Consulate General of Switzerland in New York

Posted: February 17th, 2015

JOB OPENING
The Consulate General of Switzerland in New York is looking for a
Registrar / Office clerk
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Starting date: March 15 , 2015 (or upon agreement)

The Consulate General of Switzerland in New York is seeking a qualified candidate for a full-time position as
registrar / office clerk.
The candidate will be responsible for maintaining the records of the Swiss Consulate General and the Swiss
Permanent Mission to the United Nations. One of your main tasks consists in electronic and paper filing with
our document filing system (Data Management System).
You will ensure that the daily incoming correspondence (hardcopy and electronic) will be registered and
distributed to the proper section. The candidate will maintain continuity of work flow by documenting and
reporting to the management.
You will be able to multitask between several duties at once and work under pressure in a team. Further, the
candidate must be willing and able to learn about the business of the Consulate and the Permanent Mission to
the UN. Additional duties beyond those listed here will be determined and assigned as needed. Preference
will be given to those candidates who have a relationship with Switzerland and / or Swiss citizenship.

Duties and Responsibilities:

Ensure proper distribution of daily correspondence

Distribute incoming mail
Prepare & drop off outgoing mail/packages
Register files for proper placement
File records away in alphabetical or numerical order
Retrieve files as necessary
Ensure if files are loaned out that they come back
Close files and prepare them for off-site storage, maintain file lists
Create new entries as needed
Process and scan files to be entered into computer in digital database
Work with electronic storage media
Ensure no materials in file are lost
Be able to explain the filing system to others

Requirements:

Employment experience in a related field and in Data Management System preferred.

Fluency in written and spoken English
Fluency in at least one of the official languages of Switzerland and excellent working knowledge of
German and French
Full computer literacy with Microsoft Office
Interested and able to learn about the activities of Consulate and Mission
Able to grasp the contents of documents rapidly
Able to multitask and pay attention to details
Excellent organizational skills and ability to work independently
Hold either a Green Card or a US work permit

We offer:

Inviting work atmosphere

Interesting work in a foreign representation
Competitive salary and benefits package
100% matching in 401 k plan
Paid vacation
American and some Swiss holidays
Location in midtown Manhattan

To Apply:

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Please send your resume, a letter of interest and salary expectations no later than March 5 , 2015 in electronic
format (word or pdf) to nycjob@eda.admin.ch. Please write into the subject line Registrar/Office Clerk to
ensure timely processing of your application. Any incomplete application will be disregarded. Please do not
contact the Consulate General or the Permanent Mission. Only those who are chosen for an interview will be
contacted.