NCEADS Guide Lines

NCEADS encourages contributions from any qualified individual, to be considerer for published in reputed
International Indexed Journals / Springer Journals / Anna University listed Annexure I & II Journals. The
steps to be considered for participate as a delegate/ special session chair or submitting the paper for the
Conference (in day 1 / day 2) or Seminar or Workshop, refer to the process outlined in the steps below:
1. First, complete the online application and receive the conference ID. It is the token for the complete
conference process and post processing works. When submitting the paper or participating in the
conference please quote the same along with your department of registration.
2.

Registration gives you access to a wide range of programs, including:

DAY 1

DAY 2 (FOR UG STUDENTS ONLY)

Invited Talks (By Chief Guests/ Experts)

Invited Talks (By Chief Guests/ Experts)

Technical sessions (Paper / Poster Presenataion)

Technical sessions (Paper / Poster Presenataion)

Panel Discussion (Special Delegates)

Workshops (Department wise parallel sessions)

Contests (Department wise parallel sessions)

Exposition
(Stalls exhibited by renowned sponsors)

Award presentations
Exposition (Stalls exhibited by renowned
sponsors)

Contests
Department
Civil

Type
Technical Event

Event Name
:

Skill development Event :

CSE
ECE & EEE
Mech/Management
S&H

Technical Event

Stone Bridge (Building Design)

Woder Spy (Treasure Hunt)

Code Guru (Code Design)

Skill development Event :

Thunder Snap (Photography Contest)

Technical Event
:
Skill development Event :
Technical Event
:

Circuit Trix (Circuit Design)

Cash Trash (Collage)
Mech Trek (Machine Design)

Skill development Event :

Brand Lia (Tech Marketting)

Technical Event
:
Skill development Event :

Master Mind (Maths Contest)

Tweek Fluster (Quiz)

3. After registration, if you are a delegate (interested to participate in panel discussion)/ special Invitee /
Reviewer member / Special session Chair (If you invite 10 papers to your credit) / Workshop Trainer /
Government Organisation Nominee / Exhibitor / Sponsor, kindly fill the Delegate form (FORM D) and
send the scanned copy to conf_2015@dgct.ac.in. No registration charges are involved for these
participants. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,

refreshments, badges and certificates. Also, your names will appear in our proceedings, websites,
media and communications letters. Kindly bring the valid identity proof and filled Delegate form
(FORM D) at the time of the conference. Please apply as soon as possible, as some meetings
become oversubscribed before the deadline and we can make arrangements for you accordingly.
4. After registration, if you are a Sponsor (interested to put stalls / participate in conference), kindly fill
the Delegate form (FORM D) and send the scanned copy to conf_2015@dgct.ac.in. No registration
charges are involved for these participants. You are eligible to receive conference kits, conference
flyers, DVD of proceedings, lunch, refreshments, badges and certificates. Also, your names will
appear in our proceedings, websites, media and communications letters. Kindly bring the valid identity
proof and filled Delegate form (FORM D) at the time of the conference. Please apply as soon as
possible, as some meetings become oversubscribed before the deadline and we can make
arrangements for you accordingly.
5. After registration, if you want to be a Special Session Chair, kindly fill the Delegate form (FORM D)
and send the scanned copy to conf_2015@dgct.ac.in. You have to invite atleast 10 papers to your
credit and make them register under your session.You are the session chair for the particular session.
No registration charges are involved for the session chair. You are eligible to receive conference kits,
conference flyers, DVD of proceedings, lunch, refreshments, badges and certificates. Also, your
name(s) will appear in our proceedings, websites, media and communications letters. Kindly bring the
valid identity proof and filled Delegate form (FORM D) at the time of the conference. Please apply as
soon as possible, as some meetings become oversubscribed before the deadline and we can make
arrangements for you accordingly. For More Information, kindly read Sponsorship Guidelines.
6. If you want to submit a research paper/ research article/ review article/ Technical report, you have to
receive registration ID (Follw step 1) and submit in the appropriate mail id mentioned below for each
department. Do not forget to quote your Registraion ID, corresponding Author name, Department in
the Subject of your mail and send it to conf_15@dgct.ac.in.. Please remember Day 2 is only for UG
students. Day 1 is open for all delegates.
Departments

