learning where and when and how to tap, pinch, slide and tap
and hold - of the presentation mode can be a little hard to master. But
when you do its second nature.
Jim Harvey 2014
Switch on the autorotation lock to make sure that when you turn the
iPad or iPhone the screen stays locked in place.
Presenting from your iPhone

The clever little iPhone app for Prezi
works in pretty much the same way
as for the iPad described above. The
major difference is that the iPhone
app only downloads and plays your
Prezis. You cant do any editing,
creating or sharing. But never mind
that. Its a great little tool to have in
your pocket, and it looks amazing
when youre driving a Prezi
wirelessly in a conference hall with
a phone. Even cynics are impressed.
So to use the iPhone app:

Open the iPhone Prezi app from your desktop by double tapping on the
Icon.
The first time you do this after installation it will ask for your Prezi
account details (so you need to have an internet connection in order
to log in - so make sure you do this step when you know youll have
a signal, otherwise you wont be able to use the app - which could be
embarrassing!
When youve logged in successfully, youll get this screen which shows
you the last 10 Prezi presentations that it finds in your Prezi account
library online.
Then just tap the Prezi you want to play and it will open automatically in
Present mode at the first path point in your presentation. Then the Prezi
works in present mode just like the iPad controls.
Jim Harvey 2014
Connect your
iPad & iPhone to a
projector or TV
Connecting with a cable

Its as easy as 1-2-3 to connect your iOS device to a projector or TV.
1. Find out which cables you need to go out from your IPad or iPhone and
in to your projection device (TV, projector, VGA monitor etc.
2. Buy the right cables. Amazon.com is great and so simple.
3. Connect the cables.
Remember
Jim Harvey 2014
Connecting an iPad or iPhone to a screen, either wirelessly or

via a cable, will remove the left and right arrows and the X icon
that appear when you tap on the left and right hand sides of
your device screen when in Present Mode.
Heres a quick guide to help you identify the right cables for your iPad and
iPhone, whatever the model.
iOS Device
iOS device out
Projector/TV in
iPhone 4 and before
Apple 30-pin to VGA

Adapter - original
iPhone to VGA projector
VGA Cable
Apple 30-pin to HDMI

Adapter - original
iPhone to HDMI
projector or TV
HDMI Cable
Apple lightning (small)

to VGA Adapter original iPad to VGA
projector
VGA Cable
Apple lightning (small)

to HDMI Adapter
HDMI Cable
Apple 30-pin to VGA

Adapter - original iPad
to VGA projector
VGA Cable
Apple 30-pin to HDMI

Adapter
HDMI Cable
Lightning to VGA
Adapter - iPad3
onwards
VGA Cable
Lightning Digital AV
Adapter - Apple Store
for connecting iPad 3
onwards to HDMI cable
for TVs & projectors
HDMI Cable
iPhone 5 and after
iPad 3 and before
iPad 4, mini, air and

onwards
Connecting wirelessly
With an Apple TV and an iPhone 4S/5/5S/5C or an iPad (not 1st generation)
running iOS 6 or 7, you can wirelessly stream your Prezi from your iPhone or
iPad to a TV screen or projector through a wireless internet connection.
Jim Harvey 2014
Its worth going through the extra expense and arrangements to do this
because it allows you (whatever presentation software youre using) to move
freely around the room and have absolute mastery of your visuals.
But with Prezi it gives you that added extra bonus of being able to use the
interactivity of the screen and the flexibility of Prezi to greatest effect.
Heres a blog post from Jim Harvey on the advantages of going wireless to
Prezi Presenters.
This effectively turns your iPhone or iPad into an advanced remote control
device. The instructions below are based on an iPhone 5, but they will work for
an iPhone 4S, or a 2nd/3rd generation iPad.
Step-by-step guide to connecting your iPhone or iPad wirelessly to a

TV screen or projector using iOS 7
Make sure your Apple TV is compatible with your TV or projector. For
help, follow Apples guide to setting up your Apple TV.
Once your Apple TV is connected to the screen or projector, make sure
that your iPhone/iPad is connected to the same wireless network as your
Apple TV.
Check Airplay is enabled for both your Apple TV and your iPhone/iPad.
For help on this, you can visit this page.
Double tap the home button on your iPhone/iPad.
Jim Harvey 2014
Swipe right until you see the Airplay icon next to the volume control.
Tap the Airplay icon.

From the menu that appears, tap on your Apple TV to activate Airplay.
A check icon will appear next to your device name. Flick the Mirroring
switch to ON.
Everything on your iPhone/iPad screen should now be mirrored on your

TV/Projector screen.
Select Done and then open Prezi for iPhone/iPad
Select the Prezi that you want to stream. (Log in to your account if you
have not already.)
You should now be streaming your Prezi to your TV/projector.
Remember
Jim Harvey 2014
Prezi for iPad/iPhone will automatically lock your devices

screen to landscape mode whenever you connect to any
secondary screen.
Step-by-step guide to connecting your iPad wirelessly if youre not

using iOS 7
1. Connect your iOS device and your Apple TV to the same Wi-Fi network.
2. On your iOS device, double-click the Home button to display your
recently used apps.
3.
Swipe the recently used apps twice from left to right

until you see the AirPlay icon. If you dont see the
AirPlay icon on your iOS device, your iOS device and
Apple TV may not be on the same network. Get help
troubleshooting, if necessary.
4. Tap the AirPlay icon to display a list of available AirPlay devices.

