Employee Absenteeism Study

A STUDY ON EMPOLYEE ABSENTISUM
CHAPTER 1
EXECUTIVE SUMMERY
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Executive Summery
In India has the problems of absenteeism is greater than to the other

countries when making problem then employee are without permission absent
managing workplace absenteeism is one of the most difficult human resource
in today. Absenteeism is a worldwide problem for employers.
Shiv Prasad Foods & Milk Products Ltd.Dahigaon .The SPFMPL was
established on 2003. This company is a multistate company. The union was
established a separate TalukaSangh, as the districtSangh was already present
for Solapur district .The concept behind was to give a sustainable income
source through milk Business for the people in MalashirasTaluka and to raise
them economically.
The rate of the absenteeism in Indian industries is very high and cannot
be dismiss. A Statistical study of absenteeism of Indian Labor observed that,
the basic cause of absenteeism in India is that industrial worker is still part of
the absente Eism-time peasant. The workers go to find out the jobs.
The word research is derived from the Latin word meaning to

know.Research is a systematic structure of investigation undertaken in order to
discover new facts .it provides a structure for decision making. Research is an
important part of human knowledge it is process of the scientific method in
solving problems. Research means way of thinking.
The data is collected from the questionnaire & interviews with the
employees for emphasizing the various aspects in the study, which is further
interpretive, the Absenteeism in company.
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INTRODUCTION TO THE STUDY

Absenteeism is a big problem in the company. When employed are work in the
company they has been created many problem then the will be absent
absenteeism refers to unauthorized absence of the worker from his job.
Absenteeism is study of the SHIVPRASAD FOODS & PRODUCTS,
DAHIGAON.
In India has the problems of absenteeism is greater than to the
other countries when making problem then employee are without permission
absent managing workplace absenteeism is one of the most difficult human
resource in today.Absenteeism is a worldwide problem for employers. It does
not only effect the cost effective of the business, but it can also dispute its
operations. It is natural for employees to become ill during the scope of their
employment. Companies have to operate their businesses in the most efficient
way possible, so a balancing act occurs between the operational needs of the
employer and the rights of the employee. The research problem therefore
relates to the question of what excessive ill health absenteeism entries and
how it can be deal with fairly. Absence effects more than just the person who is
absent. The absent employee is themselves and the have a reduce
income.The Labor Department in India defined the absenteeism rate as the
total man-shifts lost because of absences as a percentage of the total number
of man-shifts scheduleIf absenteeism is to be controlled, the physical and
emotional needs ofEmployees must be addressed. Incentives can be
introduced to discourage Absenteeism. Attendance bonus is awarded in
certain establishments, merit Increases and promotions are linked to minimum
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attendance. Good leave record of the employee is an important factor in
considering him for more responsible Positions. These incentives, no doubt,
will be effective inducements for regular Attendance and work which, in turn,
will ensure efficient service.
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CHAPTER 2
ORGANIZATION
PROFILE
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COMPANY PROFILE
Name of the company : Shiv Prasad Foods & Milk Products Ltd,
Dahigaon
Company Logo
Address
: Gate No-1011
Dahigaon
Tal-: Malshiras
Dist-: Solapur.
Year of establishment:
23 July 2003
Business Nature
: Production
Mobile No
: 9552594973
E-Mail
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shivprasadfoods_milk@yahoo.com
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HISTORY OF THE COMPANY
Company NameShiv Prasad Foods & Milk Products Ltd,Dahigaon .The

SPFMPL was established on 2003. This company is a multistate company.
The union was established a separate TalukaSangh, as the district Sangh was
already present for solapur district .The concept behind was to give a
sustainable income source through milk Business for the people in
MalashirasTaluka and to raise them economically. The key people leading the
establishment wereShriSharadMore. Owner of the company historically the
milk business in MalshirasTaluka is dependent on the cows and there are very
small numbers of buffalos in the Region as Malashiras.Milk has been
supportive to the traditionalAgriculture and some people even do it as their
chief business. Allied business like sale of cattle, butchering are also present
in Taluka, but on small scale over the years people have developed skills to
rear cattle and hence milk business is traditionally seen as a visible business.
Shiv Prasad Milk Products Ltd. established to
improve the economically status of the people in Malshiras by giving them
Sustainable source of income through the Milk business. It was Registered in
2003, and is currently working in the 30 villages of malshirasTaluka .Though
chief business of SPFMPL has been milk sale it is limited to liquid milk and it
has processing plant. The other business include significantly sale of
petroleum fuel; and cattle feed. The objective of my study is to understand the
organization from the marketing point of view and effectiveness for its
stockholders
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The Company is involved in the business of milk processing. The raw
milk is collected from the villages covering the area of 50 Kms. The milk
processing unit is well equipped with pasteuriser and homogeniser. The
pasteurised and homogenized milk pouch filled and sent in the markets of
Pune, Satara and Mumbai city. Also the part of the milk is sent in bulk quantity
to Solapur, Mumbai, Kolhapur, and Goa directly and through various trading
agencies. Our team of Veterinarians is working on clean milk production. In
extension work they will give the complete knowledge to farmers about health
of the animal feeding, housing and management, artificial insemination.
Vaccination and FMD in September and May-June is carried out. Farmers
visits to other dairy farms to get technical information. Free camps of Animal
health
and
treatment.Full
demonstration
of
management
and
medicines.Regular canter checking for prevention of adulterations of milk.