Mail_id

CSE
conf_cse@dgct.ac.in
Civil
conf_civil@dgct.ac.in
ECE
conf_ece@dgct.ac.in
EEE
conf_eee@dgct.ac.in
Mech
conf_mech@dgct.ac.in
Sciences (Physics & Chemistry) conf_sh@dgct.ac.in
Management
conf_sh@dgct.ac.in
Other Departments
conf_sh@dgct.ac.in

Subject line

Day 1 / Day2

Ncsid_xxx, Author1, CSE

Day 1
Ncvid_yyy, Author1, CiViL Day 1
Necid_zzz, Author1, ECE
Day 2
Neeid_abs, Author1, EEE
Day 1
Nmeid_efg, Author1, MECH Day 1
Nmeid_nnn, Author1, CHEM Day 2
Nmeid_mmm, Author1, MGT Day 1
Nmeid_sss, Author1, Others Day 1

7. All the submitted papers/ articles will be reviewed by atleast two subject experts or more to take a wise
decision (selection / rejection). Experts decisions will be final and binding. Please refer overleaf for
further information.
8. After receiving acceptance, if you want to present a paper, you have to fill the Day 1 Registration
form (FORM A) and make the appropriate payment through NEFT online as per your category. No
other mode of payment is accepted. If your paper contains more than 6 pages (upto 15 pages), you
have pay Rs. 250 per page ($10 USD per page for Foreign Participants) extra along with regular

payment. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,
refreshments, badges and certificates. Only registered individuals receive the above. Transfer of
registration and Cancellation are not entertained. Payment will not be refunded under any
circumstances. Do not forget to quote your Registraion ID, corresponding Author name, Department in
the Subject of your mail and send it to conf_15@dgct.ac.in. Kindly bring your valid identity proof and
the filled Day 1 Registration form (FORM A) at the time of the conference.
9. After receiving acceptance, if you are an UG Student and you want to present a paper, you have to fill
the Day 2 Registration form (FORM B) and make the appropriate payment through NEFT online. No
other mode of payment is accepted. If your paper contains more than 6 pages (upto 15 pages), you
have pay Rs. 50 per page ($010 USD per page for Foreign Participants) extra along with regular
payment. You are eligible to receive conference kits, conference flyers, DVD of proceedings, lunch,
refreshments, badges and certificates. Only registered individuals receive the above. Transfer of
registration and Cancellation are not entertained. Payment will not be refunded under any
circumstances. Do not forget to quote your Registraion ID, corresponding Author name, Department in
the Subject of your mail and send it to conf_15@dgct.ac.in. Kindly bring College identity proof and
the filled Day 2 Registration form (FORM B) at the time of the conference.
10. If you are an UG Student and you want to participant in the workshop / in one or more event(s), you
have to fill the Day 2 Registration form (FORM B) and make the appropriate payment through NEFT
online. No other mode of payment is accepted. Individual registration is must for group events also.
Group events are accepted with the maximum of four participants.
11. Registration Fee Details are as follows:
Day 1 (28.03/2015)
Participant / Event

Day 2 (29.03/2015)
Fee

Foreigners (Video Conferencing)

Additional Charges:
If paper pages > 6 pages
Indians (Video Conferencing)
Additional Charges :
If paper pages > 6 pages

$ 50
$10 / page

Academicians/ Industrialists
Additional Charges :
If paper pages > 6 pages
PG / Research Students
Additional Charges :
If paper pages > 6 pages
UG Students
Additional Charges :
If paper pages > 6 pages

Rs. 1500

Participant / Event
Paper Presentation / Event
Participation / Workshop
participation

Fee
Rs.500

Rs. 2000
Rs. 250/page

Rs. 250/page
Rs. 1000
Rs. 250/page
Rs. 750
Rs. 250/page

Additional Charges :
If paper pages > 6 pages
Rs. 100 /page
[Note: One registration is sufficient to
participate in all events. To participate in any
one or more event(s) require(s) individual
registration. No additional charges for Paper
/poster presenters to participate in any event.
Group events (maximum 4 in a group) also
require individual registration.]

