DATE

FLOW OF TRANSACTIONS FOR CASH ADVANCES

PARTICULARS
FORMS NEEDED

EMPLOYEES PROCEDURES

Salary

Cash Advance Form

Accomplished cash
advance form and submit
to HR Dept for evaluation
of his/her capacity to avail
advances of salary.

Liquidation of Cash
Advances - Salary

Payroll

Through Salary Deduction

on Next Pay Period from
the date of cash advance
granted.

Transportation

Cash Advance Form

Secure cash advance form

at HR Dept
Accomplished the CA form
properly for President's
Approval

Releasing of CA Transportation

CA form approved by the

President

Proceed to Accounting
Dept for release of funds

Liquidation form

Secure liquidation form

at the Accounting Office
Proceed to Audit Dept for
checking & verification
of the supporting documents
for liquidation

Release of Funds
Liquidation of CA Transportation

Checking and Verification

Monitoring of Cash

Advances

PERSONS RESPONSIBLE
HRD HEAD

HRD HEAD

HRD HEAD

PRESIDENT

ACCOUNTING

ACCOUNTING
ACCOUNTING

AUDIT

AUDIT

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
JONMAR ESLAVA

DESIGNATION
TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

ABDUL HALIM

AUDIT STAFF

MAY 14, 2012

YVAN REV BERNABE

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:

MAY 14, 2012

JOB ORDER/TASKS

As per technical audit scheduled - Malayan Insurance

Perform other tasks that may be assigned as the need arises.
Computation of Commission of Sales Agents
Filing and sorting of check vouchers
Post-Audit of Used and Unused Official Receipts
Prepare construction monitoring report
Checking and Counting of Goods delivered if any
Perform other tasks that maybe assigned from time to time.
Audit Canteen; Checking and verifying petty cash fund replenishment
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers and riders.
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt as per request
Prepare report of Petron for payment; and Petty Cash Fund findings
Monitor deductions and balances for Cash Advances.
To perform other tasks that may be assigned by the higher authority as the
need arises.
Encoding of transmittal for sales invoices, Ors, delivery receipts of RVA clients applied for commission
Warehouse physical inventory morning & afternoon
Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Reconciliation and audit of Purchase Order versus RFP and purchase order evaluation per purchasing dept docs
submitted. Assist in the audit and checking of commission applied by sales agent.
Computation of monthly depreciation for old and newly purchased equipment.

To perform other tasks that may be assigned by higher authority from time to time.

As per technical audit scheduled ;

Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of RVA clients
Undergo Training for Technical Audit Training.
Assist in repairing and overhauling of printers
To perform other tasks that may be assigned by higher authority as the need arises

Prepared by:

LEONISA T. SANTOS, CPA

Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
ELIZABETH DOMINGO

JONMAR ESLAVA

DESIGNATION
ASST. AUDIT HEAD

TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

APRIL 17, 2012

ABDUL HALIM

YVAN REV BERNABE

DATA ENCODER/AUDIT
STAFF

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:

APRIL 17, 2012

JOB ORDER/TASKS
Warehouse physical inventory count through Logbook (9am -10am)
Reconciliation and Audit of Purchase Order versus Request for Payment for prior week (10am-11am)
Purchase Order evaluation per Purchasing Dept documents submitted
Inspection of Documentation and Logging of Delivery Receipts and Items
Back track and log of serial nos. ,of existing printers; defective and functional return items from branch and HO
Branch Audit; Log of Inventory physical count
Petty Cash Audit in the Accounting Department;
Computation of Monthly Depreciation for old and newly purchased printers and back tracking of computation for
Branch deployed printers;
transportation reimbursement audit
Perform other tasks from time to time as the need arises.
As per technical audit scheduled
Perform other tasks that may be assigned as the need arises.
Computation of Commission of Sales Agents
Filing and sorting of check vouchers
Post-Audit of Used and Unused Official Receipts
Checking and Counting of Goods delivered if any
Assist in back tracking the records of defective and functional returned item from branch and head office.
Petty cash fund audit; transportation reimbursement audit
Perform other tasks that maybe assigned from time to time.