Shiv Prasad dairy ensures the quality standards. The technology
is absolutely with most of the equipment sourced from the best in the dairy
industry. We have highly qualified technical staff that maintains the quality and
hygiene of milk and milk products. The advanced machinery is purchased from
Alfa Laval, APV Gavlin, and Nichrome&Kirloskar, which are well known
international companies.
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Turnover of the Milk

Overall annual turnover of the company is more than 2 core 92 lack. The
company has planned to open new Condense Milk plant in this year.
HUMAN RESOURCE DEPARTMENT ACTIVITIES
The Functions of the Human Resource Department are:

1. EMPLOYMENT
Man Power Planning

Recruitment and Selection
Induction
Promotion and Transfer
Separation
2. WAGE AND SALARY ADMINISTRATION
Employee classification including job evaluation

Rate determination
Merit rating
Supplemental compensation
3. INDUSTRIAL RELATIONS
Communication
Collective bargaining
Employee discipline
4. ORGANISATION PLANNING AND CONTROL

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Organization planning
Employee appraisal
Human Resource Development
Training
Counseling
5. EMPLOYEE SERVICES
Medical/Canteen services
Recreation
Safety, Security, Transport
VISION & MISSION OF SHIV PRASAD FOODS & MILK

PRODUCTS
VISION
To emerge as a world brand of shiv Prasad foods
& milk products of the Quality &customer Satisfaction
MISSION
We will provide premium quality products at a reasonable price to end

customer.
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Objective ofthe Company
The overall objective of the company is move around quality products.
Improving the productive of the existing production facility.
Increase production.
Increase sales volume.
Development of distribution network.
Improve customer service.
To study the effectiveness of absenteeism in shiv Prasad foods & milk

products
ORGANIZATION CHART (HR Department)

CHAIRMAN
MANAGING
DIRECTOR
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ACCOUNTANT
HR
PRODUCTION
STORE
PROCURNMENT
MAINTANANCE
PACKING
Chemist
MARKETING
SECURITY
QC
PURCHESE MANAGER
Key Personnel:
SR.No
NAME OF EPARTMENT
HEAD OF DEPATMENT
Chairman
Mr.MoreSharadJaganath
Managing Director
Mr.MoreRamesh Jaganath
Account
Mr.MulaniHarunNabilal
Human Resource
Mr.WagmareSatishMadhav
Production
Miss.SawantBharti.A.
Cashier
Mr.SalunkheRavindra.D
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7
Procurement
Mr.Pawar A.L
Quality Control
Mr Waghule.V.S
Chemist
Mr Kharade.D.K
10
Storage
Mr Bansode .N.M
11
Maintenance
Mr Ranaware.A.B
12
Purchase
Mr Waghmare.SatishMadhav
13
Packing
Mr ShindeAnil Ankush
14
Marketing
Mr More.V.P
15
Security
Mr Khilare .P.C
OTHER INFORMATION
DEPARTMENTS
1) H.RDepartment
2) Finance Department
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3) Marketing Department
4) Production Department
Products
Milk
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Milk is a complete food. The most primary source of nutrition from

babies to the elders, milk contains Saturated Fat, Protein, Calcium and
Vitamin C. For millennia, cow's milk has been processed into dairy
products such as cream, butter, yogurt, lassie, ice-cream, and
especially the more durable and easily transportable product, cheese.
Industrial science has brought us casein, whey protein, lactose,
condensed milk, powdered milk, and many other food-additives and
industrial products.
India is the largest producer and consumer of cattle's milk in the world.
Packing Specification
200 ml 500ml 1ltr.
Paneer
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At Shiv Prasad, Paneer is prepared by acid coagulation of

standardized buffalo milk. It is a type of soft cheese. Its shelf-life is 3
months when stored below -10C. It contains moisture in the range of
50-60 % & fat in the range of 15 25%. It is an unwaged, acid-set, nonmelting farmer cheese prepared from standardized buffalo milk by heat
and acid coagulation of the casein component of milk. In India, Paneer
is
commonly
served
chopped
into
cubes
in
spicy
gravy.
ShivPrasadpaneer is famous for its softness and pure white

appearance.
Packing sizes as follows
Packing Specification (Poly Pack)
100 gm
Shrikhand
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200 gm
500 gm
Shrikhand is a semi-soft, sweetish-sour, whole milk product prepared

from lactic fermented curd. The curd i.e. Dahi is partially strained
through a muslin cloth to remove the whey & thus produce a solid mass
called Chakka, which is the basic ingredient for shrikhand. It is mixed
with required amount of sugar & dry fruits to yield the shrikhand. Shiv
Prasad shrikhand is famous for its smooth texture & taste as it is made
by traditional method. It contains fat in the range of 5-6 %. It is
prepared, packed under strict hygienic conditions. Its shelf life is 3
months, when stored below -10C.It is a traditional Maharashtrian sweet
which is served during ceremonies and festivals accompanied by Puris.
It is mostly consumed in Maharashtra, Karnataka, Gujarat and some
parts
of
Madhya
Pradesh.
Packing Specification (Cup Pack)
50 gm
100 gm
250 gm
250 gm
500 gm
--
Amrakhand
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It is a semi-soft, sweetish sour, whole milk product prepared from lactic

