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1
Student Manual and Exercises
Common Data
Student Manual and Exercises
Important Notices
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Trademark Acknowledgments
SSA ERPLN is a trademark of SSA Global Technologies, Inc. in the United States and/or other countries.
All other company, product, trade or service names referenced may be registered trademarks or trademarks of their
respective owners.
Contents
Contents........................................................................................iii
About this course........................................................................ ix
Course Goal....................................................................................................... x
Course Objectives.............................................................................................. x
Who Should Attend this Course........................................................................xii
Audience .......................................................................................................xii
Prerequisites .................................................................................................xii
Organization of Course Materials ....................................................................xiii
Lesson Objectives........................................................................................xiii
Lesson Materials ..........................................................................................xiii
Lesson Exercises .........................................................................................xiii
Flows............................................................................................................xiv
Icons Used Within this Course .....................................................................xiv
Navigation ........................................................................................................xvi
Menu Paths .................................................................................................xvii
Course Agenda .............................................................................................. xviii
Duration...................................................................................................... xviii
iii
iv
Contents
People......................................................................................... 7-1
People Master Data ........................................................................................7-2
Employee Dashboard..................................................................................7-2
People Parameters .....................................................................................7-5
Employees General..................................................................................7-7
Employees People ...................................................................................7-9
User Profiles..............................................................................................7-12
Teams .......................................................................................................7-14
Roles .........................................................................................................7-17
Skills..........................................................................................................7-19
Labor Types ..............................................................................................7-20
Labor Rate Codes .....................................................................................7-21
General Tasks...........................................................................................7-22
Working Time Schedules ..........................................................................7-24
Assignments..............................................................................................7-27
vi
Contents
List of Flows
The Flow: Sample Flow ...................................................................................xiv
The Flow: Company Set up ..........................................................................1-18
The Flow: Calendars.....................................................................................1-37
The Flow: Number Groups and First Free Numbers.......................................2-2
The Flow: Units and Unit Sets ......................................................................2-11
The Flow: Routings .......................................................................................4-40
The Flow: Alternative Manufacturers ............................................................4-68
The Flow: Cost Price Calculation Master Data ...............................................5-5
The Flow: Cost Price Calculation..................................................................5-24
The Flow: Calculate Cost Prices...................................................................5-41
The Flow: Business Partners ..........................................................................6-2
The Flow: Business Partner Customer Roles ...............................................6-12
The Flow: Supplier Business Partner Roles .................................................6-14
The Flow: People Master Data Flow...............................................................7-4
The Flow: Team Hours .................................................................................7-45
vii
viii
ix
Course Goal
The goal of this course is to enable you to enter and maintain the basic Common
Data that is used and shared among the various modules and packages.
Course Objectives
After completing this course, you will be able to:
Define Entities to represent warehouses and departments
Create Enterprise Units to logically group entities.
Describe the Enterprise Structure Model and the purpose.
Describe the various Company types and their purpose.
Set up Company information for your company/companies
Create a new Address for the company.
Set up Unit Sets and Units
Create effectivity units.
Define Number groups and First Free Numbers.
Create Item Groups
Define departments and warehouses
Define Countries
Identify Languages available in the company
Define the available currencies used for your organization.
Create Credit Ratings that can be applied to Business Partners.
Identify Tax codes for the system
Define Credit Ratings
Define Invoicing Methods
Define Sales and Purchase Types
xi
Prerequisites
These courses should be completed before taking SSA ERPLN, Common Data
SSA ERPLN Webtop Navigation
xii
Lesson Objectives
The objectives at the beginning of every lesson enable you to see the functions
and concepts you will master by the end of the lesson.
Lesson Materials
Each lesson sequentially presents concepts and guides you through step-by-step
procedures. You may see items such as figures, screens, bulleted text, notes,
business examples, and/or definitions intended to help you follow along with the
procedures and focus on important ideas.
Lesson Exercises
Lesson exercises are included to give you hands-on practice with the important
skills you will learn in the lessons.
xiii
Flows
Flows provide a sequential listing of key sessions or activities required to execute
the functionality within the software. Each box within the flow states an activity
you will perform. This activity statement is written at the top half of the box. In
some cases, however, activities or tasks may be optional, which may be
represented by additional lines drawn from one box to another. Flows containing
session names and codes tell you where in the software the activity is to be
completed. Alternatively, you may also see Flows that only contain activity
statements.
xiv
NOTE: A Note icon alerts you to additional and helpful information or hints
regarding the topic.
xv
Navigation
SSAERPLN Webtop uses a Graphical User Interface (GUI) to operate on the
Windows operating system. Sessions contain icons and menus, which allow you
to navigate and execute activities within the software. The sample Toolbar
displays the icons and menu options you will commonly encounter within the
sessions. You may see different icons and menu options depending upon the
session you are in.
Sample Toolbar
Icon
xvi
Icon Name
Description
Saves the current record and input data and closes the
session.
Save
New (Insert)
Duplicate
Delete
Revert to Saved
Find (Binoculars)
Text
Show the
Attachments
Icon
Icon Name
Refresh
Description
If you are running more than one session, and you
have made changes in one session that affects
information displayed in another session, the Refresh
icon will display the affected and updated information
for all related sessions.
You must always save your changes before you can
use Refresh to make the changes visible in another
open session.
First Record(s)
Previous Record(s)
Next Record(s)
Last Record(s)
New Group
First Group
Previous Group
Next Group
Last Group
Menu Paths
You may see several menu paths in the lessons and exercises. These paths
illustrate where you must navigate to within the software to find the appropriate
session.
In the lesson exercises, menu paths direct you to the appropriate sessions in the
software. Within each exercise, you will normally open the session listed in the
menu path and view or insert a new record. Sub-sessions may also be required
during exercises and (in most instances) can be accessed from the main session
listed in the menu path.
xvii
Course Agenda
The key topics covered within this course include:
Enterprise Structure Module.
Logistics Common Data
Item Base Data
Business Partners
Cost Price Calculations
Financial Master Data for Common Data
People Data
Duration
Virtual (VT)
2 sessions (8 hours per session)
xviii
Classroom (ILT)
2 Days
Course Introduction
The Enterprise Structure Model graphically manages the components or entities
of a company. A company consists of a number of departments and warehouses,
referred to as entities, which perform logistical and financial transactions. These
Entities can be grouped together by criteria such as region or function and
depicted graphically using the Enterprise Structure Model
Common Data is data that is general data that can be applied across multiple
packages and modules. By defining Common Data in a single location, rather
than within each package and module, there is a reduction in the amount of data
required to be defined in the system.
Financial master data establishes base data in your company for financial
transactions to occur. The information is important because once defined, it
forms the basis for all transactions. When defined incorrectly, financial master
data such as Financial Integrations can seriously affect the performance and
accuracy of the financial data in the system.
Item data is used in almost every package in the application. Item base data
enables defining item information in a central location that can be accessed and
applied to the other packages and modules.
The Cost Price Calculation (CPR) module simulates or establishes the costs of
production items and purchase items. The cost price calculates and compares
costs generated on the shop floor and also determines the inventory valuation.
Cost prices can be broken down into material, operation, and overhead costs.
xix
xx
1
Enterprise Structure
Model
The Enterprise Structure Model graphically manages the components or entities
of a company. A company consists of a number of departments and warehouses,
referred to as entities, which perform logistical and financial transactions. These
Entities can be grouped together by criteria such as region or function and
depicted graphically using the Enterprise Structure Model
Lesson Objectives
After completing this lesson, you will be able to:
Define Entities to represent warehouses and departments
Create Enterprise Units to logically group entities.
Describe the Enterprise Structure Model and the purpose.
Describe the various Company types and their purpose.
Set up Company information for your company/companies
Create a new Address for the company.
1-1
Company Structures
The Company Structure determines how your organization operates and also
determines how the table structures are defined within the application. The
Enterprise Structure model represents the various Enterprise Units and Entities
and their relationships within the company structure.
1-2
Business Example
RAC Manufacturing Company makes chairs and train car seats within 2
divisions. Financial Company 100 and 101 represent the 2 divisions. RAC has
three manufacturing plants represented by Logistic Companies 103, 104, and
105. Some entities (warehouses, work centers, and Business Partners in this
example) within the plants report to the Chair Division and others report to the
Rail Division.
Chair Division
Finance Co. 100
Rail Division
Finance Co. 101
Enterprise
Unit
1
Warehouse
BBF
Work
Center
Enterprise
Unit
2
Bus.
Partner
BA101
Enterprise
Unit
3
Enterprise
Unit
4
Bus.
Partner
BC02
Warehouse
JN1
Warehouse
CA3
1-3
the enterprise unit is the indirect link between an enterprise structure model on
the one hand and multiple business models on the other hand
1-4
1-5
1-6
Enterprise Units
Enterprise Units are used to model and setup single and multi-company
organizations. The Enterprise Units can represent a grouping of entities such as
departments, work centers, warehouses, and projects. The enterprise unit
entities must all belong to the same logistic company. Multiple enterprise units
can be defined per logistic company. An enterprise unit is linked to a single
financial company.
When logistics transactions between enterprise units occur, the transactions are
posted to the financial companies to which each enterprise unit is linked. The
enterprise structure models define the relationships between the enterprise units,
and the transfer of goods that is allowed between the enterprise units.
There must be at least one Enterprise Unit defined for each company. You may
have several enterprise units, but at least one is required. This is the case, even
if your company is a single logistic/single financial company.
1-7
Business Example
You have 2 Logistic companies that are posting financial transaction into 1
Finance company.
1-8
Enterprise Units
Field
Description
Enterprise Unit
Description
The Enterprise units can be divided among a userdefined system of classification. This enables managing
enterprise units as a group.
Financial Company
Entities
Entities are the separate and independent building blocks for clusters and/or an
enterprise unit. Entities represent the logistical or financial functional units within
your organization. Departments, warehouses, work centers, employees, and
1-9
Key Entities
Field
Entity Type
Description
Displays the type of entity displayed:
Department
Warehouse
Work Center
Project
Etc.
1-10
Operational Company
Entity
Enterprise unit
Entity Relationships
Goods transfer relationships can be defined between entities to make it possible
to automatically generate internal or inter-company transactions. This is helpful
when entities are linked to enterprise units that have different financial
companies.
There are several Entity relationships that exist. The purpose of relationships is
to define the structure for transactions between entities within the Enterprise
Structure. The details apply to the goods transfer relationship between:
Purchase office and sales office.
Shipping office and sales office or purchase office.
Shipping offices and warehouses.
1-11
1-12
Entity-Entity Relationships
Field
Description
Company
Entity
To Entity type
Company
Shipping Office
1-13
Field
Description
Type of Order to be
Generated by Enterprise
Planning
Effective Date
Key Entities
The session displays all the available entities that have been defined in the
logistical company by Entity type. The various entities displayed are an overview
of all entity types created in the system.
1-14
Company Data
A company, generally identified by a three-digit number such as 120, represents
an individual company. A company contains a set of data tables that store
records unique to that company. A Company also consists of one or more
entities: warehouses; departments; business partners, projects.
Each company is unique and has its own:
Address
Language
Calendar
Currency
This information defined for the company, is used as the default values when
defining a new:
Department
Warehouse
Employee
You define data and work with data stored in the company database tables.
Company Data for a company typically includes base data such as:
Business Partners
Departments
Ledger Accounts
Units of measure and base units
Item Codes
Invoicing Methods
Sales Orders
Purchase Orders
Invoices
Projects
1-15
Currencies
Company Types
A Company Type identifies the purpose and application of the company within
the Enterprise Structure. There are four types of companies that can be defined:
Field
Description
Logistic Company
Financial Company
Financial Group
Company
Logistical
A Logistic company uses the logistic tables in the database. Therefore, a
logistic company handles logistical transactions. Various entities such as sales
offices, purchase offices, warehouses, and work centers often comprise a logistic
company.
Financial
A Financial company is used for posting financial data within the Finance
package. You can link one or more enterprise units from multiple logistics
companies to one financial company. A company of the type Financial can only
1-16
1-17
1-18
Description
Archive Company
Address Code
Country
Language
1-19
1-20
Description
Selecting the checkbox indicates that package will be
implemented in the current company database.
Description
Selecting the checkbox indicates that module will be
implemented in the current company database.
1-21
Description
Selecting the checkbox indicates that particular
functionality will be implemented in the current company
database.
1-22
1. On the record for the Actual Implemented Software Components data set,
click the Details icon.
Input Value
Address Code
ADD000001
Country
NLD
Language
NLD
1-23
1-24
Companies
This session is used to maintain the enterprise modeling data of the company,
including currency and company type information. This session follows after
defining the logistic data for the company in the Implemented Software
Components (tccom0100m000) session.
1-25
Companies
Field
Company Type
Description
The company type dictates the type of transactions that
are posted to the tables. The available options are:
Logistical
Financial
Both
1-26
Field
Currency System
Description
The currency system for the company. Defines how
amounts are calculated and registered.
