TANGEDCO LIMITED

TUTICORIN THERMAL POWER STATION

SPECIFICATION
Supply of Hanging support for coal pipes and hot air ducts of mills for Units

I,II,III
SPECN. No: CE / TTPS/1883-S
DUE DATE: 04.02.2015
(OPEN TENDER/SINGLE PART SYSTEM)

OFFICE OF THE SUPERINTENDING ENGINEER

PURCHASE & ADMINISTRATION
T.T.P.S / TUTICORIN 628 004.

-1TANGEDCO LIMITED
SECTION - I
FOR ATTENTION OF TENDERERS
PLEASE ENSURE THE FOLLOWING BEFORE SUBMITTING TENDER TO AVOID REJECTION
1)
Cash receipt for payment of Earnest Money Deposit or demand draft/pay order/Banker's
Cheque/Pay slips placed in the outer cover or Envelope A along with the other separate sealed covers
containing technical bid (Envelope A)and price bid(Envelope B).
2)
If the tenderer is exempted from payment of earnest money deposit the proof for such
exemption and undertaking as prescribed in the specification are placed in the outer cover or
Envelope A along with
the other separate sealed covers containing technical bid (Envelope A)and
price bid(Envelope B).
3) If the tenderer is having permanent earnest money deposit with Tuticorin Thermal Power
Station for an amount as mentioned in this Specification and not forfeited, the proof for the same is
placed in the outer cover or Envelope A along with the other separate sealed covers containing
technical bid (Envelope A)and price bid(Envelope B).
4)(1)TENDERERS ARE REQUESTED TO NOTE AND ABIDE THE
CAREFULLY.

FOLLOWING

INSTRUCTIONS

THE SINGLE PART TENDER (ie) Envelope 'A'- TECHNICAL and Envelope 'B'- PRICE
BID
should be addressed to the Chief Engineer/TTPS/Tuticorin-4. and put in a sealed overall envelope
super scribing the enquiry specification CE / TTPS -1883-S details of materials and due date of
tender opening.
The first envelope, called ENVELOPE- 'A' shall contain.
(a)

Documentary evidence in proof of Bid Qualification Requirement.

(b)
Technical specifications, design details, deviations from specifications and other
details.

technical

(c)
Commercial terms, including payment terms, liquidated damage guarantees and other
commercial matters.
(d)
Relevant details about experience in execution of similar works or successful supply of similar
or other related equipments to the Tamil Nadu Electricity Board / other Electricity Board / other
Organizations and.
(e)

Any other information called for in the specification other than price.

THIS ENVELOPE - A SHOULD NOT CONTAIN ANY "PRICE BID" & THE OFFER WILL BE REJECTED IF
THE PRICE BID IS FOUND IN THE ENVELOPE - A.

-2(4) (2) The second envelope called ENVELOPE - B shall contain all the price bids.
4) (3) The OVERALL ENVELOPE shall contain
a)
b)
c)

COVER 'A' ( TECHNO COMMERCIAL BID called ENVELOPE A)

COVER 'B' ( PRICE BID)
Demand Draft or Banker's Cheque for payment of EMD or
proof
of permanent EMD at TTPS(A copy of permanent EMD issued by
TNEB/TANGEDCO at TTPS) or attested proof of exemption from EMD
along with undertaking in Rs 80/- stamped paper ( as per the format
enclosed) shall be kept in overall envelope or in cover 'A'

4) (4) Bidders should normally quote for the stipulated technical specifications. However, where the
tenderer is confident of giving his own design, in addition, will quote for the alternative design also
with detailed write up to show how his design will fulfill the technical requirements of the Board. The
technical offer for the alternative shall also be in Envelope - A and the price bid for the alternative
shall also be in Envelope - B.
4) (5) The outer cover containing Envelope A & B should be addressed to the Chief Engineer/ TTPS /
Tuticorin-4 Super scribing the enquiry Specn. No CE/TTPS-1883-S details of materials and the due
date of tender opening. The outer cover shall be sealed.
4) (6) It shall be sent to reach the Chief Engineer / Tuticorin Thermal Power Station / Tuticorin-4
before the notified time and date for receipt of the tender. The overall envelope shall be individual
sealed, superscribed and addressed as in the specification.
4) (7) No tender given in person, shall be received after the notified time and date for the receipt of
the tender. The tenders received by post after the notified time and date for the receipt of tender, will
be returned by Registered post with acknowledgement due.
OPENING OF TENDER:
4)
(8) At the time and date notified for opening of tenders, the overall Envelope and
Envelope 'A' will be opened. Payment of EMD, Proof of permanent EMD or attested proof
of exemption from EMD along with undertaking in stamped paper ( as per the format
enclosed) can be kept inside overall envelope or in cover 'A'. If the payment of EMD as
above is not kept inside either overall envelope or in cover 'A' , the bids will be summarily
rejected.

