Professional Documents
Culture Documents
REGULARSESSION
Tuesday,February17,20156:00P.M.
AGENDA
1.
CALLTOORDER
2.
PRAYERANDPLEDGE
3.
APPROVALOFMINUTES
A. RegularSession#3datedFebruary2,2015
B. WorkSessiondatedFebruary10,2015
4.
ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. PresentationofEmployerSupportoftheGuardandReservePatriotAwardtoSgt.Charles
KelleyandCpl.JamesRunkles
B. StandingCommitteeReports
1. PoliceCommission
2. TourismCommission
3. TransportationCommittee
C. StandingCommitteeDraftAgenda
1. RecreationandParksCommittee
5.
CONSENTAGENDA
A. PrivateEventApprovalRequestforShenanigansSt.Pats5KRunMarch14,2015
6.
MISCELLANEOUSREPORTSANDPRESENTATIONS
A. PrivateEventApprovalRequestandMemorandumofUnderstandingfortheSt.PatricksDay
ParadeMarch14,2015
B. PrivateEventApprovalRequestfor3v3LiveOceanCityBeach3v3SoccerJuly1112,2015
C. PrivateEventApprovalRequestforOceanGames/SwimOceanCity/EastCoastSUPCUP
July18,2015
D. RequestApprovalofConditionalUseApplicationtoinstallone(1)groundmountedsmallwind
turbineintheR2,MediumDensityResidential,DistrictApplicant:JamesMotsko
7.
PUBLICHEARINGS
A. DiscussionofFloodMapsandAssociatedChangestoTownCode
8.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. OceanCityPoliceDepartmentAnnualReportpresentedbyPoliceChief
9.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. SecondReadingOrdinance201502toAdoptFY15BudgetAmendment#1
B. SecondReadingOrdinance201503toAmendChapter102EntitledVehiclesforHire
(changescharterbuspermitperiodfromseasonaltoyearroundandchangespermitting
authorityfromTransportationtoTourism)
MayorandCityCouncilRegularSessionAgenda
February17,2015
C.
FirstReadingOrdinancetoAmendChapter30,EntitledEnvironment(restrictstheuseof
tobaccoornicotinesmokeandvaportodesignatedsmokingareas)
D. FirstReadingOrdinancetoAmendChapter38EntitledFloods(changesdefinitionof
substantialimprovement)
E. FirstReadingOrdinancetoAmendChapter39EntitledFranchises(addsdefinitionof
preparedfood)
F. ResolutionAuthorizingtheCityManagertoFileanApplicationwiththeMarylandTransit
AdministrationforGrants
G. ResolutionAuthorizingtheDisposalofSurplusPersonalProperty
10.
11.
12.
13.
COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.
COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforFebruary24,2015
B. DepartmentActivityReport
COMMENTSFROMTHEMAYORANDCITYCOUNCIL
ADJOURN
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
4A
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Not applicable
RECOMMENDATION:
Not applicable
Excellent Service through a High Performing Town Organization
ALTERNATIVES:
Not applicable
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
Not applicable
PRESENT: Mayor Richard Meehan, City Manager David Recor, Chief Ross Buzzuro,
Commission Chairperson Doug Cymek, Council Member Dennis Dare, Captain Kevin Kirstein,
Captain Michael Colbert, Director of Emergency Management Joseph Theobald, City Solicitor
Guy Ayres, City Engineer Terry McGean, Lt. Scott Harner, Records Department Supervisor
Michelle Monico
ABSENT:
4. Chief Buzzuro advised the Commission that there were 3 CEW/Taser incidents during the
month of January with no actual deployments of the CEW/Taser. There were no injuries to
either suspect or officer.
5. Director of Emergency Services Joseph Theobald gave a review of the Boardwalk Camera
program that was started in 2014. He and Chief Buzzuro agree that the program was hugely
successful and would eventually like to expand the program to cover the entire boardwalk
and certain streets to/from the boardwalk. However, there is no item in the FY16 budget for
such expansion at this time. Mr. Theobald went on to explain that his department has
sufficient personnel to cover this project, with staffing hours being 4:00 p.m. to 4:00 a.m.
seven days per week during the summer months. City Engineer, Terry McGean informed the
Commission that we are also looking to possibly use non-City owned cameras so the Town
will be reaching out to private businesses. Captain Kirstein said at this time, we have some
ability to go mobile with the cameras, i.e., at the Convention Center. This is something that
would be very helpful if this can be expanded. Public Safety Departments will work with the
City Solicitor to draft an arrangement/agreement for working with private businesses. City
Manager David Recor noted that all new council members were shown the City Watch
program and they were all extremely impressed.
6. Lt. Scott Harner reviewed draft changes to the Taxi Ordinance.
The first change recommended is to allow the Chief of Police to send his designee to
taxi hearings. As it is written now, only the Chief can preside over such hearings.
If a medallion holder leases their medallion to drivers and then act as independents,
they should be required to have a separate business license.
Lost & Found Policy now states drivers must bring lost/found items to the police
department within 7 days. It is recommended that the ordinance be changed to 24
hours.
Recommendations for tier inspections with progressive fees for each month not
inspected.
Taxi permits to expire 12 months from date of issue. This will stagger the workload
throughout the year rather than having them all expire at the same time.
Recommend that once a taxi driver has been de-activated at the end of the season, if
they wish to return to the Town of Ocean City and drive for New Years or St. Pattys
weekends (or other holidays) that they must provide their own clean drug test. At this
time, taxi drivers can be called for a random drug test at any time and many have left
the resort during the winter months. To avoid that situation, they are de-activated
while they are not residing here. Certain drivers will return for holidays but it is
imperative that they have a clean drug test on file before servicing the Town.
2
When a random drug test is scheduled the taxi driver has 60 minutes to respond to the
call. If no one does respond, the cost of the notification of $7.50 is billed to the City.
It is recommended that this fee be passed on to the company to recoup the cost of
missed notifications.
7. City Solicitor Guy Ayres informed the Commission that the Public Safety Commission is
working with Uber to come up with state-wide regulations. This will more than likely not
happen until 2016 as there are briefs due by both sides in December 2015. Mr. Ayres stated
that there is a need to decide whether the Town wants to put any regulation in place before
this summer? Also, what impact will Uber have in OC? Drivers of this type of service are
considered vehicles for hire and they could be added to the taxi ordinance which would
require Uber (or Uber-like) vehicles to get a medallion and go through the same process as
the taxi industry. Everyone agreed that we have a great taxi industry in Ocean City and it
would be unfair to them not to regular Uber. Mr. Ayres stated that this regulation would be
hard to enforce and reminded the Police Commission nor the City Council have subpoena
powers so we would not be able to subpoena Uber for their list of drivers or background
information. Councilman Dare agrees that Uber drivers going through the same process to
obtain a medallion would protect Uber drivers and taxi drivers alike and agrees that we
should incorporate this into the taxi ordinance. Councilman Dare made a MOTION to have
Lt. Scott Harners ordinance changes made into Ordinance form, have the Taxi Ordinance
modified to include Uber (or generic Uber-type) vehicles and move on to the full Council.
Mayor Meehan SECONDED and after vote it was UNANIMOUSLY approved.
8. City Manager David Recor attended the Neighborhood Watch Awards Banquet on January
30, 2015. He was impressed with the change of venue. He said the banquet was wellattended with good food and a sense of price and accomplishment for the OCPD. There were
6 deserving officers with DFC James Rodriguez winning the Officer of the Year. Lindsay
Richard should be commended for all of her hard work she did a great job. As well as Mr.
MC Lt. Scott Harner. Lt. Harner informed the Police Commission that next year, our
Auxiliary Awards Luncheon will be included in the Neighborhood Watch Awards and that
the Auxiliary Officers are excited about this change.
9. City Manager David Recor attended an organizational meeting for the Boardwalk Task Force
held on February 5, 2015. The staff liaisons are Chief Buzzuro, Lt. Mark Pacini and City
Manager David Recor. Greg Shockley is the Chairman of the Committee. Mr. Recor went
on to state that there was good discussion at this first meeting. He commended the Mayor on
the diverse selection of the committee members whose perspective and experience will get
results. The first public hearing is scheduled for tonight, Monday, February 9, 2015 at 6:00
at City Council Chambers. The Task Force will create a report which will then move
forward to City Council. Each public meeting will be recorded by a Court Reporter and
potentially will be available for live streaming.
Meeting Adjourned at 10:08 AM
The next meeting of the Police Commission will be held on Monday, March 9, 2015 at 9:00 AM
at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842
HMRA
G. Hale Harrison announced the next HMRA dinner meeting will be held Feb. 19 at
Touch of Italy. HMRA is gearing up for their annual trade show, which is scheduled for
March 8-9 at the convention center. Booth sales for the show are going well and should
sell out. Hotel Impossibles Anthony Melchiorri will be the keynote speaker at the trade
show. HMRA is currently redesigning their website with D3 Corp handling the project at
no cost to HMRA.
OCDC
OCDC and Town of Ocean City are moving ahead with the demolition of four buildings
along Somerset Street as part of the Model Block project. The demolition bid package
goes before City Council tomorrow for approval. The bulk of this demolition work will
be paid from a $200,000 grant the OCDC will apply towards the buildings on this block.
The OCDC Public Art Committee met last week and is anticipating a dedication of the
dolphin sculpture this spring. Details and fundraising are being discussed.
OCDC has started its housing application for this coming 2015 summer season.
OCDC starting to book its music events for Sunset Park and Somerset Plaza.
Bob Givarz and Glenn Irwin attended the Legislative Day in Annapolis on Jan. 22 set up
by the Community Development Network.
Maryland Tourism Development Board
Greg Shockley reported that Governor Hogans proposed budget has been favorable to
the state tourism office. The office will be awarding local jurisdictions this years grants
in full and cutting back in other areas to meet budget cuts in the current fiscal year. Greg
said the states new tourism ad campaign looks great and they will soon unveil a new
website. He also will be attending Tourism Day in Annapolis.
Convention Center
Larry Noccolino reported that the ballet scheduled in the Performing Arts Center in
March has sold out and a second show is now being booked to accommodate demand. He
and Frank Miller continue to work together to book additional performances, including A
Christmas Carol play later this year with 12 shows possible. The Performing Arts Center
currently has 34 weekends sold out. The Texas Tenors will return in November. A
microsite for the PAC is currently in development by MGH. The Seaside Boat Show is
this weekend.
Tourism Department
Donna attended a meeting last week with Wicomico County and Worcester County
representatives to work on a marketing plan for sports for the coming year. They will all
be attending the National Association of Sports Commissions Annual Symposium in late
April. This symposium is designed for the sports tourism industry and is set up to enable
one-on-one meetings with events rights holders from across the country. Our amended
agreement to include Worcester has been reviewed by legal from Ocean City and
Worcester and is now back with Wicomico for legal review of the revisions we have
submitted. The charter bus year-round permitting ordinance update supported by the
Tourism Commission was unanimously approved by the Mayor and Council. First
reading of the ordinance was last week and second reading is scheduled at next weeks
council meeting. We are preparing to communicate that change to a year-round charter
bus permit requirement to our marketing partners here in Ocean City and the tour bus
companies that bring business to town. We received word from the state tourism office
that our grant will be issued in the full amount of $363,000. Donna will be attending
Tourism Day in Annapolis this Friday.
Councilman Dare made a motion to go into closed session, seconded by Councilman
James.
The meeting adjourned at 4:30 p.m. The next Tourism Commission meeting will be held
on March 16 at 3 p.m. in Room 214 at the Convention Center.
TRANSPORTATIONCOMMITTEE
MEETINGMINUTES
FEBRUARY10,2015
1. CalltoOrder:
Themeetingwascalledtoorderat9:00aminthePublicWorksAdministration
ConferenceRoom.PresentwereCouncilmemberMaryKnight,CityManagerDavidRecor,
CouncilmemberDennisDare,MayorRickMeehan,GeorgeThornes,JimParsons,HalAdkins(via
phone),TerryMcGean,JennieKnapp,WayneEvans,RonEckman,JohnVanFossen,TomDy,Steve
AshcraftofSandpiperEnergy,ZackHoopesandJoanneShriner
2. DiscussionofBusPurchases40Ft.BusesorArticulatingBuses:
GeorgeThornesgaveanoverviewofthetwotypesofbusesthatarebeingconsidered.40Ft.diesel
busescost$425,000/busandhave35seatsandstandingroomfor18people.Articulateddiesel
busescost$700,000/bus.Hybrid40ft.electricoverdieselbuseswouldcost$525,000andnatural
gas40ft.buses$485,000.Hybridarticulatedbuseselectricoverdieselwouldcost$850,000and
naturalgasarticulatedbuseswouldcost$800,000.
MaryKnightrequestedacostanalysisofdieselbusesversusalternativefuelsourcebuses,George
ThorneswillprovideatnextTransportationCommitteeMeeting.
PerRonEckmanifwewentwithanalternativefuelsourcebussomemodificationsforthegarage
wouldbenecessary:
o Mechanicswouldneedtraining;mechanicshavenoexperienceinCNGorelectric
vehicles
o IfCNGvehicleswerepurchasedtheshopwouldrequireretoolingtobeableto
workonbuses
o IfCNGvehicleswerepurchasedthefleetgaragewouldneedexplosionproofing
donetothegarageforsafetypurposes
o Costofretoolingandexplosionproofingfleetgaragemaybeexpensive
InFY2014weareapprovedbyMTAfor340ft.busesandthatcannotbechangedatthistime.The
RFPforthispurchaseisalmostreadytogotoMTAforreviewandwilltakeapproximately90days;
approximatedateofRFPadvertisementAugust.
SteveAshcraftfromSandpiperEnergyupdatedcommitteeonprogressofnaturalgastoOceanCity.
CurrentlyintheprocessofcrossingbayfromHoopersto4thStreet.Projectedtimeframefrom5th
toinletNovemberDecember2015;6thStreettoapproximately33rdStreetestimatedtimeframe
January2016.Naturalgasto65thStreet,estimatedtimeframe3yearsminimum2years.More
definitiveanswertowhennaturalgaswillbeavailableat65thStreetwillbeavailablethistimenext
year.
