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Job Opportunities

Position

Location

Program Officer, MER

Islamabad

Qualifications:
Masters degree or equivalent in relevant social
sciences and above program components from
HEC recognized Institution
Experience:
Minimum of 3 years of relevant work experience
Experience of working with national and/or
international CSOs
Experience of working in monitoring, evaluation
and report writing
Main functions:
Maintain chronological record of the hard and soft
copies as provided to him/her
Maintain log of field/research activities carried out
by the entire Monitoring, Evaluation and Research
(MER) Unit as well as the Regional Offices
Provide support to the Director, and the Senior
Program Officers (Program, Finance, and
Research) MER in maintaining project related
databases
Maintain close coordination with the entire MER
Unit and regional monitoring staff to ensure
availability of all the supporting documents
Conduct field monitoring visits, as and when
required
Prepare minutes of meetings of MER Unit
Provide support in preparation of presentations
Provide support to the entire MER Unit in review
of monthly/quarterly work plans/reports of the
Sub-Grantees
Provide support to the entire MER Unit in the
preparation and submissions of travel requests
Skills:
The incumbent must have excellent computer
skills particularly in MS Office (especially Excel);
and excellent communication skills
S/he must be fluent in written and spoken English
and Urdu.
REPORTING LINE AND WORK BASE
Director, MER
Islamabad based

Senior Program Officer


(Research) MER

Islamabad

Qualifications:
Masters degree or equivalent in relevant social
sciences and above program components from
HEC recognized Institution

Experience:
Minimum of 5 years of relevant work experience
Experience of working with national and/or
international CSOs
Experience of carrying out of research
Main functions:
Organize and carry out internal impact evaluation
of GEP at national and all regional offices including
GB and AJK
Design planning and reporting formats including
program completion report formats
Revise and finalize, in consultation with Director
MER, all research and campaign related pre & post
project surveys
Identify any outstanding research needs for Grant
Cycle 9 onwards
Consolidate research findings from sub-grants and
bring out any recognizable trends
Develop formats for and organize research to be
carried out by universities in tandem with Grant
Cycle 9 sub-grantees
Provide guidance to universities network for
research opportunities, using GEP data
Organize universities convention on GEP research
Prepare weekly and monthly reports
Contribute to Quarterly Progress and Annual
Report
Skills:
The incumbent must have excellent computer
skills particularly in MS Office (especially Excel and
Word) and data management software such as
SPSS etc; excellent communication skills.
S/he must be fluent in written and spoken English
and Urdu
REPORTING LINE AND WORK BASE
Director, MER
Islamabad based

3.

Communications and
Media Officer

Islamabad (1)
Peshawar (1)

Qualifications: Masters degree or equivalent in relevant


social sciences, mass communications or journalism from
HEC recognized Institution.
Experience:

Minimum 3 to 5 years experience in


communications and media within national or
international NGOs, events management,
producing newsletters, and documentation as
per USAID guidelines.

Main functions:

Implement Communication and Media Strategy


at regional level
Compile and submit monthly success stories
Liaise with the C&M Specialist for all media
related activities/reports
Prepare press releases in Urdu, English and
regional languages in coordination with C&M
Unit
Compile office documentation according to
documentation protocol
Prepare relevant quarterly/monthly reports
Arrange relevant GEP events at regional level
Scan and document media (including daily
newspapers etc.) for gender related items of
interest to GEP
Compile a fortnightly media report
Ensure compliance with Branding & Marking
Plan
Provide assistance and support in developing
training materials, modules and handouts as
required by the Communication and Media Unit

(The above functions are intended to describe the general


nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:

Excellent writing and spoken skills in English


and Urdu, strong IT skills, creative designing.
Must know Corel Draw, Adobe
Photoshop/Adobe illustrator applications

REPORTING LINE AND WORK BASE


Provincial Program Manager (with additional reporting to
Communication & Media Specialist at Head Office).

4.

