DECLARATION

This is to certify that the project work entitled Hostel Management System submitted to
RVS College of Arts and Science, Coimbatore, in partial fulfillment of requirement for the award
of B.Sc(Information Technology) is a record of original done by me during the period of study
(2014 2015) in RVS College of Arts and Science.

Name of the Candidate

Reg.No

Signature of the Candidate

BONAFIDE CERTIFICATE
This is to certify that this is the Bonafide Project work done by the candidate under my
supervision in partial fulfillment of the requirements for the award of B.Sc(Information
Technology)

Name of the Candidate

Reg.No

[ HASSAN MODATHER HASSAN]

[1U12IT121]

-------------------------

------------------------

Guide

HOD

-------------------Director

Place :
Date :
(College Seal)
Submitted for the Viva- Voce Examination held on ___________________

-------------------------Internal Examiner

--------------------------External Examiner

ACKNOWLEDGEMENT
If words are considered as symbols of approval and token of
acknowledgement, then the words play the heralding role of expressing my gratitude to all who
have helped me directly or indirectly during my project work.
I will be ever graceful and thankful to the PRINCIPAL of our esteemed
college Dr.P.THIRUNAVUKKARASU M.A., M.Phil., Ph.D., Dip.Ed. For allowing me to do
my project with his moral support.
I feel graceful to Dr.D.F.X CHRISTOPHER M.Sc(CS).,M.Phil.,
Ph.D.,PGDPM&IR.,theDirector of School of Computer Studies (UG) for providing me this
opportunity and extending a constant monitoring throughout the course of the project.
I express my heartfelt gratitude to Mrs.M.SUGANYA M.Sc(CS).,M.Phil.,
HOD of B.Sc(IT),School of Computer Studies (UG) for her encouragement and valuable
suggestions in all the phases of my project work.
I am pleased to thank Mrs.D.HARINI MCA., for her valuable guidance
and constant monitoring throughout the course of the project.
Finally my heart full of thanks to all the other faculty members, my parents,
my friends for their support without which I would not been able to complete this project.

SYNOPSIS

As the name specifies HOSTEL MANAGEMENT SYSTEM is software developed for

managing various activities in the hostel. For the past few years the number of educational
institutions is increasing rapidly. Thereby the numbers of hostels are also increasing for the
accommodation of the students studying in the institution. And hence there is a lot of strain on
the person who are running the hostel and softwares are not usually used in this context.
This particular project deals with the problems on managing a hostel and avoids the problems
which occur when carried manually. Identification of the drawbacks of the existing system leads
to the designing of computerized system that will be compatible to the existing system with the
system which is more user friendly and more GUI oriented. We can improve the efficiency of the
system, thus overcome the drawbacks of the existing system.
The project will be developed with the intention of hostel warden or administrators. They will
have the full rights to manage this software. They can create new student details, whom preferred
to stay in hostel with any ID proof and college detail. The charges will be fixed based on the
room facility and number of students accommodated in a room. The project will be developed
using ASP.NET and back end will be MS SQL Server.

TABLE OF CONTENTS

CERTIFICATES
ACKNOWLEDGMENT
SYNOPSIS
CHAPTER NO
CHAPTER-1

TITLE

PAGE NO

INTRODUCTION

1.1

An Overview

1.2

Mission of the Project

1.3

Background Study

1.3.1

Existing System

1.3.2 The Organization Profile

1.3.2

Study on Existing System

CHAPTER II SYSTEM ANALYSIS

2.1

Study on Proposed System

2.2

User Requirement Specification

2.3

System Specification

2.3.1

Hardware specification

2.3.2

Software specification

2.4

Application Specification

2.4.1

Software Requirement specification

2.5

Network specification

20

2.5

Cost Estimation and Scheduling

20

2.6

Final Outline of the Proposed System

22

CHAPTER III DESIGN AND DEVELOPMENT PROCESS

3.1

Fundamental Design Concepts

23

3.1.1

Input Design

23

3.1.2

Output Desgin

23

3.1.3

DataBase Design

23

3.2

Design Notation

24

3.2.1

Context Analysis Diagram

24

3.2.2

Data Flow Diagram

24

3.2.3

E-R Diagram

28

3.3

Data Base Design

30

3.4

Development Approach

33

3.4.1

Input Design

33

3.4.2

Output Design

34

CHAPTER IV TESTING AND IMPLEMENTATION

4.1

Testing

35

4.1.1

Testing Methodologies

36

4.2

Quality Assurance

41

4.2.1

Quality Assurance Goals

41

4.2.2

Security Technologies & Policies

41

4.3

System Implementation

42

4.3.1

Implementation Procedures

42

4.3.2

User Training

43

4.4

User Manual

44

4.5

System Maintenance

45

CHAPTER V
Conclusion

46

Scope for Further Enhancements

46

Bibliography

47

ANNEXURE A
1. Output Design

48

2. Sample Source

52