12. Checklist for submission:

Participant
Day 1

Participant
Day2

Participant
Day2
(Contest /
Workshop)

Paper (*.Doc
format)
Paper (*.pdf
format)

Paper (*.Doc
format)
Paper (*.pdf
format)

Registration form
(Form A)
Copyright form
Originality Form
Payment Details
proof (*.pdf
format)

Registration form
(Form B)
Copyright form
Originality Form
Payment Details
proof (*.pdf
format)

13. Payment details :

Bank
Beneficiary Name
Account No
State
District
Branch
IFSC Code
MICR Code
Branch Code
City

:
:
:
:
:
:
:
:
:
:

Registration
form (Form B)
Payment
Details proof
(*.pdf format)
-------------

Delegates
(Session chair /
Panel Discussion /
Special Session
chair / reviewer /
Workshop Trainer)
Registration form
(Form D)
----

Sponsor

Registration form
(Form D)
Payment Details
proof (*.pdf format)

----

----

----------

----------

Indian Overseas Bank

Dhirajlal Gandhi College of Technology
056801000027777
Tamil Nadu
Salem
Fairlands
IOBA0000568
636020003
000568
Salem

14. Upon receipt of the correct registration details and correct fee, each participant will receive a
confirmation of registration via email / mobile alerts.
15. If you have any queries, please fell free to contact us.

Thank you,
General Chair (NCEADS)

Authors Guidelines::

Papers must be written in English using the NCEADS format only. Other formats will be rejected.
The award of authorship should balance intellectual contributions to the conception, design,
analysis and writing of the study against the collection of data and other routine work. If there is
no task that can reasonably be attributed to a particular individual, then that individual should not
be credited with authorship.
Authors must declare that the work reported is their own and that they are the copyright owner (or
else have obtained the copyright owner's permission).
Authors must declare that the submitted work and its essential substance have not previously
been published and are not being considered for publication elsewhere. Only unpublished
manuscripts should be submitted.
Author(s) must avoid disputes over attribution of academic credit, it is helpful to decide early on in
the planning of a research project who will be credited as authors, as contributors, and who will
be acknowledged.
All authors must take public responsibility for the content of their paper. The multidisciplinary
nature of much research can make this difficult, but this can be resolved by the disclosure of
individual contributions.
It is unethical to submit a manuscript to more than one journal/ conference concurrently.
Any conflict of interest must be clearly stated.
Author(s) must acknowledge the sources of data used in the development of the manuscript.
All errors discovered in the manuscript after submission must be quickly communicated to the
Editor.
Author(s) should state that the study, they are submitting was approved by the relevant research
ethics committee or institutional review board. If human participants were involved, manuscripts
must be accompanied by a statement that the experiments were undertaken with the
understanding and appropriate informed consent of each. If experimental animals were used, the
materials and methods (experimental procedures) section must clearly indicate that appropriate
measures were taken to minimize pain or discomfort, and details of animal care should be
provided.
Authors should submit a short description of all contributions to their manuscript. Each author's
contribution should be described in brief. Authors of research papers should state whether they
had complete access to the study data that support the publication. Contributors who do not
qualify as authors should also be listed and their particular contribution described. This
information should appear as an acknowledgement.
Author(s) should include information about research funding in all papers they prepare for
publication.
Authors should inform the general chair, if they discover errors in published work.
Author must submit copyright form and Originality form during registration.
The editors / reviewer decision will be final and finding.

Reviewers Guidelines:

All manuscripts are reviewed in fairness based on the intellectual content of the paper regardless
of gender, race, ethnicity, religion, citizenry nor political values of author(s).
That any observed conflict of interest during the review process must be communicated to the
Editorial Committee / General Chair.
That all information pertaining to the manuscript is kept confidential.
That any information that may be the reason for the rejection of publication of a manuscript must
be communicated to the Editorial Committee / General Chair.
The duty of confidentiality in the assessment of a manuscript must be maintained by expert
reviewers, and this extends to reviewers colleagues who may be asked (with the editors
permission) to give opinions on specific sections.
The submitted manuscript should not be retained or copied or interpreted in any other form.
Reviewers must treat all submitted papers as confidential.

Reviewers should expect allegations of theft or plagiarism to be substantiated, and should treat
allegations of theft or plagiarism seriously.
Reviewers should protect peer reviewers from authors and, even if peer reviewer identities are
revealed, should discourage authors from contacting peer reviewers directly, especially if
misconduct is suspected.
Reviewers should exercise sensitivity when publishing images of objects that might have cultural
significance or cause offense.
Reviewers and Editorial Board / Editors should not make any use of the data, arguments, or
interpretations, unless they have the authors written permission.
Reviewers should provide speedy, accurate, courteous, unbiased and justifiable reports.