FY2015fundingisavailablefor340ft.buses;thetypeofbusrequestedforFY2015couldbe
changedifdesired.PerJennieKnappinFY2014wewereapprovedfor3busesatabudgetedcost
$450,000/bus;theactualcostperbustopurchaseis$425,000;canthesavingsfromthispurchase
beusedforFY2015purchaseofbusesregardlessofwhetherweopttopurchase40ft.busesor
articulatingbuses?GeorgeThorneswilldiscusswithMTAandreportbacktoCommittee
Adecisionofwhichtypeofbus,40ft.orarticulating,inFY2015willneedtobemadesoon.Mayor
Meehanfeelsthatweneedtolookinto60ft.articulatingbusesforFY2015;a40ft.buscan
accommodate53peopletotal(seatedandstanding)a60ft.articulatingbuscanaccommodate93
people.PerRonEckmanhedidfeelthatthecoststomaintainanarticulating60ft.buscompared
toa40ft.buswouldbemoreduetoincreasedsize;morewiringandmoreelectricalequipment.
QuestionarosecanarticulatingbusesbeleasedGeorgeansweredthattheycouldbeleasedat
approximately$4000/monthplustransportationcoststogetbuseshereandreturnto
manufacturerwhenleaseexpires.Georgewillcheckonthesecosts;sincethesenumberswere
obtainedsometimeago.BothJennieKnappandMaryKnightfeltthatweshouldfurtherevaluate
leasingarticulatingbuses;specificallywhatfundsifanywouldbereimbursablebyMTA/FTAifwe
leasedbusesandinformationonpartsandmaintenancecostsassociatedwithleasingbuses.
MayorMeehansaidwewouldhavefurtherdiscussionsontypeofbustopurchaseoncerequested
informationisavailable.
3. DiscussionofDesignDevelopmentofTransportationCampusPlan:HalAdkinsgaveoverviewofthe
designanddevelopmentoftheTransportationCampusPlanwhichhasbeenanongoingsevenyear
project.Overviewofhistory:
o InFebruary2008anOceanCityTransitFacilityNeedsStudywascompletedbytheKFH
GroupincoordinationwithfundingandrequestsbyMTA
o The65thStreetPublicWorksComplexandTransportationFacilitiesweredesignedandbuilt
in1983.DuringthistimeperiodtheTownsTransportationfleetwassubstantiallysmaller
innumberofvehiclesaswellassizeofbuses.Atthattimeourbuseswere27ft.buses;not
the40ft.busescurrentlyinourfleet.
o TheproposedTransportationCampusPlanprojectisnecessarytoupgradethe
Transportationfacilitiesduetothegrowthoffleet,staffingandsizeofvehicles.
o MTAhiredWhitman,RequardtandAssociatestoperformanoverallCampusPlanofthe
Towns65thStreetFacilities.ThisPlanwouldrequirelookingatnotonlyTransportation
facilitieswithinthe65thStreetcomplexbutalsoWaterandWastewaterfuturegrowth
withinthecomplex.
o TheconceptualCampusPlandiscussedtheboatrampplannedfor64thStreet,the
Transportationbusbarnandfacilitieswithin65thStreetComplex,theWaterand
WastewaterDepartmentsaswellastheFleetGarage.
o Thecostsassociatedwithprojectwouldbe$16.7millionwhichwouldincludedemolitionof
warehouseandrebuilding;andtherelocationandreconfigurationofthefueldepot;aswell
asrevampingbusbarn;andconstructionofofficesongravelloton64thStreet.MTAhas
takenthestancethatportionsofthisrebuilding/revampingthe65thStreetcomplexwould
notbeeligibleforMTAfunding.Accordingtotheirevaluationofcomplex$9.1million
wouldbeeligibleforfundingand$7.6millionwouldnotbeeligibleforMTAfunding.The
fundingratiowouldbe80/10/10;withtheTownsmatchbeing10%.Thelargestportionof
the$7.6millionwouldbeofficeandparkingstructurestobebuiltonthegravellotacross
fromPublicSafetyBuilding.
o ThefederalgovernmenthasfundingthroughTIGERGrants(TransportationInvestment
GeneratingEconomicRecoveryGrants)forsomeprojects;fundingfortheseprojectsis
basedonjustificationandsustainabilityneeds.BethKreiderfromMTAhasbeenworking
withGeorgeonthejustificationforthisprojectfortheTownofOceanCity.Thisproject
hasbeenchosentobesubmittedforpossibleTIGERGrantfundingalongwith2other
projectswithintheStateofMaryland.
o InpreparationforsubmittingTIGERGrantrequest;MTAwillbemeetingwithWhitman,
RequardtandAssociatesforthescopinganddesigneffortsofthisproject.Oncethis
meetingiscompletedandtheTownhasthechancetoreviewthescopeofservices;Hal
wouldliketoreviewwithMTAwhatisandisnoteligibleforfundingwithinthescopeof
thisproject.GeorgeThornesplanstoattendthemeetingwithMTAandWhitman,
RequardtandAssociates;Halplanstoparticipateviaphonecallatthepresenttime.
o JennieKnappaskedhowmuchtheleveloffundingisforaTIGERGrant;atthepresent
timewearenotcertainofthat;hopeisthatitis100%.Georgewillfindoutfundinglevel
forthistypeofgrantandreportback.
IfapprovedandfundedusingaTIGERGrantthecompletionofconstructionoftheproject
wouldhavetobecompletedbySeptember30,2022.
4. DiscussionofInletParkingLot:Currentconfigurationininletparkinglotcausedsomebackupissuesin
gettingoutoftheparkingduringthepeakseasonthisyear.Revenuefiguresshowanincreasein
revenuedollarsfromFY2013toFY2014;howevertheincreasedidnotmeettheanticipatedrevenue
thatwasenteredintothebudget.
o Beforethelotwasredesignedtherewerefour(4)exitlaneseachwithanattendedboothplus
anemergencylanethatistobeusedforoverflowwhenneededandemergencyresponders
whenneeded.
o Afterreconfiguration4or5yearsagoacreditcardonlylanewasinstalledinlieuofoneofthe
attendedbooths.Thisreconfigurationwasdonebasedonthethoughtprocessthathavinga
creditcardonlylanewouldspeeduptheprocessofexiting;howeverthatdidnotprovetobe
thecaseasthepublicdidnotusethislaneaswasanticipated.NumeroustimesSupervisorsor
attendantswererequiredtogotocreditcardlanetoassistpublicandspeedupexitprocess.
o Manycomplaintswerereceivedthroughoutsummeraboutexitissuesfrominletlot.Most
complaintswerebasedonthetimeittooktoexitandtheaddedexpensetothepublicdueto
waitinginlinetopayandexit.
o PublicWorksMaintenancestaff,JohnVanFossenandTomDy,recommendlookingatremoving
thecreditcardlaneandreplacingthatwithanattendantlaneliketheotherexistinglanes.This
theyfeelwouldspeedupexitprocessfrominletlotandhelptoeliminatebackupsinexiting.
PerthefiguresthatPWMaintenanceshowedthatthetouristsvisitingtheTownofOceanCity
gravitatemoretotheattendedboothsanddonottendtousethecreditcardonlylaneaswas
originallyanticipatedwhenreconfiguringlot.
o Infurtherconversationfutureneedsofinletlotarebeingevaluated.Thecurrentsystemwas
purchased2yearsagoandhasanestimatedfuturelifeexpectancyofapproximately3year.
ThePublicWorksMaintenancestaffislookingintootherfuturealternativessuchasapayby
phoneapplicationforparking.DennistalkedabouttransponderssuchasusedbyEZPassand
tagreadersthathavereplacedmosttollboothswithintheMiamiFloridaarea.Terrysaidthat
hehashaddiscussionwithEZPassabouttagreadersandwillpursuemoreinfutureiffeasible.
StaffandTownstillneedtoevaluateandanalyzefutureplansforinletlot;tobettertheflowof
leavinglot.
o MaryKnightmotionedthatweproceedwithreconfiguringthecurrentlot,atacostof$43,000
($26,000fortheequipmentnecessarytoaddanadditionalmannedbooth,$12,000forthe
salaryandunemploymentcostsassociatedwithemployee;and$5,000fortheconcreteand
electricalnecessarytoaddtheadditionalmannedbooth);toaddtheadditionalmannedbooth.
SecondedbyDennisDare.Votewas30withCouncilmanDeLucaabsent.
5. Adjournment:MaryKnightmotionedtoadjournmeeting;secondedbyDennisDare.Thenext
TransportationCommitteemeetingisscheduledforTuesday,March10,2015at9a.m.inthePublic
WorksConferenceRoom.
AGENDA
1. Call to Order
2. Private Event Application review
3. Update on Prime Timers Week (50+ event in October)
4. Event Charges
5. Private Event Return on Investment formula discussion.
6. Golf Course Spray Irrigation Update
7. City-wide Park and Facility Master Plan
8. Coca Cola Update
9. Dolphin Statue Update
10. Other Business
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5A
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, the Office of the Fire Marshal
and OCPD.
ATTACHMENT(S):
1)
2)
3)
4)
March
Sun
1
Mon
2
Tue
3
Wed
4
Thu
5
Fri
6
Sat
7
10
11
12
13
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
14
2015
New Event: No
Things to Note:
This event is a running race that will start on the Boardwalk in front of Shenanigans Pub between 3rd and
4th Streets. The runners will head south on the Boardwalk, continue around the pier rides onto the concrete
walkway and follow north to 14th Street. Then the runners will turn around and head south to the finish at
Shenanigans Pub on 4th Street.
The event will take place from 7am until 10am with 1,200-1,500 participants.
The applicant requests the closure of 4th Street from Baltimore Ave. to the Boardwalk for registration, postrace party and awards. They will also place port-o-lets on the street end.
The applicant will provide a DJ in front of Shenanigans on the Boardwalk.
The applicant requests two (2) Police Officers on-site during the event.
The applicant wishes to erect a tent on Baltimore Avenue.
The applicant wishes to provide beer in 8 oz. cups underneath the tent.
The applicant requests 50 cones, 15 sections of metal fencing and 15 barricades from Public Works. The
applicant will pick-up and drop off all items borrowed from Town.
The applicant will provide medical on site.
Sponsor of the event would be Shenanigans Pub.
Comments from Department Representatives:
FIRE MARSHAL: The tent last year was placed at the end of the street next to the Boardwalk. There is no
problem with the tent located at the end of the street, as long as it is in the parking spaces, leaving
emergency vehicle access to the Boardwalk. This was explained to the applicant last year when the tent
permit was issued. Access to the Boardwalk must be maintained. Also, a permit for the use of the tent
must be obtained.
PUBLIC WORKS: Will post 4th Street from Baltimore Ave. to the Boardwalk. Will provide the applicant
with 15 sections of special event fencing, 50 cones and 15 barricades. Total cost to the department is
$409.90.
POLICE: Will deploy several officers (2-3) from shift to facilitate this event.
RISK MANAGEMENT: Insurance to be obtained and an insurance certificate to be submitted prior to the
event. Hold harmless agreement needs to be signed.
EMERGENCY SERVICES, TOURISM, TRANSPORTATION, OCCC, OCBP and RECREATION &
PARKS: No comments or concerns.
DRAFT
Event:
Attachment A
Start Date:
End Date:
Update:8/12/14
PER DAY/TASK
Asset Description
Prev Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 2) SE, Aluminum (/day)$
5.00
Barricade (Type 3) Wooden -Long (/day)
$
4.00
Barricade (Type 4) Traffic, Plastic (/day)$
4.00
Traffic Cone (/day)
$
2.00
TOC Cost
$
$
$
$
Cost/Hour
O/T Rate
# of Hours
# OT Hours
5.00
4.00
4.00
2.00
1.00
1.00
1.00
M&CC %
Change
Extended Cost
$
-
15.00 $ 75.00
$
15.00 $ 60.00
50.00 $ 100.00
$75.00
$0.00
$60.00
$100.00
$
$
$
$
ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator
42.21 $
63.32
2.00
84.42
$84.42
LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor
$
$
27.21 $
36.06 $
40.82
54.09
2.00
1.00
$
$
54.42
36.06
$54.42
$36.06
$
$
Expaination/Description
Beach Patrol
TOTAL RAW COST
M&CC MANDATED CHANGE
TOTAL CONVEYED COST
$ 409.90
$409.90
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
2/9/2015
Page 1
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6A
Council Meeting
ISSUE(S):
Buck Mann for the Delmarva Irish American Club requests approval
of the St. Patricks Day Parade and MOU applicable to 2015 2017
dates with a rolling renewal.
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed and the event has
been coordinated.
ATTACHMENT(S):
1)
2)
3)
4)
5)
Calendar
MOU
Asset and Support Fees
Police Department Estimated Costs
Layout
~ March 2017 ~
February
Sun
Mon
Tue
Wed
April
Thu
Fri
Sat
10
11
PE St. Pats
Parade TENTATIVE
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Notes:
1. Purpose. This Memorandum of Understanding (MOU) defines the terms by which the
annual St. Patricks Day Parade and associated festival (Parade) shall be presented in 2015,
2016 and 2017, provides an automatic approval for a future year and identifies what each
party shall accomplish and by what dates. The Private Event Application for the Parade
and all signed disclosures shall be incorporated into this MOU by reference.
2. Request for Permission to Conduct Event: Mr. Buck Mann, Parade Chairman with the
Delmarva Irish American Club (DIAC), approached the Town of Ocean City (TOC) with a
Private Event Application for the continued annual production of the Parade on Saturday,
March 14, 2015, March 13, 2016 and March 11, 2017 with assistance from TOC. This MOU
follows and incorporates an annual review of a Private Event Application by the City Staff
and application approval by the Mayor and City Council.
3. Event Summary: The Parade enters its 34th year in 2015 as an annual early-Spring event
in Ocean City. At 11:00 a.m., the event begins with a festival of fun, food and drinks at the
45th Street shopping area the Parades destination and termination point. Parade begins
at noon and travels south on Coastal Hwy. from 58th Street to 45th Street. The parade ends
no later than 2:00 p.m. with the festival ending at approximately 4:00 p.m. Draft beer (12
oz.) and Irish Coffee (8 oz.) are sold at the festival. Trophies are presented at festival to
Parade participants. TOC provides assets and infrastructure in support of Parade and its
festival. If weather conditions threaten the event, a decision will be made by DIAC by 9:00
p.m. the evening prior.
4. Scope. This Memorandum of Understanding (MOU) includes the planning, coordination
and execution of Parade and identifies tasks/responsibilities for each party. MOU shall
remain in force with an annual review unless terminated as provided herein.