fermented curd. This is strained through muslin cloth to get Chakka.
This Chakka is mixed with some amount of sugar & mango pulp. It
contains 5-6% fat. Shiv PrasadsAmrakhand is famous for its taste and
pure mango color. It is prepared and placed in strict hygienic conditions.
Its shelf life is 3 months, when stored below -10 C.
This is a different variety of Shrikhand which is prepared by using
Mango
Pulp.
Packing Specification (Cup Pack)
50 gm
100 gm
250 gm
250 gm
500 gm
--
Dahi
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It is a semi-soft, slightly sour, acid fermentation product of milk. It is

made under strict hygienic conditions and always maintains consistency
in taste. Our Dahi is famous for its body texture, smoothness and
taste, i.e., aroma. It contains fat in the range of 4-4.5% and its shelf life
is 15 days. It is always stored at 0-4 C. It is advisable not to keep Dahi
in deep-freeze or else it loses its texture. Dahi contains bacteria, which
helps
us
to
increase
our
immune
Packing Specification (Cup Pack) 100 gm 200 gm

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200 gm --
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system.
CHAPTER NO 3
OUTLINE OF THE
PROBLEM/TASK
UNDERTAKEN
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OBJECTIVES
Primary Objective:
The main objective of the study is to find the various reasons
absenteeism & suggestion to reduce absenteeism.
Secondary Objective:
To identify the rate of absenteeism of worker.

To identify the causes of absenteeism.
To suggest any measures to reduce the rate of absenteeism
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Literature review
The rate of the absenteeism in Indian industries is very
high and cannot be dismiss. A Statistical study of absenteeism of Indian Labor
observed that, the basic cause of absenteeism in India is that industrial worker
is still part of the absenteEism-time peasant. The workers go to find out the
jobs.
The Labor Investigation committee pointed out that drinking and they are also
responsible for absenteeism. Since drinking and they come in the late hours of
night make it difficult for the workers to reach in time on their duties.
Industrial accident depends upon the nature of work to be performed by the

worker and his ability for doing that work. In case of the job, the accidents
occur more frequently which lead to higher rate of the absenteeism.
It has also been pointed of that there is a greater percentage of

absenteeism during the night shifts than in the dayshifts, owing to the greater
of work during the night-time.
The long hours of work also affect the workers health efficiency and
their sickness rate and absenteeism rate are increased of that situation.
The committee pointed out that sickness is most important responsible

for absenteeism in almost of the in Industrial sector. Epidemics like cholera,
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small-pox and malaria always break out in severe from in most industrial
areas.
OTHER CAUSES
1
2
3
4
5
6
7
8
9
serious accidents and illness

low morale
poor working conditions
boredom on the job
lack of job satisfaction
inadequate leadership and poor supervision
personal problems
poor physical fitness
transportation problems
10stress
12workload
13employee discontent with the work environment
14 Long hours of work
15 bad working condition
16 Accident
17 low wages
18 Bad housing condition
19 Marriages
20 Education of Children
Personal factor:
The personal factor also divided into other sub-factors, these are:
i. Personal Attitude:
There are different attitude of employees. The Employees are
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doing misbehavior mistakes Since, they feel no obligation towards
the company, absenteeism comes easily to them.
ii. Age:
The young employee is restless. They want to spend time with
their friends and have fun, they dont give the responsibility.
iii .Seniority:
Therefore, the employee has been find out the noof reasons to
be absent without permission. On the other hand.
iv. Gender:
Women has generally family problems are created then they
will be absent
EFFECTS
Absenteeism is one of the root causes of labor unrest. It affects the
worker s earnings as well as the company in the following manner:
1. Decrease in Productivity :
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Employees may be carrying an extra workload or supporting new
or
Replacement staff. Employees may be required in to train and orient new or
replacement
Workers. Staff morale and employee service may suffer.
2. Financial Costs :
Payment of overtime may result. Cost of self-insured income
protection plans must be borne plus the wage costs of replacement
employees. Premium costs may rise for insured plans.
3. Administrative Costs :
Staff time is required to secure replacement of employees or to
reassign the remaining employees. Staff time is required to maintain
and control absenteeism.
The definition of absenteeism, its causes, its affects on productivity, and its
Costs in terms of finances and administrative effectiveness are quite clear.
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CHAPTER 4
RESEARCH
METHODOLOGY&
DATA
RESEARCH
The word research is derived from the Latin word meaning
to know.Research is a systematic structure of investigation undertaken in order
to discover new facts .it provides a structure for decision making. Research is
an important part of human knowledge it is process of the scientific method in
solving problems. Research means way of thinking. It is always expect a price
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of work that is advanced knowledge. Todays research methodology is an
important activity on overall social life .method means way of thinking
It is a systematic and a replicable process with identified and defines
problems, within specified boundaries. It employs well designed method to
collect the data and analysis the result. It disseminates the findings to
contribute to generalize able knowledge. Research is a scientific and
systematic search for pertinent information on a specific topic. In fact, research
is an art of scientific investigation. The advance leaner dictionary of current
English laid dawn the meaning of research as a carefully investigation of
inquiry especially through of new knowledge.
Random &Mory
Research is a systemised effort to gain new
knowledge
The research reveals that one of the major problems is absenteeism in

the shiv Prasad foods & milk products industry.
Absenteeism hinders planning, production, efficiency and functioning of the
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Organisation. In fact high rates of absenteeism affect an organisation state of
health
And also supervisory and managerial effectiveness.
RESEARCH METODOLOGY:
Research Problem
Setting research plan