Deputy Program
Manager

Location
Karachi (1)
Peshawar (1)

Qualifications: Masters degree or equivalent in relevant


social sciences and above programme components from
HEC recognized Institution.
Experience:
Minimum of 5 years of relevant work experience
Experience of working with national and/or
international CSOs
knowledge of Gender Concept and Gender Equity and
Equality of working on the issue of womens political
participation
Main functions:

Provide support to PM in managing GEP


implementation at regional level

Responsible for overall supervision of AF / GEP


regional team in liaison with respective unit
heads at Head Office

Supervise GEP M&E regional team in planning of


monitoring visits to sub-grantees and flag any
issue / observation made to TCBS

Supervise regional C&M team and ensure all


material / events are in compliance with GEP /
USAIDs branding and marking guideline

Supervise regional CB team and provide


substantive inputs in planning, organizing,
reporting and follow up of annually planned
capacity building workshops / pre-grant
orientation sessions

Responsible for regional GEP recruitment

Provide substantive input in planning GEP


regional activities and plans in consultation with
senior management team

Responsible for monthly and quarterly action


plans, monthly / quarterly progress reports and
finalize monthly budgets

Conduct weekly program coordination meeting


with GEP team and share NFR with senior
management at HO

Conduct monitoring visits to sub-grantees, when


required

Coordinate with USAID and other stakeholders


for their visits on need basis in coordination
with senior management team at HO

Support in maintaining security as per USAID


protocols

Maintain liaison with GEP HO units, TAF, subgrantees and other stakeholders

Represent GEP at events organized by different


stakeholders

Develop and maintain liaison with provincial


government entities
Grant Holding

Grant Holding for assigned sub-grants


Responsible for maintaining a single channel of
communication between designated sub

grantees and GEP (including TAF)


Custodian of sub grants and related
documentation and filing
Provide hand holding and technical back
stopping to sub grantees
Facilitate, enable and build capacities of sub
grantees by:
o Coaching sub grantees
o Addressing ambiguities reported by sub
grantees
o Reviewing sub grantees
monthly/quarterly reports and provide
constructive feedback
Review sub grantees monthly/quarterly reports
and provide constructive feedback to sub
grantee.
Forward Quarterly Progress Report/monthly
narrative and TAF 209 to relevant objective
managers and GFO along-with the initial
feedback provided to sub grantee.
Plan and minute all communication and get
agreement with sub grantee on the same
Receive all reports from sub grantees and share
the same with M&E regional team
Flag any situation that needs immediate
attention to Training and Capacity Building
Specialist (TCBS)
Contact Training and Capacity Building Specialist
for regular technical backstopping and objective
managers on need basis
Maintain Grants at Glance Form regularly and
submit to Training and Capacity Building
Specialist and GCU Specialist

(The above functions are intended to describe the general


nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:

Knowledge of both theoretical and practical


aspects of financial/operational management
and coordination
Direct work experience in project management
especially finaance and operations.
Proven experience in strategic planning
Decision-making
Planning, organizing and reporting
Critical thinking and problem solving skills

REPORTING LINE AND WORK BASE


Will be directly reporting
Chief Operating Officer (for administrative authority)
Program Manager/RD (for administrative and program
operations)
Chief Of Party (for GEP program operation)

5.

Program Officer
Strategic Alliances
Unit

Islamabad (1)

Qualifications: Bachelors degree or equivalent from


recognized Institution.
Experience:
Essential:
Minimum of 3 years of relevant work experience
Experience of working with national and/or
international CSOs
Non-essential:
Experience of working on the issue of womens
empowerment
Main functions:

Provide Support in smooth functioning of all the


Pakistan Gender Coalition Networks
Coordinate with all PGC partners for new and
continued initiatives taken under GEP
Develop and maintain reports received from the
PGC partners
Management of the University Network- providing
support and guidance in close coordination with
e- portal programme officer
Management of the Lawyers Network
Management of the Youth Network
Management of the GEP Alumni Network
Management of the Prosecutors Network
Identify and advise on formation of any other
Network conducive to the PGC
Organize and coordinate for all PGC events
Prepare weekly and monthly reports

Skills:
Advance computer skills in Excel, Word, Access,
PowerPoint etc.
Excellent English and Urdu language competency
Event management
Ability to work independently
REPORTING LINE AND WORK BASE
Head of Strategic Alliances Unit
Islamabad
6

Program Officer
(Grants Control
Unit)

Islamabad Office

Qualifications: CA (Inter)/MBA (Finance) or other


equivalent Qualification.
Experience:
Minimum of 3 years of relevant work experience
in finance (Candidate having work experience in
grants management will be preferred )
Main functions:
Review due diligence reports and determine
grant making tool in consultation with the
Director Finance Accounts & Compliance and
GMC
Prepare grant letters, along with all attachments
Carry out negotiations with sub-grantees, as