5. To use AirPlay Mirroring, select the name of your Apple TV and turn
Mirroring On.
Our recommendation - use the safest method for you - but wireless
with an iPhone or iPad works and looks great
The wired connections from both iPhones and iPads to the projector or TV
can be a bit clunky. The cable tends to get snagged and can pull out which
is embarrassing. Particularly with the older, wider connectors, the cables are
all quite heavy duty and not really long enough to allow you to move around
enough to warrant using the cable instead of a laptop or PC.
What can you do

if you have an
Android phone or
tablet?
It seems that Prezi is most interested in the Apple community. Thats

understandable but frustrating for the millions of android users. Prezi is
promising an Android app for phones and tablets, but as usual, wont say
when, so dont hold your breath.
Heres a link to the Android debate and workaround on Prezi.com if youre
interested in finding out about how you can fill the gap yourself.
Present with a
remote control
device (clicker)
When you present live on stage, moving along your Prezis path with a remote
control (clicker) is by far the best way to go. It allows you to be free from the
podium and navigating through a Prezi with many path points by having to
use the mouse or the arrow keys, which just looks bad.
What you need to know when it comes to remote controls

Most remote clickers will work with Prezi as soon as you take them out of the
box. We havent yet found, in all of the places weve presented, all over the
world, a remote that didnt work - though there are a few points here that you
should note.
Jim Harvey 2014
Always ensure:
You have Flash 11.3 or a higher version installed, select Present mode
and then click the Allow button on the Flash pop-up that appears at
the top of the screen.
Your Prezi needs to have a predefined path in order to work with a
remote clicker.
Make sure you have the latest version of Flash Player installed. Remote
clickers will work with Prezi in Present mode if your version of Flash is
11.3 or higher. You can get the latest version of Flash Player here.
Remember to click the Allow button at the top of the screen, once you
enter Present mode.
If you have an Apple Remote you will need to reconfigure the buttons.
Things to bear in mind

In most cases, your Prezis path can be advanced by clicking LEFT and RIGHT
on your remote. You can zoom in using the UP and DOWN keys. If your
remote is reconfigurable, we recommend you set it up in this way for optimal
performance:
Next path step: RIGHT key
Previous path step: LEFT key
Zoom in: UP key
Zoom out: DOWN key
Adding the keyboard shortcut ctrl+SPACE (alt+command+SPACE on a Mac)
to your remote clicker, so that you can zoom out and display an overview of
everything, can be a useful addition if your remote clicker enables custom keys.
Download and
present a portable
Prezi
What is a portable Prezi?

A portable Prezi is an exported or downloaded version of your Prezi, which
works without internet access or a Prezi account.
You can use it to present in situations where you dont have access to the
Internet, or to send to conference organizers before you present. It contains a
non-editable version of your Prezi, as well as software that will play your Prezi
on both Windows and Mac PCs.
A portable Prezi is entirely self-contained and requires no installation, at the
same time it doesnt install anything onto your computer and so you dont
have to worry about security.
Jim Harvey 2014
Heres a Prezi video to show how you can download a portable Prezi:
When you download a Portable Prezi, you can:
1. Present without an internet connection on a Mac or PC.
2. Burn your Prezi onto a CD or DVD.
3. Distribute your Prezi to people so that they can view it but not edit it in
any way.
Please note that a portable Prezi cannot be edited. If you need to make changes,
edit your Prezi on Prezi.com or with Prezi for Windows/Mac, and download/
export again.
Embedded YouTube videos can only be played when you have an active
Internet connection.
A portable Prezi is different from a PEZ file created by Prezi for Windows / Mac.
The minimum required version of OSX for Mac users wanting to open a portable
Prezi is 10.6. For Windows users, the minimum requirement is Windows XP.
How to create a portable Prezi

Go to your Prezi library.
Click on the Prezi you want to make into a portable Prezi.
Select Download from the choices along the bottom of the screen.
Choose the presenting tab and then click on Download.
Jim Harvey 2014
Then, depending on the speed of your computer and internet

connection, you will have to wait a few moments.
Jim Harvey 2014
You will then get a message confirming that your Prezi is about to
download to your computer. If this doesnt happen, you can click the
Restart the download link.
Your portable Prezi will be saved in a zip file onto your hard drive.
Windows users please note that if you save a portable Prezi and the
filename is too long, it may not open. This is due to the way Windows
works and is not due to your portable Prezi.
Dont use a long filename or save in a location which involves a lot of
subfolders (as these increase the length of the filename). If you see an
error message saying path too long or similar, then try saving your
portable Prezi again with a shorter filename and maybe from your
desktop (to shorten the folder trail).
Unzip, and start Prezi.exe (PC) or the Prezi file (Mac) to load your portable
Prezi.
Similarly, you can attach the zip file to an email and send it wherever you
want it to go.
Make sure not to remove any files from the zip folder as this will most
likely result in the portable Prezi not working correctly.
Jim Harvey 2014
You can download a portable version of your Prezi directly from