REST DAY

REST DAY

Conduct Inventory of delivered goods at the Warehouse Department.

Do Physical Count of Goods on Stock at the Warehouse Department
from time to time.
Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of
RVA clients.
Undergo Training for Technical Audit Training.
File and sort audited documents
To perform other tasks that may be assigned by higher authority as the
need arises.

Prepared by:

LEONISA T. SANTOS, CPA

Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
ELIZABETH T. DOMINGO

JONMAR ESLAVA

DESIGNATION
ASST. AUDIT HED

TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

APRIL 18, 2012

ABDUL HALIM

YVAN REV BERNABE

DATA ENCODER/AUDIT
STAFF

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS

DATE:

APRIL 18, 2012

JOB ORDER/TASKS
Perform Branch Audit in Pampanga Branch per job order
Perform other tasks from time to time as the need arises.
As per technical audit scheduled
Perform other tasks that may be assigned as the need arises.
Continue back tracking records of defective and functional returned items from branch and head office
Filing and sorting of check vouchers
Post-Audit of Used and Unused Official Receipts
Edit and Cancellation of Sales Invoices and Delivery receipts
Assist in the audit of transportation for reimbursement
Submit approved commission of sales agent to accounting department
Audit Commission - Rebate
Checking and Counting of Goods delivered if any
Perform other tasks that maybe assigned from time to time.
Audit Canteen; Checking and verifying petty cash fund replenishment of
Makati Office April 1-16, 2012;
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers
and Riders;
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt
as per request;
Prepare report of Petron for payment;
Prepare report of Petty Cash Fund findings;
Monitor deductions and balances for Cash Advances.
To perform other tasks that may be assigned by the higher authority as the

need arises.
Encoding of transmittal for sales invoices, Ors, delivery receipts of RVA
clients applied for commission by company sales agent.
Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Encoding transmittal of reimbursed transportation .
Assist in the audit and checking of commission applied by sales agent.
Arrange different files of audit department.
To perform other tasks that may be assigned by higher authority from
time to time.
Conduct Inventory of delivered goods at the Warehouse Department.
Do Physical Count of Goods on Stock at the Warehouse Department
from time to time.
Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of
RVA clients.
Undergo Training for Technical Audit Training.
To perform other tasks that may be assigned by higher authority as the
need arises.
Prepared by:
LEONISA T. SANTOS, CPA
Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
ELIZABETH T. DOMINGO

JONMAR ESLAVA

DESIGNATION
ASST. AUDIT HED

TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

APRIL 19, 2012

ABDUL HALIM

YVAN REV BERNABE

DATA ENCODER/AUDIT
STAFF

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:

APRIL 19, 2012

JOB ORDER/TASKS
Perform Branch Audit in Pampanga Branch per job order
Perform other tasks from time to time as the need arises.
As per technical audit scheduled
Perform other tasks that may be assigned as the need arises.
REST DAY

Audit Canteen; Checking and verifying petty cash fund replenishment of

Makati Office April 1-16, 2012;
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers
and Riders;
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt
as per request;
Prepare report of Petron for payment;
Prepare report of Petty Cash Fund findings;
Monitor deductions and balances for Cash Advances.
To perform other tasks that may be assigned by the higher authority as the
need arises.

