Professional Documents
Culture Documents
PAGE NO.
TOTAL OPERATION
01. Buying
02. BB L/C Opening
03. Bank Limit
04. L/C Open
05. BB L/C Transmission
06. U/P Issue
07. U/P Procedure
08. Import Shipment follow up
09. Production Schedule
10. Import Raw Materials Clearance
11. Cargo Clearance follow up
12. Custom Formalities
13. Raw Materials Inventory
14. Cutting
15. Lay
16. Finishing
17. Buyer Inspection
18. Pre-Shipment Formalities
19. EPB Clearances
20. Garments Ex-Factory
21. Export Formalities
22. Visa Issue
23. License Issue
24. C.O Issue
25. Inspection Certificate
26. Export Documents Preparation
27. Export Documents Negotiation
28. Collection Documents
29. Realization of Export Proceeds
30. BB L/C Payments
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ADDITIONAL JOBS
31. Custom / Bond Formalities
32. EPB Quota Allocation
33. Free Quota Allocation
34. Export L/C Checking
35. Necessary License / Permit
a. Trade License
b. G.I.R.
c. BGMEA Membership
d. IRC & ERC
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e. I.P Fee
f. VAT Registration
g. Machineries Installation Certificate
h. Bond License
i. EPB Registration
j. Registration with Textile Directorate
k. Factory License
l. Fire Insurance
m. Fire License
36. List of Daily Corresponding Organization
37. List of Service Organization
38. Abbreviation
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READYMADE GARMENTS
01.BUYING
A. Find out a good Buyer and have Communication with Buyer.
B. Quotation or Negotiation with Buyer on CM basis or FOB basis.
C. Booking or Confirmation of the order with Buyer as per production Capacity and
Quota position.
D. Follow up to get the export L/C from Buyer.
E. Export L/C collection from advising Bank with authentication.
F. Export L/C check up whether there is any discrepancy or it as per your
confirmation and as per UCPDC 500.
G. Proforma invoice to be collected from supplied asper Buyers instruction or their
agent, if the order is on CM basis. In case of FOB order Suppliers should be
selected by the garments unit and merchandiser will collect the proforma invoice
from the suppliers as per his consumption of the order.
H. Order details sample & pattern to be collected from buyer.
02. BB L/C OPENING
L/C OPEN :
After the proposal approved by bank the BB L/C will be opened & bank will give
a L/C number.
v. BB L/C TRANSMISSION :
Bank official will fill up L/C telex format & signed by two Sr. officer after that
the L/C will be transmitted from telex room by getting correct test number from
respective officer of the bank.
vi. NOTIFICATION TO BUYER / SUPPLIER
It is the duly of garments factory to inform the suppliers as well as buyer with
full details of BB L/C or copy of BB L/C to be sent.
03. U/P [ UTILIZATION PERMISSION ] ISSUE :
To make readymade garments & to export the same it is pertinent to import the
Raw materials, it is also necessary to obtain utilization permission from custom
authority, through BGMEA.
PROCESS FOLLOWED TO ISSUE U/P
(a) BGMEA recommendation preparation, export L/C copy, BB L/C copy, proforma
Invoice, sample, marker, order details, correct consumption to be submitted to
BGMEA with a prayer.
(b) Per Dozen taka one to be deposited by Pay Order in favour of BGMEA for
Quota item, for non quota item no money is require for recommendation.
[ Deposit Bank is AB bank ]
(c) BGMEA will approve the recommendation by a meeting with their members.
(d) Approved recommendation to be submitted to custom Authority with bank
endorsement, and photocopy of export L/C. BB L/C proforma invoice duly
attested by bank & one certificate from bank regarding BB L/C opening against
respective export L/C.
(e) Custom Authority will verify / inspection all the documents submitted by you
with bank ( if they feel ). They will put up office note for issue U/P & after
approved by collector of custom they will issue U /P.