5. Financial Agreement: TOC shall provide labor and assets as described herein to support
the Parade at no cost to DIAC. Said in-kind support shall not exceed $35,000. Any costs
incurred by TOC for Parade support over and above the $35,000 limit shall be reimbursed
by DIAC upon receipt of invoice. Said support costs shall be agreed to by TOC and DIAC
no later than 10 business days prior to Parade.
6. The attached event diagram(s) provided by DIAC shall be a part of this MOU.
11
c.
d.
e.
f.
g.
9. Operational Security Provision: In the event of exigent circumstances arising during the
course of Parade, TOC may, of its sole discretion, deploy or divert such public safety
personnel and resources as deemed necessary. In the event of an emergency, the TOC may
cancel the event in the course of its emergency procedures. In the event of inclement
weather, the parties may cancel the event as described herein.
10. TOC may, of its sole discretion, evacuate the Parade and festival site or dismantle the
site for an official evacuation.
11. The TOC Private Events Coordinator shall serve as the Towns Agent for the planning,
coordination and execution of Parade. Mr. Buck Mann shall serve as the agent for DIAC.
Should any terms of this MOU not be met or should the tasks identified in the timeline not
be accomplished on schedule, TOC may terminate this agreement at its discretion.
12. The term of this MOU shall be three years with adherence to the processes described
herein with an automatic one year extension added annually, forty-five (45) days after the
conclusion of the Parade each year and after a post-event presentation by DIAC to Mayor
and City Council within the same time period. DIAC must complete a Private Event
Application each year as described in Section 2.
13. This MOU shall be effective when signed and may be terminated by either party in the
event of a material breach or as designated herein. Before a material breach termination,
the party citing the material breach shall give the breaching party thirty (30) days written
notice and an opportunity to cure the breach within such period. If terminated for reasons
other than a material breach, the terminating party shall reimburse the non-terminating
party for all out-of-pocket costs to date.
33
14. TOC may request modification to MOU within 60 days post-completion of annual
Parade. Upon request, DIAC shall appear in front of Mayor and City Council for formal
review and discussion of request. If City Council votes to make a change and DIAC chooses
not to comply, this MOU shall be cancelled with no reimbursement to DIAC for work
completed on future events. All monies due from previous event(s) to TOC by DIAC shall
remain enforceable and in a state of collection until total amount due is received including
interest and penalties.
15. In the event a dispute arises regarding this MOU which cannot be resolved by the
parties, the matter shall be submitted to mediation before commencement of litigation or as
agreed by the parties.
16. Non Assignment. This MOU is not assignable by DIAC without the express written
consent of the Mayor and City Council of Ocean City, which consent may be withheld for
any reason at the sole discretion of the Mayor and City Council of Ocean City.
Furthermore, should DIAC cease to be associated with or act as primary producer of
Parade, the Mayor and City Council may terminate this MOU without additional cause
and without reimbursement to non-terminating party for out-of-pocket expenses.
17. No Partnership. This MOU does not create a partnership or any other business entity
or affiliation between the parties, other than to define the respective rights and obligations
of the parties as to the presentation of the Parade event.
18. Final Agreement. This MOU represents the final agreement between the parties
hereto, and shall only be amended or modified by written agreement between the parties.
David L. Recor
City Manager
For the Mayor and City Council
Date___________________
Date___________________
44
DRAFT
Event:
Start Date:
14-Mar-15
Attachment A
End Date:
14-Mar-15
Update:8/12/14
PER DAY/TASK
Asset Description
Prev Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 1) Wooden - A (/day)
Barricade (Type 2) SE, Aluminum (/day)$
5.00
Barricade (Type 4) Traffic, Plastic (/day)$
4.00
Traffic Cone (/day)
$
2.00
55 Gln Trash Container (/day)
$
2.00
55 Gln Trash Liners (per box)
$
25.00
Electronic Mobile Message Board (/hr) $
40.00
Arrow Board (/hr)
$
20.00
Portable Generator
$
25.00
4x4 Stage Platform Section (/day)
Portable Judges Stand (/day)
$
50.00
Small Mobile Bleachers (/day)
$
50.00
Large Mobile Bleachers (/day)
$ 200.00
Premium PA System (/hr)
$
25.00
Folding 6' Table
$
5.00
Chair
$
2.00
Round Table
$
5.00
[Non-Owned Equip. Storage] (/pc/day)
TOC Cost
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Cost/Hour
O/T Rate
# of Hours
# OT Hours
3.00
5.00
4.00
2.00
5.00
25.00
50.00
25.00
25.00
20.00
125.00
100.00
250.00
25.00
10.00
3.00
10.00
8.00
Line Cost
M&CC %
Change
Extended Cost
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,250.00
400.00
1,260.00
325.00
50.00
100.00
25.00
25.00
120.00
250.00
100.00
250.00
25.00
300.00
750.00
460.00
-
$0.00
$1,250.00
$400.00
$1,260.00
$325.00
$50.00
$100.00
$25.00
$25.00
$120.00
$250.00
$100.00
$250.00
$25.00
$300.00
$750.00
$460.00
$0.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
12.00
13.50
$
$
$
$
$
$
$
$
$
1,026.95
6,099.35
1,709.51
912.84
1,026.95
$0.00
$1,026.95
$6,099.35
$0.00
$0.00
$1,709.51
$0.00
$912.84
$1,026.95
$
$
$
$
$
$
$
$
$
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
250.00
100.00
630.00
65.00
2.00
2.00
1.00
1.00
6.00
2.00
1.00
1.00
1.00
30.00
250.00
46.00
ACTIVE HARDWARE/EQUIP.
Department of Public Works
Beach Tractor/Operator
Forklift/Operator
Pick-up Truck/Operator
Bucket Truck/Operator
Bobcat/Operator
Flatbed Truck/Operator
Flatbed Truck/Operator
Tractor Trailer Truck
Lg Street Cleaner/Operator
$
$
$
$
$
$
$
$
$
86.06
76.07
42.21
76.07
76.07
42.21
42.21
76.07
76.07
$
$
$
$
$
$
$
$
$
129.09
114.11
63.32
114.11
114.11
63.32
63.32
114.11
114.11
Transportation Department
Shuttle/Operator
Tram/Operator/Attendant
$
$
76.07
86.06
$
$
114.11
129.09
2.75
2.75
$
$
209.19
236.67
$209.19
$236.67
$
$
LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor
$
$
27.21
36.06
$
$
40.82
54.09
256.00
41.00
$
$
6,965.76
1,478.46
$6,965.76
$1,478.46
$
$
13.50
144.50
40.50
Expaination/Description
$ 25,355.66
$25,355.66
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
2/9/2015
Page 1
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6B
Council Meeting
ISSUE(S):
SUMMARY:
While this event is new for Ocean City, the applicant has much
experience, running over 750 3v3 soccer events for the past 10
years, holding tournaments all across the country, and producing
youth leagues and tournaments for basketball, soccer and futsal.
The applicant requests the Town provide trashcans. Department of
Public Works will provide both trash cans and Broyhill boxes. The
applicant must provide their own trashcan liners.
The applicant may bring in a vendor to sell event specific wares.
The applicant will also comply with Beach Patrols request to keep
the southernmost section of the event footprint north of Dorchester
Street and going no further north than 1st Street.
The event organizers request 10 parking spaces. If that is not
possible, they still would require parking for the delivery and pickup
of supplies/equipment.
The Recreation and Parks Committee questioned the time of year
the applicant was holding the event. July is preferable as June has
baseball and lacrosse tournaments. August marks the beginning of
fall sports, such as high school tryouts and practices, and the fall
season has home leagues and tournaments. Spring is not an option
because of lacrosse and basketball/softball commitments.
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works and Beach Patrol.
ATTACHMENT(S):
1)
2)
3)
4)
5)
July
Sun
Mon
Tue
Wed
1
Thu
2
Fri
3
Sat
4
10
16
17
23
24
30
31
Concert on Beach
12
13
14
Sundaes in Park
PE 3v3 Soccer
19
20
21
Sundaes in Park
26
Sundaes in Park
15
Concert on Beach
22
11
PE 3v3 Soccer
18
PE Ocean
Games/Swim OC TENTATIVE
25
Concert on Beach
27
PE Jesus at the
Beach - TENTATIVE
28
PE Jesus at the
Beach TENTATIVE
29
PE Jesus at the
Beach - TENTATIVE
2015
Things to Note:
Beach Patrol - Its imperative the event not interfere with the normal patrolling of the beach for safety. The event
must set-up at least 30-feet from the easternmost edge of the Boardwalk/concrete pad to allow OCBP vehicles to
traverse the beach. The event organizer must also establish east/west lanes so OCBP may move from the back of the
beach to the waters edge. The easternmost field should allow for a buffer zone between the game play and those
beach patrons not affiliated with the event, so an out of bounds ball does not strike an unsuspecting person. The event
organizer must take responsibility to keep these areas open and that their spectators do not set up in these areas. They
should set up the southernmost field north of the Dorchester Street Beach Access so they do not interfere with OCBP
emergency beach access. Lastly, if OCBP clears the beach for lightning, the playing area must also be cleared until
OCBP allows for a safe return to the beach.
Risk Management - Requires insurance coverage to be provided and a certificate naming TOC as additional insured.
Hold harmless agreement has been signed.
Public Works - Needs confirmation on the number of parking for staff and referees. They will provide additional
trash cans for the event, therefore the event organizer should bring enough 55 gallon trash bags for their event. They
provide Broyhill boxes on the beach for other events of this nature. There are no issues with granting approval of this
new event.
Tourism - Believes the soccer event may pose concerns with the timing of season, but will leave that determination to
the other departments that may be impacted.
Transportation - Reminds the Boardwalk trams will be in operation from 11 am until 12 midnight.
Fire Marshal, Recreation & Parks, Convention Center, Police and Emergency Services - Had no comments or
concerns.
DRAFT
Event:
Start Date:
11-Jul-15
End Date:
Attachment A
12-Jul-15
Update:8/12/14
PER DAY/TASK
Asset Description
STATIC HARDWARE/EQUIP.
Department of Public Works
55 Gln Trash Container (/day)
Broyhill Box (/day)
Prev Cost
TOC Cost
2.00 $
$
Cost/Hour
O/T Rate
# of Hours
# OT Hours
5.00
25.00
2.00
2.00
M&CC %
Change
Extended Cost
$
-
16.00 $ 160.00
2.00 $ 100.00
$160.00
$100.00
$
$
ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator
42.21 $
63.32
2.00
84.42
$84.42
LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor
$
$
27.21 $
36.06 $
40.82
54.09
2.00
1.00
$
$
54.42
36.06
$54.42
$36.06
$
$
Expaination/Description
$ 434.90
$434.90
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
2/11/2015
Page 1
Dor.
Talb.
Carol.
1st.
N. Div.
BOARDWALK
1
10
11
12
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6C
Council Meeting
ISSUE(S):
Corey Davis for Swim Ocean City, Inc. requests approval to hold an
World Open Water Swimming Association (WOWSA) sanctioned
swim competition with three (3) distances: 1-mile, 3-mile, and 9mile as well as two (2) paddleboard races on Saturday, July 18,
2015 from 9:00 am until 5:00 pm.
SUMMARY:
The applicant requests the following from the Town of Ocean City:
A 25x25 area of beach at Caroline St., 15th St., 45th St., 92nd
St., 131st St. and 145th St. for the event footprint.
Use of a PA System for live broadcasts and music.
Bandstand, bleachers, trashcans and recycling bins.
N. Division Street and 145th Street be closed to parking from 6
am until 6 pm on the event day.
Vehicular access on the beach at North Division Street, Caroline
Street and 145th Street for loading/unloading of event supplies.
Permission to sell event specific items within their footprint.
The applicant withdrew the request for permission to allow alcohol
on the beach at Caroline Street along with a bon fire due to lack of
City support. The applicant will provide an updated site layout.
FISCAL IMPACT:
Revenue to the Town includes $600.00 for Private Event Fees and
$850.85 for Town Asset and Support Fees, totaling $1,450.85.
Swim Ocean City, Inc. is requesting two waivers:
Swim Ocean City has a main office within Worcester County,
making it eligible to receive up to a 75% discount, or $375, in
their Private Event Fees upon approval of the Mayor and Council.
Swim Ocean City also requests that Council waive the Town
Asset and Support Fees totaling $850.85.
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, and Beach Patrol.
ATTACHMENT(S):
1)
2)
3)
4)
5)
6)
7)
8)
July
Sun
Mon
Tue
Wed
1
Thu
2
Fri
3
Sat
4
10
16
17
23
24
30
31
11
Concert on Beach
12
13
14
Sundaes in Park
19
20
21
Sundaes in Park
26
Sundaes in Park
15
Concert on Beach
22
18
PE Ocean
Games/Swim OC TENTATIVE
25
Concert on Beach
27
PE Jesus at the
Beach - TENTATIVE
28
PE Jesus at the
Beach TENTATIVE
29
PE Jesus at the
Beach - TENTATIVE
2015
New Event: No
Things to Note:
Ocean Games is a World Open Water Swimming Association (WOWSA) sanctioned open water swim with three (3)
distances 1 mile, 3 mile, 9 mile along the coast of Ocean City. This event includes two (2) paddleboard races
elite and amateur that occurs simultaneously with the swim and will be contained within the Division Street and
Caroline Street beach front.
Event raises money for the Johns Hopkins Brain and Stroke Rehabilitation Program.
The event will take place on July 18, 2015 between 9 am and 5 pm.
Set-up will take place on July 18, 2015 beginning at 6 am.
Cleanup of the event will be completed by 7 pm on July 18, 2015.
The event organizer requests a 25x25 area of beach at Caroline St., 15th St., 45th St., 92nd St., 131st St. and 145th St.
The event organizer would need to unload/load the following items on the beach: tents, PA system, vendor access
items, bleachers, food and water, paddleboards and kayaks.
The event organizer requests the following from the Town of Ocean City: bandstand, bleachers and recycling bins.
The event organizer requests N. Division Street and 145th Street be blocked off from 6 am until 6 pm.
The event organizer requests vehicular access to the Boardwalk on North Division Street, Caroline Street and 145 th
Street.
The event organizers employ a medical director and will also provide an RN on site.
The event organizers would provide port-o-lets on the street end of 145th Street. They would be delivered the night
before the event, and picked up after 5:00 pm on the day of the race.