4)

(9). If any of the bidders indicate the price in the envelope-A the bid will not be read out and
rejected. Envelope-B will be opened immediately for the eligible tenderers who satisfy the
EMD/BQR conditions.

-3 SPECIAL NOTE:
This is a SINGLE PART TWO COVER SYSTEM
1.
Evidence of experience should accompany the tender. Also details such as capacity of production as
sanctioned by the DGS & D actual annual production for the last 3 Years and orders executed in
the last 5 years with the list of purchaser's addresses should be furnished.
2.
The tenderer must send sales Tax Certificate from appropriate tax authority along with the tender.
3.
Tenderers are requested to state whether the company is a potentially sick industrial company or
sick industrial company in terms of section 23 or 15 of the sick industrial company (Special
Provision) Act 1955. Failure to furnish this confirmation will make the tender liable for rejection.
4.
The price quoted should be firm.
5.
The guaranteed technical particulars should be submitted without fail.
6.
The deviation indicated in schedule C1 & C2 will only be taken for consideration. Any other deviation
mentioned elsewhere will be ignored and it will be construed that the offer is as per Specification.
4) (11) When the outer cover is opened the following should be available.
a) Proof for payment of EMD in the outer cover or Envelope A'.
b) Technical Bid and commercial bid cover (sealed) - 'Part A'
c) Price Bid cover (Sealed) - 'Part B'
d) Proof for fulfilling the Bid Qualification requirement.
5) BID QUALIFICATION REQUIREMENT:
1. The Tenderer should have supplied any fabricated materials to any Thermal Power Station

with a

capacity of 210 MW as a Single Unit or above of State / Central Govt. Organizations, PSU in India for a
value of not less than Rs.0.81 Lakhs,.
2.

3.

The Annual Turnover of the Tenderer should not be less than Rs.0.81 Lakhs during any one of the
previous 3 financial years i.e., (2011-2012, 2012-13, 2013-14).
In case of companies registered under companies Act, the copy of the Audited Financial
Statements like P&L Account and Balance sheet may be furnished and in case of others, the
Annual Turnover certified by Charted Accountant shall be furnished.
The Bidders can also furnish attested copy of the Income Tax return filed by the Bidders/
attested copy of STCC/attested copy of Enlistment certificate issued by NSIC containing Turnover
details towards documentary evidence to meet Annual Turnover criteria.
Documentary evidence in support of all the above requirements attested by a Gazetted Officer or
Notary Public shall necessarily be enclosed along with the offer. In the absence of attested supporting
documents, the offer will be rejected.

6. EVALUATION OF TENDERS
The bid evaluation shall be done as per Tamil Nadu Transparency in Tender act 1998 and Tamil
Nadu Transparency in Tender Rules 2000 and subsequent Amendments.
The Evaluation shall include cost of material and work portion, all Central duties such as Customs duty
and Central Excise duty, Freight, Insurance, Packing, Forwarding charges, Service Tax, WCT, etc., If the
tenderers are both from state of Tamil Nadu as well as from outside the state of Tamil Nadu, the TNVAT
quoted by the tenderer situated in the State of Tamil Nadu shall be excluded and CST quoted by the
tenderers situated outside the state of Tamil Nadu shall be included for the evaluation of offers received to
determine the L1 tenderer. Otherwise, all inclusive price will be taken in to account for evaluation purpose, if
the tenderers are either from outside Tamil Nadu or within Tamil Nadu.
In case of discrepancy between the prices quoted in words and figures, the lower of the two shall be
considered. The tenders with quoted price in figures only are liable for rejection.
The quoted prices shall be corrected for arithmetical errors .

*************
-4 TANGEDCO LIMITED
SPECIFICATION NO. CE / TTPS -1883-S
SL.
NO.
1

DETAILS
Scope

Supply of Hanging support for coal pipes and

hot air ducts of mills for Units I,II,III

2.

Date of Commencement of Sale of

19.01.2015
Specification.
3.
Date and time of closing sale of
14.00 Hours on 03.02.2015
specification.
4.
Due date & time for receipt of tender
14.00 Hours on 04.02.2015
5.
Due date & time for opening the
14.30 Hours on 04.02.2015
tender.
If the due date for opening the tender happens to be a declared holiday, then the tender will be
opened on the next working day.
6.
Earnest Money Deposit
Rs.3,200/- (Rupees Three Thousand and Two
Hundred only)
7.
Method of Submission of Tender
SINGLE Part System ( 2 Cover)
8.
Tender outer cover should be
Superintending Engineer / P & A ,
addressed to
(Spares Division) / TTPS,
Tuticorin 628 004.
9.
Clarification to be sought for from
Superintending Engineer / P & A,
(Spares Division) / TTPS,
Tuticorin 628 004.
10.
Required number of tender copies.
Two
11.
Place at which Tenders will be
O/o the Executive Engineer / Spares, TTPS,
opened.
Tuticorin 628 004.
12.
Cost of Tender Specn. (Non
Rs. 250 /refundable)
Additional amount of Rs. 100/- to be paid if
Tender Documents are required by post.
Note:
1.

