POLICIES AND PROCEDURES MANUAL

FOR
THE PURCHASING DEPARTMENT

CHAPTER I
MISSION, GOALS AND GENERAL INFORMATION
OF THE PURCHASING DEPARTMENT

Page 1 of 56

MISSION, GOALS AND GENERAL INFORMATION OF PURCHASING

MISSION STATEMENT
The mission of the Purchasing Department is to provide the Administration, Faculty, and Staff the
purchasing services necessary to accomplish United Independent School District (UISD) goals and
objectives.
GOALS
The Purchasing department shall:

Purchase all goods and services for the best price and of suitable quality in an efficient and
timely manner.
Purchase goods and services in accordance with established policies and procedures.
Establish and maintain purchasing procedures.
Continue to promote communication between all departments and purchasing personnel in
order to facilitate the purchasing process.

POLICY
Purchases of personal property, construction, maintenance, or renovation of a building or services shall be
in accordance with the Texas Education Code, State of Texas Vernon Annotated Statues, Local and Legal
Board Policies (CH Local and CH Legal), and any other applicable Federal, State and Local Laws. (See
Chapter VII)
ETHICS
To foster fair, ethical and legal trade practices, the purchasing department adheres to the ethical standards
of the Purchasing profession. These standards call for granting all suppliers equal consideration insofar as
State, Federal, and District policies permit. They include avoiding any conflict between personal interests
and the interest of United Independent School District. No Gratuities shall be accepted. These standards
and civil statutes bind all district employees. It assures the purchasing of quality goods and services in a
fair competitive environment.
CONFLICT OF INTEREST
A conflict of interest occurs when an employee participates directly or indirectly in the procurement
process from which that employee or member of the employees family will benefit financially, either
directly or indirectly. (DBD Local) See Exhibit A
COMMITMENT OF FUNDS
The signature of the Director of Purchasing, Purchasing Manager, Procurement Officer, or designee on an
official purchase order, is the only legal binding commitment to purchase. No employee has the authority
to enter into purchase contracts or in any way obligate United Independent School District for procurement
indebtedness unless specifically authorized in writing by the Superintendent or Asst. Superintendent of
Business and Finance.

Page 2 of 56

PURCHASING STAFF
The Purchasing staff is responsible for the purchasing process and that they are in accordance with District,
State and Federal guidelines. The staff provides information, specifications, quotations, preparing formal
and informal bid packages, preparing bid tabulations and awarding contracts as related to the purchasing
process. They also assist in solving issues regarding shipment problems, payment problems and return of
goods. Once the purchasing process begins, purchasing should handle all contacts or correspondence with
a vendor. It is important for departments to keep purchasing staff well informed of changes or events that
may affect a purchase and/or payment. (See Exhibit B)
The following are the areas of responsibility for each staff position:
Purchasing Director - Responsible for major procurement purchases (formal bids, requests for proposals
and contract administration) Negotiations of all major contracts, responsible for the overall procurement
process of the District and departmental operations.
Purchasing Manager - Manages departmental operations, responsible for major procurement purchases
(formal bids, requests for proposals and contract administration).
Procurement Officer Shares responsibility for procurement process including formal solicitations,
informal solicitations and contract administration. Assists the Director in all procurement aspects of
opening new campus/departments.
Purchasing Assistants - Are responsible for the expediting of emergency orders. Also will organize,
distribute and account for all small purchase orders. Responsible for but not limited to secretarial duties,
handling communications between departments and coordinating training of other District staff as well as
handles the creations of all new vendors to the District. Responsible for but not limited to the solicitation
process that consists of advertisements and contacting potential vendors for contacts. Handles all the
reports and information that will be disseminated to the Board of Trustees. Responsible for the daily
operation of the purchasing process that will include requisition evaluation, purchase order creation and
distribution and obtain competitive price quotes. Follow-up on all purchase orders and investigate on all
inquiries. Assist in developing long-and-short range objectives and goals for the Department. Implement
the Districts procurement procedures, maintain adequate supplier information, and maintain procurement
records and provide assistance to district staff in this area.
WRITTEN SPECIFICATIONS
It is important for the requesting department to write specifications that correctly fulfill their needs.
Specifications are the basis by which vendors prepare their bids. Specifications should be functionaldescribing performance and design. Care should be taken not to intentionally or needlessly specify
features or functions that may mislead a vendor or limit the purchase to one vendor. Departments are
urged to contact purchasing when in need of assistance.
BIDS AND AWARDS
The purpose of bidding is to purchase goods and services through fair competition. Awards are made to
the bidder(s) whose bid complies with specifications, terms, conditions and any other requirements
stipulated in the bid and are the best value to the District.

Page 3 of 56

Best Value Responsive Bidder

In determining the lowest responsive (best value) responsible bidder, the District considers:

The purchase price

Compliance with specifications, terms and conditions.
The reputation of the vendor and of the vendors goods or services.
The quality of the vendors goods or services.
The extent to which the goods or services meet the districts needs.
The vendors past relationship with the district.
Safety record.
The total long-term cost to the district to acquire the vendors goods or services.

BUDGET PROCESS
In the spring semester, departments start their budget process. The purchasing department stands ready to
assist in obtaining cost estimates, specifications, and any other information; Departments are urged to
contact the purchasing department early in the budget process, especially if the department is requesting
equipment. Equipment requests need to be approved and prioritized prior to submission to the Board of
Trustees. Requests for computer equipment and software need to be coordinated and approved by the
Technology Department.
RESTRICTIVE FUNDS
Restrictive funds are funds derived from a contract or grant agreement with a governmental, private, and
non-private entity designated for specific purposes. Purchases with these funds shall be in accordance with
the agreement terms and conditions and established policies and procedures.
Three steps to consider before a requisition is sent to purchasing:
1.
2.
3.

Review the terms of the agreement for authority to purchase particular goods or services.
Obtain administrative approval.
Request the goods or services with plenty of lead-time.

Page 4 of 56

CHAPTER II
RECEIVING AND PAYMENT PROCESS

Page 5 of 56

RECEIVING AND PAYMENT PROCESS

Receiving Process
The receiving process is automatically triggered when the orders are delivered to the District. The
Designated individual then opens and examines the shipment, prepares the receiving report, verifies the
count against the purchase order and notes all discrepancies including shortages and damaged goods.
Departments should compare the shipment with the receiving reports paying specific attention to the items
received and that all discrepancies are noted in the receiving reports. The department should provide as
much information as possible, including all shipping documents and a copy of the purchase order. Copies
of these should be sent to Accounts Payable.
Duplicate Shipments
Occasionally, vendors duplicate orders. If this occurs, departments must coordinate with Purchasing and
Shipping and Receiving Departments to return the order. A return authorization number will be obtained
by the Purchasing Department and return of merchandise will be coordinated with the Shipping
Department. Notification of such occurrences should be handled in a timely manner.
Back Orders
When purchasing is aware of a back order, a member of the staff will contact the requesting department to
discuss the status of the back order. When a department is aware of a back order, the department should
contact the Purchasing Department. All orders must be received within 90 days of Purchase Order date.
Purchasing Process
The payment process begins when the signed receiving reports are received by Accounts Payable.
Payment is authorized only for those items that are received and approved by Shipping and Receiving
and/or campus/departments.
Invoices
It is the procedure of the Accounts Payable Department to pay invoices within 30 days after the date of the
invoice. If a department receives an invoice, the invoice should be send to Accounts Payable promptly.
Inquiries
Inquiries on the status of purchase orders should be directed to the purchasing department. Inquiries
received will be expedited as quickly as possible. Purchasing will then communicate with the vendor and
relay the information to the campus/department on the status of the purchase order.

Page 6 of 56

CHAPTER III
TYPES OF PURCHASES

Page 7 of 56

TYPES OF PURCHASES
Open Market Purchases
Purchases for goods and services are done through the open market by the following methods:
I. Formal Method
II. Informal Method
FORMAL METHOD
The formal method is a process where the solicitation and award is governed by the Texas Education
Code-Sub-chapter B. Sec.44.031 and local board policy.
The requirements are as follows:
All contracts with a value of $25,000 or more shall be made by one of the following methods, which
provide the best value to the District:
competitive bidding;
competitive sealed proposals;
request for proposals, for services other than construction services;
interlocal contracts.
design/build contracts
contract to construct, rehabilitate, alter or repair facilities that involves using a construction manager
job order contract for the minor construction, repair, rehabilitation, or alteration of a facility
reverse auction as defined by section 2155.062(d) government code
the formation of a political subdivision corporation under Section 304.001, Local Government Code
Advertisement
A public notice must be published in the county where the school is located once a week for at least two
weeks prior to the time set for letting the contract.
Sealed Bids
All bids/proposals must be sealed.
Opening Bid
At the minimum two (2) district employees must open bids/proposals. The Purchasing Department
encourages the requesting department to send a representative(s) to the bid/proposal opening. At opening
only vendor names will be read aloud with the exception of construction projects. Submitted pricing will
be read aloud for construction projects only.
Awards
All Contracts are awarded to the proposer offering the best value to the District; based on criteria set forth
in specifications, terms and conditions of the bid/proposal.
Procurement Methods for Construction Projects 44.031
Competitive Sealed Proposals
Design Build Contracts
Competitive Bidding
Construction Manager-at-Risk
Construction Manager Agent

Job Order Contract

Page 8 of 56

Evaluation of Bids and Proposals for Construction Services Education Code 44.035
The Board of Trustees of a school district that is considering a construction contract using a method
specified by Section 44.031(a) must, before advertising, determine which method provides the best value
for the district
z
z

The district shall base its selection on criteria authorized to be used under section 44.031(b) and
publish in the request for bids, proposals, or qualifications the criteria and the relative weights
given to the criteria.
The district shall document the basis of its selection and make the evaluations public not later than
the seventh day after the date the contract is awarded.

