ABNAN

Work Instruction

ABNAN Post Capitalization

Purpose
Use this procedure to capitalize an asset that was incorrectly expensed in the previous fiscal year and
verify the posting with Asset Explorer - AW01N .

Trigger
Perform this procedure when an asset that was incorrectly expensed in the previous fiscal year is
identified.

Prerequisites
The amount to be capitalized should be known.

Menu Path
Use the following menu path to begin this transaction:
N/A

Transaction Code
ABNAN

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

This procedure is rarely used (only to correct errors).
To correct this year in the same Fiscal Year (FY), use transaction ABZON - Acquisition with
Automatic Offsetting Entry . If this is not sufficient, the error must be corrected by journal
entry.

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ABNAN
Work Instruction

ABNAN Post Capitalization

Procedure
1.

Start the transaction using the menu path or transaction code. The Enter Asset Transaction: Post
Capitalization screen displays.

Enter Asset Transaction: Post-Capitalization

2.

As required, complete/review the following fields:

Field
Existing asset

R/O/C
R

Description
The main number, and sub-number if applicable, of an
asset master record that already exists.
Example:
400019

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Field
Subnumber

R/O/C
R

Description
The number which, together with the main asset number,
uniquely identifies a fixed asset in Asset Accounting. The
asset subnumber must be numerical. Asset subnumber
provides separate management of later acquisitions to a
main asset and can represent complex fixed assets with
their component parts.
Example:
0

Document Date

Appearing in the document header, it is used primarily as the

document input date.
Example:
07/10/2007

Posting Date

The date a transaction is posted within the system.

Example:
07/10/2007

Orig. val. date

The original value date corresponds to the date the item

was in possesion. It can be different from the posting date
and document date, however, it cannot be different than the
posting year. This is the date that the materials or services
are received.
Example:
06/30/2007

Amount posted

Amount posted on document.

Example:
10000.00

Quantity

Number of items being processed.

Example:
1

Text

Free text field used to provide additional information or an

item description with reference to the current activity.
Example:
To capitalize an asset expensed in the previous yr

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Work Instruction

ABNAN Post Capitalization

3.

Click Simulate

Enter Asset Transaction: Post-Capitalization

4.

Click Post (Ctrl+S)

SAP displays the following message: "Asset transaction posted with document no. COP1
XXXX ."

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Work Instruction

ABNAN Post Capitalization

Enter Asset Transaction: Post-Capitalization

5.

Click Exit

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. The SAP Easy Access screen displays.

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ABNAN Post Capitalization

SAP Easy Access

6.

As required, complete/review the following fields:

Field

R/O/C

Command

Description
Action/transaction to be performed or completed.
Example:
aw01n

Use Asset Explorer - AW01N - to verify the posting.

7.

Click Enter

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Asset Explorer

8.

As required, complete/review the following fields:

Field

R/O/C

Asset

Description
The number which, together with the asset subnumber,
identifies a fixed asset in Asset Accounting.
Example:
400019

9.

Click Subnumber field

10. As required, complete/review the following fields:

Field

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R/O/C

Description

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Work Instruction

ABNAN Post Capitalization

Field

R/O/C

Subnumber

Description
The number which, together with the main asset number,
uniquely identifies a fixed asset in Asset Accounting. The
asset subnumber must be numerical. Asset subnumber
provides separate management of later acquisitions to a
main asset and can represent complex fixed assets with
their component parts.
Example:
0

11. Click Enter

Asset Explorer

12. Click AsstVal date field

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ABNAN Post Capitalization

This is the Credit to the City of Portland.

13. Click Exit

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ABNAN Post Capitalization

Result
You have successfully capitalized an asset that was previously expensed in error and verified the posting
in Asset Explorer.

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