2.

Specification can be had from Superintending Engineer/ P&A/TTPS/Tuticorin -628 004. on

payment of cost of Tender documents by Demand Draft drawn in favour of Superintending
Engineer/P&A/TTPS/Tuticorin 628 004 payable at Tirunelveli.
The Tender documents are available in the TANGEDCO Web site and the
prospective
bidders may get the specification FREE OF COST by down-loading from TANGEDCO Web
site. Cost of tender documents will not be collected for the Tender documents downloaded
by the Bidders from the Web Site.
Web ID:www.tneb.in, tneb.tnebnet.org/gedcotender

-5SECTION-II
INSTRUCTIONS TO TENDERERS - GENERAL
1.
of
2.

Tenders in duplicate super scribed on the outer cover as "Tender against Specification for
Procurement of Hanging support for coal pipes and hot air ducts of mills for Units
I,II,III DUE ON 04.02.2015 AT 14.00 HOURS" suitably filling the specification No., Name
equipment/
materials and due date and complete with the schedules are invited for supply
to the destination T.T.P.S. in Tamil Nadu.
The tenders should be sent in SINGLE PART TWO COVER. The tender offer should be
addressed to the Chief Engineer/ Tuticorin Thermal Power Station, Tuticorin-628004 and put
in a sealed cover . Receipt for having paid the EARNEST MONEY DEPOSIT/DEMAND DRAFT
(as prescribed in Clause-4 below) and the inner Tender cover should be put in an outer cover
which should be addressed to:The Superintending Engineer,
Purchase & Administration,
Tuticorin Thermal power station,
Tuticorin-628 004.
so as to reach him not later than 14.00 Hours on the due date specified.
IF THE SINGLE PART - TWO COVER SYSTEM IS NOT FOLLOWED THE TENDER WILL BE
REJECTED SUMMARILY. It may be specifically noted that the outer envelope should be
addressed to the superintending Engineer/P&A,Tuticorin Thermal Power Station, Tuticorin628 004.

3.

If the tenderer has any doubt about the meaning of any portion of this Specification, he
should at once submit particulars thereof to the Superintending Engineer/P&A, Tuticorin
Thermal Power Station, Tuticorin - 628 004 in writing in order that any doubts may be
cleared before the submission of his tender.

4.

EARNEST MONEY DEPOSIT:

4.1. Tenderer should pay an Earnest Money Deposit as indicated against E.M.D. elsewhere in this
specification.
4.2. The Earnest Money specified above should be deposited by CASH and the receipt
for
the
same may be obtained from the Assistant Account officer/Cash, Tuticorin Thermal Power
station, Tuticorin - 628 004. (or) A DEMAND DRAFT/PAY ORDER/BANKER'S CHEQUE/PAY
SLIPS for the above amount payable to the Superintending Engineer /Purchase &
Administration / Tuticorin Thermal Power Station, Tuticorin - 628 004. should be obtained
from any one of the Nationalized/schedule Band/foreign Bank with Branches in India.
The above receipt or Demand Draft / Pay Order/Banker's Cheque/Pay slips should be
kept either inside the outer cover or inside cover - A (Technical bid)

-6The Earnest Money Deposit made by the Tenderer will be forfeited if:a) he withdraws his tender after acceptance
b) he withdraws his tender before the expiry of validity period.
c) he violates any of the provisions of these regulations contained herein.
d) In the event of the documents furnished with the offer being found to be bogus or the
documents contain false particulars, the EMD paid by the tenderers will be forfeited in addition to
blacklisting them for future tenders/contracts in Tamil Nadu Electricity Board.
4.3.

Cheque and Bank Guarantee will not be accepted towards E.M.D. and
accompanied by Cheque and Bank Guarantee will be rejected.

the tenders

4.4. Firms who have valid permanent Earnest Money Deposit certificate issued by Tuticorin Thermal
Power Station for an amount equal to any of the three categories indicated below:
FOR TOTAL VALUE OF TENDER
Up to
Rs.10,00,00,000/Rs.10,00,00,001/to
Rs 50,00,00,000/Above 50,00,00,000

P.E.M.D
Rs 10,00,000/Rs 20,00,000/Rs 50,00,000/-

are exempted from payment of Earnest Money Deposit provided they should have adequate
PEMD according to the total tendered value of the tender. THEY SHOULD ENCLOSE THE COPY OF
THE PEMD CERTIFICATE ISSUED BY TTPS. THE ORIGINAL PEMD CERTIFICATE SHOULD BE
PRODUCED FOR VERIFICATION WITHIN 15 DAYS ON
DEMAND BY THE TNEB IF WARRANTED.
NOTE : 1

The tenderers who have made Permanent Earnest Money Deposit with the TANGEDCO at
Headquarters are eligible to participate the tenders floated by all Tender Inviting Authorities of
TANGEDCO.
NOTE : 2
The PEMD can not be withdrawn by the Tenderers WITHIN 3 YEARS from the date of deposit
under any circumstances.