(f) If there is any previous custom demand for stock lot order, demand money to
be deposited before issuing U/P.
04.
05.
PRODUCTION SCHEDULE
Planning or Technical Section should prepare production schedule considering the
export shipment or delivery date, & factory / unit to be informed accordingly.
a)
b)
c)
d)
C & F agent will submit all necessary documents to custom for board. Board
Will examine the documents & will approve the same.
Custom Inspector will examine the good, whether the goods imported as per
L / C , proforma invoice, as per U / P & will check the shipment date of
Export & import L / C.
After inspection report, assessment to be done by custom authority &
thereafter, they will issue delivery order.
C & F agent will deposit shipping agent dues to shipping line to get the
delivery order.
Showing the delivery order of shipping line to port authority, they will issue
Out pass order for the cargo and C & F agent will take delivery the goods
And will send the goods by transport to factory.
C & F Agent will submit the above documents to custom authority for
approval of the documents and examine the garments. Custom official will
examine the garments whether it is as per export L /C & U / P, If it is
found in order they will pass the documents, C & F agent will submit the
approved documents to shipping line for stuffing the garments in to the
container.
(b)
Shipping line will issue N.N. [ Non Nego ] B / L after sailing the vessel
and C & F agent will send the N.N B/L, with shipping bill duly passed by
custom authority to be exporter.
(c)
Commercial Invoice
1 Copy.
Packing List
1 Copy.
B / L Copy
1 Copy.
VISA / Co / License
1 Copy.
Any other documents as per export L/C Instruction.
Bill of exchange.
Commercial Invoice.
Packing List.
Beneficiarys Statement.
MCD ( Multiple Country Declaration ).
Quota Statement ( If required by Buyer ).
Weight List / Measurement Cert. ( If required by Buyer ).
Any other documents if required by the buyer, should be mentioned in the
export L / C.
Negotiation Bank will check the above documents whether it is as per L/C or not . If they
find everything in order or as per export L/C ,Bank will negotiate the documents & will
disburse the generated fund as per Bank norms.
If the negotiation Bank find any discrepancies in the documents, they will send the
documents on collection or they can negotiate under reserve by the request of the export
or they can seek permission / negotiation authority to issuing Bank to allow them to
negotiate the documents despite the discrepancies. L/C issuing bank will inform the
matter to buyer, if the buyer accept the discrepancies mentioned by
Negotiating bank, issuing bank will authorized negotiating bank to negotiate the
discrepant documents.
Late Shipment.
Late presentation.
Unit Price differ between L/C & Commercial Invoice.
Over Draft.
Any major discrepancy in the B/L.
Consignee Name & Address differ between L/C & other documents.
22. BB L / C PAYMENT:
Bills of Back to Back L/C must be paid after realization of the export proceeds against
relative export L/C, without any delay to save the BB L/C overdue interest. Commercial
officers will follow up the matter & will request the bank to make BB L/C payment &
will take payment voucher.
There is some additional jobs for 100% export oriented readymade garments industries,
as follows :
23. CUSTOM / BOND FORMALITIES:
A.
Imported & Exported materials must be endorsed in the pass book by C&F
properly.
B.
C.
D.
E.
F.
Some time the Garment industries give sub contact to other garment industries for
manufacturing the garments. At that stage there is some formalities for
transferring the raw materials from Bonded Ware House to another Bonded Ware
House and following documents to be submitted to custom authority through
BGMEA, duly signed by the bonder :
i)
ii)
iii)
iv)
v)
vi)
vii)
G.
3 Copies
5 Copies
5 Copies
2 Copies
2 Copies
Tk.50 /=
TK.50 /=
In case of export from stock lot order, it is necessary to obtain export permission
from custom authority, instead of U / P. The following documents are required for
issue the export permission:
i)
ii)
iii)
iv)
H.
Port wise all pass book must be checked by commercial officer ( Bond ) whether
Imported & Exported Materials posted in the pass book properly by C & F Agent.