Encoding of transmittal for sales invoices, Ors, delivery receipts of RVA

clients applied for commission by company sales agent.
Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Encoding transmittal of reimbursed transportation .
Assist in the audit and checking of commission applied by sales agent.
Arrange different files of audit department.
Audit transportation for reimbursement.
To perform other tasks that may be assigned by higher authority from
time to time.
Conduct Inventory of delivered goods at the Warehouse Department.
Do Physical Count of Goods on Stock at the Warehouse Department
from time to time.
Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of
RVA clients.
Undergo Training for Technical Audit Training.
Assist in repairing Printer Unit; overhauling; providing fuser assembly and cleaning printer unit
Testing printer unit; Familiarize on the printer parts.
To perform other tasks that may be assigned by higher authority as the
need arises.
Prepared by:
LEONISA T. SANTOS, CPA
Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
ELIZABETH T. DOMINGO

JONMAR ESLAVA

DESIGNATION
ASST. AUDIT HED

TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

APRIL 23, 2012

ABDUL HALIM

YVAN REV BERNABE

DATA ENCODER/AUDIT
STAFF

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

AILY STAFF TASKS

DATE:

APRIL 23, 2012

JOB ORDER/TASKS
Perform Branch Audit in Pampanga Branch per job order
Perform other tasks from time to time as the need arises.
As per technical audit scheduled
Perform other tasks that may be assigned as the need arises.
Continue back tracking records of defective and functional returned items from branch and head office
Filing and sorting of check vouchers
Post-Audit of Used and Unused Official Receipts
Edit and Cancellation of Sales Invoices and Delivery receipts
Assist in the audit of transportation for reimbursement
Submit approved commission of sales agent to accounting department
Audit Commission - Rebate
Checking and Counting of Goods delivered if any
Perform other tasks that maybe assigned from time to time.
Audit Canteen; Checking and verifying petty cash fund replenishment of
Makati Office April 1-16, 2012;
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers
and Riders;
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt
as per request;
Prepare report of Petron for payment;
Prepare report of Petty Cash Fund findings;
Monitor deductions and balances for Cash Advances.
To perform other tasks that may be assigned by the higher authority as the

need arises.

Encoding of transmittal for sales invoices, Ors, delivery receipts of RVA

clients applied for commission by company sales agent.
Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Encoding transmittal of reimbursed transportation .
Assist in the audit and checking of commission applied by sales agent.
Arrange different files of audit department.
To perform other tasks that may be assigned by higher authority from
time to time.
Conduct Inventory of delivered goods at the Warehouse Department.
Do Physical Count of Goods on Stock at the Warehouse Department
from time to time.
Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of
RVA clients.
Undergo Training for Technical Audit Training.
To perform other tasks that may be assigned by higher authority as the
need arises.
Prepared by:
LEONISA T. SANTOS, CPA
Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
ELIZABETH DOMINGO

JONMAR ESLAVA

DESIGNATION
ASST. AUDIT HEAD

TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

MAY 7, 2012

ABDUL HALIM

YVAN REV BERNABE

DATA ENCODER/AUDIT
STAFF

TECHNICAL AUDITOR

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:

MAY 7, 2012

JOB ORDER/TASKS
Warehouse physical inventory count through Logbook
Reconciliation and Audit of Purchase Order versus Request for Payment for prior week
Purchase Order evaluation per Purchasing Dept documents submitted
Inspection of Documentation and Logging of Delivery Receipts and Items
Petty Cash Audit in the Accounting Department; including expenses of branch.
Computation of Monthly Depreciation for old and newly purchased printers and back tracking of computation for
Branch deployed printers;
Assist in the disbursements of Branch Offices
Perform other tasks from time to time as the need arises.
REST DAY

Computation of Commission of Sales Agents

Computation of Quarterly Value Added Tax Reconciliation of Listings for enforcement Systems
Verifying requested tools in the warehouse
Transportation reimbursement audit
Checking and Counting of Goods delivered if any
Perform other tasks that maybe assigned from time to time.
Audit Canteen; Checking and verifying petty cash fund replenishment of Makati Office
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers and Drivers
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt as per request
Prepare report of Petron for payment;
Prepare report of Petty Cash Fund findings;
Monitor deductions and balances for Cash Advances.

To perform other tasks that may be assigned by the higher authority as the need arises.