The event organizers request to sell event specific items within their footprint.
All finishers would receive medals. There would also be t-shirts and potential cash prizes.
Event organizers would offer a raffle.
Event organizers would erect a tent.
Event organizers would utilize an air-inflated structure.
Event organizers would like to have a bonfire at the event.
Sponsors of the event are Walk on Water, Atlantic Smith Cropper Deeley, Nanticoke River Swim, Swimspire, Live
Wire Media, Frontier Town, Hoopers Crab House, Rally Helicopters, Ocean Aviation, Donaway Furniture, ABC
Printers and Seacrets
The event organizer requests to use a finish shoot (inflatable) at the finish line.
The event organizer requests to have North Division St. and 146th St. blocked off to parking -- North Division St. from
7-10 am and 146th St. all day.
The event organizer requests to use a PA system.
The event organizers request from the town bandstand and bleachers.
The event organizer requests the assistance of the OCBP to support the safety of this event.
Event organizers affirm the OCBP, in conjunction with the race officials and medical personnel, have the ultimate
authority to remove a contestant from the race if the contestant is judged to be physically incapable of continuing the
race without risk of serious injury or death.
RISK MANAGEMENT Applicant to purchase the proper insurance policy and submit an insurance certificate
naming Town of Ocean City as additional insured prior to the event. Hold harmless agreement signed.
PUBLIC WORKS Will post Caroline Street, North Division Street, 145 th Street with no parking 6am-6pm signs.
Will provide bandstand, bleachers and trash cans. However, need to know the location of the bandstand and
bleachers. The applicant requested recycling bins, but the Town of Ocean City does not provide.
OCBP Against the request for alcohol on the beach. This not only is against what we are trying to do, but it could be
dangerous and sends the wrong message. Will assist with safety. Will have the normal coverage provided by the Surf
Rescue Technicians (SRTs) on duty. Will schedule additional staff to operate rescue watercraft (PWCs) and have
SRTs on paddleboards along the racecourse. Will also use our area supervisors on ATVs to keep track of all the
competitors. Estimated cost to the division is $1,800.00; however, we can adjust schedules so there is no additional
cost over the budget. Concern with water temperature for those planning on the long swim and hypothermia. Concern
with the organizers ability to provide, place and secure the number of buoys that is planned. Also, concern with the
ability to determine and verify the criteria used to determine eligibility to enter the longer races. How will
competitors who do not complete the entire distance get to the finish area? What criteria will be used to determine
who can enter the paddle board competition? How will each swimmers safety person be screened? The organizers
must inform the beach stand owners impacted by the event and work with them to make sure its not affecting their
business negatively. BP met with the applicant following the 2014 event and will have additional meetings as we get
closer to the event date to coordinate and get all concerns addressed. This was a successful event in 2013 and 2014,
and there were no serious safety issues.
REC & PARKS There is a request for bleachers for this event. Rec &Parks typically does not provide bleachers for
private events on the beach as there is a high potential for damage to the bleachers based upon the uneven base. Prefer
the applicant obtains bleachers from a private rental company versus a valuable asset the Town of Ocean City uses for
its own events and programs.
TRANSPORTATION Applicant needs to advise Transportation if bus 200 will again need to be rented/reserved for
the event.
FIRE MARSHAL The event organizer will not be issued a bonfire permit on the beach at Caroline Street during the
summer months. A permit must be obtained for the use of the tents from the Office of the Fire Marshal.
TOURISM Not in support of alcohol on the beach at the post party bonfire.
OCPD Not in support of alcohol on the beach
EMERGENCY SERVICES and OCCC No comments or concerns.
DRAFT
Event:
Ocean Games/Swim OC
Start Date:
19-Jul-15
Attachment A
End Date:
19-Jul-15
Update:8/12/14
PER DAY/TASK
Asset Description
Prev Cost
TOC Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 4) Traffic, Plastic (/day)$
4.00 $
4.00
Portable Judges Stand (/day)
$
50.00 $
125.00
Small Mobile Bleachers (/day)
$
50.00 $
100.00
Cost/Hour
O/T Rate
# of Hours
# OT Hours
20.00
1.00
1.00
M&CC %
Change
Extended Cost
$
-
1.00 $ 80.00
1.00 $ 125.00
1.00 $ 100.00
$80.00
$125.00
$100.00
$
$
$
ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator
42.21 $
63.32
8.00
$ 337.68
$337.68
LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor
$
$
27.21 $
36.06 $
40.82
54.09
5.00
2.00
$ 136.05
$ 72.12
$136.05
$72.12
$
$
Expaination/Description
$ 850.85
$850.85
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
2/11/2015
Page 1
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6D
Council Meeting
ISSUE(S):
SUMMARY:
James C. Motsko has requested the Mayor and City Councils review
of his application to install a ground-mounted small wind turbine.
After the public hearing on December 16, 2014, the Planning and
Zoning Commission favorably recommended forwarding this
request to the Mayor and City Council.
The Commission agrees that the conditions of use put forth in
exhibits by Mr. Motsko supports the Towns Comprehensive Plan,
identifying appropriate opportunities for instituting wind energy
conservation measures and cost-effective public and private
conservation measures.
FISCAL IMPACT:
Not applicable.
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
1)
2)
3)
4)
Transcript
Letter of recommendation
Finding of Fact
Scanned Exhibits from Public Hearing
Sincerely,
Lauren Taylor
Lauren Taylor
Planning and Zoning Commission
FINDING OF FACT
1. Population Change:
There has been redevelopment on the south side of 6th Street and Edgewater Avenue
on the bayfront, but the population rate has remained stable.
he is not required to obtain a State Tidal Wetlands License or Permit for the proposed
wind turbine installation as submitted to the department.
Kay Stroud
From:
Blaine Smith
Sent:
To:
Subject:
This report can be placed in the conditional use file and forward to the Planning Commission as part of the file.
Blaine,
Report has been completed and submitted in our RMS system. If you want to forward to Ms. Hart via email, your
call. Thank you. MLP
Verification noise meter test at 12636 Selsey Road, West Ocean City, Worcester County, Maryland.
On November 18, 2014, at 0945 hours, I Sgt. Mark L. Paddack met with James C. Motsko at 400 62h Street, Ocean City,
Worcester County, Maryland. Paddack examined the layout of Motsko' s property in preparation to prepare an
administrative report for Mr. Blaine Smith of the Department of Planning and Zoning, Town of Ocean City, Maryland.
Paddack had a previous conversation with staff in Department of Planning and Zoning and with Smith concerning the
Town' s interest in verify noise levels created by a wind turbine proposed on Motsko property at 400 6`h Street. Paddack
also had previous conversations with J. Stacey Hart P. E. of Hart & Associates, Inc. concerning the desire of the Planning
and Zoning Commission ( P& Z) to verify noise level documents submitted by Hart& Associates, Inc. for the manufacturer
ofthe windturbine.
Hart provided Paddack with a location that had an existing wind turbine of the exact dimensions as proposed by Motsko
to the P& Z Commission. That location is the home of Monty Lewis, 12636 Selsey Road, West Ocean City, Worcester
County, Maryland. Hart supplied Paddack with a proposed drawing of the exact location where the wind turbine is
proposed on Motsko' s property. Paddack would later submit two documents to the Records Section of the Ocean City
Police Department for the case file.
On November 18, 2014 at approximate 1010 hours, Paddack met with both Motsko and Hart on the Lewis property in
West Ocean City. The purpose of noise meter testing of the wind turbine was a check for compliance with ANSI
Standards as defined in the Town' s Noise Ordinance, Chapter 30. Later, Lewis was present to answer questions
concerning the wind turbine which was installed in 2009.
i
Paddack conducted a pre-calibration procedure of the noise meter instrument prior to taking readings at the Lewis
property. Paddack obtained valid readings using a Cel 440 Unit 1 ( Serial# 078270) noise meter. This meter was factory
calibrated in May, 2014. Paddack has served as a trained noise meter operator for 19 years, serves as an instructor for
the agency in noise enforcement and meter operation, and has served twice as the Noise Unit Supervisor and
Coordinator spanning over 6 years. The meter calibrated as designed and was functioning appropriately for testing.
Paddack observed that the turbine appeared to be functioning appropriately and was later confirmed by Lewis the unit
was operating as designed.
With permission of Lewis, Hart measured an exact distance from the wind turbine to a point which would serve as an
imaginary property line as if on Motsko' s property. The distance was 50 feet. Paddack was siightly up wind from the
turbine during the first test. Then Paddack moved slightly down wind and to the south 50 feet from the wind
turbine. Paddack could not get directly downwind of the turbine due to the environmental structure of the bay' s water
line in relationship to the northwest wind direction. There were no obstructions between Paddack and the turbine
during the testing.
NOAA weather monitoring station located at the Ocean City Municipal Airport reported for November 18, 2014 between
0953 and 1053 hours the following conditions. Sunny and clear, air temperature from 32 to 34 degrees, 38
low
humidity, and northwest wind gusting 13 to 28 mph. Paddack believes these conditions were exceptional for testing
with the exception of the higher level wind gusts which caused leaves and tree limbs to create some additional ambient
noise in the area.
At 1028 hours Paddack conducted a series of test samples of noise emanating from the wind turbine.
A total of 6 readings were attempted with 5 found to be valid and verified by Paddack.
1.
2.
3.
4.
Max 56.7 dBs, Average 53. 8 dBs, Min 51 dBs, 26 second reading from the source of the noise.
Max 56 dBs, Average 52. 1 dBs, Min 47. 6 dBs, 23 second reading from the source of the noise.
Max 57. 5 dBs, Average 54. 4 dBs, Min 50.4 dBS, 11 second reading from the source of the noise.
Max 55.3 dBs, Averege 51. 6 dBs, Min 48.7 dBs, 10 second reading from the source of the noise.
5.
Max 68.4 dBs, Average 59.4 dBs, Min 54.7 dBS, 24 second reading from the source of the noise.
The Town of Ocean City Noise Ordinance is based on ANSI regulations, which prohibit noise levels exceeding 55 dbs
between the hours of 2200 to 0700 hours from an adjoining property line. During day light hours defined as 0700 to
2200 hours noise levels may not exceed 65 dBs.
Paddack notified Motsko and Hart of the reading results which are stored in the noise meter. Based on the readings,
Paddack found the wind turbine to comply with the noise ordinance during day light hours as define by AN51.
The same readings during the night time hours would place the wind turbine in compliance the of noise ordinance as
defined by ANSI with the exception of higher wind speed gusts of post 28 mph.
The low tone swishing sound of the three blades at 28 mph winds pushed the max to 59 dbs. However, at this wind
speed level or greater there is an overall increase in the ambient noise from the wind not just the three blades of the
turbine. Therefore, overall noise from higher gusting winds would overshadow some of the swishing sound of the
blades.
Motsko made the suggestion on filling the tower of the wind turbine with foam insulation to damping the low tone
humming sound which was present during the testing and below the ANSI standard. Hart also acknowledge that the
z
manufacturer of the wind turbine has a feature that prevents the blades from spinning to fast during high wind which
could damage the wind turbine.
All the above events occurred in West Ocean City, Worcester County, Maryland.
SITE DATA:
1.
OWNER/ DEVELOPER:
JAMES C. MOTSKO
400 SIXTH STREET
ENGINEER:
3.
TAXMAP:
110
PARCEL:
3843
LOTS:
15&
ZONING:
R- 2
HEIGHT= 45. 0
16
HEIGHT= 39. 0
EX GROUND
HEIGHT=OA
SITE
OPTIONAL
o eanc ry
TURBINE TOWER
NO SCALE
oov.aa r
mis
s4 &
1` `'
ejPjSF.j
v
JOB NUMBER:
2010- 033
SCALE:
NONE
SHEET NO:
1
of2
DATE:
9/ 2014
Fa
e
c
5R
J. STACEY HART
ASSOCIATES, INC.
s^
365
jsh- inc.com
SINEPUXEN- BAY
N23 08'49" E
g 100. 00'
p
cn
5'
o0
'
PROPOSED
BASE,
WIND
TURBINE
.,
m
0
DcCN
Iz
2. 5 STORY
ISLANDER
CONDO
EXISTING
DWELLING
I
EXISTING
BUILDINGS
ZONED R- 2
rK
i_____.._.
11
S23 07 49 W
100. 00
PARKING
S
W
EDGEWATER AVE
p"
J. STACEY HART
PP`
JOB NUMBER:
2010- 033
SCALE:
1"=
SHEET NO:
30'
of
`'
DATE:
9/ 2014
I"'
J
HeFR
d,
c
&
ASSOCIATES, INC.
9rFS'
p'
PHONE: 410390-8096
FAX:
877-646d365
7'
s,
it .
z
t%
X
f +
"`-
r`
j" fi'
3, 7Y'
2,
r,
wX.
r
f
0 `
2c
totoE
ame
er
m =
Swept Area
Blades
1 :
Type
Downwind
rotorwi
r,:;='"'x
7Y
e
co
h gtall-:
` _
u.,, '
regulation control
Alternator
Yaw Control
Passive
Breking
System
less
T e<;<y-,. .
p,
Y , .
Body Construction
Towervtop Weight
User Monitoring
140 mph ( 63 m/ s)
1701b Q7 kg)
44. 9d6(A)
Output Interface
0
G L,.
other configurations)
Off Grid
available for
tems
x eres
ZERES Corporation is an American
in America. Our
product
t>.
IS
WIND
RIGHT
f WIND' 7C
FOR YOU?
understandyoursitelocation' s
wind energy potential with our
online site assessment tool. W ndRXT"' details outof-pocket costs, tax incentives and grants, as well as
i
i------
r----
I-.
li
i
I
I
i ,, .
durability
track
and performance
Field
globai
durability
PRDDUCT DISCRIMINATORS
Global
certifications
Simple design
i
Highly
efficient
re
production
energy
Patented technology
Rugged and durabie for 20 year service life
with
XZERES WARRANTY
XZERES Wind Turbines are covered for manufacturing defects and workmanship
from the moment they ship. This premium coverage is standard for all of our
turbines. Travel time to your site is covered if there is a problem. Crane and other
XZERES
STANDARD WARRANTY
j,
will replace, repair or refund the price for defective Skystream systems.
jo
year warranty for an additional 5 years, thus extending coverage for a total of
10 years. This is our performance package and maximizes turbine up time and
i c u es a total of ( 3)
I
i!
i. '
i --
r_`'
l
f_ * . ' _ !