The three available currency systems:
Single
Independent
Dependent
Local Currency
Reference Currency
Purchase
Sales
Calendar
Time Zone
1-27
Companies
2. On the details, enter the data from the table:
Field
Input Value
Description
Company Type
Both
Currency System
Dependent
Reference Currency
EUR
Euro Currency
EUR
Local Currency
EUR
Reporting Currency 1
USD
Reporting Currency 2
GBP
Time Zone
CET
Calendar Code
Comp
The result is that your company now has the Company Type defined as Both and
the currencies have been defined. The new company has been defined in the
Companies (tcemm1170m000) session. You now must indicate the general
information for your company.
1-28
Companies
Common Parameters
Parameters set default data for the system. Common parameters include the
Initialize Parameters (tcmcs0295m000) session and Common Parameters
(tccom5000m000) session. Setting Common parameters is one of the first
actions when establishing a new company
The Common Parameters establishes default setting and functional settings. The
main session contains a history list of parameter sets and their effective dates as
well as the current parameter set, at the top of the list (without an effective date).
The current set is the set of parameters that are currently in effect.
The Common Parameters lists the history of the parameter settings and
maintains the current set of parameters. This session lists:
1-29
COM Parameters
1-30
Field
Description
Introduction Date
The date and time that the parameters are valid. The
parameters are valid up to the effective date of a more
recent parameter setting
Business Partners
Business Partners
Addresses
Addresses
Contacts
Contacts
1-31
Field
Time Unit for Seconds
Description
The time unit in which the distance (time needed to cover
the distance) between two delivery addresses is
expressed.
The unit must be of the Time type and must be expressed
in seconds in order to enable the distance calculations
based in time in the sessions:
Distance Tables by City (tccom4537m000)
Distance Table by ZIP Code/Postal Code
(tccom4538m000).
1-32
COM Parameters
2. Change the Number Group for Addresses to ADD.
The New Addresses number group is now ADD. When you create a new
address, you will view the First Free Numbers that are defined for the Address
Number Group ADD.
1-33
COM Parameters
1-34
Input Value
Business Partners
002
Addresses
001
Contacts
003
COM Parameters
The COM Parameters are now set for your company. The default number groups
for Business Partners, Addresses, and Contacts are defined.
1-35
1-36
Create
Custom
Calendar?
No
Define the Standard Calendar
Standard Calendar
(tcccp0140m000)
Calendars
(tcccp0110m000)
Define the availability types for the
calendar
Calendar Availbility Types
(tcccp0150m000)
End
1-37
Parameters
The CCP Parameters (tcccp0100m000) session establishes the base parameters
for Start Time, Calendar Length, and Availability type. These will be the values
that default if no values are defined for the respective resources.
CCP Parameters
Availability Types
Availability types provide a means to categorize the availability of a resource.
Typically, an availability type relates to a specific activity type and enables
categorizing the availability of a resource depending on the activity. The value of
the Availability Type determines where the resource is available.
Availability Type Transport or Delivery is available for a country
1-38
Availability Types
Field
Description
Availability type
Default Available
1-39
Availability Types
1-40
Availability Type
Field
Input Value
Availability Type
Description
Default Available
Availability Types
1-41
Description
Start Time
End Time
The ending mark for the time frame the working hours
type applies.
Efficiency Factor
Capacity %
Overtime
1-42
Input Value
Description
Weekly availability
Start Time
0800
End Time
1700
Efficiency Factor
1.00
1-43
Field
Input Value
Capacity %
100
Overtime
Standard Calendar
This session is used to define the defaults for each day of the week. The
standard calendar supplies default information, such as availability type, working
hours, and efficiency factor for each day of the week. The system needs this
information to update the Calendar Working Hours (tccp0120m000) session. If
the end date of a specific calendar is reached and you still want to plan ahead, a
search for the parent calendar is made and if no parent calendar exists, the
standard calendar is used.
The standard calendar is the basic calendar for which you define for your
company. This calendar can have exceptions, such as non working or non
available time. You must define at least one new calendar, and link this calendar
to your company in the Companies (tcemm1170m000) session. This step is
mandatory. If you need a calendar in a rather elementary business structure, the
definition of a standard calendar and a company calendar can be sufficient.
1-44
Standard Calendar
1-45
Standard Calendar
This indicates that for Monday, the availability type WC1 applies and the working
hours available for the Availability type will be from 8:00am to 5:00 pm.
The Availability Type WC1 is now listed for Monday.
1-46
Standard Calendar
Input Value
Day
Monday
Availability Type
1-47
Standard Calendar
You can repeat the steps and enter the Availability Type XX1 for each Tuesday,
Wednesday, Thursday, and Friday.
Calendar Codes
The Calendar Codes (tcccp0110m000) session is used to define specific
calendars. These can be the various calendars you wish to use for the
application. Each Calendar has a start and end date specified and if applicable a
parent calendar is referenced.
1-48
Calendar Codes
Field
Description
Calendar Code
Parent Calendar
Start Date
End Date
Define a Calendar
The next step is to define a calendar code to define the start and end dates for
the calendar. You then link availability types to this calendar under the Calendar
Availability Types
1-49
Calendar Code
1-50
Input Value
Calendar Code
Description
Parent Calendar
Leave Blank
Field
Input Value
Start Date
Current Date
End Date
+365 days
Calendar Codes
1-51
Description
The availability type that is available for use with this
particular calendar code. Only the availability types
linked to the calendar code are considered when the
calendar is generated during the Update Calendar
(tcccp0226m000) session.
1-52
1-53
Description
Date for the working hours type for the specified
calendar/availability type combinations.
More than one working hour type for the same date can
be specified. If there is an overlap for the working hours
on a specific date a warning will be displayed.
Available
Derived From
1-54
You can use the icons on the toolbar to shift backward and forward in the
calendar, to go to a specific date, and/or to allow display of the working hours for
the specified calendar per:
Day
Week
Month
Year
In addition to the display functions, you can select the View By option on the
Specific menu and select the viewing option for the system to display the working
hours per:
4 Weeks
Quarter
Half
Year
The Specific menu also provides various options to zoom to sessions that
contain more calendar details.
1-55
Update Calendar
This session is used to update the working hours and capacity details in the
Calendar Working Hours (tcccp0120m000) session.
You run this session to generate the calendar after specifying changes in the
Calendar Working Hours (tcccp0120m000) session to make the changes take
effect. Whenever changes are made to the calendar working hours, this session
is run.
\\ Common \ Calendars and Periods \ Calendar Management \ Calendar
Definition \ Update Calendar (tcccp0226m000)
1-56
Addresses
Addresses are defined for Companies, Departments, Employees, Warehouses,
Business Partners, Contacts, and Banks. Addresses can be set up to print in
alternative ways by using address formats. For instance, you may want to print
the fax number and e-mail address on a request for quotation, but not on the
shipping documents. You can define a format for each application.
\\ Common \ General Data \ Addresses \ Addresses (tccom4530m000)
1-57
Field
Description
Address Code
Country
Zip Code
State /Province
City
1-58
Field
Description
Tax Number
1-59
1-60
Addresses
Address Formats
You use address formats to define how addresses must be printed on
documents. You can use this to avoid that address information is truncated at the
end of a field or line.
The address lines on a document are usually 35 positions. The maximum is 60
positions. For this reason there are two fields available for the Name, Address,
and City name fields in the Addresses (tccom4130s000) session. This enables
you to print parts of the name, address, and city on separate lines, or to print only
the first parts.
1-61
1-62
Description
Line
Sequence
Priority
Input Value
Address Format
GER
Description
Germany
Line
Sequence
Priority
Space
Name
Name 2
Address
Address 2
House Number
P.O Box
Number
City
City 2
Country
Zip Code
1-63
1-64
1-65
Lesson Review
In this lesson, you learned how to:
Define Entities to represent warehouses and departments
Create Enterprise Units to logically group entities.
Describe the Enterprise Structure Model and the purpose.
Describe the various Company types and their purpose.
Set up Company information for your company/companies
Create a new Address for the company.
1-66
Review Questions
1. The Enterprise Structure Model?
A.
B.
C.
B.
C.
D.
B.
1-67
1. A
2. D
3. B
1-68
2
Logistics Common Data
Common Data is general data that can be applied across multiple packages and
modules. By defining Common Data in a single location, rather than within each
package and module, there is a reduction in the amount of data required to be
defined in the system.
Lesson Objectives
After completing this lesson, you will be able to:
Set up Unit Sets and Units
Create effectivity units.
Define Number groups and First Free Numbers.
Create Item Groups
Define departments and warehouses
Define Countries
Identify Languages available in the company
Define the available currencies used for your organization.
Create Credit Ratings that can be applied to Business Partners.
2-1
Definition
A Number Group defines information specific to a type of document, order, or
other logical numbering sequence. This includes information such as:
The length of series used for this document.
The multiple series that can be used for the group.
The next available sequence number.
2-2
COM Parameters
The Number Group to use for each type of document or common data record is
specified in the relevant parameter table. For instance, the number groups to use
for Business Partners, Addresses, and Contacts, are detailed in the COM
Parameters (tccom5000m000) session.
Number Groups
You identify orders, contracts, invoices, and other documents by their order
number or document number. The document number consists of the series code
2-3
followed by a sequential number. In addition, you can use series codes and
series numbers to identify other types of records than documents.
For example, you can use series to identify:
Business partners
Addresses
Purchase contracts
Sales orders
Production orders
Service orders
Warehousing orders
Freight orders
\\ Common \ Tables \ Logistics Tables \ Number Groups (tcmcs0151m000)
Number Groups
Field
Description
Number Group
Series Length
2-4
Field
Description
In Use
Dedicated for
2-5
Description
Series
The first number available for use with this series. When
you define a new series you must indicate the first
starting number. Each time an order is generated with
the series, the number is incremented by one.
Cache Size
Business Example
It is determined the number group PRO will be establishes for production orders.
You define the series length of three (3) places. You then define a series of 110
to represent manually created production orders. For the series 110 you also
2-6
specify the First Free Number of 10. When you enter a production order
manually you select series 110. When the data is saved and the production order
number is generated it will be 110000010. The next manually generated number
will be 110000011.
2-7
2-8
Input Value
Series
Description
Cache Size
No check
2-9
2-10
End
Units
You use units to express and manage physical quantities. You must define all the
units used by your company using the Units (tcmcs0101m000) session. Unit Sets
are user-defined and contain as many or as few units as required.
2-11
The rounding factor specifies the decimal place you want to round off to when
converting one unit to another. For example, the centimeter (cm) unit has a
rounding factor of 0.1. There are 2.54 centimeters in one inch. Rounded off to the
nearest tenth of an inch, 2.54 becomes 2.5.
Define Units
A new unit of measure is required to represent the shipping crates your company
uses for oversees shipments. The new unit CRT will represent the Crate.
1. Click New and define the new Unit CRT.
2. The physical quantity is Piece and the rounding factor is 1.00000 since you
do not wish to have partial crates
Your new unit CRT has now been defined. You will still require conversions for
this unit and the unit will need to be added to the appropriate Unit Sets before
use.
2-12
Units
Unit Sets
A Unit Set links multiple units to an item. You use a Unit Set to specify which
units you will make use of for Items and Item Groups. A Unit Set lists all available
units that can represent an item. When defining Units by Unit Set, you must list
all units used for the item. For example, Item FAB.0001 uses the Feet unit for
Production. However Item FAB.0001 is purchased by the yard and sold by the
piece. The feet, yard, and piece units must be included in the Unit Set linked to
item FAB.0001. You must also define Unit Sets for engineering and
subcontracting items, equipment, and tools.
2-13
Unit Sets
Field
Description
Unit Set
Description
You express quantities of an item in different units depending upon the point of
use. For example, you can produce an item by volume, store it in pallets, and
then sell and invoice it by kilograms. In most cases, manufacturing tools are
managed by the piece.
To use Item Base Units/Inventory Units to measure your inventory, you need to
specify the Base Unit or Inventory Unit for each item. This Unit/Inventory Unit
must be included in the items unit set, but it does not need to be one of the
companys base units.
2-14
Unit Sets
Base Units
Base Units are the basic units of measure for all quantities. These units of
measure are used when you convert units of the same physical quantity.
You use the Base Units (tcmcs0100s000) session and the Com Parameters
(tccom5000m000) session to identify your companys base units of measure. All
conversions from one unit to another are converted based upon the base unit
conversion. For example, a Base Unit for length is meter. To convert from yards
2-15
to feet, a unit will first be converted from yards to meter, and then converted to
feet from meters.
You define base units during the implementation. If you change a Base Unit of
measure, you will have to re-define all items converted to the Base Unit as well.
The system cannot accommodate changing Base Units without redefining the
items. A Base Unit is typically the smallest unit of measure for the system.
\\ Common \ Common Parameters \ Base Units (tcmcs0500m000)
Sub session Base Units (tcmcs0100s000)
Base Units
Field
2-16
Description
Weight
Length
Area
Field
Description
Volume
Time
Business Example
If the Base Unit for length is one meter, all other length units used are based on
the conversions to meters (as shown below).