within the editor.
Click on the Share button from the top menu.
Select Download as portable Prezi.
Follow the steps on the dropdown menu.
.PEZ files
A .pez file is one that is saved to a folder on your computer and can be used to
view and edit a Prezi if you have Prezi for Windows and Mac.
Its also an alternative way to share your Prezi by sending the file as you would
any other. Do remember that the recipient will need to have Prezi for Windows
and Mac to open the file.
Jim Harvey 2014
Once the file has been opened in Prezi for Windows and Mac it can be
synchronised with Prezi.com. You can do this from the home screen by
hovering over the Prezi and selecting from the options as in the image above.
Click through
manually or use the
autoplay feature
When youre presenting your Prezi, you can set it to play automatically with
Prezis Autoplay feature. You can control the speed your Prezi plays at by setting
the time interval between path steps. The Autoplay feature will automatically
put your Prezi on a loop so your audience can see it all over again until the end
of time - or until you decide to unplug the monitor!
We cant think of a reason why youd want to autoplay your Prezi in front of a
live audience to whom you were talking, but as a stand-alone, display option
at a conference or on a stand, it works really well.
Step-by-step guide to auto-playing and looping your Prezi
1. Create a Path in your Prezi.

2. Enter Present mode.
3. Click the clock icon in the bottom-right corner of your screen. Select
the desired time interval between path steps and then sit back and
watch as your Prezi starts playing.
4. To stop your Prezi from auto-playing, select the clock icon again and
click Off. Alternatively, you can click either the next or previous arrows
at the bottom of your screen to disable autoplay. The same effect can
be achieved by tapping either the LEFT or RIGHT arrow keys on your
keyboard.
The same steps can be taken to autoplay an embedded Prezi.
Jim Harvey 2014
Autoplay your Prezi on your iPhone or iPad

To use this feature, your Prezi will need to have a set path.
If you want to display your Prezi on your iPhone or iPad without having to tap
the next arrows, you can really easily by following these simple steps. Using
the Prezi for the iPhone and or IPad app, you can present without even having
to touch your screen.
Though again, why you would want to is beyond us.
Step-by-step guide to activating the Autoplay feature

Go to Settings.
Scroll down until you find Prezi.
You will then see a screen that allows you to set your Prezi to autoplay.
From here you can enable Autoplay by flicking the switch to ON. Flick it
back to OFF at any time to disable Autoplay.
Jim Harvey 2014
Tap next to Play Each Step For to set the interval between each path
step.
When you are happy with the interval that you have set, tap Prezi to
return to the previous screen.
There is also an option to set your Prezis to loop. Again, flick the switch
to either ON or OFF to enable or disable this feature.
Now simply open any Prezi from your Prezi library and it will automatically
start moving through its path steps.
Tap the X in the top-right corner to stop the Prezi from playing and to
return to your Prezi library.
Jim Harvey 2014
chapter 13
Preparing for your presentation
The questions you asked before you began to prepare your presentation
will mean that much of your preparation is complete; consider the following
questions to ensure that everyone will be able to benefit from your brilliant
Prezi.
Room Size
How big is the room?

The most important thing to consider here is your text size. Unlike PowerPoint,
you cant set your text size in pixels, so you need to consider the comparative
size of the text in the context of the frame as a whole. Obviously, you cant
think about this until you have set your path. Think about the other aspects
of your presentation too keep images large and simple so that everyone can
see and appreciate them.
Its worth scoping out the room as early as possible so that you consider other
problems you might have will anything cause glare on the screen, or will the
view of the screen be obstructed from any seats? Forewarned is forearmed
when it comes to delivering a stress free presentation.
Screen/Monitor
What are the screen resolutions?

Whereas PowerPoint is able to adjust its size to the screen it is being shown
on, what you can see on each frame of a Prezi is dependent of the size of the
screen you are using. So if you prepare your Prezi on a screen with one size
ratio, and present it on another, you will either see frames blending together,
or have parts of your frame cut out. Find out the aspect ratio of the screen you
will be presenting on, then use this handy tool to view your Prezi as it will be
shown
Will you be wired for sound?

If you have added video or sound, check that the presentation venue can hook
you up to the audio system. If youve embedded YouTube videos or the like,
remember that you will need to be connected to the internet for them to work
Jim Harvey 2014
Notes
What notes do you need?

