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REPUBLIC OF THE PHILIPPINES

PROVINCE OF AGUSAN DEL NORTE


MUNICIPALITY OF BUENAVISTA
BARANGAY MANAPA
EXCERPTS FROM THE MINUTES OF THE COMMUNITY CONSULTATION MEETING HELD
LAST NOVEMBER 16, 2014 @ 1:00 IN THE AFTERNOON AT BARANGAY GYMNASIUM,
BARANGAY MANAPA, BUENAVISTA, AGUSAN DEL NORTE .
PRESENT: PLEASE REFER TO THE ATTENDANCE SHEETS AS AN INTEGRAL PART OF THE
RESOLUTION.
BARANGAY ASSEMBLY RESOLUTION No. 5
Series of 2014
RESOLUTION ENDORSING THE ELECTED MEMBERS OF THE AUDIT AND INVENTORY
TEAM (AIT), BIDS AND AWARDS COMMITTEE (BAC), OPERATION AND MAINTENANCE
COMMITTEE (O&M), BARANGAY SUB-PROJECT MANAGEMENT COMMITTEE (BSPMC),
PROCUREMENT TEAM (PT), PROJECT IMPLEMENTATION TEAM (PIT), MONITORING
AND INSPECTION TEAM (MIT), TREASURER, SECRETARY AND KC-NCDDP PROJECT
BOOKKEEPER UNDER KC-NCDDP, CYCLE 1 of the DEPARTMENT OF SOCIAL WELFARE
AND DEVELOPMENT
WHEREAS, the Barangay Assembly elected community volunteers that compose the Audit and
Inventory Team, Bids and Awards Committee, Operation and Maintenance Committee, Barangay SubProject Management Committee , Procurement Team, Project Implementation Team, Monitoring and
Inspection Team and Bookkeeper;
WHEREAS, the roles and responsibilities has been expounded prior to the nomination and voting proper;
NAME OF COMMITTEE
ROLES AND RESPONSIBILITIES
AIT
Shall audit the KALAHI CIDSS NCDDP
funds held by the Barangay Treasurer and the
financial records and reports of the
Bookkeeper.
BAC
Responsible for the procurement of goods,
supplies, materials and equipments for the
sub-project. .
Tasked with contracting works and the hiring
of personnel for the sub-project when
needed.
O&M

Takes charge in ensuring the smooth


operation of the sub-project and maintaining
its functionality.

BSPMC

PT

PIT

MIT

KC-NCDDP PROJECT
BOOKKEEPER

TREASURER

SECRETARY

Shall take care of the overall management of


the sub-project.
It shall formulate policies and make
decisions for the project under the guidance
of the BDC.
Shall oversee the subproject implementation,
monitoring, maintenance and sustainability
after the project completion.
Drafts procurement plan.
Assist in the preparation of bidding
documents, preparing contract, acting as
canvassers and secretariat to the BAC.
Shall take charge of all activities required to
acquire all the supplies, materials, equipment
and labor from suppliers/contractor.
Responsible for ensuring that the planned
daily activities of the sub-project are carried
out efficiently.
Devote most of its time in ensuring that
materials, supplies, equipments and inputs
are safely stored and made readily available.
Shall monitor the progress of the sub-project
implementation.
Shall validate the physical accomplishments
based on the reports prepared by the PIT and
the approved detailed work and the financial
plan.
Shall ensure that deliveries of items or goods
purchased are properly stored.
Shall take charge of recording all financial
transactions and preparing financial reports.
Documents to support all financial
transaction shall under his/her custody
Shall have the custody of over funds and
properties of the sub-project and ensures that
these will not be mingled with those of the
Barangay Council.
Shall secure the attendance during BSPMC
and Assembly meeting.
Shall read, record and keep minutes of
BSPMC meetings.

WHEREAS, the Barangay Assembly elected Audit and Inventory Team (AIT):
Chairperson: Marites Samontanes
Members:
Florencia Avis, Rosita Villamor

WHEREAS, the Barangay Assembly elected Bids and Awards Committee (BAC):
Chairperson: Teody Payac
Members:
Charlita Bunac
Ramon Macapal, Jr.
WHEREAS, the Barangay Assembly elected Operation and Maintenance committee (O & M):
Chairperson: Zenaida Sequina
Members:
Aida Guevarra
Abraham Arban
WHEREAS, the Barangay Assembly elected Barangay Sub-Project Management Committee (BSPMC):
Chairperson: Adonis G. Aves
WHEREAS, the Barangay Assembly elected Procurement Team (PT):
Chairperson: Judith Baltorado
Members:
Presco Awa
Aida Guevarra
WHEREAS, the Barangay Assembly elected Project Implementation Team (PIT):
Chairperson: Maria Dalagan
Members:
Rosita Villamor
Antonio Madelo
WHEREAS, the Barangay Assembly elected Monitoring and Inspection Team (MIT):
Chairperson: Abraham Arban
Members: Adonis Aves
Antonio Madelo
WHEREAS, the Barangay Assembly elected the KC-NCDDP Bookkeeper and appointed the current
barangayTreasurer and Secretary to hold the same role in the BSPMC:
KC-NCDDP Bookkeeper: Alberto Bangahon
Treasurer:
Ramon Macapal, Jr.
Secretary:
Ritchel Cempron
WHEREAS, the elected Community Volunteers committed their support to the aims and the process
utilized by the program during the Community Consultation Meeting (Barangay Assembly) thus binding
all agreements;
NOW, THEREFORE upon motion of Hon. Mario T. Flores seconded by the body present;
Be it, RESOLVED AS IT IS HEREBY RESOLVED, ENDORSING THE ELECTED MEMBERS OF
THE AUDIT AND INVENTORY TEAM (AIT), BIDS AND AWARDS COMMITTEE (BAC),
OPERATION AND MAINTENANCE COMMITTEE (O&M), BARANGAY SUB-PROJECT
MANAGEMENT COMMITTEE (BSPMC), PROCUREMENT TEAM (PT), PROJECT
IMPLEMENTATION TEAM (PIT), MONITORING AND INSPECTION TEAM (MIT)
TREASURER, SECRETARY AND KC-NCDDP PROJECT BOOKKEEPER UNDER KC-NCDDP,
CYCLE 1 of the DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT.
Resolved further, that COPIES OF THIS RESOLUTION WILL BE SUBMITTED TO THE
OFFICE OF DSWD RO-XIII AS AN IMPORTANT DOCUMENT IN THE FACILITATION OF

ALL PROCESSES UNDER KC- NCDDP.


Certified and Approved:

AFRO H. ARREZA, III


PUNONG BARANGAY
Attested by:
RITCHEL F. CEMPRON
BARANGAY SECRETARY