1 Meter = 1000 Millimeters
1 Meter = 100 Centimeters
1 Meter = 3.275 Feet
2-17
Field
Description
Unit
Inventory
Order Management
Manufacturing
Price
Storage
Only units previously defined in the Unit (tcmcs0101m000) session can be linked
to a Unit Set. Once a unit is in use for an item, the unit cannot be deleted from
the Unit Set. You can only use units linked to the Unit Set applied to the item for
handling that item.
You can define applicable Units for many functions including:
Inventory
Order Management
Manufacturing
2-18
Price
Storage
There are three choices for each field:
Yes: This unit is an applicable unit for inventory, storage, etc.
No: This unit is not applicable for inventory, storage, manufacturing, etc.
Stop: You were once using this unit, but are not using it now.
2-19
Unit Set
Field
Input Value
Unit Set
Description
Purchased Items
Unit Sets
From the Specific menu you can attach units to the unit set, or you can use the
Units by Unit Set (tcmcs0112m000) session
Unit 1
Field
Unit
2-20
Input Value
Pcs
Unit 2
Field
Unit
Input Value
box
Unit 3
Field
Unit
Input Value
Plt
The unit set XX1 now has 3 units assigned to the Unit Set. You can now apply
the Unit Set to a new item. You can enter pcs, box, or plt for the unit of measure
for the item in all modules and packages.
2-21
Item Groups
Item Groups enable you to manage like items or items with similar
characteristics, classifications, or uses together. This makes handling these
groups of items easier.
An item group, along with the item type can be used to specify default
information for item data and is also used for integrations mapping.
Inventory Valuation Methods are linked to Item Groups, but the use of Inventory
Valuation Groups and Warehouse Valuation Groups provide more flexibility for
Inventory Valuation methods at the warehouse level.
\\ Common \ Tables \ Logistics Tables \ Item Groups (tcmcs0123m000)
Item Groups
Field
Currency
2-22
Description
The default currency used to calculate the cost price for
items associated with this item group.
Field
Costs to be Specified
Description
If checked you can enter the costs for the item attached
to this item group, manually when you use the Matched
Purchase Invoice/Statement Line Transactions
(ttfacp1133s000)
Business Example
RAC Manufacturing produces office furniture. One of the product lines, office
chairs, contains a number of items. By creating an Item Group, 420 Office Chairs
and specifying the new item group when an item is created enables all the office
chairs to be handled in the same manner.
2-23
2-24
Description
Warehouse Valuation
Group
2-25
Item Groups
Input Value
Item Group
500
Description
Currency
EUR
The new item group can new be used to establish item defaults or item data.
2-26
2-27
Description
Determines the action to take for valuation of lot price
items.
No Changes: Do not change Lot price items
Change No to Yes: Convert non-lot items to lot.
Change Yes to No: convert lot items to non-lot.
2-28
New valuation method for items that are not lot prices.
Field
Description
Update Defaults in
Inventory Valuation
Methods
Description
Business Example
There are inventory items in Warehouse 500 currently valued using a First in
First Out (FIFO) method. The items in the warehouse are linked to Item
Valuation Group 120 Electronic Components or 140 Computer Components. The
2-29
2-30
Entities
Entities are the logistical departments, warehouses, and work centers as well as
the financial offices that comprise your organization.
Departments
Departments represent a company organizational unit that carries out a specific
task or function. Departments can be assigned number groups as defaults for
orders issued from the entity. The enterprise unit linked to the department
determines the financial company the financial transactions generated in the
department are posted in. Departments can be:
Sales office
Purchase office
Service department
Work center
Shipping office
Accounting office
A company can define multiple departments or each type within one logistical or
financial company. There must be at least one department defined of each type if
transactions of that type are to be performed in the company. For example: if
sales orders are used in the logistical company, there must be at least one Sales
Office defined. If production orders are used, then at least one Work Center must
be defined.
2-31
Departments
2-32
Field
Department Type
Description
Identifies the function and use of the department and the
type of transactions it will handle.
Sales office: manages sales relations with a
business partner and is responsible for sales
activities for the organization.
Purchase office: manages purchase relations with
a business partner and is responsible for purchase
activities for the organization
Service department: manages service relations
with a business partner and is responsible for
service and maintenance activities for the
organization
Work center: an entity consisting of one or more
people or machines with like capabilities, that can
be considered a single unit for capacity and
scheduling purposes.
Shipping office: responsible for the organization of
transportation for one or more warehouses. Used in
the Freight Management package.
Accounting office: used by a financial company to
register and receive business partner financial data.
Address
Calendar Code
Enterprise Unit
Define a Department
A new Purchase office has opened in Grand Rapids Michigan. Create a new
Department to represent the new purchase office.
\\ Common\Tables\Logistics Tables\ Departments (tcmcs0565m000)
1. Click the New icon.
2. Enter the Department Code PGR with a description of Purch. Office Grand
Rapids
2-33
2-34
Department XXPUR
Field
Input Value
Department
Description
Purchase Office
Department Type
Purchase Office
Address
Enterprise Unit
Department XXSLS
Field
Input Value
Department
Description
Sales Office
Department Type
Sales Office
Address
Enterprise Unit
Department XXWRK
Field
Input Value
Department
Description
Work Center
Department Type
Work Center
Address
Enterprise Unit
2-35
Departments
Warehouses
Warehouses are used to represent goods storage areas. Optionally, you can
specify that a warehouse is divided into zones and locations.
Typically purchased and produced items are stored in a warehouse. Goods are
then retrieved from a warehouse when demand from production, sales, service,
project, or transport places a requirement for the goods.
The warehouse is also and entity. You define the warehouse first in the
Warehouses (tcmcs0503m00) session, then it is displayed in the Warehouses
(tcemm1112m000) session as an entity.
2-36
Warehouses
Field
Enterprise Unit
Description
The enterprise unit this entity is linked to. The Enterprise
Unit determines where financial transactions resulting
from logistics transactions in this warehouse are posted.
The Enterprise unit enables grouping entities together.
2-37
Field
Warehouse Type
Description
Indicates the purpose for which you will use the
warehouse. The type also determines the functionality
the warehouse exhibits in the application. The available
types are:
Normal
Shop Floor
Project
Service
Service Customer Owned
Service Reject
Consignment (owned)
Consignment (not owned)
Define a warehouse
Define a warehouse for finished goods for your organization. The new
warehouse will be a normal warehouse.
\\ Common \ Tables \ Logistic Tables \ Warehouses (tcmcs0503m000)
1. Click the New icon and define warehouse 100 as a Normal warehouse type.
2. Enter a description and link the warehouse to Enterprise Unit 1.
The new record for the warehouse entity 100 is now created. The warehouse
type is normal and the enterprise unit is 1.
2-38
Input Value
Warehouse
Description
Finished Goods
Address Code
Select one
Enterprise Unit
Address Type
Normal
2-39
The new warehouse entry should display similar to the screen display.
2-40
Countries
Countries are the national states where suppliers and customers are located. For
each country you can define the country code, international dialing, telex, and fax
codes. The country information is part of the data that must be defined for set up
of tax reporting. You can specify if tax is required.
By country code, you can group and select items according to the country of
origin. The country code can be applied to Business Partners, Addresses, and
items. The information such as address format and language default from the
country to other records when the country is identified.
2-41
Countries
Field
2-42
Description
ISO Code
Address Format
Time Zone
Languages
The languages are defined to determine document print defaults. When the
corresponding installed (system) language is available in the database, the
documents will be printed in the specified language.
Each language used by a company must be defined. To define a language
specify:
A language code
A description
The language number of the corresponding system language.
\\ Common \ Tables \ Logistics Tables \ Languages (tcmcs0146m000)
Languages
Business Example
The installed system is an English version of ERP ln and you are installing French
as a second language. For each Language defined, you can specify the System
Language (French or English) you wish to display the documents.
2-43
Lesson Review
In this lesson you have learned how to:
Set up Unit Sets and Units
Create effectivity units.
Define Number groups and First Free Numbers.
Create Item Groups
Define departments and warehouses
Define Countries
Identify Languages available in the company
Define the available currencies used for your organization.
Create Credit Ratings that can be applied to Business Partners.
2-44
Review Questions
1. Number Groups can only be used for generating Business Partners,
Addresses, and Contacts
A.
True
B.
False
True
B.
False
3. You can either specify the valuation method by Warehouse Valuation Group
or Item Valuation Group.
A.
True
B.
False
2-45
1. False (Number Groups are used to identify all the document and serialized
code generations for orders, documents, business partners, addresses, etc)
2. True (A unit can belong to a number of unit sets)
3. True
2-46
3
Financial Master Data
Financial master data establishes base data in your company for financial
transactions to occur. The information is important because once defined, it
forms the basis for all transactions. If set up incorrectly financial master data
such as Financial Integrations can seriously affect the performance and accuracy
of the financial data in the system.
Lesson Objectives
After completing this lesson, you will be able to:
Identify Tax codes for the system
Define Credit Ratings
Define Invoicing Methods
Define Sales and Purchase Types
Initialize Mapping Scheme Data
Identify the Reconciliation process
3-1
Tax Codes
A tax code is a code that identifies the tax rate and determines how the software
calculates and registers tax amounts. These codes are maintained in the Tax
Codes (tcmcs0137m000) session. You can define the details of each tax code
per country in the Tax Codes by Country (tcmcs0536m000) session.
You use tax codes to specify, for each type of tax:
The tax rates in each country
The way the tax must be calculated
The tax authority to which the tax must be paid
The ledger accounts to which the tax amounts must be posted
3-2
Field
Kind of Tax
Description
The kind of tax for which the tax code is defined. This field
can have the following values:
Vat: Regular value added tax (VAT) on sales and
purchases
Investment Charge: A shifted expensed purchase tax that
is applied on investment amounts on purchase invoices in
Norway.
Stamp Tax: A type of tax that is imposed on legal
documents.
Tax Type
If this check box is selected, the tax code refers to a single tax
percentage. One tax amount is calculated on the basis of one
percentage and posted to one tax ledger account.
3-3
Financial Tables
Financial tables contain the common financial data that, once defined, is used
throughout the system. The Financial tables store data regarding financial
common data.
Credit Ratings
Credit Ratings are used to established predefined a status that can be assigned
to a business partner indicating their credit worthiness. This credit rating can be
useful in determining if a business partner is a risk for doing business. The
available credit ratings are maintained in the Credit Ratings (tcmcs0164s000)
session. You assign the credit rating to an Invoice-to Business partner. The credit
rating can determine the action to take when a sales order is processed and at
what point the credit check is repeated.
\\ Common \ Tables \ Financial Tables \ Credit Ratings (tcmcs0564m000)
Sub-session: Credit Ratings (tcmcs0164s000)
Credit Ratings
3-4
Field
Action
Description
The action to be taken for the Credit Rating. The options
are:
Always Hold (credit)
Never Hold (credit)
Check Credit
Always Hold (Overdue Invoice)
Release to Warehousing
(check box)
Business Example
A Business Partner is assigned a credit rating of D (Poor) because of problems
with the customer paying invoices in a timely manner. When a sales order is
placed for that business partner, the credit rating of D (Poor) may indicate that
business partner is not eligible for a 30 day terms of payment and must pay
immediately before the goods are shipped.
3-5
Credit Ratings
Indicate the new Credit Rating is the default Credit Rating in the Sales Order
Parameters (tdsls0100s400) session.
2. Change the parameters for Pre-Defined Credit Rating Code to A1
3-6
Currencies
A companys currencies are first defined as generic units in the Generic Units
(ttaad1106m000) session. Next you can maintain the currencies in the
Currencies (tcmcs0102m000) session.
3-7
Currencies
Field
3-8
Description
Short Description
Rounding Factor
Field
Belgian BoP Currency
(check box)
Description
If the currency is to be defined as Belgian Balance of
Payments reporting currency, you must select this check
box.
Invoicing Methods
Invoicing methods specify the terms of invoicing regarding orders. If you do not
use the Project or Service modules, leave the fields from those tabs with the
default values.
Invoicing methods are maintained in the Invoicing Methods (tcmcs0155s000)
session. Select the check boxes to specify which collective invoices must be
issued. The check boxes also specify that collective invoices are to be issued. If
you collect orders, one invoice is issued for more than one order. The orders are
individually specified on the invoice.
These check boxes combined with the Print Order Lines selection enable you to
print four types of sales invoices:
Collective and net invoices
Non-collective and net invoices
Collective and gross invoices
Non-collective and gross invoices
3-9
Invoicing Methods
3-10
Input Value
Invoicing Method
001
Description
Sales Installments
Line
Discount
Gross
Tax Codes
Department
Sales Representatives
Areas
Sold-to Addresses
Input Value
Purchase Types
The Purchase Types (tcmcs2101m000) session is used to define Purchase
Types. A Purchase Type is a purchase order property that enables you to
identify the kind of purchase made and the kind of payable. This is used to post
the purchase to the correct Accounts Payable account when the invoice is
created. You must define at least one Purchase Type that will then be used as
the default Purchase Type for the Business Partner group in Accounts Payable.
\\ Common \ Tables \ Financial Tables \ Purchase Types (tcmcs2101m000)
Purchase Types
3-11
Sales Types
The Sales Types (tcmcs2102m000) session is used to define Sales Types. A
Sales Type is a sales order property that allows you to identify the kind of sale
made and the kind of receivable. This is used to post the sales to the correct
Accounts Receivable account when the invoice is created. You must define at
least one Sales Type that will then be used as the default Sales Type for the
Business Partner Group in the Accounts Receivable module.