The notes you will need for your speech will depend upon your presentation
style and the speech youre giving. If its a high pressure situation, you might
decide you need a full script to rely on. Otherwise, we advise you use prompters
in terms of key-words or the beginnings of sentences for each section of the
speech.
Preparation
We have found that rehearsing your speech aloud helps you to be the most
natural and fluid when your performance time comes. If youre completely up
to scratch with the points you want to cover and your key messages, you will
deal much better with tangents, questions, and distractions.
Once youve done all of the leg work of creating a great speech and stunning
visuals to back it up, its worth paying thought to how youre going to act on
the day to back up your speech and make sure youre seen as the confident,
competent presenter you need to be. For practical tips see our section on
Starting Brilliantly.
If youre still not sure how to handle the initial shock of having all eyes on you,
concentrate on sharpening your prologue let that do the work for you!
Jim Harvey 2014
chapter 14
During your presentation
The best Prezi presenters picture it as a completely different tool to linear, slide
based tools like PowerPoint. When youre preparing and presenting, think of
Prezi as a big whiteboard where you can display all of the information you
need, order, group, and structure your thoughts, and move around freely.
Embrace Tangents
Youre not constrained to a linear path its great to pop back to previous ideas
youve explored, and use zooming and panning to move between ideas. When
youre presenting, its easy to move away from the path youve set out for your
presentation and return to where you left off at any time.
Using the control panel on the right of the screen (it wont appear until you
move your mouse to it) you can zoom in or out from where you are, or zoom
right out until you can see everything. And of course, you can pan around the
canvas as you do when youre in creative mode.
Click anywhere theres a frame, and Prezi will zoom you to it. Then, click for the
next slide and Prezi will resume your presentaton from wherever you are in the
path.
All Eyes on You
Be Aware
Jim Harvey 2014
There will be times when anything you put on the screen will be distracting; or
when you want to ditch the Prezi altogether and go naked (affiliate link). To get
all eyes on you, make the Prezi screen go black by pressing b on your keyboard
at any time then pressing any key to bring it back.
As with the creation stage, awareness throughout the presentation is what

separates good from bad. Audience expressions provide instant insight into
what they think of you, the points youre making, and the presentation as a
whole. If you notice disinterest or displeasure when you begin, this might be a
sign that before you get into your speech, you need to take some time to speak
directly to your audience and butter them up; if they dont know why youre
there, explain. Try to lighten the mood, and most of all spend a few moments
letting your personality shine and getting them to like you.
During your speech, look out for hints that youre confusing people, or
theyre not buying what youre saying; its better to deal with these problems
immediately than plough on regardless. Make the most of your ability to
go back to key parts of your presentation, and if you know your points well
enough you should find it easy to rephrase and repeat them to better explain
or persuade.
Look out for hints that youre boring people and losing their attention. The best
way to deal with this is to skip ahead to a part which is more interesting the
bravest presenters will abandon the script and Prezi altogether and improvise.
If you cant do that, apologise for the detail but explain its necessary and tell
them how much longer youll be there for. Most importantly, take this as a
learning opportunity. After the presentation, ask audience members who
you trust to explain to you what made the presentation boring, and invest
more time in your next presentation: cutting down your key points to make
it simpler, and using more interesting visuals to keep your audience engaged.
Jim Harvey 2014
chapter 15
Is Powerpoint dead?
If youre a regular reader of the blog (click here to sign up for presentation skills
advice), youll have seen us being pretty balanced about Prezi as a presentation
tool. As with PowerPoint, Prezi can neither make nor ruin a presentation. A
good presentation with a good PowerPoint will be a great thing to watch
much better than a good presentation with a rubbish Prezi.
So for certain situations the meeting you only have an hour to prepare
for, or when visuals are really unimportant for your speech to be successful,
PowerPoint is still king; you know it, you can use it to create a quick presentation,
and theres no need to worry that something will go wrong when you come to
present it.
But if you want to present with flair, make sure your audience pays attention,
and make your speech into an experience they will remember, Prezi is your
best friend.
For teachers who need a bit of wow factor to make their students take
notice; those with an important message that can so easily be ignored and
disregarded; the leader whos trying to inspire; anyone whos ever going to
stand up in front of a room full of people who dont know/like/care about them
and ask them to listen, its worth having the skills to create a mind-blowing
Prezi for those times when it is exactly what you need.
Prezis Best
Features
As you get to grips with Prezi, you will find your own favourite features, but
here are three of the tools which make Prezi stand out as one of the best
presentation tools for us:
It allows you to create an organic presentation.

You arent constrained in any way (e.g. by linear slides) in the structure you
use its like moving from a newspaper to a whiteboard. See Choose the RIght
Prezi for the Situation for more details.
You can deviate at any time.

You create your Prezi naturally, then set the path your presentation will take
through it. But when youre presenting, you can easily deviate from your path
Jim Harvey 2014
at any part of the presentation, then resume it from where you left off. We
explain how our section on With or without a path..
It gives a sense of journey, excitement, and flair.

The ability to have a big picture which structures the presentation, great
animations for moving through it, and seamless transitions to videos, animations
or sounds, allows you to build excitement, intrigue, and sophistication.
Prezi vs. Powerpoint:

A Summary
As you already know, we like both PowerPoint and Prezi as presentation tools.
The table below shows how they match up point for point. It gives you an idea
of how we choose whether to use PowerPoint or Prezi for each.
Powerpoint
Prezi
Ease of use
Cost
Business use / ubiquity
Flexibility
Animations
Overall presentation tool
What does Prezi do

for a Poor Speech?
Adorable isnt it, that picture of the

pig in the hat. But if were honest,
its still a pig. Most of us wouldnt
let it sleep in our bed or eat from
our dinner plate, no matter how
cute it looks. The same goes for
presentations you can dress a
poor speech up as much as you like
with fancy visuals and whatever
else, but nothing will disguise the
fact that it is a poor speech.
Drafting a decent speech with no pictures and delivering it competently, will
always be much better received than a poor speech, with great visuals. Prezi
is great in skilled hands working to a tight brief, it also has that wow factor if
used well. But look at the Prezi sample page and see how badly most of these
super samples would work in support of the spoken word.
Jim Harvey 2014
We are giving an overview of crafting a speech to match the stunning visuals