-7EXEMPTION FROM PAYMENT OF EARNEST MONEY DEPOSIT:

Full exemption is given from payment of EMD to:
(i)
Small Scale Industries registered within the state of Tamil Nadu.(ie) The Small Scale Industrial
Units located within the State and registered with the Tamil Nadu Small Industries Development
corporation or the National Small Industries Corporation or holding
permanent Registration
certificate from the District Industries Canters of Directorate of Industries and Commerce in respect of
those items for which the Registration Certificate has been obtained.
(ii)
Departments of the Government of Tamil Nadu and undertakings and Corporations owned by
Government of Tamil Nadu.
(iii)

Labour contract Co - operative Societies.

(iv)
Tiny Industries classified under S.S.I registered within the State of Tamil Nadu and registration
certificate issued by Department of Industries and commerce, Government of Tamil Nadu.
(v) Small Scale Industrial Units situated in States other than Tamil Nadu registered
in their respective States or registered with National Small Industries
Corporation (NSIC) in respect of items manufactured by them. SSI Units registered
in Other States shall enclose attested copy of Acknowledgement issued for
Memorandum Part II along with required undertaking duly filled in the prescribed
format furnished in Section F ( Page No.32) in Rs 80/- Stamp paper.
THE TENDERERS WHO ARE EXEMPTED* FROM PAYMENT OF EMD SHOULD ATTACH
A COPY OF THE
REGISTRATION
CERTIFICATE, ATTESTED BY A GAZETTED
OFFICER/NOTARY PUBLIC ALONG WITH AN UNDERTAKING IN A NON-JUDICIAL
Rs 80/-STAMP PAPER,FAILING WHICH THEIR OFFER WILL
BE REJECTED.

NOTE:
1.

2.

In respect of Labour Contract Co - operative Societies, who are exempted from payment
of EMD, only 90% of the bills are to be admitted initially and the balance 10% is to be paid
after satisfactory completion of contract. Undertakings / Corporations and Departments of
Central and other state Government Departments shall have to pay EMD and SD.
The tenderers other than foreign tenderers / SSI Units/ State Government Public Sector
Undertakings who are exempted from payment of EMD should furnish an undertaking on a
non - judicial stamp paper of appropriate value to pay an amount equivalent to EMD in case
of non - fulfillment of the conditions stipulated in the contract.

3.

Exempted Tenderers are to produce copy of their Registration Certificate, ATTESTED BY

A
GAZETTED OFFICER/NOTARY PUBLIC showing the materials which they are permitted to
MANUFACTURE and the PERIOD OF VALIDITY OF CERTIFICATE.

4.

Exemption of EMD is allowed to the units for those materials manufactured in their SSI
Units. If the tendered items is not on their manufacturing range, the tenderer cannot claim
exemption from payment of EMD and such tenders will be rejected straight away.

-84.6. If on opening the outer cover and cover - A, it is found that the Cash receipt/Demand Draft/
Pay Order/ Banker's Cheque/ Pay slips proof for PEMD/ Proof for exemption with
undertaking has not been furnished, then the Tender will be summarily rejected.
4.7. Tenders accompanied by Part Earnest Money Deposit will not be considered.
4.8. The successful tenderer in whose favour the order is issued, should on Demand to pay, in
addition to EMD paid, the Security Deposit, if any called for by the Board. If the
successful tenderer either fails to remit this SD Amount or backs out of his tender bid, the
EMD remitted by him will be forfeited.
4.9. In the case of unsuccessful tenderers the EMD will be refunded to them on application to
the superintending Engineer/P&A after intimation is sent to them of the rejection/nonacceptance of their tender.
4.10. The EMD/Security Deposit paid by the tenderers will not carry any interest.
5.0 The Tenders will be opened at the office of the Executive Engineer /Spares
Division, Tuticorin Thermal Power station, Tuticorin-628004. at 2.30 P.M. on the due date
in the presence of tenderers who may desire to be present. The Tenderer or only one
Authorised representative of the Tenderer shall be permitted to participate in the tender
opening.
6.(a) THE BOARD RESERVES THE RIGHT TO :
i) accept the lowest or any tender
ii) revise the quantities at the time of placing orders
iii) reject any or all the tenders without assigning any reasons there for.
iv) award contracts to one or more tenderer for the items covered in this specn.
v) to split the Tender Quantity and place orders on more than one Firm to meet the
Delivery requirements
vi) relax or waive any of the conditions stipulated in the tender specification wherever deemed
necessary in the best interest of the Board.
6. (b) Where a tenderer pleads his inability to supply and backs out of his obligation after award of
the contract, the Board will forfeit his EMD and security deposit
and also recover the loss if any
sustained by the Board, as a consequent of such backing out. In addition, the firm will also become
liable for being black listed. The difference in prices agreed to by the failed supplier and higher rate at
which the materials are to be procured from others, because of the failure of the supplier will be
recovered form the supplier who have not supplied materials as per Purchase Order.
7.

