State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

1.FeasibilityStudyProcess
TheFeasibilityStudyisbasedontheFunctionalBrieffindingsandoutcomes.
AFeasibilityStudyshouldundertakethefollowingactivities:

TheFeasibilityStudiesProcess

Step1:ReviewofMasterPlanFindings
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Email: capital@dhs.vic.gov.au

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State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

TheMasterPlanStudyistobereviewedandrecommendationsconfirmed.Thisisparticularlyrelevantifthe
followinghasoccurred:

rehasbeenaconsiderabledelaybetweenthecompletionoftheMasterPlanStudyandcommencement
oftheFeasibilityStudy
Significantchangeingovernmentpolicy
Changeinserviceneeds/demographics
Changeinsite,conditionsand/orchangestotheHealthServices/Agencysserviceand/orBusiness
Plans.
IfanyamendmentstotheMasterPlanStudyaretobeincorporatedintotheFeasibilityStudytheymust
beclearlyidentified,includingreasonsforthechangesendorsedbytheProjectControlGroupand
approvedbytheDepartment.

Step2:AnalysisofFunctionalBrief
TheconsultantanalysestheFunctionalBrief,refertotheMasterPlanStudiesGuidelinetoensurethatthe
servicestobeprovidedandthemannerinwhichtheyaretobedeliverediscompletelyunderstood.
Theanalysiswillrequireacomprehensiveappreciationofthefunctionalrequirementsandrelationshipsofthe
variousprogramsandactivities,functionalrelationshipdiagramsandidentificationofkeyfunctionalneeds.The
FunctionalBriefshouldbethesourceofthisinformation.
Shouldtheconsultantrequireadditionalinformationorclarification,thePCGshouldbenotifiedimmediately
andrequestedtoprovidetheappropriateresponse.
TheFunctionalBriefmayneedtoberefined/confirmedfollowingthisanalysisphaseandthefinalformshould
beendorsedbythePCGpriortoproceedingtothenextphase.

Step3:AreaAllocationModel
Anareaallocationmodelincorporatingthespaceutilisationanalysisshouldbeundertaken,includingfrequency
ofuseandpotentialformultipleusesbetweenprograms.Refertothefigure,ExampleofanAreaAllocation
Model.

Step4:ConfirmationofSiteInfluences
Theconsultantshouldinvestigateandconfirmrelevantinformationonsiteandlocationissues,whichmay
impactondevelopmentoptions.Theseinclude:

Access
PublicTransportationServices
Topography
Siteservices
Authorityrequirements
PlanningSchemesandRequirements
Existingbuildings
Orientation
Views
Adjoiningdevelopments
Easements.

Wheretheselectionofanewsiteisrequired,theFeasibilityStudywillneedtoconfirmthepreferredsiteas
identifiedintheMasterPlanprocess.
ExampleofAreaAllocationModel

For information relating to this content contact:

Capital Projects and Service Planning, Department of Health
Email: capital@dhs.vic.gov.au

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State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

Functional
Area

Activity/
Space

No.
Ppl

Prop'd
AreaM

Comments

Community
Health
Workers

Office

SpeechPathology

15 Treatmentroomwith
soundproofing/isolation.

InterviewRoom

36 3No.at12meach.

IntakeRoom

10 Nearmainentrancewith
supervision.

StoreRoom

25 Canbetworooms.

TelephoneRoom
4

4phones/desks/sound
12 boothsaccessiblefrom
mainworkroom.

12

IncludesCounsellors,
84 CommunityDevelopment
Worker,Community
Nurse,HomeWithdrawal
Nurse.

Office

12 NurseManagernotnear
mainwaitingarea.

Office

15 Liaison/Continence/
PalliativeCareNurses

StaffWorkRoom

Clinical

13

65 DistrictNurses5meach.

SubTotal

274

Circulation(25%)

68

TOTAL

342

Physiotherapy/

3 Shareincludesexercise
area.

Podiatry

24 1chairandworkbench.

Occupational
Therapy

24 Includessmalltraining
room.

Office

28 4staffatanyonetime.

TreatmentRoom

15 Sharedbyall.

ConsultingRoom

14 Sharedbyvisitingmedical
specialists.

Massage

StoreRoom

Locatenearexternal
20 accessforStafftomove
equipmenttoandfrom
vehicles.

SubTotal

155

Circulation(35%)

54

TOTAL

209

For information relating to this content contact:

Capital Projects and Service Planning, Department of Health
Email: capital@dhs.vic.gov.au

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State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

Backtotop

Step5:IdentificationofViableDevelopmentOptions
Anumberofviableoperationalanddetailedphysicalplanningoptionsshouldbeidentified.Theseoptions
shouldbebasedontheMasterPlanStudyoutcomesandotherinformation.
Theoptionsshouldbedevelopedtosuchalevelofdetailtoenableafullcomparison.Thelevelofinformation
foreachoptionshouldinclude:

Conceptsiteandfloorplans
Impactstatementonsiteandengineeringservices
Siteconditionsandexistingbuildings
Ifappropriate,thepotentialtoincorporateexistingbuildingsgivingdueconsiderationtotheexisting
buildingcondition/fabricsurveyrecommendations
Constructionimplications
Stagedworks.