\\ Common \ Tables \ Financial Tables \ Sales Types (tcmcs2102m000)
Sales Types
3-12
Input Value
Sales Type
111
Description
Miscellaneous Sales
Financial Integrations
Financial Integrations are important for recording financial transactions resulting
from logistical transactions that take place within the applications. Financial
integrations allow you to coordinate the financial transactions in a logical
structure.
3-13
Reconciliation
The reconciliation process matches the financial transactions to the related
logistic transaction data in order to check whether the financial postings are
correct and complete and to correct any detected differences. The way in which
3-14
the mapping scheme is set up also partly determines the extend to which
reconciliation is possible. The features of the mapping scheme that support
extensive reconciliation are:
Consistent mapping of debit and credit transactions on a ledger account.
Consistent usage of the currency exchange rate type for the related debit and
credit transactions on a ledger account.
Separation of currency results from the actual integration transactions.
Improved handling of the rounding of quantities and the conversion of units.
Improved handling of the rounding of amounts.
Preservation of the link between a financial transaction and the originating
logistic transaction.
Reconciliation group
A reconciliation group is used to group related integration transactions for
reconciliation purposes. Every integration document type belongs to a
reconciliation group. For example, the Purchase Order/Receipt and the
Purchase Order/Price Variance integration document types both belong to the
same reconciliation group (reconciliation group Invoice Accrual 3).
3-15
Lesson Review
In this lesson, you learned how to:
Identify Tax codes for the system
Define Credit Ratings
Define Invoicing Methods
Define Sales and Purchase Types
Initialize Mapping Scheme Data
Identify the Reconciliation process
3-16
Review Questions
1. To specify which ledger accounts are to be used for posting tax amounts you
can use:
A. Tax Authorities
B. Tax Rates
C. Tax Codes
D. Tax Accounts
2. All of the following are actions that are available for a Credit Rating EXCEPT:
A. Always Hold
B. Sometimes Hold
C. Never Hold
D. Check Credit
3-17
3-18
4
Item Base Data
Item data is used in almost every package in the application. Item base data
enables defining item information in a central location that can be accessed and
applied to the other packages and modules.
Lesson Objectives
After completing this lesson, you will be able to:
Set up conversion factors for items.
Establish item default data.
Define general item data.
Identify the various item types.
Define sub entity item information.
Introduce Unit Effectivity
Define Alternative Items
4-1
Conversion Factors
Conversion Factors define the ratio between different units of measure. The
conversion factors enable you to handle an item using several units of measure.
There are two types of conversion factors
General conversion factors
Item Dependent conversion factors.
General conversion factors define the conversion ratio for units of the same
physical type.
Item dependent Conversion factors are defined by Item or by Item Group and
only apply to the specific item, or to the items associated to the Item Group with
the conversion factor. You can define conversion factor ratios for units
expressed in different Physical quantities using the Item and Item Group
conversion factors.
A Conversion Factor is the multiplication element used to convert an alternative
unit to the Base Unit. For example, you may purchase sheet metal by the roll, but
you may sell it as a finished piece. Therefore, you must use conversion factors to
convert the physical quantity measurements of the roll and piece. You define the
relationship between the Alternative Unit and the Base Unit. You can add
Alternative Units whenever you need them. There are three levels for item
conversion:
Item
Item Group
General
4-2
Conversion Factors
4-3
Field
Item
Description
The conversion can be specified on three levels
Item level
Item Group level
General Level
If you will be specifying an item level conversion, enter
the item code for the item you will be defining the
conversion.
Item Group
Base Unit
Unit
The unit you are defining the conversion for between the
base unit.
Conversion factor
Inverse Value
4-4
3. Click the New icon and enter the Conversion factor specifying 125 m2 will be
equal to 1 rll
The conversion factors for Item Group 500 now exist. When an item assigned
with Item Group 500 is converted, the system will check the conversion factor for
m2 to rll. If the item were to be converted from m2 to pcs, then general level
conversion factor would be used, not the conversion factor at the Item Group
level since there a conversion from m2 to pcs is not defined at this level.
Input Value
Item
PUR_1C
Item Group
Leave blank
Base Unit
Pcs
Unit
Box
Conversion Factor
24
4-5
Conversion Factors
4-6
4-7
4-8
Description
Item Type
Item Group
Field
Description
Unit Set
The default Unit Set that will apply to all items with the
same Item Type and Item Group combination defined in
the Item General Defaults (tcibd0502m000) session.
Description
Provides access to the sub entity details sessions where
you can define default sub entity data for the item type
and item group combination. These sub entity sessions
can also be accessed directly from the respective
module. For example; Sales data can also be accessed
from the menu in the Sales Master Data module.
4-9
Field
Use Item Defaults
Description
When the data in the sub entity sessions is defined, you
can indicate if the information is to be included as
default information for this Item Type and Item Group
combination. If the check box is selected, the item
defaults for that sub entity session are included.
You can also include item sub-entity information as defaults or you can leave the
sub-entity information for entry in the corresponding module. It is user defined
and can be as specific or general as you require.
4-10
4-11
4-12
Item Type
The item type identifies how the item is used within the system and determines
how the item can be handled. T
The item types available when creating a new item are:
Purchased
Manufactured
Cost
Service
Generic
Subcontracting
List
For Common data we will only discuss setup of Manufactured and Purchased
Items.
Purchased Items
Purchased items are typically purchased from an outside source. A purchased
item can also have a Bill of Material and a Routing linked to it.
Manufactured Items
The items of this type can be manufactured end items or subassemblies. A
manufactured item is typically associated with a Bill of Material and a Routing
describing the components to assemble the item and the manner in which it is
assembled. Manufactured items are also referred to as production items and can
also be purchased.
4-13
Cost Items
Cost items, also called expense items, are used for administrative purposes and
to post additional costs to and order. An example of extra costs are accounting
expenses and freight expenses. Cost items are not used in production and are
not held in inventory.
Service Items
Service items are standard items that are used to represent services instead of
physical items. These items are used in the Services module.
Generic Items
An generic item is an item that exhibits multiple product variants. Before
manufacturing of a generic item can occur, the item must be defined with all the
product variants. For example: an electric drill may have three power options
(battery, 12 V, or 220V) and two color options (blue and gray). The desired
options need to be defined before manufacturing.
Subcontracting Items
An auxiliary item code used to record subcontracting operations. These items are
also used for administrative item costs. Subcontracting Items are non-physical
items used to record subcontracting costs.
List Items
List items consist of multiple components. The components can be managed and
ordered separately The list item type (kit, menu, option, or accessory) determines
how the components are related to the list item and how they can be ordered.
List items are used to facilitate order entry (purchase and sales) and are not used
to configure items for manufacturing.
4-14
Description
Item
Item Type
Item Group
4-15
Field
Description
Unit Set
The unit set determines the units that are available for
use with the item.
Inventory Unit
The Item Data II tab determines if lot control is used and what type of lot tracking
will be applied to the item. The two options are Lot Controlled and Serialized. Lot
Controlled indicates a group of items will be assigned the same number, such as
in batch processes. A Serialized lot tracking will generate a single tracking
number per item.
4-16
Description
Lot Controlled
Serialized
The Grouping Data tab provides reporting, categorizing, and additional details on
the item data. This enables grouping items and reporting based on criteria you
choose to record on the various items.
4-17
4-18
Description
Manufacturer
Technical Coordinator
Cost Component
4-19
\\ Order Management \ Sales \ Sales Master Data \ Sales Item Data \ Item
Sales (tdisa0501m000)
Description
Sales Unit
The default unit which is used for the sale of the item.
Commitment Policy
4-20
Field
Description
You will drop ship the item to the customer from your
supplier from the quantity specified and above.
Release to Warehouse
Warehouse
Description
Sales Price
4-21
Description
Tolerance Type
Action
Maximum Tolerance
Production Data
The production data defines the basic routing and bill of material quantity
information. You can specify the number of items the bill of material or routing
are defined for. For example; if you specify the BOM Quantity is to (2), when the
BOM is defined, it contains the quantities of components to build 2 main items.
4-22
The default back flush information for the item is also defined in the Production
data.
\\ Manufacturing \ Item Production Data \ Items Production
(tiipd0101m000)
Description
BOM Quantity
Scrap Factor
Scrap Quantity
4-23
4-24
Description
Backflush Materials
Backflush Hours
Direct Processing of WH
Order Line
Costing Data
The Items Costing ticpr0107m000) session is used to define the cost
components and currency used for the cost price calculation for the item. Once
the details have been entered and the record is saved, the Calculate button is
activated and you can calculate the standard cost price for the item.
\\ Manufacturing \ Cost Price Calculation \ Items Costing (ticpr0107m000)
Description
The cost component for the aggregated or combined
material costs for the item.
4-25
Field
Description
Operation
Surcharge
Currency
Warehousing Data
The Warehouse data defines the base data for inventory and issuing information
regarding the item. The Item Warehousing (whwmd4100s000) session also
enables defining dimensions and weight information to determine storage
capacity. This is the base data, individual item and warehouse combination data
can be defined to further detail the item.
4-26
Description
Package Definition
4-27
Description
Project Data
If Projects are used you can define the base data for projects regarding the item.
4-28
Purchase Data
You can define and maintain purchase related item data in the Item Purchase
sub entity session. The data is then linked to the general item data and is used
as the default information for the item. From this session, you can highlight an
item and from the specific menu access several other purchase master data
sessions to define the purchase data for the item and business partner,
manufacturer, and price information.
\\ Order Management \ Purchase \ Purchase Master Data \ Purchase Item
Data \ Item Purchase (tdipu0101m000)
4-29
Field
Description
Buy from BP
Purchase Price
4-30
Description
The default department responsible for purchasing this
item. Default number groups can be assigned to
coordinate order number generation based the purchase
office.
Field
Description
Warehouse
Inspection
Release to Warehouse
4-31
Field
Description
Ordering Data
The Item Ordering Data sub entity contains the default information regarding
order quantities and
4-32
Description
Determines the default policy for ordering the item. The
options are:
Anonymous: The item is produced or purchased before
a customer order is received.
To Order: The item is produced or purchased only after
customer orders are received.
4-33
Field
Order System
Description
The order system available depends on the combination
of item type and order policy for the item. The values
are:
SIC: replenishment orders for the item are planned
within the Warehouse Management module.
Planned: replenishment orders for the item are planned
within the Enterprise Planning module.
FAS: For generic items, the item is planned in a mixed
model flow process on an assembly line.
Manual: Orders for the item are placed manually in the
system and not generated by any planning engine.
Order Method
Warehouse
Planning Data
When the item has an order system of Planned, you can use this sub entity
information to define the default planning information.
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Description
4-35
Field
Description
Default Warehouse
Service Data
If the Service package is implemented and the item type is service, you can
specify Service related base data for the item in the Service Data sub entity tab.
Freight Data
When Freight Management is used, you can specify freight data in the Freight
Data sub entity tab regarding the item.
4-36
Item Structures
Item Structures are generally defined for manufactured items. An Item structure
may consist of Item Data, a Bill of Material (detailing the components of an end
item), and a Routing definition (which details the steps to manufacture the end
item). An item may contain all three components, or only one or two such as
General Item data and a Bill Of Material, but not a Routing. The combination of
the components, BOM, Routing, and Costing details define the structure of an
item. The item structure provides the basis for generating cost calculations.
Detailed item management data is defined for ordering, production, and planning
purposes.
XX.CHAIR
XX.SEAT
Seat subassembly
XX.FAB.0004
Cover
Black
XX.FAB.0001
Foam
Element
XX.BACK
Back subassembly
XX.FRAME
Frame assembly
XX.RAW.OOO2
20mm
Steal Tube
Bills of Material
The Bill of Material (BOM) lists the components or parts that constitute the main
item. To manufacture a product, you must know what raw materials or items are
needed and the quantity required of each. A BOM is created to represent the
component structure of an item and the quantity of each component required to
build the main item. A BOM can be thought of as a recipe, which specifies what
ingredients (i.e. eggs, milk, sugar, flour, etc.) and the quantity of each that is
4-37
required to make the end product (i.e. a cake). The components of an item can
be manufactured or purchased.
A Bill of Material can be a multi-level structure consisting of materials required to
produce a manufactured item. The highest level of the structure contains a
manufactured item, such as the final product, whereas the lowest level will
contain purchased parts in the form of components. Intermediate levels will
contain either manufactured items in the form of sub- assemblies or other
purchased items. Items within the BOM are entered depending upon their
position within the multilevel structure.
Definition
A Bill of Material is a listing of all components and relevant data (sub-assemblies
and raw materials) that comprise a manufactured item. The BOM establishes the
parent-child relationship between a manufactured item and its components.
\\ Manufacturing \ BOM Control \ Bills of Material (tibom1110m000)
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Description
Item
Position
Item
Net Quantity
WH (Warehouse)
Routings
Routings identify the sequence of steps and procedures used to produce
manufactured goods. Routings consist of tasks defining what activity will be
performed. Work Centers define where the activity or task will be performed.