Tenders received after the due date and time will be summarily rejected.

8.
The Tenderers are requested to register themselves as suppliers of the
tendered item at the
office of the Superintending Engineer/ Purchase &
Administration, TTPS / Tuticorin 628 004.

-99.

Those who have satisfied the BID QUALIFICATION REQUREMENT must quote

10.
The Tenderers are requested to furnish the exact location of their factories with detailed
postal address with Pin code in their tenders to enable inspection by the Board if considered
necessary.
11.
Not withstanding anything contained in this Specification the Board shall have full powers to
relax, waive or amend any of the provisions of this
specification at any time as deemed necessary.
12.

TENDER IS LIABLE TO BE REJECTED IF IT IS:

1)
Not in the prescribed form
2)
Not accompanied by the requisite Earnest Money Deposit or proof of permanent EMD
or proof of exemption from EMD and the proof for satisfying the Bid Qualification
Requirement (BQR).
3)
Not properly signed by the tenderer.
4)
Not in conformity with Board's Technical Specification.
5)
From any approved Tenderer whose permanent earnest money deposit is not
adequate for this particular tender.
6)
Not accompanied by an undertaking in Rs.80/- stamp paper where EMD is to be
exempted.
7)
Made for part of the materials covered under this Specification.
8)
From any blacklisted Firm.
9)
Received by Telex / Telegram / Fax / E-Mail.
10)
From a tenderer who is directly or indirectly connected with Government service or
Boards Service or Service of local authority.
11)
From a tenderer whose past performance / vendor rating is not satisfactory.
12)
Not satisfying BQR conditions
13)
Exemption of EMD is allowed to the units for those materials manufactured in their
SSI Units. During Subsequent period, if it is found that the materials supplied are
not manufactured in their unit, then further action is deemed fit will be taken against
the units.
14)
Tenders received after the due date & time.
15)
Tenders which are not as per the technical specification enclosed.

13.
The Tenderer should enclose with the tender a copy of PAN &TIN or a copy of Sales
Tax
Clearance for the previous year from the appropriate authority in the prescribed forms. In the case
of proprietor or partnership Firm, it should be necessary to produce the certificates mentioned for the
proprietor or proprietors and for each of the partners as the case may be.
14.
The Tenderer who is an Industrial Company should clearly state in his tender whether the
company is potentially sick Industrial Company or a sick Industrial Company in terms of Section 23
or section 15 of this sick Industrial Company, Act, 1985. Failure to supply this information will make
the tender liable for rejection.

-1015.

PAST PERFORMACE

The intending tenderers shall furnish the details of various supply orders / work contracts
executed by them for the past three years as on the date of Tendering in the Performa as per
"Schedule-D" enclosed to the Tender specification and also proof for having manufacture the tendered
item and for their satisfactory performance. The details furnished by the tenderers shall be in
complete shape and if it is found that any information is found omitted, suppressed, incomplete or
incorrect, the same will be taken note of while dealing with the Tenderers in future. Tenders furnished
by the tenderers without these accompanying details of their past performance are liable for
rejection.
16.
The purchaser reserves the right to request for any additional information and also reserves the
right to reject the proposal of any bidder, if in the opinion of the purchaser, the qualification data is
incomplete or the bidder is found not qualified to satisfactorily perform the contract.
17.
The Board will not be responsible for any postal delay in receipt of the tender Specification by
the bidders if it is sent by post as well as in
receipt of quotations from the bidder within the
stipulated date and time
18.

VALIDITY:

The tenderer shall keep the offer valid for 180 DAYS from the date of opening of tender. The
offer with lower validity period is liable for rejection.
All information in the bid shall be in ENGLISH only. Errors and other changes shall be attested
by the persons signing the bid.

************

-11SECTION III
COMMERCIAL
1.0

PRICE:
The Tenderers are requested to quote FIRM price( IN RUPEES) only.

