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PRESENTATION SLIDES

-ASSIGNMENT PROJECT MANAGEMENT


CT050-3.5-3-PRMGT

TITLE: Project Management

Name: Yahye Abdillahi


Name: Patvinder Sing A/L
Name: Nyein Wanna Soe

ID: TP035179
ID: TP025771
ID: TP035324

INTAKE CODE: UC3F1410IT(NC)


TUTORIAL GROUP:NC
GROUP NO: 4
LECTURER: Jerry Chong
DATE: February2015

1. INTRODUCTION
Healthy Living Pte. Ltd. Has embarked on a new project to enhance its supply
chain operations.
This is because the company has been using similar support frameworks
which has created duplication.
Business Objectives of the Company
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently

4. GROUP COMPONENTS
The project must be handled efficiently from every management aspects

4. GROUP COMPONENTS
The Project Charter Continued

4. GROUP COMPONENTS
Business Case
Business objective
The essential main goals of this project are:
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently
Budget estimate and financial analysis
A preliminary estimate for costs for the entire company is $250, 000
Schedule estimate

The project must be finished within during the approximately six-month


time as it was dealt with the company

4. GROUP COMPONENTS
Project Scope Management
involves determining and documenting several specific project goals,
deliverables, tasks, costs and deadlines
The project scope needs to be documented and recorded which is
usually explained in the scope statement of the project

3. WORK BREAKDOWN STRUCTURE

4. GROUP COMPONENTS
Project Time Management

4. GROUP COMPONENTS
Project Cost Management
Cost estimating, cost budgeting, cost control and portfolio management are the
conducted processes to achieve the balance of cost factors

4. GROUP COMPONENTS
WBS Items

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Total

Project Development Team

4,166

4,166

4,166

4,166

4,166

4,166

4,166

25,000

Outsourcers

10,000

10,000

10,000

10,000

10,000

10,000

10,000

60,000

3,000

3,000

3,000

3,000

3,000

3,000

15,000

Server for GSCMP

5,000

5,000

10,000

Router

3,000

2,000

5,000

Switch

3,000

2,000

5,000

&

2,000

5,000

5,000

2,000

3,000

3,000

20,000

and

4,500

2,000

2,000

3,000

3,000

5,500

20,000

2,500

2,500

1,500

6,000

1,500

1,500

Project Management
Project Manager

Project

Hardware

Requirements

Project

GSCMP

software

Development
Testing

for

hardware

Software
Training
Trainee Cost
Users Team Training
Other

Cost

while

1,500

1,500

1,500

Training

Ongoing
Maintenance and Monitoring
Reserves

50,000
6,000

6,000

6,000

6,000

6,000

6,000

30,000

5. Quality Management

Quality Planning
Customer Satisfaction comes first
Prevention over inspection
Management responsibility
Quality assurance
ensure delivery of high quality products and services by satisfying the
users requirements
Quality Control

5. INDIVIDUAL MEMBER - 1

5. INDIVIDUAL MEMBER - 1
Human Resource Management
Human Resource Management Plan
Steering
Committee

Project Sponsors

Project Manager

Communications
Manager

Head of
SMEs

Risk
Manager

Procurement
Manager

Application
Vendor
Human Resource
(HR) Manager

Operation
Team

Head of IT
Department

IT Department

Acquiring Project Team

No.

1
2

Staff Position

New Member In Project

Existing Member In Project

Team

Team

manager

YES

Head of SMEs

YES

Project Manager/ Risk

departments
3

Head of IT Department

YES

Human Resource

YES

YES

Manager
5

Communications
Manager

Procurement Manager

YES

IT Department

YES

Operations Team

YES

Total Number of Staff Assigned

10

No.

Staff Position

Project Team Member

No. of

Resource

Individual

Availability

Project

Available

Harvey Spector

Available

Project Manager/ Risk


manager

Yahye Abdillahi
Muhumed

Head of SMEs
departments

Head of IT Department

Mike Ross

Available

Human Resource

Patvinder Singh

Available

Manager
5

Communications

Manager
6

Procurement Manager

Wana

Available

IT Department

Louis Litt, Jessica

Available

Available

Pearson
8

Operations Team

Gabriel Macht, Donna


Paulsen

Total Number of Staff Assigned

10

Develop Team
Various tools and techniques were used in this project to develop the project
team that was involved in this project.
Tools and Techniques
Interpersonal Skills
skills such as empathy, influence, creativity, and group facilitation
Training
in order to enhance the competencies of the project team members.
Recognitions and Rewards
great way to boost and motivate the project members

Monitoring and Controlling

Manage project team


Project Performance Appraisals
Observation and conversation

5. INDIVIDUAL MEMBER - 2

5. INDIVIDUAL MEMBER - 2
Project Risk Management

Understanding the risks involved with this project enables the project team to
more effectively reach the objectives and reduce any attempts that can delay
the success of the project.
Understanding and applying project risk management delivers a number of values
It recognizes any kind of uncertainty that may hinder the project success
It produces better project outcomes

It also creates better project control in which it reduces overhead and time,
and enhances benefits as well.

significantly contributes to project success and reduces project failure

5. INDIVIDUAL MEMBER - 2
Project Risk Management
looking for difficulties and then managing them so that there are no surprises
can lead to successful projects and is a mark of good project management.

Ignoring risks or being ignorant of them leads to failure


Therefore, in order to manage the risks involved in this project effectively,
six processes will be used as illustrated below.

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 1: Risk Management Planning
This risk management plan defines how risks associated with

GSCMP project will be identified, analysed, and managed.


Inside risk management plan there is
Risk Management Roles and Responsibilities
Budget and Schedule for project risk management
Risk categories

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 2: Risk Identification
It is done by reviewing documentation from past projects,

conducting brainstorming sessions, engaging subject


matter experts and working directly with stakeholders via
questionnaire or survey.

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 2: Risk Identification
No

Risk

R1

The project is failing to meet its target dates.

R2

There is a project budget overrun.

R3

Requirements from users are not clear and fixed. Because


requirements keep coming in from users almost daily where
the GITS-ADC Team Lead keeps on accepting them without
hesitation

R4

It is clear from the project that there is a poor

communication between departments.


R5

Poor documentation can be seen in certain parts of the


project.

R6

There is a lack of proper team monitoring

R5

Most of the team members have been focusing more on their


daily operation support rather than tasks being assigned by
the Project Manager or their respective Team Lead

R6

Lack of proper team monitoring can be seen among the


project team members and their operations.

R7

Continuous changes of technology used in the project

5. INDIVIDUAL MEMBER - 2
Process 2: Risk Register(record of risks)

5. INDIVIDUAL MEMBER - 2
Process 3: Qualitative Risk Analysis
Project qualitative risk analysis is simply the approach that is
taken to analyse project risks, the impacts these will have on the

project and the probability of these risks occurring.


One main tool that has been decided to use is Risk probability
and impact assessment tool.
Probability: High or low
Impact: High or low

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 3: Qualitative Risk Analysis

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 4: Quantitative Risk Analysis
The main tool and technique that has been decided by the

project manager as well as the team is to use expert judgement


In expert judgement, several experts are chosen from inside
and outside the company which can review the risks and then
may identify additional risk areas.

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 5: Planning Risk Responses
The risk response plan captures the outputs of risk analysis,

documenting the potential actions that could be taken, as well


as the chosen course of action

5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 6: Controlling Risks
The project manager should continuously communicate about

the risks to the stakeholders


The main output of this stage is to update the status of the risks
on the risk register as shown below

THANK YOU