Editorial Board / Editors Guidelines:

Editorial Board / Editors decisions to accept or reject a paper for publication should be based
only on the papers importance, originality, and clarity, and the studys relevance to the remit of
the conference theme.
Editorial Board / Editors must treat all submitted papers as confidential.
Editorial Board / Editors should inform peer reviewers about this Misconduct.
Editorial Board / Editors should encourage peer reviewers to consider ethical issues raised by the
research they are reviewing.
Editorial Board / Editors should request additional information from authors if they feel this is
required.
Editorial Board / Editors should exercise sensitivity when publishing images of objects that might
have cultural significance or cause offense.
Editorial Board / Editors should inform readers if ethical breaches have occurred.
Editorial Board / Editors should encourage peer reviewers to identify if they have a conflict of
interest in the material they are being asked to review, and Editorial Board / Editors should ask
that peer reviewers decline invitations requesting peer review where any circumstances might
prevent them producing fair peer review.
Editorial Board / Editors may choose to use peer reviewers suggested by authors, but should not
consider suggestions made by authors as binding.
Editorial Board / Editors should mediate all exchanges between authors and peer reviewers
during the peer-review process (i.e. prior to publication). If agreement cannot be reached,
Editorial Board / Editors should consider inviting comments from additional peer reviewer(s), if the
editor feels that this would be helpful. The editor's decision following such an appeal is final.
Decisions by Editorial Board / Editors about whether to publish individual items submitted to a
journal should not be influenced by pressure from the editor's employer, the journal owner or the
publisher.
Editorial Board / Editors should publish corrections if errors are discovered that could affect the
interpretation of data or information presented in an article.
Editorial Board / Editors should reserve the right to reject papers if there is doubt whether
appropriate procedures have been followed. If a paper has been submitted from a country where
there is no ethics committee, institutional review board, or similar review and approval, Editorial
Board / Editors should use their own experience to judge whether the paper should be published.
If the decision is made to publish a paper under these circumstances a short statement should be
included to explain the situation.
Editorial Board / Editors should aim to ensure timely peer review and publication for papers they
receive, especially where, to the extent that this can be predicted, findings may have important
implications.
The Editorial Board takes responsibility for making publication decisions for submitting
manuscripts based on the reviewers contribution / evaluation of the manuscript, the policies of
the journals editorial board and legal restrain acting against plagiarism, libel and copyright
infringement.

Special Sessions
We invite proposals for Special Sessions from experienced researchers on topics that are new or
emerging areas. NCEADS is the leading conference covering the latest technologies and research in
the growing fields of Science & Technology. The Special Sessions will provide a forum for
researchers, engineers and scientists from all communities (academia, industry, organizations) to
present their latest research findings, and novel ideas in specific areas of interests. Prospective
organizers of a special session should send their proposals via email to conf_2105@dgct.ac.in.
The submitted proposals for Special Sessions should include the following:
1. Title of the proposed special session
2. One or two paragraph description / justification of interest
3. Targeted theme and a list of topics of the special session
4. List of organizers, affiliation and contact information
5. Short biography of organizer(s), their background and research interests
6. Tentative technical program committee for your session

Special session topics are encouraged to cover some emerging focused area related to the overall
conference scope and which are covered in specified topics of interest in the technical tracks.
Example of such topics may include:
smart grids: emerging services and networks
energy harvesting and green communications
ecological systems
home networks
social networking applications, etc.,
Proposals will be evaluated on the basis of their relevance, timeliness, interest, and significance of the
topic, as well as the potential quality of papers in the proposed session and their fit within the program as
a whole. On approval of their proposal, the special session organizer(s) will be responsible for soliciting
papers, suggesting reviewers for the Session, managing the review of the papers submitted to their
proposed special sessions, posting recommendations for the approval or rejection of papers based on the
collected reviews, communicating with the special session chairs, and moderating the session.
To ensure high quality of the contributions, all papers submitted to an approved Special Session will be
reviewed using the same procedure and criteria as regular papers. Papers accepted for special sessions
are included in the conference proceedings as part of the technical track and published in the conference
proceedings. At least one author for each accepted paper must register for the conference and present
the paper during the Special Session. If the number of accepted papers in a Special Session is below the
required paper number (minimum 10 papers), the Special Session chairs will work with the organizers to

move other closely-related accepted submissions from the general submission pool to the Special
Session. If this is not possible, the Special Session will be cancelled and accepted papers will be
transferred to the regular sessions.

Kindly send your special session proposal to conf_2015@dgct.ac.in

General Chair (NCEADS)