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Methodology
Primary data
Secondary data
Execution
Analysis of data
Completed report
A project is like a journey and it is always better to have at least the

faintest
Of ideas of the probable direction of our destination. Initially we have to decide
upon the general area of interest or the aspect of the subject to inquire into.
This decision is rather broad and not very precise. It is crude indication of
the purpose of the study and is of little help for further planning and
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organization of the study Research Methodology is defined as a more
systematic activity directed
towards discovery and the development of an organized body of knowledge.
An efficient research contributes to the evaluation of a proper decision, which
ultimately affects the path the organization will choose. The data collected is of
paramount importance and hence the research process has to be effective
and an
efficient one. Research Methodology involves adopting various techniques
which are
best suited for the research and study of the problem, for investigation and
analysis of the problem. It starts with data collection from various sources i.e.,
primary and secondary sources, data analysis and interpretation and finally the
findings or conclusion from the analysis.
In this project, Primary data was collected by Questionnaire Survey.
The workmen selected for the interview purpose were from the hourly rated
workmen
segment, which affect the production directly, in case they remain absent A
random selection of samples from the workmen segment was done in the
company. workman was selected randomly as sample to avoid any bias.
Thus, 50 workmen were selected for survey through the questionnaires
prepared. This helped to be fair to all by not keeping in view the past record of
absenteeism of individuals.
The secondary data was collected from:
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Monthly absenteeism data.

Yearlyabsenteeism report.
Leave records of employees.
After the collection of data, the response of the 50 individuals were arranged in
A chronological pattern and then evaluated. Many inferences could be drawn
from
Both the primary as well as secondary data available which are put forth in the
Analysissection.It is often beneficial to undertake an intensive study of a few
well selected instances of the phenomenon of interest. The method demands
for great
Sensitivityand receptivity on our part. As new information pours in, the study is
reformulated and redirected.Hence, to be on the safer side, it would always be
wise to work keeping a particular method in mind.
Defining the Populations:

The population or universe can be finite or infinite. The population is said to
be finite if it consist of a fixed number of elements so that it is possible to
enumerate it in its totality. So in this project consist of finite population 150
workers works in the industry.
Sampling Plan:
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A sampling plan is a definite design for obtaining a sample from the sampling
frame. It refers to the technique or the procedure the researcher would adopt
in selecting some sampling units from which inferences about the population is
drawn sampling design is determined before any data are collected.
Convenient sampling technique was adopted. In this method the researcher
select those units of the population in the sample, which appear convenient to
him or the mgmt of the organization where he is conducting research.
Sample Size:
Sample size is given to the 50
Methods Of Collecting Data:
Primary data was done through questionnaire, personal interviews &
secondary data was collected through company handbooks, some from
Human Resource book & some of company books & used journals & company
website. For this purpose 50 employees were selected as a sample through
simple random sampling method.
A research study was done on labor absenteeism it has given
me a chance to know the short coming & given valuable suggestion which
could improve the absenteeism measures 50 samples are taken in SHIV
PRASAD FOODS & MILK PRODUCTS.
Field Work:
The field work is done at SHIV PRASAD FOODS & MILK PRODUCTS.
Period of Survey:
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The period is from May 2013 July 2013.
DATA COLLECTION.
Normally two types data are used for the purpose of carrying out
research:
A-Primary Data
B-Secondary Data
A-Primary data
Primary data is the one which is collected from fresh sources and for
the first time while carrying out the research.
In my project, the following primary sources of collecting data were
used:
1-Questionnaires:
The questionnaire (feedback form) consists of 15 questionsSurvey was
been conducted, during which these questionnaire were been filled.
2- Informal Discussion:
Through informal discussion with my external project guide and the
managers present for the survey I was able to collect a lot of useful information
about Shiv Prasad foods & milk products I also interacted with some of the
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employees and earned many valuable suggestions, tips and advices from
them.
3- Personal Observations:
In this project of two months, I have observed the working of the Human
Resource Department and also the organization as a whole. I observed the
interaction which takes place between the employees in all the levels of the
hierarchy. This personal observation also helped me to form opinions for my
projects.
B-Secondary data
Secondary data is the second hand data, i.e., the data which has
already been collected and used by someone else. It is the ready to use data.
In my project the secondary sources referred to are the books related to
the subject, the organizational manuals, previous absenteeism, web sites,
manuals etc.
Tools used for analysis:
By making use of Microsoft Excel, various charts like the bar charts, tables etc.
were used to show the analysis.
This is the methodology which I applied for my project .
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CHAPTER NO- 5
RELEVANT ACTIVITY
CHARTS,TABLES,GRAP
HS,DIAGRAMS,ETC
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Data Analysis & Interpretation:
Researchers got the opportunity to this summer placement for a period