I``",-
j 1
1. i
4
1
"
F -
t ,
_ +
XZERES
SKYSTREAM
3 .7
v
j
for
power system
business
residential,
and
telecom
applications.
FF GRID WIND
ENERGY SYSTEM
i_ ON- GRID
WIND
ENERGY
SYSTEMS
L. On- grid systems deliver AC power that is dean, regulated and ready to use.
The system first powers site loads, then draws extra power from the utility if needed.
Any excess energy produced is exported and in most cases is eligible for a credit
from the utility.
POWER
OUTPUT
ANNtIAL
ENEIZGY
OLJTPLJT
IESTIMTTEOI
IC000
3W4
9000
IWO...
6000
1200
pG
12]
H.._
3W0_'_.
3) 5
IC
6t
IS
89
II. I
Il1
156
]
I]. 8
14. 1
33l
ID
.
11
vn. e: p.. a
r_.,..._
f t_---
i" `
n
r---
a:
Y.: 5
i,,.._.,a._ . .
j---
I"
Yym
z:
I ., . .
r_.. . :_.._.
..
i.---'
i , , . .J"_'
, , . ,
h--
I , . . . ,. . '. . . . . .
Cindy
Yoakum
Unit# 1
605 Edgewater Ave.
I am a property owned directly next to 400 Edgewater Ave., proposed site of a small wind turbine. My
condominium sits at the ground level of the " Islander" Condominiums @ 605 Edgewater Ave. I will not
be able to attend the hearing on August 17`", but would like to add my opinion. I am not opposed to the
installation of the turbine, as long as it is quiet...no vibretion, noise or" humming" associated with some
turbines and that it is small and will not interfere with the wonderful views we are so lucky to have at
our bayside location. Stacey Hart has assured me that neither will be the case.
Thank You,
Cindy Yoakum
i
a:.__..
r:"
J
l
J`.
3r,
e..;.-;,
o-
1-
s,,,
ry,-.a q;(
T'
4 1 )
i.
K
d
u.
J
i.
r-
I ^ P`
n.r
Ef In e
r
'
Ls
A}`._
w"'
a
i/'
'' '
t
N
E
e
t_;.
ag
La
d .
q},
1'
',
tY '_.
w`9
J:"'
y.
I.
ass _
y.
s!
M ,.:.
6..:
ir'
ia,
F Yi'+e
r'.
w,
ma
z rs
mm
i
I'
, ,
Page t of 1
UND REP4RT
S
90
a
80
Background Sound
Generator
o
perating
J
60
50
a
G40
0
30
mph
4. 5
13. 4
17,9
22. 3
27
31. 3
36
40.25
m/ s
10
12
14
16
18
44.75
20
http:Owww. naou
gc.com/ imnges/S
10/ 7/ 20I4
z
O
o m
6
fD
Q
p !
Q Cl
n
O
N
Q
O
D
2
ti.
n`i
F ,
r
vi
6
D
,
Uo
3
,Ny,
a'
S
7
O- ,...'
p`
tj
V1
O
tn
j
N
D (
Oii
fD
O 7 -a ,+
S
vN NN Q'
7
L1
aJ
7
Gl
C1 .
C
n
rL
w n,
fp
N oi
N p,
f'
S
o,
N
'
rt
ai !
r+ j
v,
S '6
oi
00
K ' LZ
O Q
oi
F-'
Q
a
N
7
ro
tn
!
3p w
D .
m
D
lD
tn
o,
Q t
o
H
Q
O
'^
Q
ui
ha
m '
i -
o .
v,
'^
ro
oo
w -
G_ `
7'
O
7
O.
O
7
fD
fD '
oq
' Ny,
m
fl-
fD
ro
3
P
a, -+,
iY
O
n
v'
S
r,
fD
"
f+
o'o
ui
61
N
O
D
t
7
o-
.^.
ni
ro
s
o
2
Q.
ni
0 n
fD
0'Q
fD
S
c (
cn
O W
V
N.
U
Page 1 of 1
ie da n j
6A dSi+;
-,_ --4
c dLIA;
Y
fr
f `' _
104ft.
d
yora
y
II
V:--'-.
I
r:,
10/ 7/ 2014
Page 1 of 2
Helio,
Thank you for contacting us regarding Skystream 3. 7. As you may know, Southwest Windpower went out of
business in February 2013. XZERES Wind acquired the residual assets and intellectual property of Skystream
3. 7 in July 2013. Although we did not acquire the warranty liability associated with Skystreams manufactured
by Southwest Windpower, we are offering tech support ( free of charge) for existing Skystream installations as
well as replacement parts for sale, and assistance with locating service providers for customers when needed.
The fees for service are negotiated between the service provider and the customer directly. XZERES is
manufacturing new Skystreams with several upgrades and full UL 6142, SWCC and MCS certification, as well
as a 5 year limited warranty.
I checked the engineering design documents for the 45' to Ner with 19" bolt pattem ( base plate) that we usually
recommend for use with Skystream 3. 7 and the wall thickness of the tower is 6 mm. This change was made by
Southwest W ndpower in April 2011 for the purpose of greater tower stability and to lower vibration and tower
deflection during turbine operation. The change has had the additional effect of lowering noise output caused
by interaction with the turbine' s internal electronics by approximately 10- 15% in my experience.
I am unable to provide documentation of the tower wall thickness as these design drawings constitute
Regards,
Therese Umholtz
x eres.
https:// mail. aol. com/ 38771- 416/ aol- 6/ en- us/ mail/ PrintMessage. aspx
10/ 7/ 2014
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
7A
Council Meeting
ISSUE(S):
SUMMARY:
FEMA notified the City that the proposed Flood Insurance Study for
Ocean City has been completed, all public comments have been
addressed and the appeal process for the proposed new Flood
Insurance Rate Maps has ended. Following the initial review of
these changes at the February 10 Work Session, Council requested
a second review at tonights meeting.
The new maps will become effective on July 16, 2015. Changes to
the maps impact the Citys Flood Damage Prevention Ordinance
(Chapter 38) and the Citys Building Code (Chapter 10). Staff is
recommending changes to the Code that adopt the maps while
maintaining our high standards of storm resistant construction.
Either our existing Code or our proposed draft Code revisions must
be submitted to the State National Flood Insurance Program
Coordinator within 1 month.
FISCAL IMPACT:
Based on the new maps, many ocean front properties should see a
significant reduction in their flood insurance rates. Some bayside
properties are likely to see an increase. The cost of construction
should not be impacted by the proposed Code changes.
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
Flood Insurance
Rate Map
RECOMMENDED DRAFT CODE REVISIONS
FEBRUARY 10, 2015
Proposed (2015)
Almost all ocean front properties will see a significant decrease in their
flood insurance costs due to no longer being located in the V zone
Many other properties will also see a reduction in flood insurance rates
due to no longer being located in the 1% flood zone (V or A)
Properties remaining in the same flood zone as the existing maps are
likely to see an increase in their rates due to overall nationwide rate
increases.
Unfortunately, most mortgage companies may not require flood
insurance if a property is located outside of a mapped 1% flood zone.
Because of this, instead of taking advantage of the ability to get flood
insurance at a much lower rate, many may chose to drop flood
insurance altogether.
Staff recommends that the Council urge every Ocean City property
owner to maintain flood insurance and to work with banks, insurance
agents, property managers and other stakeholders towards this goal.
The existing Ocean City flood prevention code (Chap 38) relies
heavily on the FIRM mapped Base Flood Elevations. Therefore if no
action is taken:
V
Zone
V
zone
Elevation Comparisons
Location
Existing
Zone
Existing Min
Elev (code)
Proposed
Zone
City Hall
A/7
8.2
A/5
Convention Center
A/6
7.2
A/5
Gateway Grand
V/11
15.7
None
15.7
A/6
7.2
A/5
S. Ocean Drive
A/6
7.2
None
Grnd+2 = +/- 7
A/6
7.2
None
Grnd +2 = +/- 8
Bonita Beach
A/9
10.2
None
State law reference Penalties for ordinance violations, Ann. Code of Md. art. 23A, 3.
Sec. 10-224. - Occupancy permits.
The building official shall not issue any occupancy permit for any project, building or structure that has
been and remains in violation of this division.
(Code 1972, 54-8)
Page 1
project being considered by any municipal agency as of the effective date of this division is exempted
herefrom.
(Code 1972, 54-9)
That the proposed improvement in the preexisting structure is located in a flood zone critical
area.
b.
c.
That the proposed improvement to the preexisting building may not be enclosed in any
manner, other than by a railing, and may not be used for purposes of habitation.
(d) Exemptions. For the purposes of this section, the following improvements may be approved by the
building official and are not considered structures requiring board approval for variance requests to
the requirements of this division: any deck, porch, balcony, walkway, fire escape, stairs or fence which
is minor in nature and is an accessory use to a preexisting structure and for which the building permit
issued shall, in writing, indicate:
(1) That the proposed minor improvement may not exceed 1,000 square feet in area.
(2) That the proposed minor improvement to a preexisting building may not be enclosed in any
manner, other than by a railing, and may not be used for purposes of habitation.
(3) Structures built beneath existing buildings for the containment of sprinkler systems and equipment
to retrofit existing high-rise buildings, are hereby exempt from the minimum design requirements
Page 2
of section 10-228, 10-192(a) and 10-195(1) provided that the structures are designed with breaka-way walls, flood vented in accordance with chapter 38 and all equipment elevated to a minimum
of 3.0 feet above the base flood elevation.
(Code 1972, 54-10; Ord. No. 2008-23, 1-5-2009)
Page 3
Page 4
ARTICLE I. - IN GENERAL
Page 1
Flood or flooding. A general and temporary condition of partial or complete inundation of normally dry
land areas from abnormally high tidal water or rising coastal waters resulting from severe storms, hurricanes
or tidal waves.
Flood maps or flood insurance rate maps. The maps of Ocean City, Maryland, dated March 4, 1986July
16, 2015, which were produced as part of the flood insurance study prepared by the Federal Emergency
Management Agency, and any subsequent revisions thereof as approved by the Federal Emergency
Management Agency.
Floodproof or floodproofing. Any combination of structural and nonstructural additions, changes or
adjustments to structures which reduce or eliminate flood damage to real estate or improved real property,
water and sanitary facilities, structures and their contents.
Grade, highest adjacent. The highest natural elevation of the ground surface prior to construction next
to the proposed walls of a structure.
Grade, post-construction. The final elevations of the ground surface next to the walls of a structure
after construction.
Habitable space. Any area usable for living purposes, which includes sleeping, eating or cooking, or a
combination thereof.
Level of 100-year flood. The highest level of flooding that, on the average, is likely to occur once every
100 years (or has a one percent chance of occurring each year), as shown on the flood insurance rate map
(the base flood elevation).
Lowest floor. The lowest floor of the lowest enclosed area, including basements. An unfinished or
flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other
than a basement area, is not considered a building's "lowest floor," provided that such enclosure is not built
so as to render the structure in violation of the applicable nonelevation design requirements of this article.
Manufactured home. A structure, transportable in one or more sections, which is built on a permanent
chassis and is designed for use with or without a permanent foundation when connected to the required
utilities. The term "manufactured home" does not include a "recreational vehicle" as defined herein.
Manufactured home park or subdivision. A parcel (or contiguous parcels) of land divided into two or
more manufactured home lots for rent or sale.
New construction/structure. For floodplain management purposes, new construction is construction
which commences on or after the effective date of Ordinance No. 1991-10, the floodplain management
regulations adopted by Ocean City, and includes all subsequent additions and improvements.
100-year storm. The level of flooding, water loads, wind speeds, duration, direction and forces which,
when acting simultaneously, result in severe beach erosion and overwash and have a one percent chance
of occurring each year.
Recreational vehicle. A vehicle which is:
(1) Built on a single chassis;
(2) Four hundred square feet or less when measured at the largest horizontal projections;
(3) Designed to be self-propelled or permanently towable by a light duty truck; and
(4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for
recreational, camping, travel or seasonal use.
Substantial damage. Damage of any origin sustained by a structure whereby the cost of restoring the
structure to its before damaged condition would equal or exceed 50 percent of the market value of the
structure before the damage occurred.
Substantial improvement. Any reconstruction, rehabilitation, addition or other improvement of a
structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the
start of construction of the improvement. This term includes structures which have incurred substantial
Page 2
damage, regardless of the actual repair work performed. The term does not, however, include either: any
project for improvement of a structure to correct existing violations of state or local health, sanitary or safety
code specifications which have been identified by the local code enforcement official and which are the
minimum necessary to assure safe living conditions, or any alteration of a historic structure, provided that
the alteration will not preclude the structure's continued designation as a historic structure. "Substantial
improvement" is commenced when the first alteration of any structural part of the building is begunshall be
cumulative and ; costs of incremental improvements to a building or structure shall accumulate with respect
to the 50 percent criterion which defines substantial improvement. Improvements shall date back ten years
from the date of each application for building permit.
(Code 1972, 52A-2; Ord. No. 1997-15, 8-18-1997; Ord. No. 2008-24, 1-5-2009)
State law reference Penalties for ordinance violations, Ann. Code of Md. art. 23A, 3.
Sec. 38-33. - Purpose and intent; adoption of maps.
(a) The purpose of this article is to provide for adequate minimum standards and procedures for the
construction of new residential and nonresidential structures, including manufactured homes, and for
such structures that are substantially improved so that such structures can be eligible for insurance
under the National Flood Insurance Program and so that the construction of such structures will be in
conformity with recognized construction techniques designed to offer flood protection. Any change in
the delineation of floodplain districts shall be subject to the review and approval of the Federal
Emergency Management Agency (in this article referred to as "FEMA").
(b) The flood insurance rate maps, including the zone designations on said maps and all explanatory
material noted thereon, are hereby incorporated into this article by reference in their entirety. Said
maps shall be kept in the custody of the Department of Planning and Community Development, which
is the department delegated the administrative responsibility by the Mayor and City Council of Ocean
City, Maryland, for the approval and issuance of building permits. Said maps shall be referred to for a
determination of the floodprone and specified hazard areas and the 100-year base flood elevation line
for a calculation of construction requirements for any structure within the incorporated areas of Ocean
City, Maryland, under the provisions of this article.