Prezi can help you to create, but never think that investing time in your Prezi
can be a substitute for time spent working on your speech. If you find writing
a good speech twice as difficult as creating good visuals, you should spend
twice as long working and reworking the story youre going to tell, if not more.
Your speech only needs to lack one of the 3 Fs - Fit, Focus & Flair - to be quickly
filed in the yawn section of your audiences memory.
Jim Harvey 2014
chapter 16
The Fit, Focus & Flair Model
Our Fit, Focus and Flair model is the foundation of everything we teach
professionals, from young graduates to CEOs of FTSE 100 companies who need
support to become dynamic, charismatic presenters. Start by honestly ranking
yourself on the table below and then take some time to understand and work
on your Fit, Focus and Flair whenever youre preparing a presentation.
Fit
Focus
yes
yes
yes
yes
Flair
yes
no
Strengths
Development Needs
You tend to give relevant, short and memorable
Youll tend to specialise in extra formal, informal, large
presentations. Your skill is bolstered by hard work and
groups or intimate small groups. Broaden your skills by
you understnad the link between preparation and
taking on more of the kinds of speeches and audiences
performance.
you find difficult.
You tend to give relevant, short and factual presentations

that could be made more interesting and memorable for
Build on the great basics you have by adding flair.
your audience.
yes
no
no
You tend to give relevant presentations, that are longer

than they need be and could be made more interesting
Work on the discipline of focus, then add flair.
and memorable for your audience.
no
yes
no
no
Jim Harvey 2014
no
no
no
yes
yes
yes
no
yes
You tend to give interesting and memorable speeches that
Treat every presentation as a one-off and give your
are not particularly targeted at your audience and could be
audience the respect of preparing to speak to them as if
made more focused.
your reputation depended on it.
You tend to give relevant, tailored presentations that are
Lets develop the skills of ruthless focus that will lead
interesting and memorable but could be made more
you to give even better presentations because the are
focused.
shorter.
You tend to give presentations that are not particularly
Take things a step at a time and build your skills in
focused to your audiences needs. They could also be made
getting Fit first, then Focus and lastly add Flair for
more economically and more interesting.
maximum impact.
You tend to give short, interesting and memorable
Youve developed the two most difficult skills, but
speeches that are not particularly suited to your audience
sometimes let yourself down by not making sure exactly
or the occasion.
what the audience wants.
How to add Fit
To understand exactly what it is that the audience wants and needs to know so
you can be careful about choosing what to put in.
1. Call the key audience members before you start to prepare and get
their views.
2. Send them an outline of the presentation to check its OK.
3. Talk to the leaders or opinion formers before the session, on the day.
4. Email them with an outline of what youre going to talk about and ask
them for their feedback.
If youre lacking Fit, click here.
How to add Focus
Be ruthless about delivering what the audience wants and needs to know from
your presentation.
1. Identify the (single) point of your presentation.
2. List specifically what you want the audience to know, understand, do
by the end of your talk.
3. Create a simple storyboard and edit ruthlessly for sense, logic,
evidence and conclusions.
To improve your Focus, click here.
How to add Flair
To deliver this tailored, focused presentation in as interesting and memorable

way as it is possible to do, given the constraints that the audience needs put
upon your ability to add that flair.
Adding Flair is about doing two things:
1. Removing the clutter that gets in the way of a focused clear and
memorable presentation.
2. Adding all of the tricks, techniques and the skills that public speakers
use in order to make what they say interesting and memorable, but
wed suggest you only do that once youve removed the clutter from
your speech.
Jim Harvey 2014
Examples of Flair

No clutter
A simple story structure
Real knowledge of your audience that shows in the presentation
Passion and enthusiasm in the delivery
Clear conclusions
A call to action
Evidence & examples of how your thing can help them
Relevant anecdotes
A strong start and finish to the presentation
Audience involvement
Simple visual aids
If you need a bit more Flair, click here.
What is Clutter?
Here is a list of things that weve seen clutter up the average corporate
presentation. Tidying it up will help you make your point much more powerfully.
Story Clutter

Unclear structure
No clear point to the presentation
Lack of focus on what the audience needs from the presentation
Too much detail
Too many words
Visual Clutter
Too many bullet points
Diagrams that make no point or make a simple point in a very complex
way
Diagrams that appear all at once in a riot of colour. Arrows and words
that simply confuse an audience
Verbal Clutter

Jim Harvey 2014
Long sentences
Long words
Technical jargon
Your company jargon
Unnecessary repetition
chapter 17
Tips for...
Building a strong
story
The story is the thing