Skills:

needed
Make amendments, as necessary
Forecast of funds for sub-grants
Determine the amount of disbursement on the
basis of financial status report, monitoring
report and other related documents.
Prepare of funds disbursement request.
Prepare letters for USAID, as relevant
Maintain files on all sub-grantees
Track all modification requests after issue of
sub-grant
Prepare and maintain of files on all sub-grants
after grant award
Plan and execute all close-outs of sub-grants
Interact with OIG, including prepare all
documents required by OIG
Keep record of all dealings with OIG
Prepare and maintain files on all formal
correspondence with USAID
Prepare weekly and monthly reports
Contribute to Annual Report

Excellent communications skills, both verbal and


oral.
Excellent Knowledge of Microsoft office,
Windows operating system and the Internet
(email and the web)
Ability to handle multiple projects and meet
deadlines
Ability to work well as part of a team towards
achieving departmental targets

REPORTING LINE AND WORK BASE


Reportable to Grants Control Specialist-Islamabad
7

Senior Program
Officer (Grants
Control Unit)

Islamabad Office

Qualifications: CA (Inter)/MBA (Finance) or other


equivalent Qualification.
Experience:
Minimum of 4-5 years of relevant work
experience in finance (Candidate having work
experience in grants management will be
preferred )
Main functions:
Review due diligence reports and determine
grant making tool in consultation with the
Director Finance Accounts & Compliance and
GMC
Prepare organizational charts budgets and other
data for reporting processes
Manage and review work of POs and APOs
Carry out negotiations with funding agency on
need basis
Prepare grant letters, along with all attachments
Carry out negotiations with sub-grantees, as
needed

Skills:

Make amendments, as necessary


Forecast of funds for sub-grants
Determine the amount of disbursement on the
basis of financial status report, monitoring
report and other related documents.
Prepare of funds disbursement request.
Prepare letters for USAID, as relevant
Maintain files on all sub-grantees
Track all modification requests after issue of
sub-grant
Prepare and maintain of files on all sub-grants
after grant award
Plan and execute all close-outs of sub-grants
Interact with OIG, including prepare all
documents required by OIG
Keep record of all dealings with OIG
Prepare and maintain files on all formal
correspondence with USAID
Prepare weekly and monthly reports
Contribute to Annual Report
Strong leadership and motivational skills
Excellent communications skills, both verbally
and orally.
Excellent Knowledge of Microsoft office,
Windows operating system and the Internet
(email and the web),
Ability to handle multiple projects and meet
deadlines.
Ability to work well as part of a team towards
achieving organizational goals and objectives.

REPORTING LINE AND WORK BASE


Reportable to Grants Control Specialist-Islamabad
8

Grants Specialist
(Grants Control
Unit)

Islamabad (1)

Qualifications: CA (Inter)/MBA (Finance) or other


equivalent Qualification.
Experience:
Minimum of 5-7 years of relevant work
experience in finance (Candidate having work
experience in grants management will be
preferred )
Main functions:
Supervise reviewing process of proposals,
including project narratives, budget, and other
supporting documentation, in a timely manner
to meet grant application deadlines
Supervise in making organizational charts
budgets and other data for reporting processes
Carry out negotiations with funding agency on
need basis
Review amendments, as necessary
Attend GMC meetings
Communicate with USAID
Assist external audit and other donor reviews
Supervise and review consolidated reports of

unit
Assist the COP in submitting letters of inquiry,
proposals, reports, and other correspondence to
USAID.
Communicate with TAF (Partner Organization)
Take decisions regarding meetings & workshops
arrangement.
Forecast of funds for sub-grants
Determine the amount of disbursement on the
basis of financial status report, monitoring
report and other related documents.
Update tracking formats on need basis
Review letters for USAID, as relevant
Review and supervise all close-outs of subgrants
Interact with OIG, including prepare all
documents required by OIG
Ensure record of all dealings with OIG
Prepare weekly and monthly reports for COP
Contribute to Annual Report

Skills:
Strong leadership and motivational skills
Excellent communications skills, both verbal and
oral.
Excellent Knowledge of Microsoft office,
Windows operating system and the Internet
(email and the web),
Ability to handle multiple projects and meet
deadlines.
Ability to work well as part of a team towards
achieving departmental targets.
REPORTING LINE AND WORK BASE