(Code 1972, 52A-1)
Page 3
FOOTNOTE(S):
--- (2) --Cross reference Administration, ch. 2. (Back)
Page 4
structure, the owner shall submit to the department an elevation certificate, prepared by a registered
surveyor, to certify that the requirements of this article have been met.
(b) Before a certificate of occupancy is issued for a nonresidential structure that has been floodproofed in
accordance with section 38-73(a), a certification of floodproofing completed by a registered engineer
or architect must be submitted to the department.
(Code 1972, 52A-12)
Page 5
(3) The accessory structure shall be constructed and placed on the building site so as to offer the
minimum resistance to the flow of floodwaters.
(4) The accessory structure shall be firmly anchored to prevent flotation which may result in damage
to other structures.
(5) The accessory structure shall be designed to have low flood damage potential.
(6) The service facilities, such as electrical and heating equipment, shall be elevated one foot above
applicable base flood elevation or be floodproofed.
(7) The accessory structure shall be comprised of no more than 600 square feet and no more than
one story, which will allow construction of a standard two-car garage.
(8) The accessory structures shall be designed to meet or exceed the following minimum criteria:
a.
A minimum of two openings having a total net area of not less than one square inch for every
square foot of enclosed area subject to flooding shall be provided.
b.
The bottom of all openings shall be no higher than one foot above grade.
c.
Openings may be equipped with screens, louvers, valves or other coverings or devices,
provided that they permit the automatic entry and exit of floodwaters.
(b) The applicant shall be made aware that, if the accessory structure is built below the base flood
elevation, the aforesaid structure may be susceptible to higher insurance premium rates for the
structure and its contents.
(c) For accessory structures greater than 300 square feet and up to 600 square feet, the conditions of the
variance shall be subject to an agreement as set forth in section 38-54(c)(3) hereof.
(Code 1972, 52A-7)
(2) East of the dune setback line, a minimum of 15.7 feet above mean sea level (NAVD 1988)
(32) In the critical area, as defined in this article and in chapter 10, article IV, division 2 (foundation
requirements), outside of the V zoneand west of the dune setback line, a minimum of three feet
above the base flood elevation as shown on the flood insurance rate map or if located in an x
zone or other area without a mapped base flood elevation a minimum of 3 above the highest
adjacent grade.
(3) In an area east of the easterly right-of-way of Coastal Highway or Philadelphia Avenue and not
in the critical area or a V zone, a minimum of two three feet above the base flood elevation or if
located in an x zone or other area without a mapped base flood elevation, a minimum of two feet
above highest adjacent grade.
Page 6
(4) In the area west of the westerly right-of-way of Coastal Highway or Philadelphia Avenue,
a minimum of three feet above the base flood elevation or if located in an x zone or other area without
a mapped base flood elevation, a minimum of two feet above highest adjacent grade.
a minimum of two feet above the base flood elevation.
(5) In all blocks south of Third Street, except the westerly 150 feet of block 29 and all of block 41 of
the Sinepuxent Beach Company plat, the elevation shall be at or above the base flood elevation
as established by the flood insurance rate map, or if no established base flood elevation, at or
above highest adjacent grade. Property owners elevating buildings only to the base flood
elevation shall be advised of the increased risk of flood damage and potential higher flood
insurance costs.
(6) In the area fronting Atlantic Ave from the inlet to 27 Street, in no case shall the lowest floor be
below the elevation of the top of the boardwalk adjacent to the property.
(b) In all cases, the elevations of the post-construction grades of any site shall be such that surface water
drainage shall be to the existing or proposed streets or alleys.
(Code 1972, 52A-3; Ord. No. 1995-17, 11-6-1995)
Page 7
(1) When the floodproofing option is selected, a registered professional engineer or architect shall
develop and/or review structural design specifications and plans for the construction and shall
certify that the design and methods of construction are in accordance with accepted standards of
practice for meeting these requirements.
(2) A floodproofing design which requires human intervention may only be used for additions,
including substantial improvements, to existing nonresidential structures. Human intervention
may not be part of a floodproofing design for new structures as defined in section 38-31
(b) Elevation.
(1) All new construction and substantial improvements of nonresidential structures within any AO
zone shall have the lowest floor (including basement) elevated to the highest of the following:
a.
b.
c.
(2) In lieu of elevation, a nonresidential structure, together with attendant utility and sanitary facilities,
may be completely floodproofed to the appropriate elevation level as determined above to meet
the floodproofing standard specified in section 38-73(a).
(c) For all new construction and substantial improvements of elevated nonresidential structures in zones
A1A30 and any AO zones, fully enclosed areas below the lowest floor used solely for parking of
vehicles, building access or storage in an area other than a basement that are subject to flooding shall
be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the
entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a
registered professional engineer or architect or meet or exceed the following minimum criteria:
(1) A minimum of two openings having a total net area of not less than one square inch for every
square foot of enclosed area subject to flooding shall be provided.
(2) The bottom of all openings shall be no higher than one foot above grade.
(3) Openings may be equipped with screens, louvers, valves or other coverings or devices, provided
that they permit the automatic entry and exit of floodwaters.
(d) Requirements for nonresidential construction in V zones are set forth in section 38-74 of this article.
(Code 1972, 52A-5; Ord. No. 1997-15, 8-18-1997; Ord. No. 2000-25, 8-21-2000)
Sec. 38-74. - Development of coastal high-hazard areas (V zones) or east of the dune setback line.
(a) Within those areas designated as V zones by the flood maps or east of the dune setback line as
defined herein, land below the level of the 100-year flood shall only be developed if the new
construction or substantial improvement complies with all of the following:
(1) The structure is located landward of the reach of the mean high tide.
(2) The structure is elevated on pilings and columns so that the bottom of the lowest horizontal
structural member of the lowest floor (excluding the pilings or columns) is elevated in accordance
with section 38-71; and the pile or column foundation and structure attached thereto is anchored
to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting
simultaneously on all building components. Water loading values used shall be those associated
with the 100-year flood. Wind loading values used shall be those required by the Standard
Building Code. A registered professional engineer or architect shall develop or review the
structural design specifications and plans for the construction and shall certify that the design and
methods of construction to be used are in accordance with accepted standards of practice for
meeting the provisions contained in this subsection.
Page 8
(3) The space below the lowest floor is either free of obstruction or constructed with nonsupporting
breakaway walls, open wood latticework or insect screening intended to collapse under wind and
water loads without causing collapse, displacement or other structural damage to the elevated
portion of the building or supporting foundation system. For the purposes of this section, a
breakaway wall shall have a design safe loading resistance of not less than ten and no more than
20 pounds per square foot. Use of breakaway walls which exceed a design safe loading
resistance of 20 pounds per square foot (either by design or when so required by local or state
codes) may be permitted only if a registered professional engineer or architect certifies that the
designs proposed meet the following conditions:
a.
Breakaway wall collapse shall result from a water load less than that which would occur
during the base flood; and
b.
The elevated portion of the building and supporting foundation system shall not be subject
to collapse, displacement or other structural damage due to the effects of wind and water
loads acting simultaneously on all building components (structural and nonstructural). Water
loading values used shall be those associated with the 100-year flood. Wind loading values
used shall be those required by the Standard Building Code.
c.
Such enclosed space shall be usable solely for parking of vehicles, building access or
storage.
(b) In V zones or east of the dune setback line, fill may not be used for structural support of buildings.
(c) In V zones or east of the dune setback line where fill material is permitted for landscaping or parking
lot foundations, such fill material shall be similar in characteristics and composition to the soil existing
on site.
(d) No manufactured homes or recreational vehicles shall be placed in V zones or within the critical
foundation area.
(e) Permanent manmade alterations of sand dunes which would increase potential flood damage are
prohibited.
(f)
Where temporary dune alterations are permitted to allow foundation construction, the flood mitigation
properties of such dunes shall be fully restored and maintained.
(Code 1972, 52A-9)
Page 9
TOWN OF
25166
TO:
THRU:
FROM:
RE:
DATE:
8A
February 17, 2015
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Not applicable
RECOMMENDATION:
Not applicable
ALTERNATIVES:
Not applicable
RESPONSIBLE STAFF:
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
Not applicable
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
9$
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
Ratify ordinance.
Financially Sound Town Government
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
ADOPTED
FY-2015
SOURCE
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes
Other Taxes
Licenses and Permits
Revenue From Other Agencies
Charges For Services
Fines and Forfeitures
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal
Highways and Streets
Economic Development -Tourism
Culture and Recreation
Debt Service
Sub Total
To Transportation Fund
To Airport Fund
To Convention Center Fund
To Vehicle Trust Fund
To Capital Projects
Total Expenditures
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
42,089,670 $
16,520,600
4,062,570
4,855,273
9,497,633
710,000
567,759
931,828
42,089,670 $
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584
42,089,670
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584
79,235,333 $
80,765,981 $
80,765,981
4,000,086 $
34,216,710
5,302,911
5,616,940
5,402,696
7,184,880
7,697,061
5,220,163
4,052,123 $
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163
4,052,123
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163
74,641,447 $
1,300,787
262,069
1,480,310
0
1,550,720
75,225,996 $
1,300,787
328,069
1,520,710
90,419
2,300,000
75,225,996
1,300,787
328,069
1,520,710
90,419
2,300,000
79,235,333 $
80,765,981 $
80,765,981
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
3,748,313 $
3,489,335
189,261
89,964
0
3,748,313 $
3,489,335
189,261
89,964
111,168
3,748,313
3,489,335
189,261
89,964
111,168
Total Revenue
7,516,873 $
7,628,041 $
7,628,041
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
2,081,064 $
3,172,165
743,044
1,520,600
2,065,064 $
2,907,333
743,044
1,912,600
2,065,064
2,907,333
743,044
1,912,600
Total Expenditures
7,516,873 $
7,628,041 $
7,628,041
3,332,166 $
1,088,620
3,514,982
1,300,787
0
0
3,332,166 $
1,096,036
5,236,772
1,300,787
33,052
292,068
3,332,166
1,096,036
5,236,772
1,300,787
33,052
292,068
9,236,555 $
11,290,881 $
11,290,881
Personal Services
Non-Personal Services
Capital Outlay
3,637,046 $
3,267,509
2,332,000
3,637,046 $
3,486,060
4,167,775
3,637,046
3,486,060
4,167,775
Total Expenditures
9,236,555 $
11,290,881 $
11,290,881
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
11,388,335 $
1,000,992
157,080
128,710
77,514
11,388,335 $
1,102,585
157,080
128,710
806,276
11,388,335
1,102,585
157,080
128,710
806,276
12,752,631 $
13,582,986 $
13,582,986
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
4,145,170 $
3,625,632
3,652,829
1,329,000
4,145,170 $
3,770,748
3,652,829
2,014,239
4,145,170
3,770,748
3,652,829
2,014,239
Total Expenditures
12,752,631 $
13,582,986 $
13,582,986
654,711 $
338,728
79,124
262,069
0
654,711 $
338,728
79,124
328,069
20,784
654,711
338,728
79,124
328,069
20,784
1,334,632 $
1,421,416 $
1,421,416
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
316,557 $
875,098
142,977
0
316,557 $
895,882
142,977
66,000
316,557
895,882
142,977
66,000
Total Expenditures
1,334,632 $
1,421,416 $
1,421,416
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
1,633,496 $
415,366
63,600
0
1,633,496 $
415,366
63,600
1,994
1,633,496
415,366
63,600
1,994
2,112,462 $
2,114,456 $
2,114,456
1,077,936 $
1,024,758
9,768
0
1,077,936 $
1,026,752
9,768
0
1,077,936
1,026,752
9,768
0
2,112,462 $
2,114,456 $
2,114,456
1,770,900 $
1,543,906
1,170,000
1,480,310
2,139,496
0
1,770,900 $
1,543,906
1,170,000
1,520,710
2,140,328
0
1,770,900
1,543,906
1,170,000
1,520,710
2,140,328
0
8,104,612 $
8,145,844 $
8,145,844
2,965,935 $
1,600,585
3,398,092
100,000
40,000
2,965,935 $
1,601,417
3,398,092
100,000
80,400
2,965,935
1,601,417
3,398,092
100,000
80,400
8,104,612 $
8,145,844 $
8,145,844
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
1,985,026 $
0
1,985,026 $
17,921
1,985,026
17,921
1,985,026 $
2,002,947 $
2,002,947
Personal Services
Non-Personal Services
Capital Outlay
987,993 $
997,033
0
987,993 $
1,014,954
0
987,993
1,014,954
0
Total Expenditures
1,985,026 $
2,002,947 $
2,002,947
5,208,233 $
0
4,808,233 $
25,637
4,808,233
25,637
5,208,233 $
4,833,870 $
4,833,870
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
1,820,690 $
3,387,543
0
0
1,749,690 $
3,084,180
0
0
1,749,690
3,084,180
0
0
Total Expenditures
5,208,233 $
4,833,870 $
4,833,870
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
2,243,297 $
0
129,709
0
2,243,297 $
90,419
129,709
255,427
2,243,297
90,419
129,709
255,427
2,373,006 $
2,718,852 $
2,718,852
Non-Personal Services
Debt Service
Transfers Out
Capital Outlay
744,352 $
0
0
1,628,654
744,352 $
0
0
1,974,500
744,352
0
0
1,974,500
Total Expenditures
2,373,006 $
2,718,852 $
2,718,852
2,291,711 $
50,000
0
2,291,711 $
50,000
347
2,291,711
50,000
347
2,341,711 $
2,342,058 $
2,342,058
257,074 $
2,084,637
0
257,074 $
2,084,984
0
257,074
2,084,984
0
2,341,711 $
2,342,058 $
2,342,058
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
5,954,153 $
1,575,000
4,500,000
5,954,153 $
1,575,000
4,500,000
5,954,153
1,575,000
4,500,000
12,029,153 $
12,029,153 $
12,029,153
4,850,000 $
385,000
6,794,153
4,850,000 $
385,000
6,794,153
4,850,000
385,000
6,794,153
12,029,153 $
12,029,153 $
12,029,153
3,825,402 $
220,000
350,000
3,825,402 $
220,000
350,000
3,825,402
220,000
350,000
4,395,402 $
4,395,402 $
4,395,402
1,080,000 $
95,000
3,220,402
1,080,000 $
95,000
3,220,402
1,080,000
95,000
3,220,402
4,395,402 $
4,395,402 $
4,395,402
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
AMENDMENT # 1
SECOND READING
0
0
0
0
1,550,720
270,000
25,000
25,000
2,321
75,000
2,300,000
270,000
25,000
25,000
2,321
75,000
2,300,000
270,000
1,820,720 $
2,697,321 $
2,697,321
0
1,300,720
0
250,000
270,000
125,000
2,002,321
50,000
250,000
270,000
125,000
2,002,321
50,000
250,000
270,000
1,820,720 $
2,697,321 $
2,697,321
79,235,333 $
7,516,873
9,236,555
12,752,631
1,334,632
2,112,462
8,104,612
1,985,026
5,208,233
2,373,006
2,341,711
12,029,153
4,395,402
80,765,981 $
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402
80,765,981
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402
148,625,629 $
153,271,887 $
153,271,887
(26,101,708)
(26,647,807)
(26,647,807)
122,523,921 $
126,624,080 $
126,624,080
1,820,720
2,697,321
124,344,641 $
129,321,401 $
B. Anticipated Expenditures:
St. Louis Avenue Phase III
Street Paving
Beach Patrol Headquarters
Canal Dredging
Reserve for Future Capital Projects
Total Expenditures
2,697,321
129,321,401
FOR:
AGAINST:
Transfer to Airport
Transfer to Convention Center
Transfer to Vehicle Trust
Transfer to Capital Projects
Capital Outlay
Capital Outlay
25,000
25,000
2,321
75,000
749,280
876,601
TOWN OF
TO:
FROM:
RE:
DATE:
Agenda Item #
9B
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Not applicable
RECOMMENDATION:
Ratify ordinance.