Understand that youve got a strong message and everything else will follow.
So many business presentations have little or poor story structure. Here are a
few ideas that will help you to make your points interesting and memorable
for every crowd you see.
1. Put yourself in your audiences shoes and ask if I were them what
would be interesting, useful and relevant to know and understand
about this subject?
2. Brainstorm everything you could say on the subject onto a single piece
of paper.
3. Consult with key members of the audience about what it is they want
to know, dont want to know. Then decide what you absolutely have to
tell them.
4. Go back to your brainstorm and highlight those things that now will
feature in your presentation and write your presentation objectives - In
this presentation I will show X, Y and Z, and explain how we came to
this decision. Then I will tell them exactly what I think they need to do
and by when, to make the most of their investment.
5. Build the storyboard- Act by Act and keep on grinding until theres a
real rational, logical path through the presentation.
6. Create a storyboard that tells the story with key scenes & content from
each part.
7. Create the visuals to support the storyboard.
8. Add a high impact prologue (introduction) and epilogue (conclusion).
9. Build your script through rehearsal and repetition out loud rather than
writing it out.
Jim Harvey 2014
10. Write your script to the level you require (bullet points are best but in
some very important or sensitive presentations you have to be scripted
word for word).
Creating great
visual aids
Ten golden rules

Follow these and youll always have your audiences attention for the right
reason.
1. Start your Prezi only after youve completed your presentation plan and
storyboard or youll have an overlong, text driven, linear presentation.
2. If youre working from an existing presentation, use that as your
storyboard and add story structure, edit ruthlessly and remove visual,
verbal and text clutter.
3. Use pictures and diagrams before words, and use words as little as
possible. Use a short word instead of a long word wherever you can.
4. Only use visuals that support your story.
5. Explain jargon TLAs (Three Letter Acronyms) and technical terms as
you use them.
6. Use muted colours with no unnecessarily complex graphics or
animations that can be seen in any light conditions.
7. Make sure your images are of good quality and wont pixelate on
zooming.
8. Match the style of your visuals to the subject and audience.
9. Use occasional theoretical models & frameworks to structure
information: time lines, force field analysis, evaluation of pros and cons,
strengths and weaknesses .
10. Follow the example set by newspapers, TV and radio news bulletins.
Setting up on the
day
Theres so much you can do before the event.

Make sure that you have a great experience on the day.
1. Call the venue to specify how youd like the room set up well before the
event, confirm in writing after the discussion and expect that it wont
be done when you get there.
2. Arrange to show up early on the day to check out the room set-up and
that all of the equipment works.
Jim Harvey 2014
3. Be cautious in your presentation preparation and avoid complex video

clips, animation, sound effects and web links, that might not work so
well on the day with strange projectors, sound systems and weak web
connections.
4. Remember the adage if it can go wrong, it will go wrong... and make
plans to deal with it.
5. Remove clutter & stuff from the room, like tables & chairs that wont be
used, that get between you and the audience.
6. Bring a pointer (laser or a stick) and a remote control mouse so that you
can move away from the computer during your presentation.
7. Whatever computer you use, use a power cord and turn off power
management, screensaver, e-mail and other pop-up applications that
might interrupt your talk.
8. Use a template that works whatever the lighting conditions in the room
or on the day. White text on a black background will never fail... though
it might not be your organizations official template.
9. When youre set up, sit in key audience members seats to check you
can see the visuals and read the text on the presentation.
10. Keep some room lights on. The audience usually wants to see the
speaker and its great for the speaker to be able to see all of the
audience too.
Starting brilliantly
So many people ask how do you start well in a presentation.

Remember that the first 2 minutes are the point at which you have the
audiences full attention, so the best presenters use that full attention to full
effect: to intrigue, interest and take control of the room - to allow their story
to be told.
1. Contact as many people as you can before the date and ask them what
they want to get out of the session, what theyd like to know and what
they dont want. Even if they dont respond, theyll remember you
asked them.
2. Get a list of names before the event and memorize as much of the list
as you can, then fit faces to names as they walk in to the room.
3. Meet people (even if you know them) as they come into the room,
shake hands, have a brief chat with them to help show your confidence
and break the ice.
4. Tell them who you are and why youre there (Im the person who
knows this system as well as anybody in the world and Id like to help
you learn how to make the most of this excellent piece of software...).
Jim Harvey 2014
5. At the start tell them what theyre going to get out of being here (Youll
get an interesting, useful and memorable set of hints and tips that will
help you to make the most of the investment youre making.).
6. Tell them how long youll be and that if they do with patient ears
attend... theyll get lots out of the session. (Ill talk for 20 minutes, and
youll see how useful this product will be for you...).
7. Tell them what you want them to do to get the most out of the talk.
(Please feel free to ask questions as we go through and help me to
give you what you need, though if Im going to cover the point later I
may ask you to be a little patient with me...).
8. Match your energy to the energy in the room (just above the energy
level of a quiet room and just below that of a noisy room).
9. Take them through the story structure for the presentation so they see
your logic at the start.
10. Do your introduction to a blank screen at the start so they focus on you
Freshening your
delivery
You are the final ingredient.

