Township of Georgian Bluffs

Council Minutes
Wednesday June 18, 2014, 4:00 PM
Members Present:
Mayor Alan Barfoot
Deputy Mayor Dwight Burley
Councillor Carol Barfoot (Arrived at 4:10 PM)
Councillor Judy Gay
Councillor Robert Lennox
Councillor Ryan Thompson (Arrived at 4:33 PM)
Councillor Tom Wiley
Staff Present:
CAO Murray Hackett
Clerk Bruce Hoffman
Deputy Clerk Christine Fraser-McDonald (Recording Secretary) (Arrived at 7:00
PM)
Director of Operations Peter Paquette (Left at 7:00 PM)
Planner Clinton Stredwick (Arrived at 7:00 PM)
Treasurer Holly Morrison (Left at 7:00 PM)
Media:
Matt Villeneuve Bayshore Broadcasting
1. Call to Order:
Mayor Barfoot called the meeting to order at 4:04 PM.
2. Declaration of Pecuniary Interest and the General Nature Thereof:
None at this time.
3. Minutes of Previous Meeting:
Moved by: Councillor Wiley
Seconded by: Councillor Gay
That the Special Council minutes of May 30, 2014 be adopted as presented.
Carried
Moved by: Deputy Mayor Burley
Seconded by: Councillor Lennox
That the Council minutes of June 4, 2014 be adopted as presented.
Carried

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Council Minutes
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Moved by: Councillor Lennox
Seconded by: Councillor Gay
That the Committee of the Whole minutes of June 11, 2014 be adopted as
presented.
Carried
Council discussed the Bio-digester Agreement under the Unfinished Business
portion of the agenda, followed by supper then the other agenda business
starting at 7:00 PM.
4. Hearing of Delegations or Deputations:
None.
5. Correspondence:
Requiring Council Action:
None.
For Council Information:
Motion Number: 146-2014
Moved by: Councillor Wiley
Seconded by: Deputy Mayor Burley
That the Council of the Township of Georgian Bluffs notes and files
correspondence as per Schedule A attached to the agenda.
Carried
6. Reports and Recommendations:
Clerks Department:
1) Survey of the original road allowance at Lot 32, Conc. 20 in the geographic
Township of Keppel.
Clerk Hoffman said that Judge J. Thompson, in his award, (Court File No. CV-14057) ordered the Township to convey the north half of the original road allowance
at Lot 32, Concession 20 in the geographic Township of Keppel to Orval Dale
Ward and Sylvia Joy Ward. A survey is required in order to convey the lands.
On the direction of Council, the Clerk obtained quotations from Ontario Land
Surveyors Dinsmore and England Ltd. and Hewett & Milne. The lowest quotation
is from Dinsmore and England Ltd. in the amount of $3,550.00 plus HST. Council
direction is required.
Councillor Barfoot declared a pecuniary interest as the Wards were her previous
clients.

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Motion Number: 147-2014
Moved by: Councillor Thompson
Seconded by: Councillor Lennox
That the Council of the Township of Georgian Bluffs accepts a quotation from
Ontario Land Surveyors Dinsmore and England Ltd., in the amount of $3,550.00
plus HST to complete and register a survey for the north half of Lot 32,
Concession 20 in the geographic Township of Keppel, with the cost of the survey
expensed to the 2014 Admin Legal fees account.
Carried
2) Report PD20-2014 Deeming By-law Application for Prentice.
In his report, Planner Stredwick said a Deeming By-law Application was received
from George Prentice for Lots 4, 6, 8, 10 & 12, West Side of Anderson, Town
Plot of Brooke in the geographic Township of Sarawak.
Once the Deeming By-law is passed, the parcels will merge and result in a 1.25
acre lot with 330 ft. of lot frontage on Anderson Street which is not opened or
maintained, but has access via right of way.
A Deeming By-law has been placed on the agenda for Councils consideration.
Environmental Committee:
Chair Councillor Wiley had nothing to report, but indicated that the landfill
shredder is up and running.
Finance Committee:
Chair Councillor Lennox had nothing to report.
The following recommendation was made:
Motion Number: 148-2014
Moved by: Councillor Lennox
Seconded by: Councillor Barfoot
That the Council of the Township of Georgian Bluffs authorizes a transfer in the
amount of $10,000.00 from the general bank account to the Boyd Cemetery
account to cover operating expenses for 2014.
Carried
Recreation and Property Committee:
Chair Councillor Gay, in her report to Council, said that Facilities Manager Dan
Wood is back to work.
The Big Bay Canada Day celebration will begin at 9:00 AM.
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The lease for the Big Bay dock was referred back to staff for further information.
The following recommendations were made:
Motion Number: 149-2014
Moved by: Councillor Gay
Seconded by: Councillor Thompson
That the Council of the Township of Georgian Bluffs adopts the Recreation and
Property Committee minutes of June 2, 2014.
Carried
Motion Number: 150-2014
Moved by: Councillor Gay
Seconded by: Councillor Thompson
That the Council of the Township of Georgian Bluffs accepts the report from CAO
Murray Hackett dated May 15, 2014 regarding a Request for Proposals for
Business Services;
And further that Council awards the contracts for the year 2014 as per the report
at the quoted prices indicated.
Carried
Transportation Committee:
In his report to Council, Chair Deputy Mayor Burley said that the $30,000
contingency must be discussed with HSC once the tender is awarded. There will
be trucking costs from the site to the dump, but it will save the Township money.
Councillor Lennox requested that brushing be completed on the bends on the
Jackson road.
The following recommendation was made:
Motion Number: 151-2014
Moved by: Deputy Mayor Burley
Seconded by: Councillor Wiley
That the Council of the Township of Georgian Bluffs awards the tender for the
Carney Street Stormwater Management Facility Construction to Harold
Sutherland Construction Ltd., in the amount of $451,514.57 to be funded from
the 2014 capital budget;
And further that this tender is awarded conditionally upon resolution of
appropriate agreements with the affected property owners and receipt of Grey
Sauble Conservation Authority and Ministry of Environment approvals;