Competitive Sealed Proposals - Education code 44.039

A delivery method similar to competitive bidding. The District selects an architect/engineer to design and
develop construction documents. Once documents are fully complete the District solicits proposals.
Selection is based on a combination of price and other factors that the District deems provide best value.
z The district shall provide or contract for the inspection services, the testing of construction
materials engineering and the verification testing services necessary for acceptance of the facility
by the district.
z The district shall receive and publicly open the CSP. Within 45 days after the date of opening the
district shall evaluate and rank each proposal submitted in relation to published selection criteria
Design Build Contracts - Education code 44.036
A method where a single entity is contracted to provide both design and construction. The design-build
team consists of contractor, architect and engineer.
z The award of a design build firm is a two phase process. Phase one the district shall prepare a
request for qualifications and evaluate each offerors experience, technical competence, capability
to perform, past performance of the team and other appropriate factors except price or cost related
factors. The district may select a maximum of 5 offerors to submit additional information.
z Phase II the district shall evaluate the information submitted as well as information on
demonstrated competence, safety record, costing methodology, ability to meet schedules. The
district shall rank the firms and negotiate with selected offeror if unable to negotiate contract with
selected offeror district shall end negotiations and proceed to negotiate with next offeror and so on
until a contract is reached.
z The district shall designate an engineer or architect independent of the design-build firm to act as
its representative for the duration of the work. If not in-house employee district shall select thru
RFQ.
Competitive Bidding- Education code 44.040
A delivery method wherein the District selects an architect/engineer to design and develop construction
documents from which the District solicits lump sum bids. Selection is based on the lowest responsible bid
and the contractor serves as a single point of responsibility for construction.
Construction Manager-At-Risk - Education code 44.038
A method where the construction manager serves as the general contractor providing pre-construction and
construction services. The Construction Manager-At-Risk provides design phase assistance in evaluating
costs, schedule, implications of alternative designs, systems and materials during design and serves as a
single point of responsibility contracting directly with the subcontractors during construction.
z Before or concurrently with selecting the agent the district shall select a architect or engineer to
prepare the construction documents for the project
z The district may select the Construction Manager At-Risk on a one or two step process
z Construction Manager-At-Risk may self perform general conditions work
z CM-At-Risk must advertise bids/proposals for major element of work and may bid on work

Page 9 of 56

z CM-At-Risk shall publicly open and read aloud offeror name and monetary amount.
Construction Manager Agent - Education code 44.037
A method where the construction manager serves as an agent for the District providing pre-construction
and construction services. The District shall procure a general contractor, trade contractors, or
subcontractors who will serve as the prime contractor for their specific portion of the work. The multiple
trade contracts are held by the District and bonding is provided by each individual subcontractor.
z Before or concurrently with selecting the agent the district shall select a architect or engineer to
prepare the construction documents for the project
z The district shall select the Construction Manager Agent on the basis of demonstrated
competence and qualifications, same manor as selection of engineers or architects.
Job Order Contracts Education code 44.041
A school district may award job order contracts for the minor construction, repair, rehabilitation, or
alteration of a facility if the work is of a recurring nature but the delivery times and quantities are indefinite
and orders are awarded substantially on the basis of predescribed and prepriced tasks.
Contractor Requirements - Government Code Subchapter B 2253.021
A governmental entity shall require the contractor, before beginning the work, to execute
z A performance bond if the contract is in excess of $100,000
Solely for the protection of the governmental entity awarding the contract; in the amount
of the contract and conditioned on the faithful performance of the work in accordance
with plans and specifications
z A payment bond if the contract is in excess of $25,000
Solely for the protection and use of payment bond beneficiaries who have a direct
contractual relationship with the prime contractor or a subcontractor to supply public
work labor or material and in the amount of the contract

Step Process for CSP/BID

z
z
z
z
z
z

Select professional services thru request for qualification statements (RFQ) for the architects and
engineers
Design phase
Advertise and send out competitive sealed proposals (CSP) or competitive bids (BID)
Evaluate and Award
Issue contract documents, obtain bonding and issue notice to proceed
Begin Construction

Step Process for Design Build

z
z
z
z
z

Prepare Design Build RFQ packet, advertise and send out, evaluate responses and select team.
Issue contract
Design phase
If no in-house engineer or architect, hire independent architect or engineer as district
representative for the duration of work
Obtain GMP
Obtain bonding, issue notice to proceed and begin construction

Right to Reject Bid

The District has the right to reject any or all bids.

Page 10 of 56

Competitive Bids
This method is the recommended purchasing method that should be used for the procurement of goods and
services. It is among the most complex method due to the detailed procurement management process
required to arrive at an award and to the legal and procedural constraints that govern the process.
Competitive Bids must be obtained:

If a purchase of personal property (except gasoline and produce) exceed $25,000.

If a construction, maintenance, renovation, or repair project exceeds $25,000.
If purchases for a federally funded child nutrition program exceeds $10,000.

Competitive sealed proposals and request for proposals

Competitive Sealed Proposal (CSP) and Request for Proposals (RFP) should be the preferred method when
competitive sealed bidding is impractical. Though the process varies in evaluation and award of a contract
due to the procurement situation, both methods should be used when detailed information is required
beside cost to determine an award, such as: vendors performance capability; financial resources;
qualifications of a firm; personnel that will be assigned to a project; and, vendors concept and approach to
a project. That should provide full competition among participants.
CSPs and RFPs should be considered when:

A plan for performing the services is needed.

The ability to perform such services as reflected by the technical training, education, experience,
qualifications and ability of personnel are critical to the performance of the contract.
A fixed price or fee may not be required or is not the major consideration.

Departments wanting to use the CSP or RFP method should contact Purchasing to insure that the process
does not violate State Statutes.
The following is a summary of when each method should be used:

Competitive Sealed Proposal method must and can only be used on construction contracts.
Request for Proposal method may be used when purchasing services or personal property.
In both cases, the evaluation and award criteria must be clearly stated in the terms and conditions
section of the Proposal.

Agreement
Participation in Interlocal Agreements provides the District a greater flexibility in the acquisition of good
and services. Such arrangements would be bound by the Purchasing policies of each specific interlocal
entity (organization). The purchasing processes should be clearly spelled out in an Interlocal Agreement.
Departments wishing to purchase through an Interlocal Agreement should contact Purchasing Department.
Design Build
Design Build is a method by which the District contracts with an individual firm to design and construct.
Like any other method, this method has its advantages and disadvantages, and departments considering
using this method should contact the Purchasing Department.
Award
Awards are based on best value to the District.

Page 11 of 56

INFORMAL METHOD
The competitive quotation process is used for making purchases involving dollar amounts less than
$25,000, in the aggregate, for a twelve-month period when not available through an approved source.
The purpose of competitive quotation procedures is to obtain the lowest practical prices for needed items.

Purchase orders between $1,000.00 and 9,999.00 need three price quotes from vendors. Requesting
campus/department must fill out the Price Quotation log sheet and attach it to the requisition.
Purchase orders between $10,000.00 - $24,999.00 must be obtained by the Purchasing department
through the RFCQ (request for competitive quotations) process.

SEPARATE, SEQUENTIAL, OR COMPONENT PURCHASES

When preparing requisitions, the requesting department must be aware that employees; shall not
intentionally or knowingly make or authorize separate, sequential or component purchases to avoid the
competitive bidding requirements. Component purchases means purchases of the component parts on an
item that in normal purchasing practices would be made in one purchase. Separate purchases means
purchases made separately of items that in normal purchasing practices would be made in one purchase.
Sequential purchases means purchases over a period of items that in normal purchasing practices would be
made in one purchase. Violation of this provision is a Class B or C misdemeanor. Conviction may result
in confinement in a penitentiary, removal from office or dismissal from employment. Texas Education
Code-Subchapter B. - Sec. 44.032.
SOLE SOURCE PURCHASES
Competitive bidding, formal or informal, is not required for purchases that are available from only one
source provided it is:
An item for which competition is precluded because of a patent, copyright, secret process, or
monopoly.
A film, manuscript, or book.
A utility service, including gas or water.
A captive replacement part or component for equipment
The sole source exception does not apply to mainframe data processing equipment and peripheral
attachments with a single-item purchase price in excess of $15,000. Texas Education Code
Subchapter B.-Sec. 44.032. (See Exhibit C)

PROFESSIONAL SERVICES
The engagement or contract of any professional service, such as a licensed physician, optometrist, surgeon,
architect, certified public accountant, land surveyor, registered engineer, or any group or association
thereof may not be selected or award a contract for services on the basis of competitive bids, but shall be
selected and awarded or engaged on the basis of demonstrative competence and qualifications for the type
of professional services to be performed at a fair and reasonable price as long as professional fees are
consistent and not higher than the published recommended practices and fees of the various applicable
professional associations and do not exceed the maximum provided by any state law.
In the procurement of professional services, such services shall be contracted on the basis of a two-step
process.
1.
2.

Initial selection shall be based on the demonstrated competence and qualifications of the person,
including any firm who is to provide the services.
After a selection is made a contract shall be negotiated at a fair and reasonable price.