of two month in Shiv Prasad foods &milk products
In this chapter the whole performance appraisal in the key Shiv Prasad foods
&milk products are briefly analyzed with data interpretation.
The data is collected from the questionnaire & interviews with the
employees for emphasizing the various aspects in the study, which is further
interpretive, the Absenteeism in company.
Systematic analysis however is a special process used at the time
when whole gathered data is at hands. The functions systematic analysis is to
place the facts and figures in the appropriate setting & constant relationship.
This project is only related to employee who does not hold a supervisory
position.
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Data Analysis
1. Male / Female ratio within the selected sample
Gender of the sample size
No. of Employee
Percenta
ge
Male
37
64%
Female
13
26%
50
100%
Sr.
Opinion
1
2
Total
Source - Primary Data
male/female ratio
26%
Males
Females
74%
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Data Analysis :Gender of the shiv Prasad foods and milk products is
64% are male working

26% are female working
Interpretation :
There is equality in terms of the ratio between males and females in Shiv
Prasad foods and milk products. Ltd. This can also be ascertained from the
fact that the same ratio is present among the total strength of 150 employees
in the company. The sample was carefully chosen to ensure that the study
gave an equal opportunity to both the sections to voice their opinion and there
gain a truer picture of the conclusions derived by the study. The balance of
both the genders in the Organization also gives rise to a good work
atmosphere and better understanding between the employees. This trend can
also be witnessed in the supervisory ranks of Shiv Prasad foods and milk
products. Ltd. This helps to remove many barriers that may exist due to
various reasons. The Management of Shiv Prasad foods and milk products.
Ltd. strives to be an equal
Opportunity employer and therefore does not try to discriminate on the basis of
Gender.
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2.Years of Experience within the Organization
Sr.
opinion
No. of employee
Percenta
ge
Less than a Year
12%
One Year
19
36%
Two Years
13
26%
Three Years
10%
Four Years
14%
50
100%
Total
Years of Experience within Organization
14%
12%
1 Year
2 Year
10%
3 Year
4 Year
38%
26%
Data Analysis -:
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5 Year
o Experience of company employee

1 year experienced employee are 12% in the company
2year experienced employee are 38% in the company
Interpretation:
Most of the employees in the Organization are relatively new because a
majority of them (i.e. 38%) have between one and one years of experience in
the Organization. This is mainly due to the fact that the Organization is in a
constant mode of growth and is therefore recruiting in a big way. The
expansion plans are done keeping in mind the proposed growth in business in
the near future Due to this, Shiv Prasad foods & milk Products has inducted a
lot of employees after providing them with training to ensure that their Human
resource requirements are met.
3. What is the percentage of your absenteeism in last one year

a) 0-20%
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b) 21-40%
c) 41-60% d) 61-80%
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e) 81-100%

Options
0-20%
21-40%
16
10
16%
32%
20%
18%
14%
Response
%
41-60%
61-80%
81-100%
Total
50
100
Absenteeism Chart in the year

Absenteeism Chart in the year
14%
16%
0-20%
18%
32%
20%
21-40%
41-60%
61-80%
81-100%
Data Analysis
From the above chart 32% of the workmen quoted their absenteeism in
the percentage of 21- 40% in the past one year while 16% of workmen have
reported
0 20% absenteeism last year
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INTERPRETATION:
In this chart 21-40 % absentee is very highly in other percentage
.
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4. Main reason behind high leave consumption:
a) Personal
b) Family related
c) Work related
d) Social
Leave Table
Options
Personal
Family
Work
Social
Total
Response
14
20
50
28%
40%
16%
16%
100

Leave Table
16%
28%
Personal
16%
Family
Work
40%
Social
Data Analysis:In this chart seem family problem is 40% is big problem out of all respondent
Personal problem is 28% of the other respondent
INTERPRETATION
It can be observed that the main reason behind high leave consumption
is Workmen have family related problems
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5.The company helps in your personal problem
a) In some cases b) Often c) Not at all
Company helps in your personal problem Table
Options
In some cases
Response
23
46%
Often
Not at all
Total
12
15
50
24%
30%
100

Company helps in your personal problem Chart
30%
46%
In some cases
Often
24%
Not at all
Data Analysis
From the above Data we conclude that 46%
workers said that company helps them in their personal problem in
some cases.24% workers said that company often helps in their
personal problem and 30% workers said the company does not help in
their personal problem.
INTERPRETATION
Company helps maximum in some cases on the
companys employee complicated problem company does not accepted
6.Does your leave will affect the company output?
MIM KALAMB
Page 45

a) Yes
b) No
leave affect Table
Options
Yes
No
Total
Response
38
12
50
76%
24%
100

Leave Affect Chart
24%
Yes
76%
No
Data Analysis:Above Data analyze that 76% peoples said that their leave
affects on the company output , another 24% peoples said that their leaves do
not affected on the company output .
INTERPRETATION:In this intercalation analysis leave affects is on the company

output and other benefits
7. What is the procedure for taking leave in your organization?