Encoding of transmittal for sales invoices, Ors, delivery receipts of RVA

clients applied for commission by company sales agent.
Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Assist in the audit and checking of commission applied by sales agent.
Arrange different files of audit department.
To perform other tasks that may be assigned by higher authority from
time to time.
Conduct Inventory of delivered goods at the Warehouse Department.
Assist in encoding of transmittal for sales invoices, Ors, delivery receipt of RVA Clients
Assist technician in Repairing/overhauling Printers
Undergo Training for Technical Audit Training.
To perform other tasks that may be assigned by higher authority as the need arises

Prepared by:
LEONISA T. SANTOS, CPA
Audit Head

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS
DATE:
NAME
JONMAR ESLAVA

DESIGNATION
TECHNICAL AUDITOR

MICHAEL MANUGAS

AUDIT STAFF

ROCHELLE CORNETA

AUDIT STAFF

JULY 5, 2012

ABDULHALIM
IBRAHIM

YVAN REV BERNABE

JOANA MARIE A.
PAYAD

AUDIT STAFF

TECHNICAL AUDITOR

AUDIT STAFF/ENCODER

RVA TRADING - AUDIT DEPARTMENT

DAILY STAFF TASKS

DATE:

JULY 5, 2012
JOB ORDER/TASKS

As technical Audit schedule; Conduct Inventory and clients' audit at Pampanga Branch

Computation of Commission of Sales Agents

Filing and sorting of check vouchers; safekeeping logbook ins and out of printers
Post-Audit Daily Collections of Checks; particulary Friday collection
Post-Audit of Used and Unused Official Receipts
Prepare construction monitoring report; perform delivery of goods to client; collection
Checking and Counting of Goods delivered if any; cancellation and editing of sales invoices/dr as per request
Pre-audit transportation reimbursement and liquidation.
Perform other tasks that maybe assigned from time to time.

Audit Canteen Report; Checking and verifying petty cash fund replenishment
Pre-Audit Transportation for reimbursement and for liquidation
Pre-Audit and release Purchase Order for Gasoline/Diesel of RVA Drivers and riders.
Pre and post Audit Petty Cash Fund of RVA Branches
Conduct cancellation and editing of Sales Invoices and Delivery Receipt as per request
Prepare report of Petron for payment; and Petty Cash Fund findings
Encode and report Cancelled SI & DRs; Checking of Deliveries; sometimes perform warehouse inventory
Monitor deductions and balances for Cash Advances for Head Office and Branches.
To perform other tasks that may be assigned by the higher authority as the
need arises.

Perform Warehouse physical inventory morning & afternoon

Checking and counting delivered goods received by RVA Trading.
Checking and auditing the employees reimbursement for transportation.
Reconciliation and audit of Purchase Order versus RFP and purchase order evaluation per purchasing dept docs
submitted. Assist in the audit and checking of commission applied by sales agent.
Computation of monthly depreciation for old and newly purchased equipment.
Editing/Cancelling Purchase Orders from Purchasing; ORS, Sis & DRs as requested by Sales Agents;
To perform other tasks that may be assigned by higher authority from time to time.

As per technical audit scheduled ; - Astoria Plaza; ATS Distribution & AGC Flat Glass-all in Pasig Area
Assist in encoding transmittal of sales invoices, Ors, DRs of RVA Clients;
To perform other tasks that may be assigned by higher authority as the need arises

Encoding of sales invoices, Official receipts and delivery receipts for transmittal to Records Section.
Post-audited Petty Cash Fund; filing and sorting of vouchers and other records.
Prepare ledger and post-audited of Petty Cash Fund of Ms. Cacat
Assist in preparation of Purchase Order for gasoline;
Summarizes petty cash fund by expense account; checking the completeness of supporting docs of petty cash fund
Prepare report of Petty Cash Fund Audit Findings;
Perform other tasks that may be assigned from time to time.

Prepared by:

LEONISA T. SANTOS, CPA

Audit Head