Page 12 of 56

If a contract is not negotiated with the most highly qualified person, negotiations shall be formally ended
with that person and negotiations should begin with the second most highly qualified person. Negotiations
shall be undertaken in the above sequence until a contract is made. Govt. code 2254
PRE-PAID PURCHASES
No pre-payment for equipment or services will be allowed.
EMERGENCY PURCHASES
In emergency situations, the Superintendent may approve, to the extent permitted by law, the purchase of
supplies, equipment, or services for less than $25,000 without the three-bid requirement. Such emergency
purchases shall be disclosed to the Board at the next regularly scheduled Board meeting.
EMERGENCY DAMAGE OR DESTRUCTION
If school equipment, a school facility, or a part of a school facility or personal property is destroyed or
severely damaged or, as a result of an unforeseen catastrophe or emergency, undergoes major operational
or structural failure, and the Board determines that the delay posed by the methods provided for in
Education Code 44.031 would prevent or substantially impair the conduct of classes or other essential
school activities, then contracts for the replacement or repair of the equipment, school facility, or the part
of the school facility may be made by methods other than those required by Education Code 44.031.
Education Code 44.031(h)
TELEPHONE PURCHASES
All telephone orders may only be placed by the Purchasing Department after a purchase order is created.
LEASE PURCHASE AGREEMENTS
Leasing equipment is an option that should be considered when it is to the best interest of the District. If a
department prefers to lease, the department should include in their requisition the reasons why a lease
purchase is preferred. A comparative analysis between a lease purchase and an outright purchase is always
very helpful and should be provided. Such comparison should include all operating costs related to the
operations of the equipment for the term of the lease, including supplies, maintenance costs, and interest
rates. Lease purchase requests should be submitted at least sixty days prior to the start of the contract.
EQUIPMENT PURCHASES
Equipment purchases are a result of the annual budget process. As departments prepared their budgets and
submit them for approval, their equipment needs are separated and place in an equipment-prioritized list.
Once the prioritized list is funded it becomes the Equipment Approved List from which departments
prepare requisitions and submit them to Purchasing. Equipment needs during the rest of the year must be
submitted through channels to the Assistant Superintendent of Finance. Once the equipment is approved,
the equipment is purchased.
COMPUTERS-HARDWARE, SOFTWARE AND MAINTENANCE
Requests for computers and related equipment, such as software and maintenance must be coordinated and
approved by the Technology Department regardless of funds used. Prior to preparing a requisition, a
department should contact the Technology Department to discuss their needs. Once their needs are
identified, a requisition should be prepared and submitted to the Technology Director for approval.
Approved requisitions will be forwarded to Purchasing.

Page 13 of 56

USED EQUIPMENT PURCHASES

No used equipment will be purchased.
MAINTENANCE AND REPAIR SERVICES
When a department needs to secure services for maintenance and/or repairs, the requisition should list the
equipment needing service, service required and the estimate cost. Repairs to telephones, computers and
related equipment should be coordinated with the Technology Department. Repairs to building; equipment
attached to buildings such as air conditioning and heating, lighting, grounds, furniture and vehicles should
be coordinated with the Maintenance Department. Repairs for all other office equipment should be
coordinated with Purchasing.

Page 14 of 56

CHAPTER IV
TYPES OF PURCHASING DOCUMENTS

Page 15 of 56

TYPES OF PURCHASING DOCUMENTS

The procurement documents generally used are the standard purchase order, blanket purchase order, the
small purchase order and change orders. In addition, individual contracts are executed for specific services
such as construction, consulting and professional services, lease purchase and insurance.
PURCHASE REQUISITION
This document is completed by the originator, approved and signed by campus/department administrator to
be used for inputting into the financial software to create a purchase order. (See Exhibit D)
PURCHASE ORDER
The purchase order creates a contractual obligation based on an offer from a vendor on agreed quantities
and services that satisfy specifications terms and conditions usually at a firm fixed price. A signed
purchase order is required prior to placing any order. (See Exhibit E)
BLANKET PURCHASE ORDER
Blanket Purchase Orders are used to set up periodic purchases for goods or services used frequently over a
stated period of time or for the entire fiscal year. The requisition should indicate the total cost of the goods
or services for the period of time requested.
SMALL PURCHASE ORDER
The Small Purchase Order is a short form of the standard purchase order and is used to purchase items
locally with a value of less than $200.00. This form is a requisition, purchase order and a receiving report.
It is intended to be used when departments need items expeditiously which are readily available locally.
When a department requests a small purchase order, purchasing will issue the small purchase order to the
department who will make arrangements to purchase and pick up the merchandise. (See Exhibit F)
PRICE QUOTE LOG SHEET
This document is completed by the originator to make at least three (3) cost comparisons (when available)
before a requisition is submitted for purchases in the amount of $1,000 to $9,999 where an approved
procurement source does not exist. (See Exhibit G)
VENDOR COMPLAINT FORM
This document is used when a campus/department has a problem with a vendor, as far as service, quality of
product, delivery, substitutions, unjustified price increases, etc. as written proof that a problem exists. (See
Exhibit H)
VENDOR APPLICATION FORM
This document is to be used when a company wishes to add themselves to the Master Vendors List.
(See Exhibit I)

Page 16 of 56

CHAPTER V
PROCEDURES FOR COMPLETING REQUISITIONS

Page 17 of 56

PROCEDURES FOR COMPLETING REQUISITION

The requisition is a single document that is to be signed and approved by the appropriate personnel.
PREPARING THE REQUISITIONS
The information available when filing out a requisition varies from purchase to purchase. For example, for
one requisition, a department may have a suggested vendor and ample description of the goods or services.
While for another requisition, a department may not have a suggested vendor and very limited information
of the goods and services required. In any event, it is essential to provide as much information as possible.
Important Elements of a Requisition

Vendor name and Address - Supply this information if a department has a suggested vendor. It is
important that the name of the individual who represents the business and his phone number are
included. This information is essential to the purchasing function when the suggested vendor needs to
be contacted to confirm specifications and cost. If the department contacts more than one vendor, the
information should be included on the remark section or on a separate attachment to the requisition.
Special forms to submit this information are available from purchasing. If the requisition does not
have a suggested vendor, this section should be left blank.

Budget Account Number - The budget account number consists of a fund code, a department code,
and an object code. Restricted funds require special project code and object codes. In this space enter
the budget account number corresponding to the funds the department wishes to use to purchase the
goods and services desired. Requesters should only use those account numbers they are authorized to
use. When using any other account, authorization should be obtained from the person authorized to
use that account.

Describing Your Order - Enter the quantity desired, specifying the unit of measure (each, dozen,
carton) and any related information such as item numbers or manufacture numbers. Writing complete
specifications will expedite the purchase. The approval code should be included in the remark section
of the requisition as well as any other special instructions and/or comments. The more information
that is provided to purchasing, the less delay purchasing will encounter in processing an order. All
requisitions must be approved (signature) by corresponding campus/department authorized personnel
prior to inputting requisition. In instances when the requester is in doubt of signature authority, it is
important that they consult with their supervisor for specific instructions on signature authority.

Page 18 of 56

CHAPTER VI
THE PURCHASE ORDER

Page 19 of 56

PURCHASE ORDER
The purchase order is the legal binding document that constitutes a final and entire agreement (contract)
between a vendors offer and acceptance by the district. A Purchase Order authorizes the supplier to ship
and to invoice the ordered goods. The purchase order is a six-part document, color coded, with copies to
the Vendor (white), Purchasing (canary), Accounts Payable (blue), Shipping and Receiving (green) and the
requesting department/campus (goldenrod) and (white) Fixed assets.
Purchase Order Number
The purchase order number is issued in sequence by the financial software. This number will never change
and is identical to the number of the receiving report. When inquiring on a purchase order, departments
should refer to number.
ORDER DATE/REQUISITION NUMBER/FOB
The purchasing department keys this information, except for the order date in when the purchase order is
prepared. The order date is placed automatically. On the space indicated FOB, the district usually states
FOB Destination meaning that title of goods does not pass to the district until received by central
receiving.
VENDOR
This section has the vendors name and address and vendor number.
ORDER INFORMATION
Information on the description of goods, quantity and price per unit is entered in this section. Great care is
placed on completing the order information correctly. Departments/Campuses should review this section
and if a discrepancy is found, the departments/campuses should contact the Purchasing Department
immediately.
TERMS AND CONDITIONS
The terms and conditions are self-explanatory and are addressed to the vendor to comply with. The terms
and conditions are intended to protect the interest of the district.
SIGNATURE
To be a certified order, the purchase order needs to be signed by an authorized representative of the
District. Signature authority is vested only on the Superintendent or his Designee.
SMALL PURCHASE ORDER
The small purchase order form is a four-part form (color-coded) for purchases of $200.00 or less. The
small purchase order forms are issued at the purchasing office by the Purchasing Personnel.
PROCEDURES TO COMPLETE SMALL PURCHASE ORDER FORM
The small purchase order form (SPO) is intended to be a Requisition, Purchase Order and Receiving
Report for purchases of $200.00 or less. The following procedures must be adhered to in order for this
process to improve efficiency and effectiveness.

The SPO cannot be used for equipment purchases.

Page 20 of 56

The SPO can only be used for local vendors.