The prices should be for delivery F.O.R. (Destination), T.T.P.S in Tamil Nadu inclusive of
freight and insurance. The ED and ST, octroi applicable shall be indicated separately. In
addition, the Ex-works price should also be indicated separately. The prices should include
excise duty, all state and Central Taxes, Octroi, packing and forwarding and freight and
insurance Erection Testing and Commissioning charges and these elements cost should be
indicated
separately. The rates ruling on the date of tendering shall be specified. A format
for price schedule is given in Schedule 'A'. No increase in price will be admissible on
any grounds.
The quoted price shall include cost of materials with split up details like
customs duty, ED, Sales
Tax, Service Tax, Forwarding, Packing, Freight, Transit Insurance charges, etc., and cost of works
furnished separately. The CENVAT Scheme as per
prevailing Govt.
Policies shall be taken into
consideration while quoting the price. Any
benefits
availed during the contract period due to
change in Govt. policy for the above
shall be passed on to TNEB.
It is the responsibility of the tenderer to make sure about the correct rates of duty / tax
leviable on the materials at the time of tendering. If the rates assumed by the Tenderers
are less than the current rates prevailing at the
time of tendering, the Board
will
not be responsible for the mistake. If the
rates assumed are higher than current rates
prevailing at the time of tendering, the difference will be to the credit of the Board.
The tenderer should quote their rates taking into account the E.D relief available to them on
account of duty paid for procurement of raw materials under MODVAT scheme.
2.0.
2.1

SALES TAX:
The Sales Tax will be paid extra as applicable. The amount of Sales Tax and percentage
payable shall be indicated separately in the tender offer. Sales Tax is not applicable to freight
and insurance charges. The TANGEDCO Limited has been registered as a dealer under CST Act 1956
(Regn.No.956815) and under TNVAT Act 2006 with TIN
No.33060641471. As per G.O.MS No.77,
dt.11.07.2011 Notification-III No.II(1)/CTR/12(R17)/2011, the concessional rate of VAT @ 5% is
applicable for the goods supplied to
TANGEDCO used in Generation, Electrical Energy except
Petrol, Cement & Diesel. Further, as
per
G.O.MS.No.77,
dt.01.07.2011
Notification-IV
No.II(1)/CTR/12(R-18)/2011, the concessional rate of VAT @ 5% is applicable for the sale of goods for
use in the execution
of turnkey projects by contractors who have entered into agreement with
TANGEDCO subject to the condition that the dealer/Purchaser obtains and furnishes a certificate in
the
prescribed form. The necessary certificate as per G.O. shall be furnished for availing
concessional rate of VAT. The C Form for the classes of goods specified for the purpose as
per CST Act shall be furnished for availing concession / Nil rate of CST.

-122.2. Any increase in Sales Tax consequent to the suppliers coming into different tax slab will
be borne by the supplier and the changes in the rates of sales tax on Account of
statutory variation by the Government during contractual delivery period will be borne
by the purchaser.
2.3

In case of delayed delivery the sales tax prevailing on the date of despatch or the sales
tax on the last day of the contractual delivery period whichever is
LESS
will
be
admitted. For both the cases the supplier shall furnish documentary evidence while
submitting the bills for payment.

2.4. It is the responsibility of the Tenderer to make sure about the correct rates of Sales tax
leviable at the time of tendering. If the rates assumed by the Tenderer are less than the current
rates prevailing at the time of Tendering, the Board will not be responsible for the mistake. If
the rates assumed by the Tenderer are higher than the current rates prevailing at the time of
tendering, the difference will be to the credit of the Board. In respect of Inter-State Sales, Form
`C' declarations may be obtained from the Paying Officers concerned wherever the concessional
rate of Central Sales Tax is applicable.
2.5. Provided always, it is hereby agreed and declared that in case, where the Board has doubt
whether sales tax is not at all payable for the transaction in question, the Board is hereby authorized
to with-hold the amount of tax until the party produces an order of court of competent jurisdiction,
declaring the liability of the transaction to sales tax. Concessional rate of Sales tax if any shall be
taken into account and included in the price quoted giving proof thereof.
2.6. The following certificates have to be furnished for admittance of claim of sales tax.
i)
Certified that the transaction in which the sales tax has been claimed has
been/will
be
included in the return submitted/to be submitted to the sales tax authorities tax claimed from the
purchaser has been/will be paid to sales tax authorities.
ii)
Certified that the goods on which the sales tax has been charged has not been exempted
under C.S.T.Act or the rules made there under and the
charges on account of sales tax on these
goods are correct, under provisions of relevant Act or rules made there under.
iii)
Certified that we shall indemnity the Board, in case it is found later on that wrong or
incorrect payment has been received on account of sales tax paid by us.
iv)
Certified that we are registered as dealer under the sales tax act and
Registration No. is ...

our

3.0
EXISE DUTY:
3.1
It is the responsibility of the tenderer to make sure about the correct rates of duty leviable on
the materials at the time of tendering. If the rates assumed by the Tenderer are less than the current
rates prevailing at the time of tendering, the Board will not be responsible for the mistake. If the rates
assumed by the tenderer are higher than the current rates prevailing at the time of tendering,
The Excise Duty Prevailing at the time of tendering will only be paid.
3.2

Any increase in Excise duty consequent to the suppliers coming into different duty slab during
the execution of the contract shall be to the suppliers account. No claim for increase in the
above respect will be admitted. Any variation in the Excise duty due to statutory variation within
the contract delivery date shall be considered.