Machines will identify the equipment, if required, to execute the task. Routings
are the basis for calculating operational costs of a manufactured item. In addition,
routings also are used to determine the lead-time to manufacture an item. There
are four types of routings: Default, Order Quantity Dependent, Standard and
Alternative. All manufactured items need to have either Default or Order Quantity
Dependent routing in order to calculate the standard cost and to plan production
orders. The decision of default versus quantity dependent routing occurs on the
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item in the Item Production Data session indicated by the field Up to Order
Quantity.
End
Work Centers
A work center designates an area where work is performed. Normally, Work
Centers are grouped by similar machines or processes. The information specified
in the work center may be used for capacity and costing calculations. A work
center is first defined in the Departments (tcmcs0565m000) session.
4-40
Work Centers
Field
Work Center Type
Description
Defines the main purpose of the work center and its
function. Values are:
Main Work Center: An single work center, or a work
center consisting of multiple sub work centers.
Sub Work Center: A work center that belongs to a
higher level work center. If so, specify the parent work
center in the Main Work Center field.
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Business Example
The framework for the passenger seat is made from metal tubing. A cutting
machine is used to cut the tube into sections. Three identical cutting machines
are grouped together into a single work center that will represent the available
capacity of all three machines. Each cutting machine is available for 8 hours a
day, and 5 days a week. The weekly capacity is therefore 8*5=40 hours for each
machine. Collectively, the work center for cutting machines has 120 hrs of
capacity.
Machines
Machines represent the various manufacturing equipment used during the
manufacturing process. The Machines (tirou0102m000) session enables you to
record the cost of operating a machine and the available machine capacity. The
machine can be linked to the work center or task and can then be linked to a
routing.
\\ Manufacturing \ Routings \ Machines (tirou0102m000)
Machines
Field
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Description
Machine
Work Center
Field
Description
Machine Rate
Cost Component
Business Example
Several passenger seat frames have been rejected due to problems with the
painting process. A new machine to pre-treat the frames prior to painting is
purchased in an attempt to eliminate the problem. The new machine details are
added to the system, to allow its use on future routings.
Tasks
Each task can be directly or indirectly related to production. A task may range
from maintaining a machine to an employee taking leave. The Task Type
specifies the nature of the activity, and determines which mandatory information
is required. Only direct production tasks can be used in a routing. When the
production tasks are defined, they can be associated with a work center and a
machine. The task can be added as an operation to the routing, representing an
executable action in the production process.
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The machine or work center required to complete the task can be linked in the
Tasks (tirou0103m000) session.
\\ Manufacturing \ Routing \ Tasks (tirou0103m000)
Tasks
Field
Work Center Selection
Method
Description
Determines if the work center is available for multiple
tasks or a specific task. The values are:
All: The task can be used for all work centers. For
example, a task for Inspection.
Only Default: Only the work center specified in the
Default Work Center field can be linked to the task.
Specific: you can specify task/work center combinations
in the Task Relationships (tirou0104m000) session.
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Field
Machine Selection Method
Description
Determines if the machine is available for multiple tasks
or a specific task. The values are:
All: The machine can be used for all tasks. For example,
a press machine can be used in multiple.
Only Default: Only the machine specified in the Default
Machine field can be linked to the task.
Specific: you can specify task/machine combinations in
the Task Relationships (tirou0104m000) session.
Business Example
A task must be defined for the pre- treat operations. The task type is a machine
operation as it is carried out on a machine. The setup time for the machine is
measured and found to be 10 minutes, while the run time for each framework is
averaged at 3 minutes.
Item Routings
The routing code defines a unique relationship between the routing code and the
item code defining a unique sequence of operations required to manufacture the
4-45
end item. Several items may have the same routing code, but because the
routing code and item code make a unique combination, each routing and item
combination can have different operations.
\\ Manufacturing \ Routing \ Item-Routings (tirou1101m000)
Items-Routings
Routing Operations
The routing defines the tasks, and the sequence in which the tasks occur, which
machines are used, and in which work center the task is executed. The routing
steps are called operations and are defined in the order in which they will be
executed to manufacture or assemble the manufactured end item.
\\ Manufacturing \ Routing \ Routing Operations (tirou1102m000)
Routing Operations
4-46
Field
Description
Operation
Task
Work Center
The work center where the task in the operation will take
place.
Machine
Average Setup
Cycle Time
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4-48
Description
The item code you are using as the source item to use
as the reference for the new item.
The new item code and description for the item you wish
to create during the copy function.
Field
Description
CHAIR
Easy Chair
SEAT
Easy Chair Seat
FAB.0004
Chair Fabric
Qty 0.5
FAB.0001
Foam
Qty 1
RAW.OOO2
Steel Tube
Qty 2
BACK
Easy Chair Back
FAB.0004
Chair Fabric
Qty 0.5
FAB.0001
Foam
Qty 1
FRAME
Chair Frame
RAW.OOO2
Steel Tube
Qty 2
4-49
Input Value
Item
FAB.0001
Description
Item Type
Purchased
Item Group
002
Unit Set
001
Input Value
Purchase Unit
Pcs
Pcs
Purchase Currency
EUR
Purchase Price
10.00
001
001
Purchase Office
PUR1
4-50
Input Value
Sales Unit
Pcs
Warehouse
001
Pcs
Sales Price
40.00
001
001
The item sales data enables the fabric to be used in the sales module for sales
orders. For example, the fabric can be entered on a sales order now that the Item
Sales Data is defined.
Item Ordering Data
Field
Input Value
Order Policy
Anonymous
Order System
Manual
Order Method
Input Value
Material
100
Operation
200
Surcharge
300
Currency
EUR
Input Value
Width
Depth
4-51
Routing
4. Click Copy
4-52
Input Value
4-53
Field
Input Value
Item
SEAT
Description
2. Click New and insert BOM items FAB.0001, FAB.0004, and RAW.0002
Item FAB.0004
Field
Input Value
Position
10
Item
FAB.0004
Net Quantity
0.5
Warehouse
001
Item FAB.0001
Field
Input Value
Position
20
Item
FAB.0001
Net Quantity
Warehouse
001
Item RAW.0002
Field
Input Value
Position
20
Item
RAW.0002
Net Quantity
Warehouse
001
The BOM for item SEAT now contains three items, FAB.0004, FAB.0001, and
RAW.0002 being issued from Warehouse 001 when production occurs.
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4-55
Input Value
Operation
10
Task
Cutting
Work Center
CWC1
Machine
CM1
Cycle Time
15
Field
Input Value
Operation
20
Task
Sewing
Work Center
CWC1
Machine
SM1
Cycle Time
10
4-56
XX.CHAIR
XX.SEAT
Seat subassembly
XX.FAB.0004
Cover
Black
XX.FAB.0001
Foam
Element
XX.BACK
Back subassembly
XX.FRAME
Frame assembly
XX.RAW.OOO2
20mm
Steal Tube
From the item structure for the chair, you will create the manufactured item
(XX.SEAT), and a purchased item (XX.FAB.0001).
Input Value
Item
Description
Chair Fabric
Item Type
Purchased
Item Group
002
Unit Set
001
Input Value
Pcs
4-57
Field
Input Value
Pcs
Purchase Currency
EUR
Purchase Price
10.00
001
001
Purchase Office
PUR1
Input Value
Sales Unit
Pcs
Warehouse
100
Pcs
Sales Price
40.00
001
001
The item sales data enables the fabric to be used in the sales module for sales
orders. For example, the fabric can be entered on a sales order now that the Item
Sales Data is defined.
Item Warehousing Data
Field
Input Value
Width
Depth
The warehouse data must be defined for the item to be available for use in the
warehouse module. Most information is optional and does not require defining.
Entering a width and depth for the fabric will suffice.
Item Costing Data
Field
Material
4-58
Input Value
100
Field
Input Value
Operation
200
Surcharge
300
Currency
EUR
Input Value
Order Policy
Anonymous
Order System
Manual
Order Method
The Item Ordering data provides default values for ordering the item. The
defaults can be over written.
Item XX.SEAT
Use the Copy function in the Items General (tcibd0501m000) session.
When copying, also select the check boxes to copy the Bill of Material and the
Routing of item SEAT.
Copy Item SEAT and create a new item called XX.SEAT (Replace XX with your
initials)
4-59
Input Value
Item
Description
Chair Seat
Item Type
Manufactured
Item Group
001
Unit Set
001
4-60
Input Value
Pcs
Field
Input Value
Warehouse
100
Pcs
Sales Price
100.00
001
001
Input Value
Material
100
Operation
200
Surcharge
300
Currency
EUR
Input Value
Order Policy
Anonymous
Order System
Planned
Order Method
4-61
4-62
Alternative Items
An alternative item is an item that can be substituted or used to replace a
standard item if it is not available. Alternative items can be defined for production
items, purchased items, and end items. When multiple items can replace an item,
a priority code can be assigned defining which item has first priority and so on for
the standard item.
Business Example
Passenger seats are being produced and the item FAB.0002 is the fabric used in
the seat. There currently is has no remaining inventory for item FAB.0002. The
item FAB.0003 is a higher grade of fabric and is available in inventory. Item
FAB.0003 can be defined as an alternative item, in this case a substitute, for item
FAB.0002.
Alternative Items
You can define substitutes for standard items in case they are not available or no
longer used within the Alternative Items (tcibd0505m000) session
4-63
AlternativeItems
The sub-session is where the details for the alternative item are defined.
4-64
Alternative Items
Field
Description
Alternative Items
Introduction Date
Expiry Date
Priority
Reverse
Interchangeable
4-65
Field
Replacement
4-66
Description
Alternative Manufacturers
To support buying items from several approved manufacturers, you can specify a
number of manufacturers for an item, and ensure that only approved
manufacturers provide goods to your company.
The items manufacturers are specified in the Purchase Master Data module. In
the item purchase data, you can indicate that you accept items from the buy-from
business partner that are produced by any of the manufacturers that you
specified for the combination of item and buy-from business partner.
4-67
Define Manufacturers
The Manufacturers (tcmcs0160m000) session is used to identify the available
manufacturers and the status of each manufacturer.
Items General
The default manufacturer is identified in the Items General (tcibd0101m000)
session. This is the manufacturer any order placed will default for ordering and
specify for the item.
4-68
Item Purchase
The check box for Multiple Manufacturer in the Item Purchase (tdipu0101m000)
session indicates if the item can be purchased from multiple manufacturers or if
only one manufacturer is allowed. An effective date period can also be defined.
Item Manufacturer
The Item Manufacturer (tdipu0130m000) session identifies the valid item
manufacturer combinations available for ordering the item. Here you define the
various manufacturers that are approved to supply the item.
4-69
Unit Effectivity
The Unit Effectivity section is covered in more detail in the Manufacturing course.
This section is included to introduce the topic and provide a brief overview of how
Unit Effectivity functions.
Unit Effectivity is used to control variations of an item. You can use unit effectivity
to model deviations from a standard end item so you do not require separate
item codes and bills of materials for every combination of item variations. The
deviations typically consist of small deviations of the end item.
Unit Effectivity typically apply changes for the end item when:
There are few changes to the end item.
The changes apply to a relatively small subsets of the end item.
The changes are a result of customer request.
Unit effectivity is applicable in two ways:
1. By Series:
Effectivity units are used to define exceptions for an item series, or series
subset. You can use this approach in low -volume production of complex
products, for example, in aerospace and defense industries. Series are defined
for a specific end item, for example, an airplane. Exceptions are then defined per
series, for example for numbers 50-100 of an items series you define a unique
option.
2. By Sales Order:
Effectivity units are used to configure items on individual sales order lines. You
can use this approach in high-volume industries, such as electronics industries.
Effectivity Unit
An effectivity unit is a code that is linked to an end item. The effectivity unit
identifies the item, and can also represent deviations from the standard end item.
The effectivity unit can be linked to manufactured items and purchased items.
The effectivity units represents several changes in the end item such as:
Engineering bill of material (E-BOM).
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4-71
Lesson Review
In this lesson, you learned...
Item Base Data that must be defined.
Item Sub Entity information.
The importance and use of BOMs and Routings.
The various Item Types and their applicsation.
4-72
Review Questions
1. Which statement about Items General Defaults session is correct? _____::
A.
B.
C.
2. Sub Entity information for an item can only be defined in the Items General
session?
A.
True
B.
False
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4-74
5
Cost Price Calculation
The Cost Price Calculation (CPR) module simulates or establishes the costs of
production items and purchase items. The cost price calculates and compares
costs generated on the shop floor and also determines the inventory valuation.
Cost prices can be broken down into material, operation, and overhead costs.
5-1
purchased items. Finally, any overhead or surcharges are added to get a total
cost. Overhead costs can be associated with either material or operations.
You can use cost information to calculate the standard cost for an item. The
standard cost can help you to determine an appropriate selling price. For
example, if it costs you $120.00 US dollars to produce each item, you want to set
a selling price higher than that to allow for a good profit margin. You can also use
standard costs to:
Calculate inventory values.
Provide the basis for reporting production cost information to Finance.