The SPO form will be pre-numbered and assigned to departments is sequential order.
The Asst. Superintendent for Finance will determine which departments will use the SPO for
purchases.
The SPO form will consist of 4 parts. The first copy will be the vendor, the second copy for
Purchasing, the third copy is for Accounts Payable, and the fourth copy for the department.
The Purchasing Department shall issue the SPO in numerical sequence to departmental personnel, with
the vendors name, date, Department, account number and authorized signature/date.
The department personnel shall go to the vendor and give them the SPO number to be placed on an
Original payable copy of their invoice and pick up the merchandise. The person picking up the
merchandise will sign & date the Received By section.
The invoice/receipt, along with the SPO will be returned to the departments secretary and the
secretary will type in the items purchased, quantity, unit price, amount total from the invoice and
forward the appropriate copies to the Purchasing and Accounting Department by the next business
day.
Any voided or canceled SPOs shall be forwarded to the Purchasing Department.
The department personnel will not use the SPO for partial purchases since this procedure does not
allow for back orders.
All SPOs must be approved by Department Heads.

This system will save time for Accounting, Purchasing, and Shipping & Receiving and the departments
using the SPOs by expediting the process while reducing paperwork. It must be noted that the system will
work best for all concerned, if when picking up the order, an Original Invoice is received and the SPO is
forwarded to the Purchasing and Accounting Departments by the next working day.

Page 21 of 56

CHAPTER VII
BOARD PURCHASING POLICIES

Page 22 of 56

BOARDPURCHASINGPOLICIES
POLICYCODE
CHLegal
CHLocal

TITLE
Purchasing&Acquisition

CHELegal
CHELocal

Purchasing&AcquisitionVendorRelations

CHFLegal

Purchasing&AcquisitionPaymentProcedures

CHGLegal

Purchasing&AcquisitionProperty&Improvements

BBFALegal
BBFALocal
BBFAExhibit

EthicsConflictofInterestDisclosures

BBFBLegal

EthicsProhibitedPractices

DBDLegal
DBDLocal

EmploymentRequirements&RestrictionsConflictofInterest

CVLegal
CVLocal

FacilitiesConstruction

CVCLegal

FacilitiesConstructionDesignBuildContracts

CNBLegal
CNBLocal

TransportionManagementDistrictVehicles

Page 23 of 56

CHAPTER VIII
PROCUREMENT CODES

Page 24 of 56

Page 25 of 56

Page 26 of 56

Page 27 of 56

Page 28 of 56

EXHIBITS

Page 29 of 56

EXHIBITA
ConflictofInterestDisclosure

Page 30 of 56

CONFLICT OF INTEREST DISCLOSURE

1. Do you or someone in your immediate family (as defined by DEC local policy) own a business or
have an interest in a business that has a vendor relationship with United Independent School
District? Yes_______
No_______
Name of business and relationship: _________________________________________________
IF YES, PLEASE COMPLETE THE AFFIDAVIT: DISCLOSURE OF SUBSTANTIAL
INTEREST IN A BUSINESS ENTITY. (Exhibit A in DBD Policy)
2. Do you or someone in your immediate family (as defined by DEC local policy) have an interest in
real property for which it is reasonably foreseeable that the UISD Boards action might have a
special economic effect on the value of the property distinguishable from its effect on the public?
Yes_______
No_______
IF YES, PLEASE COMPLETE THE AFFIDAVIT: DISCLOSURE OF INTEREST IN REAL
PROPERTY. (Exhibit A in DBD Policy)
3. Have you, within the last year, accepted from a vendor any gift, favor, service or other benefit
with a retail value of more than $25.00? Yes _____
No _______
If yes, explain circumstances and disclose name of vendor _______________________
______________________________________________________________________
4. If you answered Yes to question number 3, did you report the gratuities to your supervisor
within 72 hours? Yes_______
No_______
If no, please explain _____________________________________________________
I HEREBY ACKNOWLEDGE THAT THE ABOVE INFORMATION IS TRUE AND CORRECT TO THE
BEST OF MY KNOWLEDGE. I HAVE RECEIVED A COPY OF POLICY DBD-CONFLICT OF
INTEREST (LEGAL AND LOCAL) OR AT LEAST HAVE BEEN MADE AWARE OF THE POLICY. I
AM AWARE THAT I SHOULD DISCLOSE TO THE SUPERINTENDENT OR DESIGNEE ANY
SITUATION THAT INVOLVES A CONFLICT OF INTEREST OR POTENTIAL CONFLICT OF
INTEREST THAT MAY ARISE DURING THE YEAR.

_________________
Print Name
NOTE:

___________________
Employee Signature

________________________
Position/Campus or Dept.

______
Date

Failure to complete this form will prevent the employee from being authorized to initiate and/or approve any
purchases within the United Independent School District.

Reviewed by Supervisor

Authorized by Purchasing Director

_______________________

___________________________________
UIUISUU
Page 31 of 56

UISD Form 905-003

07-22-2008

EXHIBITB
OrganizationalChart

Page 32 of 56

Organizational Chart
OrganizationalChart
Director
of
Purchasing
Purchasing
Manager
Procurement
Officer

Purchasing
Assistant

Procurement
Officer

Purchasing
Assistant

Purchasing
Assistant

Page 33 of 56

Purchasing
Assistant

EXHIBITC
SoleSourceAffidavit

Page 34 of 56

To:VendorAddressed

Re:SoleSourceAffidavit

Asperyourrequest,wehaveenclosedaSoleSourceAffidavit.TobecomeaSoleSource
VendoryoumustmeettheTexasSchoolLawBulletinCode,StateStatueNumber3.2.3.6Sole
Source,asdescribedbelow.

StateStatue#3.2.3.6SoleSource

Selectedpurchasesmaybeexemptfromcompetitiveprocurementiftheymeetestablished
criteriaforasolesourcepurchase:

Identificationandconfirmationthatcompetitioninprovidingtheitem
orproducttobepurchasedisprecludedbytheexistenceofapatent,
copyright,secretprocessormonopoly.
Solesourcedoesnotapplytomainframedataprocessingequipment
andperipheralattachmentswithasingleitempurchasepriceinexcess
of$15,000.

Itisincumbentuponthedistricttoobtainandretaindocumentsfromthevendor,which
clearlydelineatesthereasons,whichqualifythepurchasetobemadeonasolesourcebasis.

TodobusinesswiththeDistrictasaSoleSourceVendorwemustreceiveanotarizedSole
SourceAffidavitalongwithproofofyourcompanybeingsolesource.Pleasemailthis
informationto:

UnitedIndependentSchoolDistrict
Attn:PurchasingDepartment
3501E.Saunders
Laredo,Texas78041

WereservetherighttodecideifyourcompanyisindeedaqualifiedSoleSource
VendorforourDistrict.

Ifyouhaveanyquestionspleasefeelfreetocontactusat9564737921

Sincerely,

DirectorofPurchasing

Encl:SoleSourceAffidavit

Page 35 of 56

UNITEDINDEPENDENTSCHOOLDISTRICT
SOLESOURCEAFFIDAVIT
Beforeme,theundersignedofficial,onthisday,personallyappeared_______________________________________,
apersonknowntometobethepersonwhosesignatureappearsbelow,whomafterbeingdulysworn
uponhisoathdeposedandsaid:

1.Mynameis_______________________________________________,Iamovertheageof18,haveneverbeen
convictedofacrimeandbeingcompetenttomaketheaffidavit.

2.Iamanauthorizedrepresentativeofthefollowingcompanyorfirm:
_______________________________________________________________________________________________________________________

3.Theabovenamedcompanyorfirmisthesolesourceofthefollowingitem(s),andnoother
companyorfirmintheUnitedStatesofAmericasalesordistributestheproduct(s)listedbelow:

_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________

4.Competitioninprovidingtheabovenameditem(s)orproductisprecludedbytheexistenceofa
patent,copyright,secretprocess,ormonopoly.

5.Thereis/arenootherlikeitem(s)orproduct(s)availableforpurchasethatwouldservethesame
purposeorfunctionandthereisonlyonepricefortheabovenameditem(s)orproduct(s)becauseof
exclusivedistributionormarketingrights.

________________________________________________________________________________
SignatureofAuthorizedOfficial

TitleofAuthorizedSignature

Affidavitwillbevalidfortwo(2)yearsfromdatesubscribedandsworn.

SUBSCRIBEDANDSWORNtobeforemeonthis__________dayof___________,_________.

(Seal)___________________________________
NotaryPublicSignature
PrintName:______________________________
MyCommissionExpires:___________________
COMPANY REQUESTING SOLE SOURCE STATUS PLEASE FILL OUT
Company:__________________________________________________________________________________________
Address:_______________________________________________________________________________
City,State,andZip:______________________________________________________________________
TelephoneNumber:____________________________Fax:____________________________________
ContactPerson:_________________________________________________________________________
Email:__________________________________________________________________________________
Website:________________________________________________________________________________

Willpaymentforordersbesenttotheaddressprovidedabove?YorN(Ifnot,pleaseprovidepayment
addressinformation:_____________________________________________________________________________________________________

Page 36 of 56

EXHIBITD
PurchasingRequisition

Page 37 of 56

Page 38 of 56

Page 39 of 56

EXHIBITE
PurchaseOrder

Page 40 of 56

Page 41 of 56

Page 42 of 56

EXHIBITF
SmallPurchaseOrder

Page 43 of 56

Page 44 of 56

EXHIBITG
PriceQuoteLog

Page 45 of 56

Page 46 of 56

EXHIBITH
VendorComplaintForm

Page 47 of 56

Vendor Complaint Form

When you have a problem with any of the Vendors, as far as service, quality of product,
deliveries, substitutions, unjustified price increases, etc., Please fill our the following form
so that you will have written documentation for The Purchasing Department to show the
Vendors.