MIM KALAMB
Page 46

a) Giving Leave App
b) Not Given LA c) Asking Permission d) No
Leave.
Procedure For Taking Leave Table
Options
Giving
Not Given
Response
Leave App
22
44%
LA
8
Asking
Permission
17
16%
34%
No Leave
Total
50
6%
100

Procedure For Taking Leave Chart
6%
44%
34%
Giving Leave App

Not Given LA
Asking Permission
16%
No Leave
Data Analysis:
The above data analyze that 44% workers giving leave application
for taking leave.16% are not giving leaving application.From the above table
34% workers are only asking for permission to take a leave and remaining 6%
workers are not followed any procedure to take leave.
INTERPRETATION:The above data and chart the maximum employees are giving
the leaving application and other giving the permission of the company
8.Average working days per month:
a) 20-22
MIM KALAMB
b) 23-25 c) 25-28 d) 29-31

Page 47

working days Table
Options
20-22
23-25
25-28
29-31
Total
Response
13
22
11
50
26%
44%
22%
8%
100

working days Chart
8%
26%
22%
20-22
23-25
44%
25-28
29-31
Data Analysis:
From the above analysis we observe that working days of
44% peoples up to 23-25 days. Remaining 56% workers working less than
23 days.
INTERPRETATION
From the chart & data interpretation maximum 23 to 25 days working in

month and the few people are not working regularly in the company
9. you have freedom to change your shift for your convenience

a) Yes b) No c) in some special cases d) Not applicable.
MIM KALAMB
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Options
Yes
No
special cases
Not applicable
Total
Response
17
19
50
10%
34%
38%
16%
100
16%
10%
Yes
35%
39%
No
special cases
Not applicable
Data Analysis:From this analysis we conclude that 10% workers said that
they have to freedom to change their shift as per their opinion.34% have no
permission to change their shift as per their requirement.38% workers opinions
is in some cases they have freedom to shift changing.18% are not able to
responding for that question.
INTERPRETATION
From the above table and chart company has dont change the
shifts they have regularly working the time to time
MIM KALAMB
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10.involvement in business a cause of your absenteeism

a) Sometimes
Options
b) Mostly
c) Not at all
Sometimes
Mostly
Not at all
22
12
16
50
44%
24%
32%
100
Response
%
Total
32%
44%
Sometimes
Mostly
24%
Not at all
Data Analysis:From the above chart, it is clear that involvement in some business is not
related to the absenteeism in the company. 44% of the workmen feel that
Sometimes this involvement affects.
MIM KALAMB
Page 50
11.Is your salary structure adequate?

a) Yes
b) No
salary structure Table

Options
Yes
Response
%
No
Total
28
22
50
56%
44%
100

Salary structure Chart
44%
56%
a
b
Data Analysis:56% of the workmen are satisfied with their salary structure while
44% of them are not happy about the present salary structure as it is not
adequate for them.
MIM KALAMB
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12. your family condition and family atmosphere?
a) Satisfactory
Options
b) Average
Satisfactory
Response
%
c) Unsatisfactory
Average
Unsatisfactory
Total
20
17
13
50
40%
34%
26%
100
Family Condition And Family Atmosphere Table

Family Condition and Family Atmosphere Chart
26%
40%
Satisfactory
Average
34%
Unsatisfactory
Data Analysis:It can be observed that 40% of the workmen s family condition is
Satisfactory while 26% of them are unsatisfied.
INTERPRETATION
From this table and chart in family condition is satisfactory when joined
shiv Prasad foods and milk products ltd
13.My colleagues are highly supportive.

MIM KALAMB
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a) Not at all
Options
b) To some Extent c) To great Extent d) Always

Not at all
Response
%
some extent great Extent Always
Total
12
13
17
50
16%
24%
26%
34%
100
16%
34%
Not at all
24%
some extent
great Extent
26%
Always
Data Analysis:From the above chart, 34% of the workmen feel that their
colleagues are
supportive to a great extent. Thus, the working environment in the company is
very friendly and comfortable.
INTERPRETATION
From the above information given the colleagues are always very talented and
superlative
14.you and your family members engaged in some business?

a) Yes
Options
MIM KALAMB
b) No
Yes
No
Page 53
Total

Response
%
18
32
50
36%
64%
100

Family Members Engaged In Business Chart
36%
Yes
64%
No
Data Analysis:From the 50 workmen, who are not satisfied with the salary structure,
36 %
of workmen and their family are engaged in some business such as small
shops or providing mess facilities at home for the working people.
INTERPRETATION
In the following information and table and chart given the many family
members are engaged some business
15.cause of my absenteeism is regular health problems.
a) Not at all
Options
Response
MIM KALAMB
b) To some Extent
Not at all
12
c) To great Highly
some extent great Highly

19
8
Page 54
d)Extent True
Extent True
Total
11
50

%
24%
38%
16%
22%
100
Absenteeism Is Regular Health Table

Absenteeism Is Regular Health Chart
22%
24%
Not at all
16%
some extent
great Highly
38%
Extent True
Data Analysis:It can be seen that to some extent, 38% of the workmen remain absent
due to their irregular health problems.
INTERPRETATION
In the given table and chart absenteeism is an a some extent problem

in the company of the other absentee
16.our company, real, genuine sickness cases claiming sick leave
areeither:
a) 0-20%
Options
MIM KALAMB
b) 21-40%
0-20%
c) 41-60%
21-40%
d) 61-80%
41-60%
Page 55
e) 81-100%
61-80%
81-100%
Total

