Some students no doubt, forge their parents' signatures, often skipping class for reasons that aren't

morally accepted or supported otherwise. In such cases, schools must make it a point to call the
concerned parent/guardian of the student and verify the authenticity of the letter and signature. Older
students can, of course, write these letters on their own, but getting a guardian or parent's signature
is in most cases an absolute need.
Excuse letters are required when you need to explain the cause of a past or future absence from a
university or school. On the other hand, for students who have not attained maturity or are minors,
providing a written application (a format provided by the school) becomes necessary. Usually the
excuse letter is prepared by either parent, or guardian but in the case of medical emergencies,
medical certificates/notes will need to be produced.

Beginning: Begin by writing the date on the top right or left corner. A handwritten LOA note is
always better for the chances of it being a forged one is lower. Eight times out of ten, a teacher with
an experienced eye is in a position to differentiate between an authentic note sent by a guardian and a
forged one on the basis of the handwriting. Of course, that doesn't always mean that it's foolproof.

Subject: In between the date and the salutation (Dear Madam/Sir,), write the subject line after a
little space. In some cases, it is placed under the salutation and the body of the letter. It generally
begins with "Re:" (meaning "In regards to") or just "Subject:".

Addressing: Depending on where you place your subject line, write the name of the person to
whom the letter is being addressed after a line's gap. Such letters are generally addressed to the class
teacher, principal, or professor.

Body: Here you have to put down the subject matter in detail. The who, when, and why type of
questions need to be answered. The content should be to the point, crisp, clear, and must state the
reason and duration of absence along with the concerned dates (whether past or future). What's
more, any additional information like bringing to their notice assignments that the child has missed
should be addressed.

Conclusion: Finish writing the letter with a 'Thank you', followed by an apt salutation like 'Yours
sincerely' or 'Yours truly'. Be sure to sign the letter followed by your name written in block letters right
after, since the letter will not hold any legitimacy if you don't provide the former. If the absence will be
prolonged to some illness, it is advisable to attach a medical certificate as previously mentioned.

Letter Sample
25th September, 2012 (Present day)
Subject: Leave of absence due to illness
Dear Madam/Sir,
This is to inform you that my son/daughter, (name of student) will not be able to attend class from
September 26, 2012 to September 28, 2012 (mention the dates that he/she will be absent) since
he/she has come down with the flu (state the reason of absence). The doctor has advised complete
bed rest until a full recovery has been made. It is also in our best interest to make sure that the flu
doesn't go viral within the classroom or otherwise.
Thank you,
P.S.: Please find attached the medical note provided by our family doctor. (Mention this if necessary)

(Signature)
Mr/s. (Name in block letters)
You can put your phone number on the letter as well, in case the teacher requires it for any question.
This will rarely happen but will add assurance that your excuse is genuine. Whether your child has
missed one class, a day, or more, you need to write an excuse letter that states the reason for the
same.

bsence Excuse Letter - Application by Parent

Teacher's Name
Name of School
[Address]
[City, State Zip]Date (Current day and date)
Date (Current day and date)
Dear Mr/Ms. (Last Name),
Subject: Requesting sick leave for Anna Taylor.
This is to inform you that my daughter, Anna Taylor, is down with chickenpox. As advised by the
doctor, she must be allowed to recover completely so that she does not spread the infection to her
classmates.
Anna is expected to resume her lessons within three weeks. I would appreciate it if you could email
me the portion of syllabus that she will be missing during her absence from class.
I have attached Anna's medical certificate for your record.
Thank you,
(Signature)
Lina Taylor
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