Campus/Department: ____________________Principal/Director_____________________
Phone Number: (

) _____________________

Date:____________Company:____________________Salesman:_____________________
Problem or
Complaint:________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Was the company contacted?
Yes_________________No:___________________________
If Yes:
Date that the company was contacted: _______________________
Person that was contacted: ________________________________
What actions were taken by the company, or representative of the company, to correct the
problem?
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Was the problem handled in an appropriate and timely matter?
Yes: _________No:_________
If no, please explain:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Please Fax To: Purchasing Department
Fax No:
(956) 473-7950

From:___________________________
Fax Number: ( ) _____-___________

UISD Form 905-004

10-06
Page 48 of 56

EXHIBITI
VendorApplicationForm

Page 49 of 56

INFORMATION FOR VENDORS

UNITED INDEPENDENT SCHOOL DISTRICT

Vendors interested in providing products or services to UISD should contact the

Purchasing Office at:
Service Center - Purchasing Office
United Independent School District
3501 E. Saunders
Laredo, Texas 78041
Telephone: 956-473-7921
Fax: 956-473-7950

Vendor Application
You must complete a Vendor Application to be placed on a bidder's list maintained by UISD. The enclosed
application consists of general information and a listing of major commodity/service categories. Please review
the commodity/service list carefully and indicate which supplies and/or services you would be interested in
supplying. The complete form should be returned by mail to the Purchasing Office at the address indicated
above.
You will receive bid invitations and quotation requests for the items you indicate. Please respond with a price
offer or a "no bid". This will ensure that you remain our our bidder's list. If a response is not received your
company's name is subject to removal from the bidder's list.

UISD Purchasing Process

**For purchases between $10,000 and $24,999, the District obtains quotes from approved vendors through
the RFCQ (Request for Competitive Quotations) process.
**For purchases of $25,000 or more, formal bids or proposals are solicited through newspaper advertisement.
Bids are publicly opened and read aloud at a pre-announced time.
**The Purchasing Office is responsible for soliciting formal bids for school district purchases of $25,000 or
more in the aggregate in a 12 month period. With the exception of certain goods and services needed by
the Department of Construction Management and the Department of Food Services.
For non-approved vendors (approved through a formal bid process) the following applies:
**For purchases valued at less than $1,000, quotations may be solicited by telephone. For purchases
between $1,000 and $9,999 individual schools and administrative departments may solicit
written quotations.
**Individual schools make many small purchases throughout the year using activity funds. The
Purchasing Office does not process those purchases.

Page 50 of 56

VENDOR BID APPLICATION

UNITED INDEPENDENT SCHOOL DISTRICT
3501 E. SAUNDERS * LAREDO, TEXAS 78041
PHONE: (956) 473-7921
FAX:
(956) 473-7950

________NEW APPLICATION

________ADD COMMODITIES

________NAME AND/OR ADDRESS CHANGE ________DELETE COMMODITIES

Purchasing Use Only

[ ] Added to Vendor's List
Date Entered: ______________________

ALL ANSWERS SHOULD BE TYPED OR PRINTED

NAME OF COMPANY

DATE OF APPLICATION

PHONE:

FAX:

MAILING ADDRESS FOR BIDDING FORMS AND PURCHASE ORDERS

MAILING ADDRESS FOR PAYMENT (IF DIFFERENT FROM PREVIOUS)

WEBSITE ADDRESS:

E-MAIL:

TYPE OF ORGANIZATION (CHECK ONE)

INDIVIDUAL
PARTNERSHIP

YEARS IN BUSINESS:

FEDERAL I.D. #

CORPORATION

NAMES OF OFFICERS, MEMBERS OR OWNERS OF CONCERN, PARTNERSHIP, ETC.

(A) PRESIDENT/OWNER

(B) VICE PRESIDENT

PERSONS OF CONCERNS AUTHORIZED TO SIGN BIDS AND CONTRACTS IN YOUR NAME (IF AGENT, SO SPECIFY)
NAME

OFFICIAL CAPACITY

PERSONS TO CONTACT ON MATTERS CONCERNING BIDS AND CONTRACTS (IF AGENT , SO SPECIFY )

INSURANCE INFORMATION (LIST COVERAGE AMOUNT AND COMPANY NAME)

TYPE OF INSURANCE

AMOUNT

PHONE

INSURANCE COMPANY

WORKERS COMPENSATION

PUBLIC LIABILITY
PROPERTY DAMAGE
PLEASE LIST COMMODITY(S) AND /OR SERVICES ON WHICH YOU DESIRE TO BID
(IF ADDITIONAL SPACE NEEDED LIST COMMODITY CODES ONLY)
1

11

12

13

14

10

15

I CERTIFY THAT THE INFORMATION SUPPLIED HEREIN (INCLUDING ALL PAGES ATTACHED) IS CORRECT AND THAT NEITHER THE APPLICANT NOR ANY PERSON
(OR CONCERN) IN ANY CONNECTION WITH THE APPLICANT AS A PRINCIPAL OR OFFICER, SO FAR AS IS KNOWN, IS NOW DEBARRED OR OTHERWISE DECLARED
INELIGIBLE BY ANY PUBLIC AGENCY FROM BIDDING FOR FURNISHING MATERIALS, SUPPLIES OR SERVICES TO ANY AGENCY THEREOF.

____________________________________________
SIGNATURE OF AUTHORIZED PERSON

____________________________________________
NAME OF TITLE (PLEASE TYPE OR PRINT)

Page 51 of 56

COMMODITY LIST
PLEASE LIST COMMODITY(S) ON APPLICATION, IF ADDITIONAL SPACE IS NEEDED PLEASE LIST COMMODITY CODES ONLY.
CODE

CODE

COMMODITY DESCRIPTION

COMMODITY DESCRIPTION
BUILDINGS AND STRUCTURES: FABRICATED AND
PREFABRICATED
BUTCHER SHOP AND MEAT PROCESSING
EQUIPMENT
CAFETERIA AND KITCHEN EQUIPMENT,
COMMERCIAL
CHEMICAL LABORATORY EQUIPMENT AND
SUPPLIES
QUANTITIES PRIMARILY FOR MANUFACTURING
JANITORIAL AND LAUNDRY PRODUCTS)
CHEMICALS AND SOLVENTS, COMMERCIAL (IN
BULK)
CLEANING COMPOSITIONS, DETERGENTS,
SOLVENTS, AND STRIPPERS - PREPACKAGED
(BLOOD GROUPING, DIAGNOSTIC, DRUG
MONITORING, ETC.)
CLOCKS, WATCHES, TIMEPIECES, JEWELRY AND
PRECIOUS STONES
CLOTHING: ATHLETIC, CASUAL, DRESS, UNIFORM,
WEATHER AND WORK RELATED
CLOTHING ACCESSORIES (SEE CLASS 800 FOR
SHOES AND BOOTS)
COMPUTER HARDWARE AND PERIPHERALS FOR
MICROCOMPUTERS
COMPUTER HARDWARE AND PERIPHERALS FOR
MINI AND MAIN FRAME COMPUTERS

005 ABRASIVES

155

010 ACOUSTICAL TILE, INSULATING MATERIALS, AND SUPPLIES

ADDRESSING, COPYING, MIMEOGRAPH, AND SPIRIT DUPLICATING
015 MACHINE SUPPLIES: CHEMICALS, INKS, PAPER, ETC.
AGRICULTURAL CROPS AND GRAINS INCLUDING FRUITS, MELONS,
019 NUTS, AND VEGETABLES

160

020 AGRICULTURAL EQUIPMENT, IMPLEMENTS, AND ACCESSORIES

180

022 AGRICULTURAL EQUIPMENT AND IMPLEMENT PARTS

190

025 AIR COMPRESSORS AND ACCESSORIES

AIR CONDITIONING, HEATING, AND VENTILATING EQUIPMENT, PARTS
031 AND ACCESSORIES

192

035 AIRCRAFT AND AIRPORT EQUIPMENT, PARTS, AND SUPPLIES

195

037 AMUSEMENT, DECORATIONS, ENTERTAINMENT, GIFTS, TOYS, ETC.

ANIMALS, BIRDS, MARINE LIFE, AND POULTRY, LIVE (INCLUDING
040 ACCESSORY ITEMS)

200

045 APPLIANCES AND EQUIPMENT, HOUSEHOLD TYPE

204

050 ART EQUIPMENT AND SUPPLIES

206

052 ART OBJECTS

AUTOMOTIVE ACCESSORIES FOR AUTOMOBILES, BUSES, TRAILERS,
055 TRUCKS, ETC.

065 AUTOMOTIVE AND TRAILER BODIES, BODY ACCESSORIES, AND PARTS

AUTOMOTIVE VEHICLES AND RELATED TRANSPORTATION
070 EQUIPMENT (INCLUDING TRAILERS)
AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS (INCLUDING DIESEL,
071 GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES)

207 COMPUTER ACCESSORIES AND SUPPLIES

COMPUTER SOFTWARE FOR MICROCOMPUTERS
208 (PREPROGRAMMED)
COMPUTER SOFTWARE FOR MINI AND
209 MAINFRAME COMPUTERS (PREPROGRAMMED)
PILINGS, SEPTIC TANKS, ACCESSORIES AND
210 SUPPLIES
MONITORING, AND RECORDING INSTRUMENTS
220 AND SUPPLIES
COOLERS, DRINKING WATER (WATER
225 FOUNTAINS)

072 TRUCKS (Incl. Diesel, Gasoline, Electric, Hybrid, and Alternative Fuel Units)

232 CRAFTS, GENERAL

073 TRAILERS

233 CRAFTS, SPECIALIZED

CUTLERY, COOKWARE, DISHES, GLASSWARE,
240 SILVERWARE, UTENSILS, AND SUPPLIES

060 AUTOMOTIVE AND TRAILER EQUIPMENT AND PARTS

075 AUTOMOTIVE SHOP AND RELATED EQUIPMENT AND SUPPLIES

BADGES, AWARDS, EMBLEMS, NAME TAGS AND PLATES, JEWELRY,
080 ETC.

