ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE SERVICES DIVISION

ACTION STRATEGIES
1.

2.

3.

Action Plan for CY 2014

TASK REQUIRED
PERSON/s RESPONSIBLE

Provide staff development programs to - Conduct pre-test

all personnel
- Prepare TNA
- Prepare Training Plan

Ensure promt procurement, delivery of

quality goods in accordance with RA
9184 and the existing COA rules and
regulation

Promote healthy and environment

friendly workplace

- Implement Training Plan

- Conduct post-test
- Prepare APP

Eugene P. Agcaoili

RESOURCES NEEDED
- Staff Development Manual
- Pre-test Instrument
- Post-test Instrument

Michael Sergio T. Francisco APP, PR, PO, DVs, IAR, PhilGeps

Account, Internet Connection

- Monitoring of purchases
- Prioritize procurement
thru PhilGeps
- Impelementation of
maintenance plan as
identified by the office

Eugene P. Agcaoili
Maintenance Plan
Maintenance Checklist

4.

Provide quality institutional accounting

-Monitoring of budget
Michael Sergio T. Francisco SAOB/CFR, DVs, OBR, GAA, NCA,
services in accordance with the appoved utilization
NTA, RATO
General Appropriations Act (GAA)
-Budget Utilization based on Michael Sergio T. Francisco
GAA/SARO

5.

Manage Agency financial resources in

compliance with existing COA rules and
regulation

6.

-Pre-auditing of DVs with

Michael Sergio T. Francisco COA Issuance, NGAs
complete documents as per
COA Circular # 2013-001
Michael Sergio T. Francisco GAAM, DBM Circular

Ensure proper maintenance of records/ - Enrolling all docs and

documents management and disposal in devised forms received in
accordance with the control of
docs masterlist
documents procedure

Michael Sergio T. Francisco TESDA-QP-01-FO2 to FO3

Ensure proper maintenance of records/

documents management and disposal in
accordance with the control of
documents procedure

ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE SERVICES DIVISION

Action Plan for CY 2014
- Enrolling all EGDs in EGDs
masterlist

TESDA-QP-02-FO1 to FO4

- Distributing of EGDs
controlled docs to
respective DOs
7.

Provide scheduling of Officer of the Day

EUGENE P. AGCAOILI
Administrative Offiver V

-Targetting customer
satisfaction and improving
services

Officer of the Day

CS Focal

ALICIA F. TAROY
Senior TESD Specialist

CIFF

ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE SERVICES DIVISION

Action Plan for CY 2014
TIME TABLE
PERFORMANCE MEASURES
- 1st Quarter
- 1st Quarter
- 1st Quarter

Number of personnel attented

the training

- Jan-Dec 2013
- 6 Months after every training

January - December, 2013

January - December, 2013

Number of purchases processed

in accordance with the approved
APP

Number of reports received due

to system / equipment
breakdown acted on time
Number of SAOB/CFR maintained

January - December, 2013

Number of transactions made

passed the post-audit of COA
January - December, 2013

-Number of docs enrolled in the

docs masterlist

ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE SERVICES DIVISION

Action Plan for CY 2014
January - December, 2013

-Number of docs distributed

-Number of External Generated
Documents (EGDs) enrolled in
the list
- Number of EGDs distributed

Daily

MICHAEL SERGIO T. FRANCISCO

Administrative Officer IV

Average % of satified Clients

FINANCE AND ADMINISTRATIVE SERVICES

Action Plan as of
ACTION STRATEGIES
1.

2.

3.

31 December - 2013

TASK REQUIRED

Provide staff development programs to - Conduct pre-test

all personnel
- Prepare TNA
- Prepare Training Plan

Ensure promt procurement, delivery of

quality goods in accordance with RA
9184 and the existing COA rules and
regulation

Promote healthy and environment

friendly workplace

- Implement Training Plan

- Conduct post-test
- Prepare APP

PERSON/s RESPONSIBLE

ISO 9001:2008 Requirements

RESOURCES NEEDED

Michael Sergio T. Francisco - Staff Development Manual

- Pre-test Instrument
- Post-test Instrument

Michael Sergio T. Francisco APP, PR, PO, DVs, IAR, PhilGeps

Account, Internet Connection

- Monitoring of purchases
- Prioritize procurement
thru PhilGeps
- Impelementation of
maintenance plan as
identified by the office

Joyce Meneses
Maintenance Plan
Maintenance Checklist

4.

Provide quality institutional accounting

-Monitoring of budget
Michael Sergio T. Francisco SAOB/CFR, DVs, OBR, GAA, NCA,
services in accordance with the appoved utilization
NTA, RATO
General Appropriations Act (GAA)
-Budget Utilization based on Michael Sergio T. Francisco
GAA/SARO

5.

Manage Agency financial resources in

compliance with existing COA rules and
regulation

6.

-Pre-auditing of DVs with

Michael Sergio T. Francisco COA Issuance, NGAs
complete documents as per
COA Circular # 2013-001
Michael Sergio T. Francisco GAAM, DBM Circular

Ensure proper maintenance of records/ - Enrolling all docs and

Michael Sergio T. Francisco TESDA-QP-01-FO2 to FO3
documents management and disposal in devised forms received in
accordance with the control of
docs masterlist
documents procedure
TESDA-QP-02-FO1 to FO4
- Enrolling all EGDs in EGDs
masterlist

Ensure proper maintenance of records/

documents management and disposal in
accordance with the control of
documents procedure

FINANCE AND ADMINISTRATIVE SERVICES

Action Plan as of

31 December - 2013

- Distributing of EGDs
controlled docs to
respective DOs
Provide scheduling of Officer of the Day
7.

JOYCE MENESES
Senior TESD Specialist

-Targetting customer
satisfaction and improving
services

Officer of the Day

CIFF
CS Focal

ROSITA O. OLIVEROS
Supervising TESD Specialist

ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE SERVICES

Action Plan as of
TIME TABLE
- 1st Quarter
- 1st Quarter
- 1st Quarter

31 December - 2013

PERFORMANCE MEASURES

STATUS

Number of personnel attented - 79 personnel were trained

the training
out of 80

- Jan-Dec 2013
- 6 Months after every training

January - December, 2013

Number of purchases processed - F101 - 19 POs

in accordance with the approved
- F161 - 13 POs
APP
- F101 - 40 APRs
- F161 - 15 APRs

January - December, 2013

Number of reports received due 10 reports on replacement

to system / equipment
of flourescent lamps,
breakdown acted on time
starter and ballast
Number of SAOB/CFR maintained -12 CFR
prepared/maintained

January - December, 2013

- Budget Utilization rate

99.29%
Number of transactions made
passed the post-audit of COA

January - December, 2013

-Number of docs enrolled in the

docs masterlist
January - December, 2013

-Number of docs distributed

-91 transactions made

-No AOMs, NS, ND and NC

received by the office as of
December 2013
-68 Copies of QM dics are
distributed to all operating
units
-50 EGDs received are
distributed to all operating
units

ISO 9001:2008 Requirements

FINANCE AND ADMINISTRATIVE

-50 EGDs received are SERVICES
January - December, 2013

Action Plan as of 31
-Number of External Generated
Documents (EGDs) enrolled in
the list

to all operating
distributed
December
- 2013
units

- Number of EGDs distributed

Daily

MICHAEL SERGIO T. FRANCISCO

Administrative Offiver IV

Average % of satified Clients

- Average Customer
satisfaction entry for CY
2013 us 99.76

ISO 9001:2008 Requirements