The Cost Price Calculation module provides features that allow you to simulate
and compare methods of costing your production items. Once cost price
calculations have been performed, reports are available to analyze the cost
structure of an item. When you have completed your simulations, you can update
the actual prices in a process called actualizing.
Definitions
Operation: An Operation is based on a series of routing steps that are carried
out successively to produce an item. These steps are recorded in data that is
used to help calculate cost prices. The types of data that are collected during a
routing operation consist of:
The task (for example, sawing).
The machine used to carry out the task (for example, a sawing machine).
This data collection is optional.
The place (Work Center) where the task is carried out (for example, the
woodwork work center).
The number of employees required to carry out the task.
Routing: A series of steps that the system takes to complete an operation task.
Lesson Objectives
After completing this lesson, you will be able to:
Set up cost prices.
View cost price parameters.
Define cost components.
5-2
5-3
5-4
Yes
No
End
CPR Parameters
CPR Parameters define the rules to set up costing data and calculate the costs
of items in your company. The Standard Price Calculation Code defined is the
code the system searches for when actualizing the cost price of an item during
Cost Price Calculations. The Type of Operation Rates determines where you will
retrieve Operation Rates (by work center or task). This rate calculates operation
costs from the Routing.
5-5
5-6
Description
Effective Date
Description
Field
Include Surcharges in
Valuation Price of Shop
Floor Warehouse
Description
Indicates if surcharges assigned to an item in the main
warehouse are included in the items valuation price in
the shop floor warehouse. As a result, the issue price of
the item from the main warehouse is the same as the
receipt price in the shop floor warehouse. Consequently,
no transfer results and production results will occur.
Cost Components
Detailed categories can be defined for production costs according to your
companys needs. Production costs can be broken down into several types or
accounts to enable detailed analysis on the types of costs incurred for the
production of an item. Cost components categorize production costs into specific
groups called Cost Types. The Cost Type categorizes the costs for the
production process, such as, material costs. The cost component is user defined
to allow maximum flexibility in the allocation and analysis of product costs. You
can define a cost component and description to represent multiple machine,
material, transfer, and surcharge costs, which are all part of the production
process.
5-7
Cost Components
Field
Cost Type
Description
Identifies the nature of the production cost and links to a cost
component. The seven cost types available for selection are:
Surch. on Operation Costs: An additional cost or discount
associated with a routing operation.
Surch. on Material Costs: An additional cost or discount
associated with purchased material.
WIP Transfer Costs: Any costs that may be incurred when
transferring Work-In-Process (WIP) from one machine or work
center to another.
General Costs: Any additional administration costs, such as
freight charges. This cost type is linked to cost items.
Not Applicable: Cost components with this cost type are used
within project or service industries and are not applicable to
cost price calculation.
5-8
Cost Components
2. Create the Cost Component MC1 and CL1 to represent the new Operation
Rates for the manufacturing of the Chair Frame.
Input Value
Cost Component
MC1
Description
Cost Type
Operation Costs
5-9
Input Value
Cost Component
CL1
Description
Cost Type
Operation Costs
Cost Components
The result is a new entry for Cost Component MC1 and CL1 both specified as an
Operation Cost. These new Cost Components will represent the labor and
machine costs, which are types of Operation Costs, used to produce the new
Chair Frame.
5-10
Input Value
Cost Component
Description
Cost Type
Operation Costs
Cost Components
5-11
Input Value
Cost Component
Description
Cost Type
Operation Costs
Cost Components
5-12
Chart Details
The Chart details displays and maintains the detailed cost components linked to
a specific chart. If you link a chart to an item in the Items-Costing
(ticpr0107m000) session, to an item group in the Items-Costing Defaults
(ticpr0108m000) session, or to an assembly line in the Assembly Line Costing
Data (ticpr0115m000) session, the detailed cost components that you define in
this session are reported in the effective cost-component structure for a specific
item.
In the Items-Costing (ticpr0107m000) session and the Assembly Line Costing
Data (ticpr0115m000) session, you can choose from the Specific menu to
display the effective cost-component structure of the item. The system stores the
effective cost-component structures by item and by date.
5-13
5-14
Description
Currency
Input Value
Description
Currency
EUR
5-15
5-16
Input Value
XX1 (Replace XX with your initials)
Field
Input Value
Description
Currency
EUR
5-17
Description
5-18
Field
Priority of Purchase Price
(Group box)
Description
Purchase prices will only apply if the code type is Cost
Price. A priority determines the order of the selected
purchase price types when a cost price is calculated. A
purchase price type specifies the origin of the purchase
price .If a purchase price is not specified for the first
priority, then the search will continue to the second
priority, and so on, until the fourth and final priority has
been checked. If a purchase price cannot be determined
from the search priority, then the standard cost for the
item will be zero. Four purchase price types are
available:
Si (Simulated Purch. Pr.): A price calculation code
can be created and used to simulate a purchase
price. These prices are for a unique item and cost
price calculation code in the Simulated Purchase
Prices (ticpr1570m000) session.
Cp (Current Purch. Price): The current purchase
price is manually entered in the Item Purchase Data
(tdipu0101s000) session.
Ap (Average Purch. Price): The average purchase
price is automatically calculated by the system
based on all previous purchase receipts, when the
receipts are matched and approved in the Finance
Package.
Lp (Latest Purch. Price): The latest purchase price
is calculated based on the most recent purchase
receipt, after the receipts are matched and
approved in the Finance package.
Direct Costing
Business Example
A price calculation code will be used to calculate the actual cost price of all
manufactured items, including the chair you will manufacture. It is decided that
any additional costs that occur from machinery maintenance are to be
incorporated into the existing cost price calculation code
5-19
5-20
Input Value
SP1
Description
Cost Price
First Priority
Second Priority
Third Priority
Fourth Priority
5-21
Therefore, you must define a price calculation code to use for simulating the cost
price changes based on this new machines production rate.
Define a price calculation code for your new machine using these values
Price Calculation Code
Field
5-22
Input Value
SMR
Description
Cost Price
First Priority
Second Priority
Third Priority
Fourth Priority
5-23
Yes
No
5-24
Item Surcharges
(ticpr1110m000)
Operation rates and item surcharges are used as the basis of cost price
calculations. Simulation prices for purchased items provide an insight into
possible cost or sales price implications. Cost price calculations can be used to
illustrate possible changes, in addition to actual changes.
Operation Rates
Operating costs are calculated based on the hourly operation rates linked to the
Tasks or Work Centers specified in an items routing. An operation rate typically
is defined with a dollar value used to calculate the per hour rate for labor,
machine, and production overhead costs. Once defined, operation rates for labor,
machine, or overhead costs are linked to a price calculation code and an
operation rate code. When the standard cost is calculated, the item routing is
referenced to identify each task or work center involved in the manufacturing of
the item.
5-25
Operation Rates
Field
Type of Operation Costs
Description
Rate
5-26
Field
Description
Cost Component
Variable Cost
Input Value
001
XXX
5-27
Operation Rates
2. Click the New icon to enter the new Operation Rate using the table data:
Field
5-28
Input Value
Sequence
10
Description
Computer Controlled
Machine
Rate
75
Cost Component
MC1
Operation Rates
You have just created your new Operation Rate that is linked to Operation Rate
Code XXX. You can view the rate in the Operation Rates (ticpr1150m000)
session.
5-29
Operation Rates
Item Surcharges
Surcharges are divided in to either item surcharges or Warehouse surcharges.
You can define surcharges by:
Item group- The surcharge applies to the cost price of all items in the defined
item group. If the Bookings Triggered By field in the Item Surcharges
(ticpr1110m000) session Receipt, the surcharges are added to the receipt
Valuation Price stored in the Item Calculated Valuation Prices (ticpr2540m000)
session.
Item- The surcharge applies to the cost price of the item. If the Bookings
Triggered By field in the Item Surcharges (ticpr1110m000) session is Receipt,
the surcharge is added to the receipt Valuation Price stored in the Item
Calculated Valuation Prices (ticpr2540m000) session.
Warehouse- If the item is linked to the selected warehouse, the surcharge is
added to the items cost price. If the item is a component in a BOM, the
corresponding warehouse determines whether the surcharge is added to the cost
price of the item on the highest BOM level. You must select the Surcharges by
Warehouse check box in the Items-Costing (ticpr0107m000) session if you want
to have each warehouse/item combination its own surcharge.
Warehouse/item group-If the item is assigned to the selected warehouse and to
the selected item group, the surcharge is added to the item's cost price. If the
item is a component in a BOM, the warehouse assigned to the component
determines if the surcharge is added to the cost price of the item on the highest
5-30
BOM level. You must select the Surcharges by Warehouse check box in the
Items-Costing (ticpr0107m000) session if you want to have each warehouse/item
combination can have its own surcharge.
Item/warehouse-The surcharge is added to the cost price if the item is linked to
the warehouse. If the item is a component in a BOM, the warehouse assigned to
the component determines if the surcharge is added to the cost price of the item
on the highest BOM level. A surcharge is used to make an adjustment to an
existing cost. The adjustment can be positive or negative. A surcharge can be
expressed as a fixed amount or as a percentage of an existing cost. For
instance, a surcharge could be used to charge a customer for storage costs.
Surcharges allow indirect costs to be considered when calculating production
costs. Surcharges can be applied at the Item Group, Item, or Warehouse level.
If no warehouse is specified, the surcharge applies to the item for all transactions
regardless of the warehouse it is in.
If a warehouse is specified in the Item Surcharges (ticpr1110m000) session, the
surcharge is an item warehouse surcharge. Based on the setting of the Booking
Triggered by field, the surcharge is only applied when the item is issued or
received into the warehouse specified in the Warehouse field. The warehouse
surcharge is included in the standard cost only if the warehouse specified
matches the default warehouse in the General Item Data (tcibd0101m000)
session.
5-31
Description
Booking Triggered by
5-32
Field
Calculation Line type
Description
Determines how a surcharge is calculated. Three
calculation line types are available:
Surcharge: Directly applies a surcharge.
Subtotal: Calculates a sub total for all surcharges
made for reporting purposes only.
Cumulative Cost Price: Calculates a sub total for
all cost prices including material, operation, and
surcharge costs. This is only for reporting purposes.
Variable Cost
Entering surcharge data is only required if the Calculation Line Type field within
the General tab is set to Surcharge. The Surcharges tab provides the ability to
determine the method of the surcharge.
5-33
Field
Surcharge Method
Input Value
The method used to determine a surcharge. Five
surcharge methods are available:
Fixed Amount: The surcharge is based on a fixed
amount and can be either positive or negative.
% of Total Costs: The surcharge is based on a
percentage of the cost price and can be positive or
negative.
% of Added Costs: The surcharge is based on the
percentage of the additional costs incurred by a
manufactured item, such as the direct operation
costs. Costs of this type are excessive and therefore
demand a surcharge.
% Selective (Total Costs): The surcharge is based
on a percentage of the total cost price. It allows
surcharges to be applied for an item by cost
component.
% Selective (Added Costs): The surcharge is
based on a percentage of the added cost price. It
allows surcharges to be applied for an item by cost
component but only for added costs.
Surcharge Component
Business Example
In order to recoup the tooling costs for the injection mold machine, a fixed
amount surcharge can be created and charged as an Surcharge against an Item
or Item group that use the Injection Mold machine. The surcharge amount must
be equal to the cost of the tooling.
5-34
Input Value
001
Item Group
Leave Blank
Item
STEEL_TUBE_1
Item Surcharges
2. Click the New icon and insert the new Surcharge data in the table:
5-35
General
Field
Input Value
Booking Triggered By
Receipt
Warehouse
001
Sequence Number
10
Description
Surcharge
5-36
Input Value
Surcharge Method
Fixed Amount
Surcharge Amount
$15.00
Surcharge Component
300
Item Surcharges
5-37
5-38
Description
Field
Cost Component
Description
The cost component to track the simulated price. This
must be of the type Material.
Input Value
Item
Cloth
Purchase Currency
EUR
$85.00
Cost Component
100
5-39
5-40
5-41
Field
Price Calculation Code
Description
Determines how the cost price, valuation price, or sales
price is calculated. The code is linked to the Operation
Rate and determines the calculation.
The code defined in the CPR Parameters determines
the standard cost price. Other price calculation codes
are used for simulation purposes.
5-42
Field
Cost Price Calculation
Method
Description
Indicates how the system goes through an items
structure when calculating the cost. The methods are:
Top down: The calculation is performed only to the
selected item and any item that occurs at a lower level
in a multilevel BOM.
Bottom Up: The calculation is performed only to the
selected item and any item above the selected item in
the BOM that could change price due to the change in
price of the selected item.
Single Level: The cost price is calculated for the
selected item. Cost prices of items in a lower level in the
BOM are not adjusted.
Input Value
From Item
FAB.0001
To Item
FAB.0001
001
5-43
Field
Input Value
Calculation Method
Top Down
5-44
5-45
If an item's cost component structure has changed, or the valuation price or cost
price for an FTP item, Warehouse Management adjusts the inventory value of a
warehouse. The inventory value adjustment processes the actual order price into
the inventory value of the items. The value correction is posted to Financials and
is stored under a revaluation order code. The revaluation order code is generated
automatically and can be viewed in the Item Standard Costing Data
(ticpr3501m000) session. You can use the revaluation code in Warehouse
Management to track the valuation changes.