165
175

193

201

245 DAIRY EQUIPMENT AND SUPPLIES

085 BAGS, BAGGING, TIES, AND EROSION SHEETING, ETC.

250 DATA PROCESSING CARDS AND PAPER

090 BAKERY EQUIPMENT, COMMERCIAL

255 DECALS AND STAMPS

DEFENSE SYSTEM AND HOMELAND SECURITY
257 EQUIPMENT, WEAPONS AND ACCESSORIES

095 BARBER AND BEAUTY SHOP EQUIPMENT AND SUPPLIES

100 BARRELS, DRUMS, KEGS, AND CONTAINERS

260 DENTAL EQUIPMENT AND SUPPLIES

MATERIAL (INCLUDING AUTOMOBILE
265 UPHOLSTERY)

105 BEARINGS (SEE CLASS 060 FOR WHEEL BEARINGS)

110 BELTS AND BELTING: AUTOMOTIVE AND INDUSTRIAL

269 DRUGS AND PHARMACEUTICALS

DRUG AND FEEDING ADMINISTRATION, INFUSION,
271 AND IRRIGATION EQUIPMENT AND SUPPLIES
EIGHTEENTH (18TH) CENTURY REPRODUCTION
279 GOODS
ELECTRICAL CABLES AND WIRES (NOT
280 ELECTRONIC)
ELECTRICAL EQUIPMENT AND SUPPLIES (EXCEPT
285 CABLE AND WIRE)
AND ACCESSORIES (SEE CLASS 730 FOR TESTING
287 OR ANALYZING TYPE)
ENERGY COLLECTING EQUIPMENT AND
290 ACCESSORIES: SOLAR AND WIND
ELEVATORS, ESCALATORS, AND MOVING WALKS
295 (BUILDING TYPE)

115 BIOCHEMICALS, RESEARCH

120 BOATS, MOTORS, AND MARINE EQUIPMENT
125 BOOKBINDING SUPPLIES
BRICKS, CLAY, REFRACTORY MATERIALS, STONE, AND TILE
135 PRODUCTS
BROOM, BRUSH, AND MOP MANUFACTURING MACHINERY AND
140 SUPPLIES
145 BRUSHES (SEE CLASS 485 FOR JANITORIAL TYPE)
150 BUILDER'S SUPPLIES

Page 52 of 56

CODE

COMMODITY DESCRIPTION
ENGINEERING AND ARCHITECTURAL EQUIPMENT, SURVEYING
305 EQUIPMENT, DRAWING INSTRUMENTS, AND SUPPLIES
ENVELOPES, PLAIN (SEE CLASSES 525, 615, 640, 655, 665, AND 966
310 FOR OTHER TYPES)
312 ENVIRONMENTAL PROTECTIVE EQUIPMENT (INSIDE AND OUTSIDE)
EPOXY BASED FORMULATIONS FOR ADHESIVES, COATINGS, AND
315 RELATED AGENTS

CODE

COMMODITY DESCRIPTION
SUPPLIES: BIOLOGY, BOTANY, GEOLOGY,
495 MICROBIOLOGY, ZOOLOGY, ETC.
LAUNDRY AND DRY CLEANING EQUIPMENT,
500 ACCESSORIES, AND SUPPLIES, COMMERCIAL
LAUNDRY AND DRY CLEANING COMPOUNDS,
505 DETERGENTS, AND SUPPLIES

330 FENCING

510 LAUNDRY TEXTILES AND SUPPLIES

ACCESSORIES (SEE CLASS 020 FOR
515 AGRICULTURAL TYPES)
LEATHER AND SHOE ACCESSORIES, EQUIPMENT,
520 AND SUPPLIES
LIBRARY AND ARCHIVAL EQUIPMENT, MACHINES,
525 AND SUPPLIES
LUGGAGE, BRIEF CASES, PURSES AND RELATED
530 ITEMS

335 FERTILIZERS AND SOIL CONDITIONERS

540 LUMBER, SIDING, AND RELATED PRODUCTS

340 FIRE PROTECTION EQUIPMENT AND SUPPLIES

FIRST AID AND SAFETY EQUIPMENT AND SUPPLIES (EXCEPT NUCLEAR
345 AND WELDING)

545 MACHINERY AND HARDWARE, INDUSTRIAL

MARKERS, PLAQUES AND TRAFFIC CONTROL
550 DEVICES

350 FLAGS, FLAG POLES, BANNERS, AND ACCESSORIES

FLOOR COVERING, FLOOR COVERING INSTALLATION AND REMOVAL
360 EQUIPMENT, AND SUPPLIES

553 MANUFACTURING COMPONENTS AND SUPPLIES

METAL, PAPER, AND PLASTIC STENCILS AND
555 STENCILING DEVICES

365 FLOOR MAINTENANCE MACHINES, PARTS, AND ACCESSORIES

556 MASS TRANSPORTATION - TRANSIT BUS

MASS TRANSPORTATION - TRANSIT BUS
557 ACCESSORIES AND PARTS
MASS TRANSPORTATION - RAIL VEHICLES AND
558 SYSTEMS
MASS TRANSPORTATION - RAIL VEHICLE PARTS
559 AND ACCESSORIES
MATERIAL HANDLING, CONVEYORS, STORAGE
560 EQUIPMENT AND ACCESSORIES
MATTRESS AND PILLOW MANUFACTURING
565 MACHINERY AND SUPPLIES
STRUCTURAL SHAPES, TUBING, AND FABRICATED
570 ITEMS
MICROFICHE AND MICROFILM EQUIPMENT,
575 ACCESSORIES, AND SUPPLIES
MISCELLANEOUS PRODUCTS (NOT OTHERWISE
578 CLASSIFIED)
MUSICAL INSTRUMENTS, ACCESSORIES, AND
580 SUPPLIES
NOTIONS AND RELATED SEWING ACCESSORIES
590 AND SUPPLIES
NUCLEAR EQUIPMENT COMPONENTS,
593 ACCESSORIES AND SUPPLIES
NURSERY (PLANTS) STOCK, EQUIPMENT, AND
595 SUPPLIES
OFFICE MACHINES, EQUIPMENT, AND
600 ACCESSORIES
OFFICE MECHANICAL AIDS, SMALL MACHINES,
605 AND APPARATUSES
OFFICE SUPPLIES: CARBON PAPER AND RIBBONS,
610 ALL TYPES

318 FARE COLLECTION EQUIPMENT AND SUPPLIES

FASTENERS: BOLTS, NUTS, PINS, RIVETS, SCREWS, ETC. (INCL.
320 PACKAGING, STRAPPING AND TYING EQUIPMENT AND SUPPLIES)
FEED, BEDDING, VITAMINS AND SUPPLEMENTS FOR ANIMALS (SEE
325 CLASS 875 FOR DRUGS AND PHARMACEUTICALS FOR ANIMALS)

370 FOOD PROCESSING AND CANNING EQUIPMENT AND SUPPLIES

375 FOODS: BAKERY PRODUCTS (FRESH)
380 FOODS: DAIRY PRODUCTS (FRESH)
385 FOODS, FROZEN
390 FOODS: PERISHABLE
393 FOODS: STAPLE GROCERY AND GROCER'S MISCELLANEOUS ITEMS
FORMS, CONTINUOUS: COMPUTER PAPER, FORM LABELS, SNAP-OUT
395 FORMS, AND FOLDERS FOR FORMS
400 FOUNDRY CASTINGS, EQUIPMENT, AND SUPPLIES
405 FUEL, OIL, GREASE AND LUBRICANTS
410 FURNITURE: HEALTH CARE, HOSPITAL AND/OR DOCTOR'S OFFICE
415 FURNITURE: LABORATORY
FURNITURE: CAFETERIA, CHAPEL, DORMITORY, HOUSEHOLD,
420 LIBRARY, LOUNGE, SCHOOL
425 FURNITURE: OFFICE
GASES, CONTAINERS, EQUIPMENT: LABORATORY, MEDICAL, AND
430 WELDING
GERMICIDES, CLEANERS, AND RELATED SANITATION PRODUCTS FOR
435 HEALTH CARE PERSONNEL
440 GLASS AND GLAZING SUPPLIES
HAND TOOLS (POWERED AND NON-POWERED), ACCESSORIES AND
445 SUPPLIES
450 HARDWARE AND RELATED ITEMS
HOSE, ACCESSORIES, AND SUPPLIES: INDUSTRIAL, COMMERCIAL,
460 AND GARDEN
465 HOSPITAL AND SURGICAL EQUIPMENT, INSTRUMENTS, AND SUPPLIES
HOSPITAL, NURSING HOME OR RESIDENTIAL SPECIALIZED
470 EQUIPMENT FOR THE HANDICAPPED AND DISABLED
HOSPITAL, SURGICAL, AND MEDICAL RELATED ACCESSORIES AND
475 SUNDRY ITEMS
485 JANITORIAL SUPPLIES, GENERAL LINE
LABORATORY EQUIPMENT, ACCESSORIES AND SUPPLIES: GENERAL
490 ANALYTICAL AND RESEARCH FOR NUCLEAR, OPTICAL, AND PHYSICAL

Page 53 of 56

615 OFFICE SUPPLIES, GENERAL

OFFICE SUPPLIES: ERASERS, INKS, LEADS, PENS,
620 PENCILS, ETC.
OPTICAL EQUIPMENT, ACCESSORIES, AND
625 SUPPLIES
PAINT, PROTECTIVE COATINGS, VARNISH,
630 WALLPAPER, AND RELATED PRODUCTS
635 PAINTING EQUIPMENT AND ACCESSORIES
640 PAPER AND PLASTIC PRODUCTS, DISPOSABLE
645 PAPER (FOR OFFICE AND PRINT SHOP USE)
PARK, PLAYGROUND, RECREATIONAL AREA AND
650 SWIMMING POOL EQUIPMENT AND SUPPLIES
PERSONAL HYGIENE AND GROOMING EQUIPMENT
652 AND SUPPLIES

CODE

CODE

COMMODITY DESCRIPTION
LABORATORY EQUIPMENT, ACCESSORIES, AND SUPPLIES:
493 BIOCHEMISTRY, CHEMISTRY, ENVIRONMENTAL SCIENCE, ETC.