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And further that Council approves an additional $30,000.00 contingency fund to
be used towards the cost of transporting the suitable clay material from the
construction site to the landfill site to be used for permanent clay cap, required
for the Landfill closure plan.
Carried
7. Public Question Period:
There were no questions from members of the public.
8. In Camera Session:
None.
9. Accounts:
Motion Number: 152-2014
Moved by: Councillor Lennox
Seconded by: Councillor Thompson
That the Council of the Township of Georgian Bluffs approves accounts for
payment in the amount of $1,821,521.08 for the period from May 29 to June 11,
2014.
Carried
10. By-laws:
1) By-law 37-2014 Amend Schedule I of Fees and Charges By-law 111-2013.
2) By-law 38-2014 Authorize a Water Services Agreement.
3) By-law 39-2014 Stop up, close and transfer part of the original shore road
allowance in front of Part of Lot 25, Georgian Range.
4) By-law 40-2014 Deeming By-law for Prentice.
5) By-law 41-2014 Authorize a Site Plan Agreement with Georgian Villas Inc.
6) By-law 42-2014 Appoint an Acting Clerk for the purpose of recording the In
Camera Minutes of June 11, 2014.
Motion Number: 153-2014
Moved by: Councillor Barfoot
Seconded by: Deputy Mayor Burley
That By-laws 37-2014, 38-2014, 39-2014, 40-2014, 41-2014 and 42-2014 be
read a first and second time.
Carried

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Motion Number: 154-2014
Moved by: Councillor Gay
Seconded by: Councillor Wiley
That By-law No. 37-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 37-2014 being a By-law to amend Schedule I of Fees
and Charges By-law 111-2013.
Carried
Motion Number: 155-2014
Moved by: Councillor Wiley
Seconded by: Deputy Mayor Burley
That By-law No. 38-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 38-2014 being a By-law to authorize a Water Services
Agreement.
Carried
Mayor Barfoot asked those persons present if anyone wished to make comments
prior to Council considering the third reading of By-law 39-2014.
No one came forward.
Motion Number: 156-2014
Moved by: Deputy Mayor Burley
Seconded by: Councillor Wiley
That By-law No. 39-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 39-2014 being a By-law to stop up, close and transfer a
public highway to Devenne.
Carried
Motion Number: 157-2014
Moved by: Councillor Barfoot
Seconded by: Deputy Mayor Burley
That By-law No. 40-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 40-2014 being a By-law to deem Lots 4, 6, 8, 10 & 12,
West Side of Anderson in the Town Plot of Brooke not to be lots on a registered
plan of subdivision.
Carried
Councillor Gay declared a pecuniary interest regarding By-law 41-2014 because
she is an owner of property at Cobble Beach and left the Council Chambers.