-133.3

In case of delayed delivery, the Excise duty prevailed on the date of actual delivery or the
Excise duty applicable on the
last day of the contractual delivery period whichever is LESS
shall be admitted.

3.4
The authenticated Invoice containing the details Viz.Central Exicise, Registration No., PLA No.
etc., date and time of removal of goods, debit entry in PLA/RG 23 duly authenticated by authorised
signatory shall be preferred by the supplier for claim of ED.
3.5
The Tenderer who have quoted ED as Nil- and in the event of placement of order on such
tenderer against this specification where the value of order is above Rs.150 Lakhs, such tenderer shall
furnish an undertaking to the effect the ED commitment on account of crossing the turnover slab will
be
discharged to the ED authorities and that the Board shall not be responsible for any ED evasion
by the Tenderer in respect of this transaction.
3.6

In the case of tenderer who has quoted ED as -Nil- and in the event of placement of order
against this Specn. and the proposed order value is less than Rs. 150 Lakhs, the
Board
shall not be responsible for ED
evasion if any by the tenderer in respect of this transaction.
4.0

INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its accessories being
supplied by them, through any of the Nationalised Insurance Companies. The equipment shall be
insured to cover transport (from Ware house) and 60 days storage risk at site. The damages, if any,
during transit will be reported within 30 days of receipt of materials. It will be the responsibility of the
supplier to replace the defective / damaged materials and make good the shortages and other losses
in transit, free of cost, lodge and recover claim from Insurance, Underwriters / Carriers.
5.0

PACKING AND FORWARDING:

The equipment and all its accessories shall be securely packed and dispatched, freight paid,
duly insured, at supplier's risk and cost. The packing may be in accordance with the manufacturer's
standard practice. The supplier is responsible for ascertaining the facilities that exist for Road
transport to site. Each package shall be clearly marked and contain detailed packing list, such as gross
weight, net weight etc., The supplier is solely responsible for any loss or damage during transport.
The dispatch of materials shall be one after the approval of test certificates by the Board.
The Equipments / Materials shall be UNLOADED at the Destination store / site by the SUPPLIER
at free of cost.
6.0

PAYMENT:

6.1

Payments will not be made for equipments / materials damaged during transit. All defective
materials shall be replaced by the supplier free of charge.

6.2

Payments for the supplies will be made by Cheque on any one of the Nationalised Banks/
Scheduled Banks approved by Reserve Bank of India, in Tamil Nadu. The Bank charges
involved in making the payment will be to the account of the Tenderer.

-14I. FOR MATERIALS DELIVERED WITHIN THE DELIVERY PERIOD:

100% of all inclusive prices (including Sales Tax) on receipt of materials of each
consignment in good condition at Central Stores/TTPS will be paid within a reasonable time
against submission of bills with required documents after deducting recoveries, if any.
II. FOR MATERIALS DELIVERED BEYOND THE DELIVERY PERIOD:
100% of all inclusive prices (including Sales Tax) on receipt of materials of each
consignment in good condition at Central Stores/TTPS will be paid within a reasonable time
against submission of bills with required documents after deducting LD and other recoveries, if
any.
For the delayed payments, if any, Board will not pay any interest on any account.
In case of delay in supply, the materials will be accepted subject to the following
conditions:
1)

There should be no declining trend in prices

2)
Payment will be released as per the latest purchase order rates or lowest rates obtained
during the recent tenders opened subject to
levy of liquidated damage for belted supplies.
3)
Board reserves the right to accept or reject the delayed supplies without assigning any
reason therefore and take action as per the other terms and conditions of this Specification.
III.
100% payments will be made only after the approval of the test certificates and on
receipt of the supplier's bills in duplicate, duly certified by the consignee. If the supplier dispatches
materials without prior approval of competent authority and if any demurrage or wharfage or both
are incurred by the purchaser they will be debited from the supplier.
6.4

The bills for payment will be passed only after the approval / acceptance of the following.
1)
2)
3)
4)

Security deposit cum Performance Bank Guarantee for 5% of value of order.

Copy of IT PAN/ TIN or Latest Sales Tax Clearance Certificate.
Guarantee & Test Certificate
Supply of manuals, Spares as stipulated in Section 5 Technical.

6.5
The Supplier should dispatch only after getting dispatch instruction from the
consignee
Superintending Engineer. If the supplier dispatches the materials without the prior approval of the
purchaser, then the purchaser shall not be
responsible for any demurrage of wharf age or both
and only the supplier
should bear any expenditure arising out of such unapproved dispatches.