Reportable to Chief of Party (COP)- Islamabad

Finance Officer

Punjab, (1)
Sindh, (1)
Baluchistan, (1)
Khyber Pakhtunkhwa
(1)

Qualifications: CA (Inter)/MBA (Finance) or other


equivalent Qualification.
Experience:
Minimum of 3 years of relevant work experience
in finance
Main functions:
Help grants unit in preparation and negotiation
of budgets, as needed
Help in making amendments to letters of grant,
as necessary
Forecast of funds for sub-grants
Determine the amount of disbursement on the
basis of financial status report, monitoring
report and other related documents
Prepare funds disbursement request
disburse approved amount to the sub-grantees
Update finance and grants unit regarding
disbursement and burnout status
Prepare weekly and monthly reports of
respective unit.
Contribute to Annual Report
Skills:

Excellent communications skills, both verbal and


oral.
Excellent Knowledge of Microsoft office,
Windows operating system and the Internet
(email and the web),
Ability to handle multiple projects and meet
deadlines.
Ability to work well as part of a team towards
achieving departmental targets.

REPORTING LINE AND WORK BASE


Reportable to Director Finance and Accounts-Lahore,
Karachi, Quetta, Peshawar
10

Admin & Finance


Assistant

Gilgit Baltistan (1)

Qualifications: MBA (Finance) or other equivalent


Qualification.
Experience:
Minimum of 2-3 years of relevant work
experience in finance
Main functions:
Maintains supplies inventory by checking stock
to determine inventory level, placing and orders
for supplies
Verifying receipt of supplies
Works with management and others to develop
and implement operating policies and
procedures
Maintain and prepare all administrative
documentation
Maintain filing systems in collaboration with
other administrative staff; coordinate
administrative workflow with other staff

members, analyzing logistical problems and


producing new solutions.
Help grants unit in preparation and negotiation
of budgets, as needed
Help in making amendments to letters of grant,
as necessary
Forecast of funds for sub-grants
Determine the amount of disbursement on the
basis of financial status report, monitoring
report and other related documents
Prepare funds disbursement request
disburse approved amount to the sub-grantees
Update finance and grants unit regarding
disbursement and burnout status
Prepare weekly and monthly reports of
respective unit.
Contribute to Annual Report
Maintaining fleet
Office Management

Skills:

Excellent communications skills, both verbal and


oral.
Excellent Knowledge of Microsoft office,
Windows operating system and the Internet
(email and the web),
Ability to handle multiple projects and meet
deadlines.
Ability to work well as part of a team towards
achieving departmental targets.

REPORTING LINE AND WORK BASE


Reportable to Director Finance and Accounts
11.

Program Officer,
Capacity Building

Islamabad (1)

Qualifications:
Masters degree or equivalent in relevant social
sciences and above program components from HEC
recognized Institution
Foreign Degree in Social Science is preferable
Experience:
Minimum of 3 years of relevant work experience
Experience of working with national and/or
international CSOs
Main functions:

Provide support to TCBS in implementing


capacity building plan of GEP

Provide support to TCBS in developing CB


strategy and annual work plan

Assess capacity building needs to feed into the


Capacity Building Plan

Provide input in preparing & reviewing training


materials, modules and handouts

Plan and manage training workshops

Provide substantive support and assist TCBS in


maintaining track record of sub-grants

Manage all CB files and responsible for archiving


CBU materials, manuals etc
Prepare workshop reports and training sessions
Organize GEP unit heads meetings on regular
basis and prepare their NFRs
Prepare and collate and prepare a one pager
report on monthly action plans and progress
reports for all GEP regions and units based at
head office and give inputs in work plan as well
as annual report of CBU
Responsible for archiving all CBU reports, files
and training material
Update all training records every month and
share with the unit
Provide support to TCBS in designing CB
interventions for GEP staff and sub-grantees
Take on grant holder role when required

(The above functions are intended to describe the general


nature and level of work to be performed. They are not
intended to be an exhaustive list of all responsibilities,
skills, efforts or working conditions associated with the
job)
Skills:
The incumbent must have excellent computer skills
particularly in MS Office (especially Excel); and
excellent communication skills
S/he must be fluent in written and spoken English
and Urdu.
REPORTING LINE AND WORK BASE
Specialist Training & Capacity Building
Islamabad based

From highly qualified & skilled professionals not later than September 10, 2014 on jobs@af.org.pk
For detailed TORs please visit our website www.af.org.pk/gep
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