655

COMMODITY DESCRIPTION
SUPPLIES (NOT GRAPHIC ARTS, MICROFILM, AND
X-RAY)
MATERIALS): MOBILE, PORTABLE, STATIONARY,
AND UNDERGROUND TYPES
TAPE (NOT DATA PROCESSING, MEASURING,
OPTICAL, SEWING, SOUND, OR VIDEO)
TELECOMMUNICATION EQUIPMENT,
ACCESSORIES AND SUPPLIES
TELEPHONE EQUIPMENT, ACCESSORIES AND
SUPPLIES

658 PIPE, TUBING, AND ACCESSORIES (NOT FITTINGS)

830

659 PIPE AND TUBING FITTINGS

832

660 PIPES, TOBACCOS, SMOKING ACCESSORIES; ALCOHOLIC BEVERAGES

LAMINATING, AND MOLDING EQUIPMENT, ACCESSORIES, AND
665 SUPPLIES

838

670 PLUMBING EQUIPMENT, FIXTURES, AND SUPPLIES

840 TELEVISION EQUIPMENT AND ACCESSORIES

FOR ELECTRICAL OR ELECTRONIC
845 MEASUREMENTS)
TEXTILES, FIBERS, HOUSEHOLD LINENS, AND
850 PIECE GOODS

675 POISONS: AGRICULTURAL AND INDUSTRIAL

680 POLICE AND PRISON EQUIPMENT AND SUPPLIES
685 POULTRY EQUIPMENT AND SUPPLIES
690 POWER GENERATION EQUIPMENT, ACCESSORIES, AND SUPPLIES
POWER TRANSMISSION EQUIPMENT (ELECTRICAL, MECHANICAL, AIR
691 AND HYDRAULIC)
700 PRINTING PLANT EQUIPMENT AND SUPPLIES (EXCEPT PAPER)
PROSTHETIC DEVICES, HEARING AIDS, AUDITORY TESTING
710 EQUIPMENT, ELECTRONIC READING DEVICES, ETC.
PUBLICATIONS, AUDIOVISUAL MATERIALS, BOOKS, TEXTBOOKS
715 (PREPARED MATERIALS ONLY)
720 PUMPING EQUIPMENT AND ACCESSORIES
EQUIPMENT, ACCESSORIES, AND SUPPLIES (SEE CLASS 840 FOR
725 TELEVISION EQUIPMENT)
726 RADIO COMMUNICATION EQUIPMENT, ACCESSORIES AND SUPPLIES
MEASURING, AND ANALYZING EQUIPMENT, ACCESSORIES AND
730 SUPPLIES
735 RAGS, SHOP TOWELS, AND WIPING CLOTHS
740 REFRIGERATION EQUIPMENT AND ACCESSORIES

839

855 THEATRICAL EQUIPMENT AND SUPPLIES

TICKETS, COUPON BOOKS, SALES BOOKS, STRIP
860 BOOKS, ETC.
TIRES AND TUBES (INCL. RECAPPED/RETREADED
863 TIRES)
864 TRAIN CONTROLS, ELECTRONIC
865 TWINE AND STRING
870 VENETIAN BLINDS, AWNINGS, AND SHADES
CLASS 325 FOR VITAMINS AND SUPPLEMENTS
875 FOR ANIMALS)
VISUAL EDUCATION EQUIPMENT AND SUPPLIES
880 (EXCEPT PROJECTION LAMPS -SEE CLASS 285)
883 VOICE RESPONSE SYSTEMS
WATER AND WASTEWATER TREATING
885 CHEMICALS
TREATMENT, AND RELATED EQUIPMENT (NOT
890 FOR AIR CONDITIONING, STEAM BOILER, OR
895 WELDING EQUIPMENT AND SUPPLIES
X-RAY AND OTHER RADIOLOGICAL EQUIPMENT
898 AND SUPPLIES (MEDICAL)

745 ROAD AND HIGHWAY BUILDING MATERIALS (ASPHALTIC)

750 ROAD AND HIGHWAY BUILDING MATERIALS (NOT ASPHALTIC)
ROAD AND HIGHWAY ASPHALT AND CONCRETE HANDLING AND
755 PROCESSING EQUIPMENT
ROAD AND HIGHWAY EQUIPMENT: EARTH HANDLING, GRADING,
760 MOVING, PACKING, ETC.
ROAD AND HIGHWAY EQUIPMENT (EXCEPT EQUIPMENT IN CLASSES
765 755 AND 760)
770 ROOFING MATERIALS AND SUPPLIES
775 SALT (SODIUM CHLORIDE) (SEE CLASS 393 FOR TABLE SALT)
SCALES AND WEIGHING APPARATUS (SEE 175-08 FOR LABORATORY
780 BALANCES)
785 SCHOOL EQUIPMENT, TEACHING AIDS, AND SUPPLIES
790 SEED, SOD, SOIL, AND INOCULANTS
795 SEWING AND TEXTILE MACHINERY AND ACCESSORIES

905 AIRCRAFT AND AIRPORT OPERATIONS SERVICES

906 ARCHITECTURAL SERVICES, PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES,
907 NON-PROFESSIONAL
908 BOOKBINDING AND REPAIRING SERVICES
BUILDING CONSTRUCTION SERVICES, NEW (INCL.
909 MAINTENANCE AND REPAIR SERVICES)
BUILDING MAINTENANCE, INSTALLATION AND
910 REPAIR SERVICES
CONSTRUCTION SERVICES, GENERAL (INCL.
912 MAINTENANCE AND REPAIR SERVICES)
CONSTRUCTION SERVICES, HEAVY (INCL.
913 MAINTENANCE AND REPAIR SERVICES)
CONSTRUCTION SERVICES, TRADE (NEW
914 CONSTRUCTION)
COMMUNICATIONS AND MEDIA RELATED
915 SERVICES

800 SHOES AND BOOTS

SIGNS, SIGN MATERIALS, SIGN MAKING EQUIPMENT, AND RELATED
801 SUPPLIES
SOUND SYSTEMS, COMPONENTS, AND ACCESSORIES: GROUP
803 INTERCOM, MUSIC, PUBLIC ADDRESS, ETC.

918 CONSULTING SERVICES

DATA PROCESSING, COMPUTER, PROGRAMMING,
920 AND SOFTWARE SERVICES

804 SPACECRAFTS, ACCESSORIES AND COMPONENTS

SPORTING GOODS, ATHLETIC EQUIPMENT AND ATHLETIC FACILITY
805 EQUIPMENT
SPRAYING EQUIPMENT (EXCEPT HOUSEHOLD, NURSERY PLANT, AND
810 PAINT)

925 ENGINEERING SERVICES, PROFESSIONAL

815 STEAM AND HOT WATER FITTINGS, ACCESSORIES, AND SUPPLIES

Page 54 of 56

924 EDUCATIONAL/TRAINING SERVICES

926 ENVIRONMENTAL AND ECOLOGICAL SERVICES

SERVICES FOR AUTOMOBILES, TRUCKS,
928 TRAILERS, TRANSIT BUSES AND OTHER
SERVICES FOR AGRICULTURAL, CONSTRUCTION,
929 HEAVY INDUSTRIAL, MATERIAL HANDLING, AND

CODE

CODE

COMMODITY DESCRIPTION

820 STEAM AND HOT WATER BOILERS AND STEAM HEATING EQUIPMENT
825 STOCKMAN EQUIPMENT AND SUPPLIES
EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR GENERAL
936 EQUIPMENT
EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR HOSPITAL,
938 LABORATORY, AND TESTING EQUIPMENT
EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR COMPUTERS,
939 OFFICE, PHOTOGRAPHIC, AND RADIO/TELEVISION EQUIPMENT
EQUIPMENT MAINTENANCE, REPAIR, CONSTRUCTION, AND RELATED
940 SERVICES FOR RAILROADS
EQUIPMENT MAINT, REPAIR, AND RELATED SERVICES FOR POWER
941 GENERATION AND TRANSMISSION EQUIP.
944 FARMING AND RANCHING SERVICES, ANIMAL AND CROP
FISHING, HUNTING, TRAPPING, GAME PROPAGATION, AND RELATED
945 SERVICES
946 FINANCIAL SERVICES
947 FORESTRY SERVICES
948 HEALTH RELATED SERVICES (FOR HUMAN SERVICES SEE CLASS 952)
952 HUMAN SERVICES
953 INSURANCE AND INSURANCE SERVICES ( ALL TYPES)
954 LAUNDRY AND DRY CLEANING SERVICES
956 LIBRARY SERVICES (INCL. RESEARCH AND SUBSCRIPTION SERVICES)
958 MANAGEMENT SERVICES
MARINE CONSTRUCTION AND RELATED SERVICES; MARINE
959 EQUIPMENT MAINTENANCE AND REPAIR