Response
12
16
10
14%
24%
32%
20%
50
10%
100
10%
14%
0-20%
20%
24%
21-40%
41-60%
32%
61-80%
81-100%
Data Analysis:From the above chart, it can be seen that 32% of workmen have opted
that
41- 60% of the cases are real, genuine ones who claim sick leave.
17.Disciplinary actions taken by management on absenteeism have

reducedabsenteeism in our company.
a) Not at all b) To some Extent c) To great Extent
Options
Not at all
Response
some Extent
great Extent
Highly True
Total
15
22
50
10%
30%
44%
100
16%
MIM KALAMB
d) Highly True
Page 56

Actions Taken By Management On Absenteeism HasReducedAbsenteeism
Table
Actions Taken By Management On Absenteeism HasReducedAbsenteeism
Chart
16%
10%
44%
Not at all
some Extent
great Extent
30%
Highly True
Data Analysis:It can be observed from the above chart that 30% of workmen accept
thatdisciplinary actions taken by management have reduced absenteeism.
INTERPRETATION
From the above table and chart management has taken action on the
absenteeism to the absenteeism has reduced
MIM KALAMB
Page 57
CHAPTER 6
LEARNING OF THE
STUDENT THROUGH
THE PROJECT
Findings:
1) Most of the workers are having poor or average family background.
2) There is average rate of working days of employees.
3) Due to the poor attendance of workers other employee getting
overtime.
MIM KALAMB
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4) Most of workers are joined only for purpose of need & some are joined
because of personal relation.
5) The workers are agreed that their performance affects on companies
output.
6) Most of the workers are remaining absent due to the personal reasons
or sickness problem.
7) Average of worker thinks that company not helping in their problem.
8) Management of company not taking proper action on employee
absenteeism, they focus only on reduction in wages.
9) Workers suggest that they want to change their working conditions.
10)The relation with supervisors is also average.
CHAPTER 7
MIM KALAMB
Page 59
CONTRIBUTION TO
THE HOST
ORGANIZATION
SUGGESTIONS
1. Provide Incentives: Giving workers incentives for reduced absenteeism is
Not the same as rewarding or giving workers bonuses for reduced
Absenteeism. An incentive provides an employee with a boost to their
motivation to avoid unnecessary absenteeism. The general rule of thumb is
to reward workers more frequently the younger they are and the more
difficult the work is to perform.
2. Non Monetary Awards: A notice board could be put up at the shop floor
displaying the name of the workmen and his department who is being
MIM KALAMB
Page 60

conferred this award. This award could be like:
Worker of the month award based on Efficiency.
A quarterly attendance award.
Disciplinary awards can be given to workers against
whom there are no reports of misconduct.
3. Training to Supervisors: They must be given training on their behavioral
aspects with the workers and they must be given a human oriented
approach so that they prove to be good friends of the workers and the
working environment becomes pleasant.
4. Job Rotation: Workers must be given different jobs at different shifts so

that his job does not become monotonous, repetitive and boring. Flexi-time
can also be allowed within certain limitations.
5. Verification of Medical certificate: It is generally observed that workers

take unauthorized leave and then provide a medical certificate. The leave
then becomes authorized. Thus, the medical certificates must be verified by
the management for their authenticity.
6. Counseling: The Union representatives could visit the houses of the

absentee worker and counsel them about the ill effects of their being
absent. e.g., their financial losses, their importance in the production of the
company, their family conditions, etc.
7. Company as a second home: The management could display the

MIM KALAMB
Page 61

worker s names on the notice boards at the shop floor, wishing them on
their birthdays or encouraging them in company s activities like sports, etc.
this creates a sense of belonging among the workers towards the
company.
8. Wage Link: Wages could be directly linked to attendance and their

performance at work.
9.Disciplinary Action: If all the above measures fail to improve attendance

of a worker then strict disciplinary action is the only option against him.
10.Attendance Management Program: The purpose of this program is
to develop a willingness on the part of all the workers to attend work
regularly and to assist them in motivating their co-workers to attend work
regularly. This can be done through:
Addressing the physical and emotional needs of the workers.
Communicating the attendance goals of the organization so employees can
understand and identify with them.
Dealing with cases of excessive absenteeism effectively and fairly so
deterrence can occur.
CONCLUSION
Thus, it can be observed that absenteeism can be controlled

and reduced to a great extent if the workers are committed and are supported
by all levels of management. An effective attendance record-keeping system,
MIM KALAMB
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consultation and open communication by the management can create a
healthy productive work
environment in the company. This would reduce grievances and give greater
employee satisfaction.
Only when the positive approach is unsuccessful does the company need to
use the remedial approach to deal with habitual abusers or with excessive
absentee cases. In all cases the company's actions must be fair and
reasonable
and consistently applied.
While tackling workplace absenteeism by direct action may
alleviate theProblem in the short- term, addressing the cause of the problem
will provide long-term benefits.
LIMITATIONS OF THE STUDY