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Motion Number: 158-2014
Moved by: Councillor Thompson
Seconded by: Councillor Lennox
That By-law No. 41-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 41-2014 being a By-law to authorize a Site Plan
Agreement with Georgian Villas Inc., for the development of Blue Bay Villas.
Carried
Councillor Gay returned to her Chair.
Motion Number: 159-2014
Moved by: Councillor Thompson
Seconded by: Councillor Lennox
That By-law No. 42-2014 be read a third time, finally passed, signed by the
Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the
By-law Book. By-law No. 42-2014 being a By-law to confirm the proceedings of
the June 11, 2014 COW meeting.
Carried
11. Unfinished Business:
1) Bio-digester Agreement with the Township of Chatsworth.
Treasurer Morrison said that Chatsworth Council had met today and passed a
resolution recommending that we drop the tipping fees at the Bio-digester and
look at changing the operating costs based on assessment and that the capital
costs would be on a 50-50 basis. If we were to implement three phase power this
would have an effect on Chatsworth.
Morrison said if we went to an assessment basis we would be paying 67% of the
operating costs and Chatsworth would be paying 33% of the operating costs
because we have a higher assessment.
Morrison also said the request from Chatsworth to no longer subsidize tipping
fees and transportation costs for septage from the Sunset Strip is now off the
table for discussion.
Treasurer Morrison said that a budget for 2014 has not yet being adopted by the
Joint Bio-digester Board. However, both Chatsworth and Georgian Bluffs have
allocated funding for the Bio-digester in their 2014 budgets.
Council had a discussion on dropping the tipping fees and putting the operating
costs for the bio-digester into the general budget. In this scenario if the Township
passed a mandatory septage by-law, the Sunset Strip Businesses and other
property owners would only pay for the transportation costs to take their septage
to the Bio-digester.
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Council adjourned for supper at 6:00 PM.
Council reconvened at 6:34 PM.
Motion Number 145-2014
Moved by: Deputy Mayor Burley
Seconded by: Councillor Thompson
That the Council of the Township of Georgian Bluffs asks the Township of
Chatsworth for clarification on their motion passed at their Council meeting on
June 18th regarding the Bio-digester on the following point:
What do they mean by using our own licensed operator (Are they referring to
Chatsworths Operator or Georgian Bluffs Operator). Are they prepared to renegotiate our current contract with Veolia Water.
And further is the Township of Chatsworth prepared to enact a mandatory
septage by-law in their municipality to make it mandatory for all septage from
septic tanks being disposed of at the Bio-digester.
Carried
2) Proposed Zoning By-law Amendment for Clancy Builders.
Clerk Hoffman said that at the Council meeting on June 4, council deferred their
decision on the Zoning By-law Amendment application for Clancy Builders, until
such time as Council had a site visit of the property. Council had also directed
staff to notify the Conservation Authority not to issue any permit for site
alterations until such time as Council had made a decision on whether to proceed
with the Zoning By-law.
Since Council had met on site on Tuesday June 10, the Clerk asked whether
council was prepared to make a decision on the proposed Zoning By-law
Amendment for Clancy Builders Ltd. at Lots 124, 126 and 128 West Side of
Anderson, Town Plot of Brooke in the geographic Township of Sarawak.
Mayor Barfoot said that Council is of the opinion that the proposed residence will
not affect the drainage in the surrounding area. Clancy Builders are running the
front drain to the back of the property rather than onto the road allowance. The
mature trees will stay on the lot.
Ray Brandon, a neighbour, understands that a house can be built there, but there
is no need to make this a residential lot. He does appreciate Council attending
the site. He now has no objections.
Council directed staff to notify the Conservation Authority that they can now issue
the permit for the site alterations and for the Planner to bring back the Zoning Bylaw for adoption at a future Council meeting.

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3) Certified Municipal Officer Accreditation.
Mayor Barfoot and Council congratulated Deputy Clerk Christine FraserMcDonald on obtaining her Certified Municipal Officer accreditation.
4) Sutacriti Subdivision Street Lights.
CAO Hackett said that the Sutacriti group has selected new decorative street
lighting fixtures and would like to move the process along. The group would like
to make sure that Council does not have any issues. They will prepare the
tenders for the electrical contractors. The group is paying the entire cost for the
replacement of the street lights.
Council indicated that they had no objections to the replacement of the street
lights.
12. New Business:
None.
13. Adjournment:
Council adjourned at 7:48 PM on a motion moved by Councillor Wiley and
seconded by Councillor Lennox to meet again at the next regular Council
meeting on July 2, 2014 or at the call of the Mayor.

Mayor, Alan Barfoot

Clerk, Bruce Hoffman

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