Make a good presentation on paper go well in the real world.
1. Create a positive atmosphere, before you start presenting, by greeting
people and making them feel welcome as they come into the room.
2. Show enthusiasm for the subject. If you dont, your audience wont be
enthusiastic either. Put a lot of energy in and that energy will transfer to
the audience. Its called charisma.
3. Stay out of the way of your visuals and use the space that you have to
move around.
4. Its OK to move toward the screen and touch it to emphasize a point
and its great to address individuals by name to build a sense of
connection with the people in the room.
5. Keep your body open to the audience as much as you can and that
helps you keep eye contact too. An occasional glance at the screen
should be all you need to see to speak about the Prezis content.
6. 80% of your speech should be said straight to the audience so get into
the habit of looking at the audience as you speak, and saying nothing
as you look to your materials for your next cue.
7. Dont ever read your presentation word for word to the audience.
8. Use presentation builds like they do on the TV news, for emphasis and
impact to help you make your points powerfully.
Jim Harvey 2014
9. Personalize your presentation. Use your life experience and humanity

to sprinkle stories, thoughts, and personal views throughout your talk.
10. Real confidence in a presenter is about talking in good faith to your
audience. You dont have to try to be anything other than yourself,
speaking with skill to get your message across.
Using your voice
Its your instrument and most of us dont really know how to use it.
1. Rehearse in the place where youll make your speech if you can, it
makes a full dress rehearsal and readies you for the real thing. If you
cant use the venue, use somewhere like it.
2. Project to people at the back of the room by imagining the breath that
youll need to make your voice get there and doing it.
3. Learn to breathe from your diaphragm for deep, slow, powerful breaths
that give you all the oomph you need to project.
4. Practice hitting the end consonants of the words (She sells seashells on
the sea shore is unintelligible to an audience unless you do).
5. Use the punctuation (verbal or actual) to pause for breath which helps
your delivery and allows the audience to catch up with what youre
saying. Practise a comma for a short pause (say one thousand inside
your head) and breathe, full stop twice that, paragraph three times one
thousand again.
6. Rehearse the pauses too because confident use of them will help you
to deliver your key points, with real impact.
7. Emphasise the 2 or 3 key words in a sentence to deliver the real
meaning in what you say.
8. Practise changes of pace, emphasis, tone and drama until it feels right
for you. Thats what rehearsal is for, not simply so you remember what
to say, but how you say it too.
9. If there are words, phrases, or parts of the speech you just cant say in
rehearsal, cut them out or change them because you wont be able to
say them in the real thing.
10. Speak with your real voice, not your phone voice or your actors voice.
Your own voice with its accent, inflection, pitch and tone will deliver
the most credible message to your audience.
Jim Harvey 2014
The final polish
Because theres always a little hint or tip that will help you go a long
way.
1. Dont distribute handouts at the beginning or during your talk. People
will read them rather than listen to you. Mention at the outset the
handouts will be available after the talk so that the listeners dont have
to take notes.
2. Do distribute handouts at the start if you have an international
audience whose English may not allow them to understand your
speech live.
3. Do remind the audience of unfamiliar definitions or jargon before
you use them in your speech and dont assume that everyone in the
audience understand the things that you assume.
4. Deliberate repetition is good and helps an audience remember your
key themes for ever. Accidental repetition of pointless data is dull and
shows a lack of preparation or thought by the presenter.
5. Dont discount or undermine your presentation, your profession or
yourself. It reduces your credibility to no benefit.
6. Complete your talk in less than your allotted time. Leave more time for
questions and discussion from the audience.
7. When you are asked a question, its a good idea to restate the question
for the audience and to check that its really a question and not just
someone looking to make a point themselves.
8. Plan to stay a while after your talk. People often want to talk with you
about what youve said and tell you what they think.
9. After your talk, check how you did with the audience, ask them what
else they need to know, what youve missed, how you can do better
next time. Make notes about the experience and what youve learned
to use in the next one.
10. Remember that every presentation can be better and treat triumph
and tragedy as opportunities to learn!
Jim Harvey 2014
chapter 18
Further reading and support
Were always searching for information to make us better at creating and
delivering presentations so weve included a list of the books and blogs
weve learnt from over the years. You can find all of these books, and more, on
our Amazon store page where we receive a small payment for any purchases
you make.
Great books
Garr Reynolds - Presentation Zen and Presentation Zen Design
Garr takes inspiration from the beautiful and rich culture of Japan to provide
sound design advice a brilliant handbook for designing beautiful Prezi
presentations.
Nancy Duarte - Resonate (and all her other books)
Nancy writes mostly about PowerPoint presentations, but her great concept
of designing a presentation and using PowerPoint makes her advice valuable
no matter what youre presenting with.
Chip and Dan Heath - Made to Stick
A great book investigating what makes some ideas memorable and some
not. Not only does it leave you with a sound understanding of how to craft a
memorable message its packed full of great anecdotes.
Christian Leborg - Visual Grammar
The lessons of this book can be translated to any design job it will become
your personal design handbook.
Max Atkinson - Lend me Your Ears

A crash course in writing and making great speeches and presentations. Max
frames everything around rules and lists to make all of his lessons easy to
remember and ready to put into action.
Scott Berkun - Confessions of a Public Speaker
Scott has been there, done that, and hes got tried and tested answers to all
of your presenting questions. Whatever your occupation, youll love this book
not just for the lessons, but the hilarious writing style theyre told with.
Jim Harvey 2014
Kevin Dutton - Flipnosis
Learn the art of instant persuasion, and how it can improve you in both your
professional and personal life. Kevin weaves stories of the best and worst
persuasive minds of history with cutting edge science to show us just how
powerful and persuasive we could be.
Chris Atkinson - Beyond Bullet Points
Chris is on a mission to eradicate boring bullet point led presentations. Use

this book to learn how to distil and shape your best ideas into a crisp and
compelling narrative instead.
Peter Coughter - The Art of the Pitch