Step6:EvaluationofOptions
Anevaluationofeachoptionistobeundertaken,includingafullassessmentof:

Operationalefficiencies
Physicalplanningbenefits
Capitalcosts
Lifecyclecosts
Recurrentcosts
Futuredevelopments
Assetmaintenanceanddisposalpotential
Accessibility
Qualityofservicedelivery
Constructionimplications
Implementationprogram
Stagingofworks/disruptiontoservices
Risksassociatedwiththeproject.

Theoptionevaluationrecommendsthepreferredoption(s)andalsoprovidesadetailedjustification.PCG
approvalisrequiredpriortotherefinementofthepreferredoption(s).

Step7:TheReport
AFeasibilityStudyreportistobepreparedwhichdocumentsthefindingandoutcomesofSteps1to6and
alsoincorporatesthefollowinginformation:

ExecutiveSummarysummationoftheprojectobjectives,keyissuesandrecommendationsona
maximumof23pages
ConditionsBriefandDesignSummarySummaryofexistingbuildingconditions,FunctionalandDesign
BriefRequirementsandthedesignphilosophy
Confirmationofpreferredsite
Optionsdrawingsandstatementsonalloptionsidentifiedclearlyoutliningthepreferredoption
FullScopeofWorksdescribealladditionalworkswhichmaybeassociatedwiththedevelopmentofthe
preferredoption(s)including:
Majorworks
Siteandengineeringservices
Landscaping

For information relating to this content contact:

Capital Projects and Service Planning, Department of Health
Email: capital@dhs.vic.gov.au

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State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

Constructionstagingcosts
Temporaryaccommodation
Hazardousmaterial(e.g.Asbestos)removal
Demolition
Soilcontaminationremoval
Firesafety
Impactonsupportservices
Equipment
Heritageissues.
CapitalCostsaCostPlanBmustbedevelopedforthepreferredoption.Itwillbepreparedonan
elementalbasisbyaQuantitySurveyor.Itshouldcompriseallcostsassociatedwiththeproject
including:
Assetacquisition
Buildingworks
Externalworksandservices
Buildingservices
Constructionstagingcosts
ESDandinfrastructurecosts
Furniture/equipment
Specialequipment
Fees
Contingencyallowances
Specialfactors
Localityallowance
Delayallowanceforescalationandriseandfall
Assetrealisation
Commissioningcosts.

Backtotop

RecurrentCostsastatementoftherecurrentcostimplicationsofthepreferredoption,includingboth
operationalandassetcosts:
Operational

Staffing

Vehicles

Supportservices

Otherancillaryoperatingcosts.
Assets

Temporaryaccommodation/services

Energy

Maintenance

Commissioningcosts.
Drawingsdevelopmentplansofalloptionsbeingconsideredandrefinementofthepreferredoption(s)
toconceptplanlevel.(Onsmallsimpleprojectsscale1:100,onotherprojectsscale1:200.Drawings
shouldclearlyidentifythescopeofnewandrefurbishedworks,futureexpansion,surplusassetsand
stagingofworks)
ImplementationProgramdevelopaproposedtimetableforimplementationoftheprojectincluding
stagingofworks,andassociatedcashflowprojectionthatincorporatesanytimeconstraints,whichmay
beimposedbyassociatedworksorotherrelevantfactorssuchasapprovalprocesses.(Note:the
approvalprocessvariesforprojectsprocuredunderPartnershipsVictoria)
ProcurementMethodprovideapreliminarystatementofthepreferredprocurementmethods
consideredapplicablefortheproject(e.g.traditionallumpsum,constructionmanagement,designand
construct)
AnalysisandEvaluationThereportshouldprovideananalysisandassessmentofallviableoptions.
Theevaluationprocessshouldoutlinethecriteriaforassessmentandthejustificationforthepreferred
optionshouldbeclearlyarticulated
StrategicBusinessCaseTheFeasibilityStudyreportwillprovideasummaryoftheoutcomesofThe
StrategicBusinessCase.

For information relating to this content contact:

Capital Projects and Service Planning, Department of Health
Email: capital@dhs.vic.gov.au

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State Government of Victoria, Australia, Department of Health

1. Feasibility Study Process

PreliminaryBusinessCaseUndertakenfollowingthecompletionoftheSchematicDesign,however,
theremaybecircumstancesnecessitatingthepreparationofthisReportfollowingthecompletionofthe
FeasibilityStudyphase.TherequirementsofthePreliminaryBusinessCaseReportareasoutlinedinthe
DepartmentofTreasury&FinancewebsiteundertheGatewayheadingat:http://www.dtf.vic.gov.au/.

ReportFormatRequirements
ThecompleteFeasibilityStudyReportformatrequirementsaredetailedintheConsultantsChecklist,whichis
suppliedinawordformatandistobeincludedintheFeasibilityStudyReport.

QualityAssurance
ThereportistobereviewedandqualityassurancecheckedbytheProjectManagerpriortosubmission.The
documentistobecompleted,certifiedandsignedbythePrincipalConsultantandendorsedandsignedbythe
ConsultantProjectManager.

For information relating to this content contact:

Capital Projects and Service Planning, Department of Health
Email: capital@dhs.vic.gov.au

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