I.
J.
Stock Lot Statement : Export L/C wise one statement for stock lot to be prepared
& submitted to custom duly endorsed by the bank.
K.
B.
To get Free quota from EPB the following paper to be submitted to EPB for allocation.
1.
2.
3.
Whether the L/C advise with authentication & with test key agreed.
2.
Status of Export L/C : Export L/C should clearly indicate that the L/C is
irrevocable.
3.
4.
Name & Address of the L/C applicant & beneficiary should be cleared in
the export L/C.
5.
6.
7.
8.
Covering : Description of item, quality, unit price, style number & P.O.
number should clearly be mentioned in the L/C.
9.
L/C Value : L/C Value must be equal with the sum of unit price of the
item.
10.
B/L Clause : B/L Clause should b be Full set 3/3 original clean on board
Ocean Bills of Lading issue to the order of negotiating bank in
Bangladesh and endorsed by them to
the order of L/C opening Bank notify and freight collect . Otherwise the
Schedule Banks in Bangladesh will not open BB L/C if there is any
change.
11.
12.
Reimbursement Clause : The L/C must bear this clause Drawers and / or
Bonafide holders that drafts drawn and negotiated in conformity with the
terms of this credit will be duly honored on presentation. Upon receipt of
your documents in good order we will remit the proceeds to the account
designed by negotiating Bank.
13.
UCPDC Clause : The letter of credit is subject to ICC publication no. 500
( 1993 Revision ) . This Clause must have in the L/C without this clause
L/C will not to be operative by Bank.
2.
3.
b).
c).
2.
3.
Trade License.
4.
5.
d).
Article of memorandum.
IRC &ERC : Both License are to be issued by CCI & E after getting the
following documents .
1.
2.
3.
4.
5.
6.
7.
8.
The above documents to be submitted to CCI & E with a prayer in the letter head
pad and this license is renewable every year by same way.
e).
I.P. Fee : To clear the imported Machineries from port without duty + I.P.
fee, one certificate is required from textile directorate. As such the
machineries have imported to establish a 100% export oriented readymade
garments industries. The following documents are required to submit to
Textile Directorate.
1.
2.
3.
4.
5.
6.
7.
8.
9.
f).
vii).
g.
h.
Bond License ( Bonded ware house license ): To get the bonded ware
house license from custom authority the following documents to be
submitted :
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
i).
j).
k).
Factory License : Ministry of Industries will issue the license provided the
necessary documents as per clause no. H .
l).
Fire Insurance : Insurance company will issue the fire insurance at the
request of the factory owner with full details of the unit.
m.
Fire License : Fire service office will issue the license provided them the
following documents :
1.
2.
3.
4.
Trade License.
Lay out plan.
Article of memorandum.
License fee as per factory status
Buying Office.
2.
EPB.
4.
Custom.
6.
Transport Company.
8.
Supplier for fabrics & accessories
Carton Factory.
11.
Bank.
BGMEA.
C & F Agent.
Shipping Lines.
Insurance Company.
ABBREVIATIONS
01.
CM
02.
FOB
Free on Board.
03.
L/C
Letter of Credit.
04.
UCPDC
05.
BB
Back to Back.
06.
LCA
07.
IMP
Import Permission.
08.
B /L
Bill of Lading.
09.
ICC
10.
U /P
Utilization Permission.
11.
BGMEA
12.
C&F
13.
ETA
14.
ETD
15.
EXP
Export Permission.
16.
EPB
17.
N.N.
Non Negotiable.
18.
C.O
19.
I /C
Inspection Certificate.
20.
MCD
21.
22.
FCR
AWB
=
=
23.
HAWB=
24.
IRC
25.
ERC
26.
CCI & E
27.
I.P.
Import Permission.
28.
VAT
29.
GIR
30.
PDB
31.
BWHL
32.
U/D
Utilization Deceleration.