1st Class Resort & Tourist Destination
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
Ordinance
First Reading _ _ _ _ _ _ _ _ __
Second Reading _ _ _ _ _ _ _ __
b.
c.
(2) The parking or standing of buses in Ocean City shall be permitted only in municipally
operated parking lots designated by Ocean City for bus parking and pursuant to the
following regulations:
a.
LAW OFFICES
AYRES, JENKINS,
GORDY & ALMAND, P.A.
SUITE 200
6200 COASTAL HIGHWAY
OCEAN CITY MD 21842
b.
c.
Debarkation and boarding of said buses shall be only at the municipal transit
center or private parking lots (pursuant to the provisions of section 102-85
hereof), except that the Police Department may, for good cause shown, from
time to time, in specific cases only, upon prior notification, allow debarkation
and boarding at some other locations.
d.
e.
f.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 2,
2015.
ADOPTED AND PASSED by the required vote of the elected membership of the City
Council and approved by the Mayor at its meeting held on February 17,2015
ATIEST:
Approved as to Form:
LLOYD MARTIN, President
TOWN OF
02516
TO:
FROM:
RE:
DATE:
Agenda Item #
9C
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
1) Ordinance
2) Maps
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
9'
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
9E
Council Meeting
ISSUE(S):
SUMMARY:
In the February 10, 2015 Work Session, the Mayor and Council
rejected the sole Vehicle Vending Franchise bid and voted to rebid
the franchise to a broader vendor base.
Council also voted to amend the Vehicle Vending Franchise Code to
add a definition for prepared food in an effort to clarify the type of
items that are permitted for sale.
FISCAL IMPACT:
To be determined.
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
1) Proposed Ordinance
2) Current Code
Page 1 of 1
about:blank
2/12/2015
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
9)
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
ATTACHMENT(S):
1) Resolution
2) Opinion of Counsel Letter
3) Public Hearing Notice
The Mayor and City Council, a public community transit service provider in Ocean City, Maryland, is offering the opportunity for
a public hearing to provide citizens a forum to present views on the following proposals:
FY 2016 Annual Transportation Plan (ATP). The ATP contains requests for operating funds from the following programs:
Section 5311 of the Federal Transit Act which provides funds for general public transit service in rural areas;
Americans with Disabilities Act (ADA) program which provides funds for federally-required paratransit services
for persons with disabilities.
In addition, capital funds will be requested for the following items:
ITEM
TOTAL
$7,264,000
$136,226
Replace seven (7) 35 heavy duty buses with 40 heavy duty buses
$3,178,000
Preventative maintenance and repairs to include parts and labor for rolling stock
$600,000
Replace parking lot light fixtures with LED retrofit energy efficient units
$90,000
$6,000
Preventative maintenance and repair contract to include parts and labor for the Bus Wash
Facility*
Purchase a camera operating platform, cameras and maintenance thereof for the interior
of our rolling stock
Remove the blacktop in the two transit lanes at the south end Transit Center and replace
with concrete
$48,000
$500,000
$122,000
Purchase three (3) complete man doors units for the north and east side of the bus barn
$3,000
$6,500
Preventative maintenance and repair contract to include parts and labor for Bus Barn
overhead doors
$20,000
Replace twenty five (25) benches at three (3) of our transit centers at $1,200 each
$30,000
$12,003,726*
A Public Hearing will be held upon request. Requests for a Public Hearing must be in writing and will be received until 4 p.m.
on Friday, February 6, 2015. Requests for a Public Hearing and/or other written comments should be sent to the following
address and clearly marked Public Hearing Comments:
Ocean City Transportation
th
204 65 Street, Building E
Ocean City, Maryland 21842
Written comments can also be emailed to: gthornes@oceancitymd.gov .
In the event it is requested, a Public Hearing will be held on:
Tuesday, February 17, 2015
6:00 p.m.
City Hall Council Chambers
301 Baltimore Avenue
Ocean City, Maryland 21842
If special assistance is required at the meeting, contact Ocean City Transportation, Administrative Assistant at 410-723-2174
before 4 p.m. on February 6, 2015.
TOWN OF
TO:
FROM:
THRU:
RE:
DATE:
Agenda Item #
9*
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
To be determined.
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
Various departments
ATTACHMENT(S):
626
T-05
763
431
143
596
597
554
591
407
746
749
320
329
605
607
556
530
Equipment #
2862
2863
578
2348
2562
2205
2206
2146
2147
2011
2121
2251
1659
2385
2006
2156
1848
2008
Year
Make
2008
2010
1966
2005
2007
2004
2004
2003
2003
2002
2003
2004
1998
2005
2002
2003
2000
2002
Kawasaki
Load Rite
Stevens
Chevy
Elgin
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Ford
Chevy
Volvo
Peterbilt
Chevy
Ford
Chevy
Chevy
Model
JT1500A8F
WV1200BZTS
Trailer
Silverado
Street Broom
Silverado
Silverado
Silverado
Silverado
Silverado
Explorer
Impala
Trash Truck
Trash Truck
Silverado
Explorer
3500
F-150
Serial/VIN Number
KAW31492L708
5A4YNSJ18A2030234
2884
1GCEC14X85Z187629
P4947D
1GCEK14X74Z155577
1GCEK14XX4Z155833
1GCEK14X53Z270998
1GCEK14XX3Z269863
1GCEC14W32Z145243
1FMDU72K13UB91921
2G1WF55K449350249
4VMDAKHE7WN762865
1NPZX0EX85D716081
1GCEK14W72Z141229
1FMDU72K63UC33984
1GBKC34J5YF503315
1GCEK14W42Z144363
Disposal Reason
Department
Beach Patrol
Beach Patrol
Fire Department
Wastewater
PW-Maintenance
PW-Streets
PW-Streets
PW-Streets
PW-Streets
PW-Water
Emergency Services
Emergency Services
PW-Solid Waste
PW-Solid Waste
Beach Patrol
Beach Patrol
Parks
PW-Maintenance
2
150
1
1
8
1
1
1
Disposal Reason
End of Useful Life
End of Useful Life
Obsolete
Not Used
No hard drives
No hard drives
End of Useful Life
End of Useful Life
Department
IT
Service Center
Tourism
Tourism
IT
IT
IT
IT
HP
IT
Panasonic
Panasonic
1
1
1
6
1
1
1
1
1
1
1
1
1
Various
Various
No hard drives
No hard drives
Not Needed
Not Needed
Obsolete
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
IT
IT
IT
IT
Communications
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
AIM
IBICO
Sensit
Unknown
Unknown
Unknown
Lakeland
5
1
1
2
6
1
9
No longer in use
No longer in use
No longer in use
No longer in use
No longer in use
No longer in use
Not used
FMO
FMO
FMO
FMO
FMO
FMO
FMO
Tennant
Otterbine
Smith & Lovess
Smith & Lovess
Frigidare
Mity-Lite
Microframe Corp.
Gerber
Gerber
Hamilton
1
1
1
1
1
7
1
1
50
2
Police
Golf Course
Wastewater
Wastewater
Recreation
Recreation
Recreation
PW-Maintenance
PW-Maintenance
PW-Maintenance
Miscellaneous:
Description
SPT 1550 Mobile scanners with cradles.
Tires
Wheelwriter 6 electric typewriter
Trade Show Display Case
HP PC's (Model d530, dc7100, dc7600, dc7700)
Dell workstation
HP 5300cxi scanner
Epson G5150NL projector
HP printers (Model CLJ 1600, CLJ CP1518ni, Deskjet
9300, LJ 4350dtn. OfficeJet 6210 AIO
Panasonic CF29 laptop with port replicator & vehicle
dock
Panasonic Y4 laptop
Metal key box
Proxim Model ORINOCO wifi cards
AM radio Broadcast Transmitter System
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Bike lighting system components
Misc. Bicycle parts/accessories
Carbon Monoxide Detectors
Adding Machine
Gas Leak Detector
80 Cubic Liter Steel Scuba Tank w/ BIN Valves
Miscellaneous storage cases
Miscellaneous Emergency Light / Siren Parts
Hazmat Level B Non Encapsulated Suits
Walk behind floor scrubber
Submerged pond aeration system
Sewage Pump
Sewage Pump
Stackable Washer and Dryer
30" x 72" Mity Lite Tables
Scoreboard
Foiler Machine
Foil
Hamilton Change Machine
Manufacturer
Symbol
Various
IBM
N/A
HP
Dell
HP
Epson
Proxim
N/A
Raleigh #35
Raleigh #22
Raleigh #40
Raleigh #45
Raleigh #46
Raleigh #47
Raleigh #48
Raleigh #50
Cygo Lit
Various
Quantity
Standard
Standard
Amano
Cyber
Gerber
SunMed/Rusch
HP
Espon
Staples
Petrovend
OPW - Petrovend
Unknown
PS Mailers
Scott
Thosiba
Panasonic
Thosiba
Kodak
Sony
Modine
GE/ MA Com
Gamber Johnson
3
3
1
5
1
9 Boxes
1
1
2 Boxes
1
1
1
1
50
1
1
1
1
1
1
169
9
Obselete
Obselete
Obselete
Obselete
Obselete
Obselete
Not working properly
Obselete
Obselete
Obselete
Obselete
No longer in use
Not working properly
No longer in use
No longer needed
No longer needed
No longer needed
Lost & Found Summer 2013
Lost & Found Summer 2013
No longer needed
Obsolete
No Longer in service
PW-Maintenance
PW-Maintenance
PW-Maintenance
PW-Maintenance
PW-Maintenance
EMS
Warehouse
Warehouse
Warehouse
Warehouse
Warehouse
Purchasing
Finance
Fire Department
Transportation
Transportation
Transportation
Transportation
Transportation
Fire Department
Electronic Services
Electronic Services
INTEROFFICE MEMORANDUM
FROMTHEOFFICEOFTHE
CITY MANAGER
To:
From:
Re:
Date:
The information that follows is intended to keep the Mayor and Council abreast of on-going
issues, activities, programs and services within the City.
City Managers Office
City Manager received a letter from the executive director of United Way thanking Town
employees for their generous contributions totaling $17,132.
City Manager attended Police Commission, Tourism Commission, Transportation
Committee, Recreation/Parks Committee and Mayor and Council meetings.
City Manager and Budget Manager held FY16 budget reviews with Airport, Public Works
Administration, Construction, Maintenance, Transportation, Solid Waste, Special Events,
Water, and Wastewater.
City Manager facilitated Mayor and Council background interviews with Strategic Planning
consultant in preparation for March workshops.
City Manager attended collective bargaining negotiation meetings.
City Manager attended Boardwalk Task Force organizational meeting and first of two
public hearings.
City Manager met with Deputy Public Works Director about Dedicated Bench Program and
pay-by-phone parking.
Webmaster and Executive Office Associate are completing MinuteTraq software training
for preparation of agenda and minutes.
City Manager authorized implementation of MinuteTraq live streaming feature for Council
meetings and Boardwalk Task Force public hearing.
Budget Manager prepared presentation for second review of FY15 Budget Amendment #1.
Communications Manager is preparing spring release of Newsletter and Community
Calendar.
Communications Manager is working with Emergency Management to finalize emergency
flood maps for public education.
Grants Coordinator submitted FY 2015 Assistance to Firefighters Grant to
FEMA. Application requests $151,000 for the installation of exhaust removal systems at
the Departments Dorchester Street and 15th Street Headquarters locations.
Grants Coordinator assisted with partnering with the Worcester County Health
Department, the Town is expected to receive a $34,000 grant to the implement the Ocean
City Smoke Free Initiative on the beach and Boardwalk. Grant funding will cover the
expenses for over 400 new signs, 200 ash barrels and 50,000 public information rack
cards for the business community, and 10,000 business cards to be utilized by the Ocean
City Police Department.
Grants Coordinator filed a grant application with the Maryland Energy Administration to
become a Smart Energy Community. If the application is successful, the Town can
expect to receive between $25,000 - $40,000 to implement items outlined in our recently
completed energy performance audit. Overall goals include meeting reduction goals for
energy efficiency and renewable energy policies.
Grants Coordinator attended a joint meeting held with Recreation & Parks, Police,
Convention Center and Beach Patrol to discuss improving logistics of the Beach
Town of Ocean City, 301 N. Baltimore Avenue, Ocean City, MD 21842 410.289.8221
Wheelchair program. Statistics revealed nearly 400 beach wheelchair deployments by the
OCBP, coupled with countless multi-day usages issued by the Convention Center and
Public Safety Building. Private donations to the program in 2014 totaled $3,277.
City Clerk
Convention Center
Met with Cinderella Ballet client to discuss sellout of first show on March 7, adding another
show that evening, and booking Sleeping Beauty Ballet in March 2016.
Met with Special Events Director to discuss A Christmas Carol in December 2015.
Meeting with numerous show promoters to discuss Performing Arts Center show bookings.
Met with Human Resource Director to discuss recruitment strategies for two vacant
positions.