Even though the studies have conducted properly more issome
limitations occurring more over factory.
: Time constraint was a major limitation of the study.
: Some of the respondent are not co operative to fill the answer
for the question
: The study is based upon small population like 50 samples.
MIM KALAMB
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CHAPTER 8
MIM KALAMB
Page 64
ANNEXURE
QUESTIONNAIRE ON STUDY OF
ABSENTEEISM
Name: ________________ Department & Designation:_____________
Age: ________________ No. of years in service: _____________
Education:_______________
Work Period in Shiv Prasad Foods & Milk Products:
_____________________
Gender (M/F):____________________.
Q No 1 What is the percentage of your absenteeism in last one year?

a) 0-20%
MIM KALAMB
b) 21-40%
c) 41-60% d) 61-80%
Page 65
e) 81-100%
Q NO 2 Main reason behind high leave consumption:

a) Personal
b) Family related
c) Work related
d) Social
e) Addiction
f) Inertness
Q No 3 .Does the company helps in your personal problem?

a) In some cases b) Often c) Not at all
Q No 4 . Does your leave will affect the company output?

b) Yes
b) No
Q No 5. What is the procedure for taking leave in your organization?

b) Giving Leave App b) Not Given LA c) Asking Permission d) No
Leave.
Q No 6. Average working days per month:
b) 20-22
b) 23-25 c) 25-28 d) 29-31
Q No 7. Do you have freedom to change your shift for your convenience?

b) Yes b) No c) in some special cases d) Not applicable.
Q No 8.Is this involvement in business a cause of your absenteeism?
MIM KALAMB
Page 66

a) Sometimes
b) Mostly
c) Not at all
Q No 9. Is your salary structure adequate?

a) Yes
b) No
Q No 10. How is your family condition and family atmosphere?

a) Satisfactory
b) Average
c) Unsatisfactory
Q No 11. My colleagues are highly supportive.

a) Not at all
b) To some Extent c) To great Extent d) Always
Q No 12. If No, are you and your family members engaged in some business?
a) Yes
b) No
Q No 13. The cause of my absenteeism is regular health problems.

b) Not at all
b) To some Extent
c) To great Highly
d)Extent True
Q No 14.In our company, real, genuine sickness cases claiming sick leave are
Either
a) 0-20%
b) 21-40%
c) 41-60%
d) 61-80%
e) 81-100%
Q No 15.Disciplinary actions taken by management on absenteeism

havereduced absenteeism in our company.
a) Not at all b) To some Extent c) To great Extent
MIM KALAMB
Page 67
d) Highly True
BIBLIOGRAPHY
Books
Industrial Relations and Personnel Management

- Magazine
Manual
Personnel Manual of Shiv Prasad Foods & Milk Products Ltd Dahigaon.
Websites
www.wikipedia.com
www.absenteeism.com
MIM KALAMB
Page 68
www.employer-employee.com
MIM KALAMB
Page 69

Employee Absenteeism Study

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A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

In India has the problems of absenteeism is greater than to the other

The word research is derived from the Latin word meaning to

A STUDY ON EMPOLYEE ABSENTISUM

INTRODUCTION TO THE STUDY

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

HISTORY OF THE COMPANY

Company NameShiv Prasad Foods & Milk Products Ltd,Dahigaon .The

A STUDY ON EMPOLYEE ABSENTISUM

medicines.Regular canter checking for prevention of adulterations of milk.

A STUDY ON EMPOLYEE ABSENTISUM

Turnover of the Milk

The Functions of the Human Resource Department are:

Man Power Planning

2. WAGE AND SALARY ADMINISTRATION

Employee classification including job evaluation

4. ORGANISATION PLANNING AND CONTROL

A STUDY ON EMPOLYEE ABSENTISUM

VISION & MISSION OF SHIV PRASAD FOODS & MILK

We will provide premium quality products at a reasonable price to end

A STUDY ON EMPOLYEE ABSENTISUM

Improving the productive of the existing production facility.

Increase sales volume.

Development of distribution network.

Improve customer service.

To study the effectiveness of absenteeism in shiv Prasad foods & milk

ORGANIZATION CHART (HR Department)

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

Milk is a complete food. The most primary source of nutrition from

200 ml 500ml 1ltr.

A STUDY ON EMPOLYEE ABSENTISUM

At Shiv Prasad, Paneer is prepared by acid coagulation of

ShivPrasadpaneer is famous for its softness and pure white

Packing Specification (Poly Pack)

A STUDY ON EMPOLYEE ABSENTISUM

Shrikhand is a semi-soft, sweetish-sour, whole milk product prepared

Packing sizes as follows

Packing Specification (Cup Pack)

Packing Specification (Poly Pack)

A STUDY ON EMPOLYEE ABSENTISUM

It is a semi-soft, sweetish sour, whole milk product prepared from lactic

Packing sizes as follows

Packing Specification (Cup Pack)

Packing Specification (Poly Pack)

A STUDY ON EMPOLYEE ABSENTISUM

It is a semi-soft, slightly sour, acid fermentation product of milk. It is

Packing sizes as follows

Packing Specification (Cup Pack) 100 gm 200 gm

A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

To identify the rate of absenteeism of worker.

A STUDY ON EMPOLYEE ABSENTISUM

Industrial accident depends upon the nature of work to be performed by the

It has also been pointed of that there is a greater percentage of

The committee pointed out that sickness is most important responsible