COMMODITY DESCRIPTION
SERVICES FOR APPLIANCE, ATHLETIC,
931 CAFETERIA, FURNITURE, MUSICAL INSTRUMENTS,
SERVICES FOR LAUNDRY, LAWN, PAINTING,
934 PLUMBING, AND SPRAYING EQUIPMENT
PHOTOENGRAVING, AND PREPARATION OF MATS,
965 NEGATIVES AND PLATES
966 PRINTING AND TYPESETTING SERVICES
967 PRODUCTION AND MANUFACTURING SERVICES
968 PUBLIC WORKS AND RELATED SERVICES
971 REAL PROPERTY RENTAL OR LEASE
AIRCRAFT, AIRPORT, AUTOMOTIVE, MARINE, AND
975 HEAVY EQUIPMENT
CAFETERIA, FILM, FURNITURE, HARDWARE,
977 MUSICAL, SEWING, AND WINDOW AND FLOOR
HOSPITAL, LABORATORY, PRECISION
979 INSTRUMENTS, REFRIGERATION, SCALES, AND
(HVAC, ATHLETIC, FIRE AND POLICE
981 PROTECTION, ETC.)
JANITORIAL, LAUNDRY, LAWN, PAINTING,
983 SPRAYING, LABORATORY AND TEXTILE
DATA PROCESSING, AND WORD PROCESSING
984 EQUIPMENT
PHOTOGRAPHIC, PRINTING,
985 RADIO/TELEVISION/TELEPHONE EQUIPMENT
ROADSIDE, GROUNDS, RECREATIONAL AND PARK
988 AREA SERVICES
SAMPLING AND SAMPLE PREPARATION SERVICES
989 (FOR TESTING)
SERVICES (INCLUDING DISASTER DOCUMENT
990 RECOVERY)
992 TESTING AND CALIBRATION SERVICES

961 MISCELLANEOUS SERVICES, NO. 1 (NOT OTHERWISE CLASSIFIED)

962 MISCELLANEOUS SERVICES, NO. 2 (NOT OTHERWISE CLASSIFIED)
963 NON-BIDDABLE MISCELLANEOUS ITEMS

Page 55 of 56

998 SALE OF SURPLUS AND OBSOLETE ITEMS

VENDOR CHECK LIST

THIS IS A LIST OF RFPs, CSPs, AND BIDs THAT ARE BIDDED OUT THROUGHOUT THE YEAR. PLACE A CHECK MARK ( 9) BY THE ITEM(S) YOU
WOULD LIKE US TO SEND YOU A PROPOSAL. IF YOUR COMPANY CARRIES A PRODUCT/SERVICE NOT LISTED ON THE COMMODITY
OR THE VENDOR CHECK LIST, PLEASE WRITE IT ON PAGE 1. PLEASE COMPLETE THE BID APPLICATION ON ITS ENTIRETY
SO YOU CAN RECEIVE ALL APPLICABLE PROPOSALS, REQUEST FOR QUOTATIONS, BIDS, ETC.

ITEM
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24

25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59

DESCRIPTION
ADM. SERVICES FOR CAFETERIA PLAN & TAX SHELTER ANNUITIES
ALUMINUM SIGNS
ANNUAL FINANCIAL AUDIT
ASPHALT MATERIALS
ATHLETIC SUPPLIES
ATHLETIC TURF CARE MAINTENANCE
AUTOMOTIVE REPAIRS
AUTOMOTIVE SUPPLIES
AWARD / TROPHIES AND RIBBONS
AWARD JACKETS
BACKHOE LOADER
BAND EQUIPMENT
BAND INSTRUMENT REPAIRS
BAND SUPPLIES
BAND UNIFORMS
BLEACHER MAINTENANCE SERVICE CONTRACT
BREAD
BROADCASTING EQUIPMENT/COMMUNICATIONS
BUS /VEHICLE REPAIRS & SERVICES
BUS / VEHICLE SERVICE PROVIDERS
CAMERAS & SURVEILLANCE EQUIPMENT PARTS & SERVICES
CHARTER BUS SERVICES
CHEERLEADING AND DANCE UNIFORMS AND SUPPLIES
CLEANING OF FOOD SERVICE GREASE TRAPS
COMPREHENSIVE INDOOR AIR QUALITY INVESTIGATIONS
ASSESSMENTS, AND MANAGEMENT SERVICES
CONCRETE MATERIALS
CONSTRUCTION SUPPLIES
CORN AND FLOUR TORTILLAS
COUNSELING MATERIALS/TEACHING AIDS
DISPOSABLE FOOD TRAYS
DISTRICT WIDE CELLULAR PHONES AND PAGERS
DISTRICT WIDE FLOOR MATS
DISTRICT WIDE PEST CONTROL
DISTRICT WIDE UNIFORMS
DRINKING WATER
DRY CLEANING OF BAND UNIFORMS
ELECTRICAL SUPPLIES
ELEVATOR MAINTENANCE
EMAIL CONTENT ARCHIVING SOFTWARE SERVICES
EMPLOYEE BENEFITS INSURANCE CONSULTING SERVICES
ENGINEERING SERVICES
FENCING MATERIALS, SUPPLIES AND INSTALLATION
FILM PROCESSING
FINANCIAL ADVISOR SERVICES
FIRE ALARM PARTS
FIRE SECURITY ALARM & PA SYSTEMS SUPPLIES/ PARTS
FIRE SPRINKLER SERVICE & REPAIRS
FLOOR FINISH SUPPLIES AND INSTALLATION
FOOD BAGGING SUPPLIES
FOOD SERVICE STORAGE RACK SYSTEM
GROCERIES /GENERAL MERCHANDISE
GYM FLOOR MAINTENANCE
HARDWARE SUPPLIES
HEAVY EQUIPMENT RENTAL SERVICES
HEAVY EQUIPMENT REPAIRS
HVAC CONTROL REPAIRS
HVAC EQUIPMENT AND SUPPLIES AND
REPLACEMENT PARTS
HVAC PM CHILLER SERVICES

ITEM
60
61
62
63
64
65
66
67
68
69
70

71
72
73
74
75
76
77
78

79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114

DESCRIPTION
I.P. TELEPHONY FOR SPORTS COMPLEX (VARIES)
INCENTIVES
INSPECTION AND MAINTENANCE OF FIRE EXTINGUISHERS
AND ANSUL FIRE SUPPRESSION SYSTEM
IRRIGATION PARTS AND SUPPLIES
LANDSCAPING FOR UISD SCHOOLS
LIBRARY BOOKS / MATERIALS
LONG DISTANCE SERVICE
MAGAZINES / PERIODICALS
MAINTENANCE & REPAIRS ON MULTIMEDIA CABLING
MAINTENANCE CONTRACT FOR LINE PRINTERS
& OPTICAL DATA SCANNERS
MASONRY MATERIALS
MICROGRAPHIC SERVICES AND IMAGING SOFTWARE
HARDWARE SUPPLIES
MILK AND JUICE
MISCELLANEOUS METAL MATERIALS
MOLD REMEDIATION SERVICES
MONITORING OF FIRE AND SECURITY ALARM SYSTEMS
NETWORK EQUIPMENT AND DATA CABLING SERVICES
NURSING SUPPLIES
OFFICE PORTABLE BUILDING
OFFICE SUPPLIES
PAINTS AND PAINT SUPPLIES
PLUMBING SUPPLIES
PORTABLE BUILDINGS
PRINTERS & FILE SERVERS
PRINTING SERVICES
PROPERTY & CASUALTY INSURANCE
PUBLIC ANNOUNCEMENT SYSTEM PARTS
AND WALL CLOCKS
PURCHASE/LEASE COMPUTERS, LASER &
FILE SERVERS
RELOCATION OF PORTABLE BUILDINGS
REPAIR OF CUSTODIAL EQUIPMENT
ROOFING MAINTENANCE & SUPPLIES
SAFETY EQUIPMENT & SUPPLIES
SAFETY FOOTWEAR
SAND / SELECT FILL / PEA GRAVEL MATERIALS
SCHOOL BUSES
SECURITY OFFICER SERVICES
SHEET MUSIC & RELATED ITEMS
SMALL ENGINE PARTS AND REPAIRS
SOFTWARE / HARDWARE
STEREO EQUIPMENT
STUDENT CODE OF CONDUCT & STUDENT HANDBOOK
STUDENT CREDIT RECOVERY & ADVANCEMENT SOFTWARE
SERVICES
STUDENT EXTRA CURRICULAR INSURANCE
STUDENT PLANNERS
STUDENT STANDARDIZED DRESS CODE
SUMMER READING TAKE HOME BOOK BAGS
TIRES
TWO-WAY RADIOS
VOLUNTARY GROUP DENTAL INSURANCE
VOLUNTARY GROUP LIFE INSURANCE
VOLUNTARY GROUP VISION INSURANCE
WELDERS EQUIPMENT AND SUPPLIES
WINDOW REPLACEMENT & REPAIRS
WORKER'S COMPENSATION INSURANCE

NOTE: SOME LINE ITEMS MAY BE RENEWED FOR THE YEAR, AND FOR THAT MATTER THEY WILL NOT GO OUT FOR BIDS THAT YEAR

PRINT COMPANY NAME

Page 56 of 56