Met with members of the Ocean City Cultural Arts Advisory Board to discuss Performing
Arts Center.
Working with Procurement Manager to develop an RFP for Food Services at the Convention
Center.
Completed Performing Arts Center sound training with sub-contractor ATENAS.
Outfitted dressing rooms in the Performing Arts Center with permanent furniture.
Emergency Services
Beach Patrol Division
Transfers, disposals, and yearly maintenance completed on all trucks, SUVs, personal
watercraft and all-terrain-vehicles.
Ocean City Beach Patrol Surf Rescue Association certifications and position
eligibility/promotion status for the 2015 season updated for all employees, along with
summative evaluations, and contacted all employees that are eligible to return.
Corresponded with over 100 candidates for pre-employment tests.
Completed first phase of website updates for recruiting/testing season.
Monitoring new headquarters construction and addressed related issues.
Communications Division
Entire Communications staff attended 8 hours of in-service training that included
instruction regarding Emergency Medical Dispatch recertification, METERS & NCIC updates,
operation of the City Camera Monitoring program and recognizing & handling cardiac arrest
calls.
Worked with Worcester County Central Communications partners regarding mutual training
opportunities and CAD maintenance. Also had an opportunity to tour the Worcester County
Central Communications back-up site.
Tested and interviewed 12 applicants for 2015 seasonal employment.
Two personnel are currently attending a Crisis Intervention Team (CIT) certification class at
the Eastern Shore Criminal Justice Academy. This class is intended to provide training in
how to safely and compassionately handle a person in a mental health crisis and will certify
our personnel as CIT members. The staff members attending the 40-hour course will
extract pertinent information to the call taking and dispatching process and present it to
our full-time and seasonal Communications personnel.
Electronic Services Division
Respond & produce FM Broadcast Messages related to Rt. 50 Bridge Failure, Rt. 90 Closure
& Cold Weather Shelter Operations.
Interface new Waste Water Gate Controller to 800MHz Radio System for remote access to
64th Street.
Continue to evaluate, program and test P25 technology including Encryption between
Harris & Motorola Radios on the State 700MHz System.
800MHz Site Maintenance at Gorman & Worcester Street Shelters including replacement of
96 UPS batteries & Antenna Pressure Waveguide System.
Install Mobile Radios & Equipment in new city vehicles & OCVFC Fire Chief Vehicles after
election.
Respond & repair Dispatch Console Failures.
Inventory & prep surplus equipment for sale via GovDeals.
Emergency Management Division
New Intern, Stephanie DAnna, welcomed aboard through May 2015. Program objectives
established, orientation conducted, and assignments started.
Conducted semi-annual Continuity of Operations Plan exercise as a tabletop.
Held quarterly Continuity of Operations Plan meeting and Local Emergency Planning
Committee meetings.
Worked with the State of Maryland Emergency Management Agency with the final planning
Beach Patrol Headquarters construction project completion date is May 28, 2015. Subcontractors will be working weekends, weather permitting, to bring the project back on
schedule. The project remains on budget.
Canal dredging between Hitchens Avenue and Trimper Avenue has been completed. Canal
at 52nd street is now complete. Tunnel Avenue, Seaweed and Sinepuxent outfalls are
complete. Equipment mobilization to the Wight Bay Canal has started; however, disposal
operations are currently halted due to a breakdown of the pump dredge at the Northside
Park Lagoon. A replacement dredge has been ordered and is expected to arrive this week.
Canals at 25th Street and both sides of Tern Drive were added to the contract, and work
on those will begin in March. During a meeting with various permit agencies, the
requirement to halt dredging on April 1 will be waived provided certain turbidity control
measures are taken. Based on that, it is hopeful that the additional canals can all be
completed this spring. The permit to dredge the shoal at 94th Street has been applied for
and pricing from our current dredge contractor has been requested.
Design of the new Fire Headquarters building is 80% complete and the second cost
estimate from the Construction Manager is in progress. Anticipate construction to begin in
April.
Permit application to construct the 64th Street boat ramp and dredge the channel has been
submitted and is under review by the Maryland Department of the Environment, Army
Corps of Engineers and the Critical Areas Commission. All comments to date have been
addressed. Proceeding with final design while the permit application is under review.
Anticipate construction beginning in June with the ramp ready for the 2016 summer
season.
Additional projects in progress
- DPW Bulkhead replacement: Permit and Design complete, labor bid was received on
February 6 and was under the estimate. Materials bids are due February 12.
- Energy Performance Contract: Investment Grade Audit is in progress; final report due
February 20, 2015.
- Model Block building demolition for the Ocean City Development Corporation: Bid
documents have been solicited and will be opened at the March 10 Council Meeting.
- One Way Street Pairs: The concept for Somerset Street was approved by the OCDC
Board. Once a cost estimate is completed, I will present to the Mayor and Council.
- Artificial Fishing Reef Permit Renewal: Gail Blazer continues to work to address
numerous comments and concerns from the reviewing agencies.
- Annual street paving: Working with Public Works on street grades and storm drain redesign.
Finance
Fire/EMS
Significant Building Fire at De lazy Lizard Brew Pub: Preparing post-incident analysis for
review by entire department on March 10.
A Fire Response Workgroup was established in January, meeting bi-weekly to assess and
provide recommendations on staffing and response on fire and rescue calls.
Meeting scheduled February 13 with Emergency Management to assess and make
improvements in alerting procedures of all members.
Annual part-time hiring process complete; 5 job offers presented; second posting needed
for additional staffing.
2nd Annual OCFD Awards Day was held on February 7 and saw an exceptional turnout.
Fire Marshals Office busy with Quality Assurance Reviews, Liquor License Inspections,
Convention Center Events and the De Lazy Lizard Brew Pub Investigation.
Volunteer Board and Membership approved the latest drawings for Fire Headquarters
Renovation with conditions.
Human Resources
Information Technology
Researching data on post-disaster recovery functions using APA- PAS Report #576 for
Recovery Planning
Met with Airport Manager to learn about Airport attributes in relation to Transportation
Chapter of the Comprehensive Plan; expand on the Airport's importance within economic
development realm.
Researching CRS Manual for outreach credit ideas.
Studying for the AICP exam in May.
Verifying that scanning procedure with construction plans is sufficient and of good quality.
Working on department Continuity of Operations Plan.
7805 Coastal Highway - Planning Commission approved site plan for K-Coast Properties,
LLC, for a neighborhood shopping center containing 7,821 square feet floor area.
107 146th Street and Coastal - Planning Commission held a public hearing on February 3
for a conditional use to expand an existing miniature golf course and arcade with an
additional 18-hole miniature golf course and laser tag operation for Nolen Graves/Golf
Ventures LLC. The Commissions favorable recommendation will be forwarded to the
Mayor and Council.
Compiling information for the Planning Commission in regards to the Towns
Comprehensive Plan update.
34th Street and Oceanfront - An application has been filed for a Planned Overlay District
for 87 hotel units as an expansion of the Quality Inn Hotel on 33rd Street.
Compiling lists of required maps and data for comprehensive plan. Researching methods
for sign inventory for PW-maintenance and water meter locations for PW-Water.
Coordinated data exchange with Chesapeake Utilities, our utility infrastructure for updated
gas lines in Ocean City and West Ocean City.
Added additional Jamestown Park tree plaques to GIS data layer.
Updated Preliminary 2013 FEMA project to include existing zones for comparison and
altered legend for clarity for Building.
Boardwalk and beach smoking station maps completed.
Final steps to complete the Mayors Ocean City Flood Zone Map for publication and will
begin the web map version.
Created thematic building map by age of structure for OCDC
Printed new utility map books for PW-Construction and general map books for P&Z.
Police
Annual Report prepared and will be presented to Mayor and Council on February 17.
Officers and dispatchers are first to attend Crisis Intervention Training (CIT) this week.
Strategizing and planning for upcoming season.
Actively hiring seasonal police officers.
Public Works
Administration
Phase 3 of St. Louis Avenue project is progressing on schedule with water and sewer
installed throughout the project limits. Underground work now encompassing N. Division
Street. Sidewalks being replaced between 2nd and 4th Street.
Installation of the 16 water main tie in for the new water tank is scheduled February
23rd with lane closure leading up to and including south bound traffic at 1st and
Philadelphia Avenue.
PEPCO/DPL contract has completed the conduit duct bank in St. Louis Avenue from 1st to
2nd Streets and is now working on 2nd Street between St. Louis and Chicago.
42nd Street Well House reconstruction moving along with roofing beginning this week.
Wastewater Treatment Plant Disinfection project is advancing with a December 31, 2015
completion date.
Design work on the new 1st Street Water Tank and several Wastewater Projects continues.
Airport
Construction
Work continues in the Little Salisbury neighborhood replacing storm water piping and
building new catch basins.
George & Lynch continues to replace and repair failing sewer mains and sewer laterals in
the Little Salisbury neighborhood.
Delmarva Power will be performing electrical upgrades in the Little Salisbury neighborhood
starting in late February and continuing through the end of April. The work will include
replacement of transformers, pedestals, and numerous underground electric service
cables that are deteriorating due to age and wear. DP&L is sending a letter to notify all
customers in the Little Salisbury neighborhood.
Carpenters continue to replace picket fencing at the Life Saving Museum.
Carpenters are building a new ADA ramp at the Life Saving Museum.
Carpenters repairing and replacing Bus shelters.
Electricians working on projects for IT, Fire Department, Parks & Recreation and
Transportation.
Maintenance
Various ongoing winter projects (city signs, dumpsters, roll-off, trashcans, judge stands,
raffle booths, gates for boat ramps, Cale units, Inlet lot equipment, beach equipment,
paintings, building maintenance) for street, janitorial, beach, parking lots and boardwalk
to meet early spring deadline.
Staff ready to fabricate signage for new smoking regulations.
Ready to re-install replacement banners (Rt50) for the boat show this weekend. Original
banners were damaged by the winds/weather.
Crew assisted with traffic and clean-up from 1st and Philadelphia Avenue fire.
Continuing preparation for budget discussions.
On-going winter storm preparation.
Conducting interviews for full time and seasonal positions.
Service Center
Solid Waste
Transportation
Working with Human Resource Director on a daily basis for bus driver
recruitment. Currently registered to attend 6 Job Fairs.
CDL and In-service training dates have been established for the bus division.
Continue to work on 5311 Transportation Grant.
Water
42nd Street Well House reconstruction progressing with masonry starting within the week.
Continue completion of winter maintenance projects at water plants.
Replacing two booster pumps at 136th Street Water Treatment Plant.
Wastewater
Parks
Risk Management
Approval received from Motor Vehicle Administration for our vehicle self-insurance
program.
Completed 2014 Occupational Safety and Health Administration documentation for annual
reporting and submitted to each department for posting.
Met with Maryland Occupational Safety and Health Administration consultant about building
inspection training.
Received three FF/EMS injuries covered under Workers Compensation as a result of injuries
sustained fighting the fire at de Lazy Lizard Brew Pub building.
Arranging training dates for departments.
Special Events
Department Tasking
10
RFP draft for Fourth of July and New Years Eve Fireworks in Procurements hands for
completion (2 year contract).
Ongoing approval of Springfest space contracts.
Springfest posters out for print.
Special Events general listing rack card in final layout phase.
Fabricating vendor badges for Springfest.
Ongoing Special Event Tasks
Event Organizer met with Tourism Coordination Group to discuss the possibility of a
triathlon in Ocean City for 2016. Discussed logistics and possible use of part of Rt90.
Provided feedback on favorable dates to consider and potential headquarters location.
Participated in Continuity of Operations Plan Meeting. Completed and submitted Special
Events COOP draft for review.
Budget Meeting with City Manager and Budget Manager completed; revised direction on
Winterfest 25th Anniversary concept and remodel.
Met with Bikefest to discuss 2015 Memorandum of Understanding, plans, music and
comments.
Private Events Summary
Applications in Departmental Review Process:
Ravens Parade
Beach 5 Sand Soccer
ACS Making Strides
Blood Sweat and Beer Documentary
OC Beach Blitz
OC Jeep Week
Busking for Mental Health
Knights of Columbus Procession
Sunday Morning Church Service at Springfest
PIS Karaoke
PIS Volleyball and Karaoke
PIS Tennis
PIS 3 on 3 Basketball
PIS Dodge ball
11
Shenanigans 5K
St. Patricks Day Parade
Endless Summer Cruisin
Cruisin OC
Sand Duels
4 on 4 at the Shore
3 v 3 Live
KGBA Tournament Series
Showell 1st Grade Boardwalk Walk
Ocean Games/Swim OC
Ravens Beach Bash
Bonitz/Ritz Wedding
Walk MS
Komen 5K
Ride for the Feast
OC Marathon
NVL OC Open
White marlin Festival/Crab Soup Cook-off
OC Air Show
Walk for Recovery
OC Bikefest
Wicomico Winter Festival
Permitted Events:
Ride for the Feast
Tourism
Reviewed draft of Tourism Strategic Plan with consultant. The final draft was presented to
the Tourism Commission at its February 9 meeting. The commission will review before
making recommendations at its March 16 meeting. The proposed plan will then be
presented to the Mayor and Council.
Working with MGH and the convention center director on a new microsite for the
Performing Arts Center.
Working with MGH on the 2015 marketing campaign. Plans will soon be presented to the
Mayor and Council after favorable recommendation by the Tourism Commission at its Feb.
9 meeting.
Working with reps from the National Volleyball League to bring a professional beach
volleyball event to Ocean City weekend after Memorial Day. Council approved event permit
at its Feb. 10 meeting.
Worked with TAB to submit recommendations for financial support of Bikefest and 2015
free summer events and other activities proposed by Team Productions. Council reviewed
and approved at the January 27 council meeting.
Working with MGH on a new trip planner feature of the tourism website. The feature will
assist potential visitors with an easy way to plan their visits to Ocean City.
Planning for the spring gathering of the OC Insiders, the group of loyal Ocean City visitors
12
who answer questions posted by prospective visitors on the tourism website and actively
promote Ocean City on social media sites. We bring them to Ocean City each spring to do
site tours at new properties and attractions.
Attended a meeting with Worcester and Wicomico County reps to plan sports marketing
campaign for the year. The amended agreement we have with Wicomico County to bring
Worcester County into our regional sports marketing efforts has been reviewed by Guy and
Worcester legal. It is now back to Wicomico County for their review.