[COMPANY.

Company]

EVENT PROPOSAL
ABOUT US:
[COMPANY.Company] is a [LOCATION]-based event management company that has helped
clients plan successful events for over [NUMBER OF YEARS PLANNING EVENTS] years. We
are dedicated to giving our clients the tools and expertise to host successful events that
strengthen their brand, foster relationships with existing clients, and engage with new clients.
We believe our unparalleled attention to detail will serve you well in accomplishing all your aims
with your next event.

[TARGETS EVENT]:
We are very familiar with and have successfully assisted clients in the[TARGETS INDUSTRY]
industry in the past with such events as [DISCUSS TRACK RECORD]. We are sure you have a
vision for the next [TARGETS EVENT], and we can help you improve in many ways,
specifically:

EVENT CONTRACT
This Event Contract (the Contract) states the terms and conditions that govern the contractual
agreement between [COMPANY.Company] having its principal place of business
at [COMPANY ADDRESS](the Company), and [CLIENT.Company] (the Client) who agrees
to be bound by this Contract.
WHEREAS, the Client is conducting [EVENT], [DESCRIBE EVENT], on [EVENT DATE] (the
Event); and
WHEREAS, the Company agrees to manage the Event according to the terms and conditions
herein.
NOW, THEREFORE, In consideration of the mutual covenants and promises made by the

parties within this Contract, the Company and the Client (individually, each a Party and
collectively, the Parties) covenant and agree as follows:

1. COMPANYS DUTIES.
The Company shall handle the management and planning duties for the Event in the manner
described on Schedule A attached hereto.

2. PAYMENT.
The total cost to be paid to the Company by the Client for the services hereunder shall
be [TOTAL COST]. The dates on which payments are due are listed on the payment schedule
attached hereto as Schedule B.

3. CANCELLATIONS.
In the event circumstances change and the Client must cancel the Event, the Company will
make its best efforts to modify its planning to reflect the Clients needs. However, the Client
agrees and acknowledges that a change in short notice may cause severe complications for the
Company and thus the Client shall forfeit its deposit of [DEPOSIT] in the event the Client must
cancel the Event within [DAYS EVENT CANCEL] days of the stated date of the Event.

4. PROMOTION.
The Client hereby authorizes the Company to utilize the Clients logo and associated
trademarks as well as any media, photos, or footage from the Event, in promoting the
Companys services.

5. NO MODIFICATION UNLESS IN WRITING.

No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.

6. APPLICABLE LAW.
This Contract and the interpretation of its terms shall be governed by and construed in
accordance with the laws of the State of [STATE] and subject to the exclusive jurisdiction of the
federal and state courts located in [COUNTY], [STATE].
IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its
duly authorized officer, as of the day and year set forth below.
[COMPANY.Company]

_________________________________
______________
[COMPANY.FirstName] [COMPANY.LastName]
[COMPANY TITLE]
[CLIENT.Company]

_________________________________
[CLIENT.FirstName] [CLIENT.LastName]
[CLIENT TITLE]

SCHEDULE A
COMPANYS DUTIES

Pre-Event planning:
Physical set up of Event site:
Welcoming Event attendees:
Preparing and distributing Event materials:
Food/beverage preparation:
Speaker accommodations:
Post-Event analysis:

______________

SCHEDULE B
PAYMENT SCHEDULE

DATE PAYMENT