\\ Manufacturing \ Cost Price Calculation \ Cost Price Calculation \
Calculation and Maintenance \ Actualize Standard Cost and Valuation
Prices (ticpr2220m000)
Business Example
A supplier has confirmed the new purchase price for granular plastic. An
alternative supplier cannot be found at a more competitive price and so the
decision is taken to accept the price increase. The cost price calculation for the
seat assembly for the chair must now be actualized in order to update the items
standard cost to reflect the new standard cost
5-46
5-47
Input Value
001
Currency
EUR
Field
5-48
Input Value
Sequence Number
10
Description
Machine
Rate
$120.00
Cost Component
Sequence Number
20
Description
Labor
Rate
$45.00
Cost Component
Operation Rates
5-49
Work Centers
5-50
5-51
5-52
5-53
Field
Cost Price
Calculation Date
5-54
Description
The date for which you want to print cost price calculation data.
The cost-price calculation date is important to simulate
cost/valuation price calculations on a date other than the current
date. It can lie in the future or in the past. On the basis of this
date, the system automatically simulates the structure of the
product and the routing as they exist on the given cost
calculation date. The current date is shown by default.
Field
Economic Order
Quantity Main Item
Description
If this check box is selected, the economic order quantity of the
main item is used to calculate the quantities of the sub-items.
The economic order quantity is entered in the Items Ordering
(tcibd2500m000) session.
If this check box is cleared, you must enter a value in the Use
Order Quantity field. This value is used to calculate the
quantities of the sub-items.
The order quantity of the main item on which the cost price
calculation is based. You can only enter a value if the Economic
Order Quantity Main Item check box is not selected.
The default value of this field is the economic order quantity of
the main item as defined in the Items Ordering
(tcibd2500m000) details session.
Economic Order
Quantity Sub Items
This check box only applies to cost prices and valuation prices
that are calculated with price calculation codes other than the
standard price calculation code in the Cost Price Calculation
Parameters (ticpr0100m000) session.
If this check box is selected, the cost/valuation prices of the subitems are based on the economic order quantity of the subitems. The system computes the cost/valuation price of the main
item using the sub-items' cost/valuation prices.
Example
Amount Ec.Order.Qty
Main Item Bicycle 1x
Sub-item Wheel 2x
15
Sub-item ....
etc
......
5-55
5-56
Lesson Review
In this lesson you learned how to:
Set up cost prices.
View cost price parameters.
Define cost components.
Create operation rate codes.
Define price calculation codes.
Define cost price calculation data.
Define an operation rate.
Add an item surcharge.
Define subcontracting rates.
Define item surcharges for an item.
Simulate a purchase price for an item.
Calculate the cost and the valuation price for an item.
View Cost Price results
5-57
Review Questions
1. Price Calculation Code 001 is defined in the CPR Parameters. You are
calculating costs for a range of items using Price Calculation Code 002. You
can simulate the cost price for the items with Price Calculation Code 002,
then select the Actualize option to update the standard cost of these items if
you are satisfied with the simulation.
A.
True
B.
False
2. The Cost price breakdown for a manufactured item consists of: (Enter a Yes
or No)
A.
B.
C.
D.
E.
F.
3. Operation Rate Codes can be applied on the Operation or the Work Center or
on both the Operation and Work Center.
5-58
A.
True
B.
False
1. False (You can only Actualize the cost prices for items that are calculated
using the Actual Cost Price Calculation Code defined in the CPR parameters)
2. A, B, E (The Material, Operation, and Overhead comprise the three main
components in the cost price of an item.)
3. True (Depending on the parameter setting in CPR Parameters, you can
record the Operation Rate Code by Work Center or Operation, or both)
5-59
6
Business Partners
Business Partners are used to represent customers and suppliers. When a
Business Partner record is created, roles are assigned for the business partner
that determine if the business partner is a customer or supplier in relation to your
organization.
Lesson Objectives
After completing this lesson you will be able to:
Define Business Partners Master Data.
Identify the Roles for Suppliers and Customers.
Describe the purpose of Internal and affiliated business partners.
6-1
Customer Roles
Customer or
Supplier?
Supplier Roles
Define Supplying information
End
If the Business Partner will act as a Supplier and Customer to your organization,
then define all eight Business Partner Roles.
6-2
6 Business Partners
Business Partners
A Business Partner represents a party with whom you carry out business
transactions. You can also specify departments within your organization that act
as customers or suppliers between logistical companies or between enterprise
units and define these departments as business partners.
The business partner master data specifies information such as:
The organization or department name and main address
The language and currency used for the business partner
Taxation and legal identification data.
6-3
Business Example
There are several manufacturing facilities that produce different parts for highspeed trains. One facility assembles frames for the passenger seats. This facility
then ships the frames to another facility where the final assembly is completed.
This transaction generates internal invoices from the first to the second facility.
This transaction generates internal sales that must be recorded. By creating an
internal business partner associated with each Enterprise Unit, you can record
the invoice and transfer of goods from one facility to the other.
6-4
6 Business Partners
Business Example
Your company has two main manufacturing entities and each is financially
separate. On occasion, you transfer goods from one facility to the other, for
example; when company 100 runs low on fabric RAW.0001 you can supply
additional fabric RAW.0001 from company 101. To account for this transfer of
goods you create a Business Partner in company 100 that is affiliated to
company 101 and create a business partner in 101 that is affiliated to company
100. You can then place orders between the two business partners to record the
flow of goods and financial transactions between the two companies.
6-5
6-6
6 Business Partners
Field
Description
Search Key
Parent
6-7
6-8
Description
Language
Currency
6 Business Partners
Description
Affiliated Company
6-9
6-10
6 Business Partners
The status
The main language
The address
The contact
The calendar
Depending upon the roles defined you determine if a business partner acts as a
supplier or customer with your organization. If you define all eight roles, the
business partner can act a both a supplier and customer.
Customer Roles
Customer business partners with a status of Active must have all customer roles
defined for that customer or within the parent-child hierarchy if one exists for that
business partner.
The business partner roles associated with a customer are:
Sold-to
Ship-to
Invoice-to
Pay-by
6-11
End
Business Example
Standard Chair Company will be added to the database. The new business
partner will be a customer. Since Standard Chair Company has two distribution
points and you may receive orders from either, you will enter a parent child
hierarchy with two business partner records. The main office will be business
partner CUS000019 and the secondary distribution office will be business partner
CUS000020.All invoices and payments will be through the main office, the
distribution office will only place orders and receive shipments. The business
partner records would be set up accordingly:
6-12
6 Business Partners
Supplier Roles
Supplier business partners with a status of active must have all the supplier roles
defined, either for that business partner record or within the parent-child
hierarchy in order to complete transactions for that business partner.
The business partner roles that relate to a supplier are:
Buy-from
Ship-from
Invoice-from
Pay-to
6-13
6-14
6 Business Partners
6-15
6-16
6 Business Partners
Input Value
Business Partner
CUS
Name
6-17
Field
Input Value
Address Code
Status
Active
Define the Sold to, Ship to, Invoice to, and Pay by roles for the Business Partner.
Use the default data or enter data in the required fields.
What occurs when you try to save a business partner role when a required field
is not filled?
Input Value
Business Partner
SUP
Name
Address Code
Status
Active
Define the Buy from, Ship from, Invoice from, and Pay to business partner roles.
Use the default data or enter data in the required fields.
What type of data commonly defaults from the business partner header to the
roles?
6-18
Input Value
Business Partner
BPG
Name
6 Business Partners
Field
Input Value
Address Code
Status
Active
Define the Buy from, Ship from, Invoice from, and Pay to supplier roles as well as
the Sold to, Ship to, Invoice to, and Pay by customer roles.
6-19
Lesson Review
In this lesson you learned to:
Define Business Partners Master Data.
Identify the Roles for Suppliers and Customers.
Describe the purpose of Internal and affiliated business partners.
6-20
6 Business Partners
Review Questions
1. Which statement is correct regarding Business Partners
A. Business Partners require all eight roles defined in order to be valid for
use on an order.
B. A business partner can represent a customer, supplier, internal, or
affiliated entity that conducts business with your organization.
C. A customer business partner cannot also act as a supplier business
partner.
2. A business partner with the status Potential means that the business partner
is available for placing orders, but the order will be placed on hold.
D. True
E. False
3.
A Business Partner must have all the supplier or customer roles defined
even if there exists a parent child hierarchy.
A.
True
B.
False
6-21
1. B
2. B (You can create quotes, but orders are not allowed to be created)
3. B (False: a business partner must have all the customer or supplier roles
defined for them self to be eligible for orders to be fully processed. If there is
a parent child hierarchy, then the customer or supplier roles need to be
defined only for the business partner executing that role.
6-22
7
People
People is an entirely new package designed to centralize Hours Accounting into
one location. The purpose of People is to handle hours accounting within one
package.
Using the People package enables users to enter and process hours and
expenses. The costs from the processing of these hours and expenses can be
booked within the originating logistics packages consisting of:
Project
Manufacturing
Service
Quality Management
Financials
Lesson Objectives
After completing this lesson, you will be able to:
Define Employees and Employee master data
Enter hours by employee, team, and assignment.
Approve hours and process hours to finance.
7-1
Employee Dashboard
A session has been created to enable dynamic access to multiple sessions
dealing with employees and hours accounting. The session in used to access
multiple tasks from a single point. You can use this session to view and maintain
employee data.
You can carry out the following tasks from the dashboard:
Create, view and maintain employee-related data that is stored in the tables,
for example, data on employment, skills, etc.
Check, maintain and process hours and expenses as accounted for an
employee.
When you select an employee, the information defined for that employee will be
displayed in the Details section of the dashboard.
\\ People \ Employee Dashboard (bpmdm0101m100)
Employee Dashboard
7-2
7 People
Group Box
Description
Details
Year/Period
Employee Details
When you select the check box next to an employee name, the options under the
Employee Details become activated. You can then access these sessions
directly for data and hours entry.
7-3
End
This is the basic flow for establishing People Master Data is depicted. There are
additional master data sessions included for informational purposes.
7-4
7 People
People Parameters
The People Parameters (bpbdm0100m000) session defines the basic and default
data for the People package. The Process Labor Costs/Expenses tab enables
you to specify how the labor transactions are processed. The options for
processing are:
Direct: Hours are processed immediately after closing the hours accounting
session or after hours are entered and saved.
In Batches: Hours are processed using the Process Hours and Expenses
(bptmm1203m000) session.
Approval Required: Hours can only be processed once the hours are
approved manually using the Global (Undo) Approve Hours and Expenses
(bptmm1202m000) session.
If backflushing is used to register hours, the approval and processing of hours is
automatic and will not be affected by the processing settings.
\\ People \ Master Data \ People Parameters (bpmdm0100m000)
7-5
Field
Description
The code represents the year and period you will use for
hours registration.
Availability Type
Use Registration
Authorization
7-6
7 People
Field
Approval Required
Description
Indicates the hours registered for the module can only
be processed once they have been manually approved
through the Global (Undo) Approve Hours and
Expenses (bptmm1202m000) session.
Employees General
The Employees General (tccom0101m000) session is used to record the basic
employee data. The employee must be entered in this session before detailed
people data can be entered in the Employee People (bpmdm0101m000)
session.
\\ People \ Master Data \ Employees General (tccom0101m000)
Employees General
7-7
Field
Description
Employee
Language
Department
Logon Code
Labor Rate
The rate used to specify the sales rate and cost rate for
this employee.
Cost Component
Calendar Code
Define Employee
Define a new employee and specify the general information for the new
employee.
Create a record for the employee Sharon Stills using the employee code 4546.
\\ People \ Master Data \ Employees General (tccom0101m000)
1. Click the New icon and enter the employee code, name and general
information.
Field
Input Value
Employee
4546
Name
Sharon Stills
Language
English
Department
PUR1
The completed record now identifies Sharon Stills and the associated general
information.
7-8
7 People
Employees-General
Employees People
This session is used to define data specific to the People package. You must first
define the employee in the Employees General (tccom0101m000) session
where you define the general information for the employee, then you can define
the people related data in this session.
7-9
Employees People
Field
7-10
Description
Address
Employment
Employee Type
7 People
Input Value
STD
Employment
40 hrs
Employee type
Internal
The new record for employee 4546 is now entered and specifies the Working
Time Schedule and hours of employment. The employee is now available for
entering hours in the People package.
7-11
Employees- People
User Profiles
User profiles provides the ability to assign specific start up views for the General
Hours (bptmm1111m200) session based on the User Login code for the
application. This starts the General Hours (bptmm1111m200) session in the
specified default view and for the default transaction type that employee
generally enters hours against.
The User Profile also allows specifying default information for the user login such
as Cost Components, Working Time Schedule, etc that will default to the hours
entry in the General Hours (bptmm1111m200) session.