The Art of the Pitch isnt a list of abstract techniques some people use to
make their presentations great. Its a workbook designed to help you to adapt
your natural presenting style to develop really persuasive presentations
which close every deal.
David Keane - Pitching to Win
David Keane is a leading pitch consultant and trainer; in this book he helps
you to break down what your audience wants to know, and how to give them
that information in the best possible way.
Blogs we
recommend for
inspiration and
practical help
Any other
questions
Stay Up-to-Date
Jims blog: jim-harvey.com

Prezi blog
Beautiful Bits (Prezis design blog)
Garr Reynolds Presentation Zen
Lisa Braithwaites Speak Schmeak
Vivek Singhs All About Presentations
Jan Schultinks Idea Transplant
Cliff Atkinsons Beyond Bullet Points
Do you have a burning question, or problem you cant solve? First check out
the Prezi Manual, and FAQs, and if you still have remaining problems or
questions, visit Prezis great support forum, check if anyone has already asked
your question and if not, ask it for yourself. You will nearly always be able to
find the answer to your question or problem here, and if you ask a question
you should receive an answer the same day. If all else fails, you can report a
problem through the support forum, or premium customers can get direct
support.
In technology terms, Prezi is still relatively young, and as such is constantly

being changed and improved. There are updates, additions, and bug fixes
coming out every day so sign up for the Prezi blog to keep informed, and get a
regular dose of Prezi inspiration.
You can also check for an up-to-date list of all of the new features here. And if
youre ever short of inspiration for creating your Prezi, or looking for a design
to copy, take a look at what the community is doing. Of course our blog is
regularly updated with presentation skills advice.
Jim Harvey 2014
chapter 19
Our Prezi services
Prezi Training
We provide tailored 1 and 2 day Prezi courses to suit beginners and more
experienced users. These can be arranged to suit you; as one-to-one, group,
in-house or remote courses. The courses are hands-on and lead by the needs
of the people attending. We have run courses in the UK and overseas, and
for individuals and organisations such as JC Decaux, JP Morgan and the
International Federation for Transport Workers. We teach you not only the
practical skills to use Prezi the tool, but also the principles of how to use it well
to create a stand-out Prezi.
Click for more information on our Prezi training options.
Prezi Design
Let us design your Prezi for you. If you have an important presentation, let us
design and build you a memorable Prezi to help you share your message in
the best way possible. We work with you from considering your budget, what
type of Prezi you want for your situation, through to building you a great Prezi.
We consult with you through-out, making the process stress free and cost
effective.
Contact us for more information on our Prezi Design service.
Prezi Graphics
Packs
If you are creating a Prezi and are short on time and inspiration, our Prezi
Graphics Packs are here to help. The packs are designed by us, with our 3 Act
Speech Structure in mind, so you can concentrate on your message and create
a successful presentation.
Our packs are a flexible way to create your next Prezi and leave you with a set
of useful graphics to use in the future.
Browse and download our FREE Prezi Graphics Packs here.
Our Prezi Blog
Jim Harvey 2014
Visit our blog for tips and advice on all things Prezi.

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FOR PROFESSIONALS

Stand out from the crowd using

JIM HARVEY & LESLEY BARRINGER

Prezi for Professionals

Publication Date: September 2014

First edition: August 2012

permission of the publisher, except in the case of brief quotations embodied in

Published by: Allcow Trading Company Ltd

critical articles or reviews.

Producer: Jim Harvey

Graphic Design: Rosie Hoyland

FOR FURTHER INFORMATION

Call: +44 (0)1832 272773 (UK)

Copyright 2014 Jim Harvey

Jims Blog: www.jim-harvey.com

original thinking-no bull

Jim Harvey 2014

Get ahead of the game

Prezi is a fast-changing, ever-updating piece of software. Most of the other

Jim Harvey 2014

Things people say about Prezi

Lets get started

Jim Harvey 2014

Prezi for Professionals

Start with the Big Picture

Working with Proximity, Rotation and Zooming

In-Out or Out-In stacking strategy

Jim Harvey 2014

Prezi for Professionals

3 reasons to use templates

With or without a path

Prezis Best Features

How to add Fit

Jim Harvey 2014

Prezi for Professionals

Building a strong story

Jim Harvey 2014

In a nutshell, Prezi is a Flash-based presentation software that allows users to

In Prezi for Professionals you will find out:

Jim Harvey 2014

Prezi for Professionals

How to use the

We have used our experience as learners, as well as trainers, of Prezi, to organise

What you will need

We recommend using a mouse if you are working on a laptop, as its more

Jim Harvey 2014

Prezi for Professionals

Jim Harvey 2014

Prezi for Professionals

Jim Harvey 2014

Things people say

Its got lots of strengths, but:

Jim Harvey 2014

Prezi for Professionals

Jim Harvey 2014

Prezi for Professionals

By using this straightforward process, you can create complex or simple;

Uses for Prezi

Jim Harvey 2014

Good quality images

Not too much panning, spinning and zooming

Relevant Big Picture

Things people say about Prezi

Lets get started

Start with the Big Picture

Working with Proximity, Rotation and Zooming

In-Out or Out-In stacking strategy

3 reasons to use templates

With or without a path

Prezis Best Features

How to add Fit

Building a strong story