7-12
7 People
Description
Startup Session
Startup View
Startup Period
7-13
Business Example
Jeff Manard works in the service department and reports hours against service
orders. You define a User Profile for Jeff indicating his Startup Session is
Service Orders, and the Startup View is by Order, Year, Period. When Jeff
opens the General Hours (bptmm1111m200) session, he will be viewing Service
Orders by default.
Teams
Teams provide a way to group employees for planning and authorization
purposes. If you also assign roles to a team, all employees assigned to the team
have the authorizations that correspond to the roles.
Teams can be used to:
Assign roles to groups of employees
Register hours for all employees linked to a team
When entering hours for a team, the hours entered can be distributed among the
team members. You can use this feature to achieve fast and consistent hours
entry for employees working together as a team.
\\ People \ Master Data \ Teams (tcppl0140m000)
Teams
Field
7-14
Description
Team
Labor Rate
7 People
Field
Description
Calendar
Define a Team
You have several employees working in a single work center. These people are
performing the same duties. You will create a team WC1 to associate with each
employee in the work center.
\\ People \ Master Data \ Teams (tcppl0140m000)
1. Insert a new record
2. Enter WC1 for the team name and use STD for the labor rate.
3. Enter the calendar COMP.
4. Save the record
The Team WC1 is now created. You can now link employees to the team, and
assign roles to the team. When you enter hours, you can enter team hours and
distribute hours among the team members.
Teams
7-15
Employees by Team
7-16
7 People
Roles
Roles specify an employees position and the associated authorizations granted
to perform specific processes, or to access specific data.
Once roles are defined, they can be assigned to either employees or teams.
Roles can be attached to an employee in the Roles by Employee
(tcpp0170m000) session accessed from the Specific menu in the Roles
(tcppl0160m000) session. Roles can be assigned to Teams in the Roles by
Team (tcppl0180m000) session accessed from the Specific menu in the Teams
(tcppl0140m000) session.
\\ People \ Master Data \ Roles (tcppl0160m000)
Roles
Field
Description
Role
Description
High Authorization
7-17
Only a user logged onto the system with Super User rights can assign a role as a
High Authorization role.
Define Roles
Define two new roles to assign to Manufacturing personnel. The new roles will be
MAN1 and MAN-OT.
\\ People \ Master Data \ Roles (tcppl0160m000)
1. Click the New icon and enter the roles.
2. Define role MAN1 and do not select High Authorizations.
3. Define the second role MAN-OT and select the High Authorizations check
box.
The new roles are now defined and can be linked to teams or employees.
Roles
7-18
7 People
Roles by Team
Skills
Skills represent specific knowledge or technical expertise a service engineer
needs to carry out Service applications. Service skills can be used as constraints
for planning service orders.
The Skills (tcppl0110m000) session is used to define the skills required and
applied within the Service and Quality Management packages. Once defined,
7-19
Skills
Field
Rate
Description
The default Labor Rate used to record time against this
skill.
Labor Types
Labor Types classify the work and determine whether the work is regular or
overtime labor. Based on the kind of work and the hour type, labor types can be
used to specify surcharges so actual labor costs can be calculated.
The Labor Type (tcppl0130m00) session defines the various labor types and
surcharges for each labor type. Different rates can be applied for the same labor
being performed during regular work hours or for overtime hours. To do so,
define two labor types, one for regular hours and one for overtime.
Surcharges are percentages added for each labor type and must be entered as a
percentage to be recognized. To define a surcharge, from the Specific menu
7-20
7 People
select Labor Type Surcharge from the Specific menu in the Labor Type
(tcppl0130m000) session.
\\ People \ Master Data \ Labor Types (tcppl0130m000)
Labor Rates
7-21
Description
Time Unit
General Tasks
General tasks are either Absence or Indirect task types. General tasks only apply
to tasks that are not related to the costs of a specific order or project. General
tasks are used to record hours for employees outside those hours entered
against order transactions.
Hours recorded against a General Task are recorded in the General Hours
(bptmm1111m200) session.
7-22
7 People
General Tasks
Field
Task Type
Description
A general task is used to record hours that are not
against a project or an order. The two general task types
are:
Absence Used for illness and appointments away
from work.
Indirect Also called overhead. Used for
administration and general meetings.
Department
Post to Finance
Input Value
General Task
ANH
Description
Annual Holiday
7-23
Field
Input Value
Department
Leave Blank
Post to Finance
General Task
7-24
7 People
Description
Start Time
End Time
Labor Type
The default labor type used to record the labor for the
schedule time entry.
7-25
7-26
Input Value
MF1
Day Name
Monday
Start Time
0800
End Time
1700
Labor Type
REG
Start Time
1700
End Time
2100
Labor Type
OVT
7 People
You have just defined that Monday work hours are regular hours from 8:00 a.m
until 5:00 p.m. and overtime is from 5:00pm until 9:00pm. This working time
schedule applies only to schedule code MF1. Repeating this for Tuesday through
Friday for the Working Time Schedule Code MF1 will define the entire week.
Assignments
Assignments are used to specify a list of predetermined tasks for ease of hours
entry for an employee. The employee can retrieve the assignments for a given
period and apply them for hours accounting.
In the Assignments (bpmdm0130m000) session you can specify particular tasks
and the interval in which they occur. If a task is performed or conducted on a
regular basis, using an assignment to record that task is an efficient method of
applying that time in hours accounting.
Business Example
For the next month your company is conducting safety training courses for all
shop floor employees. The training sessions occur every Monday from 8:00am to
10:00 am. You can create an assignment and include a General Task for
training, where you specify the recurrence is weekly for two hours and apply the
Labor Rate Code for training. This assignment can be created for each shop floor
employee.
7-27
Assignments (Overview)
When an Assignment is entered for an employee more detailed information is
entered. The data entered is grouped according to the type of order. For example
you can specify Assignment data specifically for Project, PCS Project, Production
Orders, Assembly orders, etc.
7-28
7 People
Field
Transaction Type
Description
The assignment can apply to a specific task type or
order type. The Transaction types available are:
General Tasks
Project
PCS Project
Production
Assembly
Service Order
Depot Repair
For example: If you select Service Order, you will then
fill out the information under the Service Order tab
specifying Service Order specific information regarding
the assignment.
Pattern
WTS
Create an Assignment
Define and assignment to represent a recurring 2 hr. Monday meeting for
employee 4545.
\\ People \Master Data \ Assignments (bpmdm0130m000)
1. Insert a New Group record and enter Employee 4545 Jeff Manten.
2. Click the New icon and enter the assignment data:
Field
Input Value
Transaction Type
General Task
7-29
3. Click the Recurrence button and enter the recurrence details for the Monday
meeting.
Field
Input Value
Recurs Every
Monday
From
Today
End by
+ 60 days
Labor Time
2 hrs
Labor Type
REG
7-30
7 People
Field
Input Value
General Task
Department
PUR1
7-31
Assignments Result
7-32
Input Value
Employee
Name
Jean Jones
Language
ENG
Department
PUR1
7 People
Employees General
Employee-People
Field
Input Value
Employee
Address Code
ADD0000001
Gender
Female
Employment
40.00 hrs
Employee Type
Internal
Current Date
7-33
Employees People
7-34
Input Value
General Task
MT1
Description
Department Meeting
Task Type
Indirect Task
Department
PUR1
7 People
Field
Post to Finance
Input Value
Check the box
General Task
Input Value
Transaction Type
General Task
Click the Recurrence button and enter the recurrence details for the Monday
meeting.
Field
Input Value
Recurs Every
Monday
7-35
Field
Input Value
From
Today
End by
+ 60 days
Labor Time
1.5 hrs
Labor Type
REG
General Task
MT1
Dept
Pur1
Cost Component
400
Assignments
7-36
7 People
Hours Entry
Once you have entered the master data, you can enter hours in one of the
following ways:
Registration for a single employee or team
In the hours accounting, you can enter hours for a single employee or team. In
the latter case, you can distribute the hours entered among the members of the
team using the Distribute Team Hours option. In the case of a production order,
you can also enter machine hours. Note that although the systems enables fast
entry of general hours and project hours, you cannot use working time
schedules.
Global registration for a range of employees or specific employees
You can use the Global Registration of Hours (bptmm1201m000) session to
collectively enter hours for a range of employees. Use the Spec.
Employee(s)button to enter and use a list of specific employees
The general process for entering hours is to use the Hours and Expenses
(bptmm1800m000) session.
Business Example
For an employee that regularly reports hours against production orders, set the
startup session option to Production in the User Profiles (bpmdm0102m000)
session.
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General Hours
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7 People
General Hours
Field
Description
Employee
Year/Period
Start Date
End Date
7-39
7-40
7 People
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7-42
Input Value
Employee
4545
General Task
MT1
Department
PUR1
Cost Component
GEN
Start Date
9/12/2004
End Date
9/12/2004
Labor Hours
Labor Type
REG
7 People
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Input Value
Employee
Year/Period
Current Week
Task
DM
Cost Component
400
Department
PUR1
Labor Type
REG
Monday
4 hrs
General Hours
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7 People
Assignments
Working Time Schedules
Copy Hours
Input Value
MN1
7-45
Field
Year/Period
Input Value
2004/38
Input Value
Task
TR
Description
Training
Cost Component
400
Department
CWC1
Labor Type
REG
Monday
4 hrs
Team Hours
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7 People
total or a number of hours for each day, and distribute these hours. If no error
report appears, the distributed team hours line's Hours Distribution Done check
box will be selected. All team members will be able to see the exact number of
hours as entered for the team. Changes can then still be made.
\\ People \ Hours and Expenses \ Hours and Expenses (bptmm1800m000)
The leader of a team has entered 4 hours in the Hours and Expenses
(bptmm1800m00) session for the Team MN1. Those 4 hours are to be distributed
among team members on a specific task.
1. Open the session and from the View menu, select Sort by then the option
Team, Year, Period
2. To find your record enter the team code, the year and period then select the
applicable transaction type(s),
3. From the Specific menu select Distribute Team Hours to start the Distribute
Team Hours (bptmm1220m000) session.
4. Enter the Team, Year and Period, and the type of hours to Distribute
(General Task, Project, etc) to select your desired hours.
Field
Input Value
Team
MN1
Year/Period
2004/38
General Task
From
TR
To
TR
7-47
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7 People
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Field
Input Value
Team
Year/Period
Hours Entry
Field
Input Value
Task
TR
Description
Training
Cost Component
400
Department
CWC1
Labor Type
REG
Monday
2 hrs
7-50
Input Value
Team
XX1
Year/Period
General Task
7 People
Field
Input Value
From
TR
To
TR
Use Assignments
Assignments are used to enter hours for pre set tasks.
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Input Value
Employee
4545
Year/Period
2004/39
Date
09/19/04
General Task
DM
Use Assignments
5. View the hours entered in the Use Assignments for the employee.
\\ People \ Hours and Expenses \ Hours and Expenses (bptmm1111m200)
Find the record for employee 4545 and view the new assignment hours.
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7 People
Input Value
Employee
Year / Period
Date
General Task
MT1
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Use Assignments
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7 People
Input Value
Employee
4546
Production
WTS
MF1
Date
Time
Labor Time
8 hrs
Manufacturing tab
Field
Production Order
Input Value
SNB000003
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Field
Operation
Input Value
10
2. Click Update and post the hours against the employee according to the
Working Time Schedule.
Copy Hours
Copying hours enables saving time for entering the same hours across multiple
days or periods for an employee or a range of employees.
Copy hours for employee 4545 from year/period 2004/39 to Year/Period 2004/40
for the production hours worked on production order SNB000003.
1. Insert the Source information for the employee 4545 and the Year/Period you
will be copying from.
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7 People
2. Enter the Target employee who will receive the new hours from the copy
function. In this case, enter employee 4545 and the Year/Period 2004/40.
3. Enter the hours to copy. Enter the Production Order SNB000003.
The information indicates to copy employee 4545 hours from Year/Period
2004/39 to the Year/Period 2004/40 for the same employee. You indicated that
you only wish to copy the hours entered on production order SNB000003 entered
for the week 39.
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7 People
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Approve Hours
Approve the hours for employee 4545 for the production hours worked in the
Year/Period 2004/40.
\\ People \ Hours and Expenses \ Global (Undo) Approve Hours and
Expenses (bptmm1202m000)
1. Enter the employee 4545, Year/Period 2004/40.
2. Enter Production Order SNB000003 and check Approve Transactions
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7 People
Process Hours
Process the approved hours for employee 4545.
\\ People \ Hours and Expenses \ Process Hours and Expenses
(bptmm1203m000)
1. Enter employee 4545 and the Year/Period 2004/40.
2. Process the hours.
The hours are processed and are now posted to the financial module.
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Lesson Review
In this lesson you learned to:
Define Employees and Employee master data
Enter hours by employee, team, and assignment.
Approve hours and process hours to finance.
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7 People
Review Questions
1. The use of Approvals for Hours Accounting is required when using the
People package.
A.
True
B.
False
True
B.
False
3. The Hours and Expenses session can be modified within the User Profile to
enable customized startup views based on the user.
A.
True
B.
False
4. In the Assignments session you can specify particular tasks and the interval
in which they occur.
A.
True
B.
False
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