7.0

-15COMBINED SECURITY DEPOSIT cum PERFORMANCE GUARANTEE:

The successful tenderer will have to pay the Security Deposit for Performance of contract and
Guarantee for the performance of the materials, combined together as Security Deposit cum
Performance Guarantee, for 5% of the total accepted value of the contract inclusive of EMD
paid, in case of ordering.
The mode of payment for the combined Security Deposit cum Performance Guarantee in case
of ordering up to a purchase order value of Rs.10.00 Lakhs shall be by way of cash at the Cash
Counter at Tuticorin Thermal Power Station or by furnishing of Demand Draft/Bankers
Cheque/Pay Order payable at TIRUNELVELI to the Superintending Engineer/P&A, Tuticorin
Thermal Power Station, Tuticorin-628004.
In cases where the order value exceeds Rs.10.00 Lakhs, the mode of payment for the
combined Security Deposit cum Performance Guarantee shall be by way of Cash/Demand
Draft/Bankers Cheque/Pay Order or an irrevocable Bank Guarantee in non-judicial stamp paper
of value Rs.80/- from any Nationalized Bank or Scheduled Bank or Foreign Bank with Branches
in India covering the guarantee period.
The Bill will not be passed without this combined Security Deposit cum Performance Guarantee.
The above said combined SD cum PG shall be furnished within 15 days from the date of receipt
of the order covering the guarantee period failing which the TANGEDCO has right to cancel the
PO placed on the firm in addition to forfeiture of EMD/PEMD. The TANGEDCO has also right to
collect the belated remittance of the combined SD cum PG subject to a levy of penal interest @
22% per annum from the due date of payment till the date of receipt of remittance of the
combined SD cum PG by way of Cash/DD/Bankers Cheque/Pay Order or Bank Guarantee and
the appropriate penal interest will be deducted from the first bill(s).
The combined SD cum PG furnished as above will be refunded/ returned to the supplier only
after the expiry of guarantee period stipulated after ensuring that defects / damages during
the guarantee period are rectified / replaced. If the purchaser incurs any loss or damages on
account of breach of any of the clauses or any other amount arising out of the contract
becomes payable by the supplier to the purchaser, then the purchaser will in addition to such
other dues that he shall have under the law, appropriate the whole or part of the combined
Security Deposit cum PG and such amount that is appropriated will not be refunded to the
supplier.
The combined Security deposit cum Performance Guarantee furnished as above will not
carry any interest.

8.0

DELIVERY:
The materials shall be supplied WITHIN 2 months from the date of receipt of confirmed
order.

9.0
LOSS OR DAMAGE:
9.1
External damages and / or shortages that are prima facie, the results of rough handling in
transit or due to defective packing will be intimated within one month from the date of receipt of the
materials at site. Internal defects, damages or shortages of integral parts which cannot ordinarily be
detected on a superficial visual examinational, though due to bad handling in transit

-16or defective packing, would be intimated within 2 months from the date of receipt of materials. In
either case, the defective materials shall be replaced / rectified by the supplier, free of cost.
9.2
If during the period of supply, it is found that goods already supplied are defective in material
or workmanship or do not conform to specification or unsuitable for the purpose for which they are
purchased, then it will be open to the purchaser either to reject the goods or repudiate the entire
contract and claim such loss that the purchaser may suffer on that account or require the supplier to
replace the defective goods free of cost.
9.3
Similarly, if during the eighteen months subsequent to the date of receipt of the goods, any of
the goods found to be defective in materials or workmanship or do not conform to specification or are
unsuitable for the purpose for which they are purchased, it will be open to the purchaser either
to repudiate the entire contract and claim damages or accept such parts of the goods that are
satisfactory and require the supplier to replace the supplier to replace the balance or to claim
compensation for the entire loss sustained by the purchaser on that account.
9.4
In the event of supplies being received damaged or short at the destination stations, the cost of
such materials, excise duty and sales tax (if payable) and other charges payable thereof will be paid
only proportionate to the value of
materials received in good condition unless the damaged
goods or short supplies are made good free of cost by the suppliers.
9.5

For all legal purposes, the materials shall be deemed to pass into the Board's ownership at the
destination Stores, where they are delivered and accepted.

10.0

LIQUIDATED DAMAGES:

10.1 The delivery as specified should be guaranteed by the supplier under the liquidated damages
clause given below:
If the contractor fails in the due performance of the contract within the time fixed by the
contract or any extension thereof, the purchaser shall recover from the contractor as Liquidated
Damages for delay in supply / execution A SUM OF HALF PERCENT (1/2%) OF THE CONTRACT PRICE
OF THE UNDELIVERED MATERIALS / INCOMPLETE PORTION OF WORK FOR EACH COMPLETED WEEK
OF DELAY AND THE TOTAL SHALL NOT EXCEED 10% OF THE CONTRACT PRICE OF MATERIALS /
WORKS SO DELAYED.
If the supply effected in part / works executed in part could not be beneficially used by the
Board (due to such incomplete supply / execution), Liquidated Damages shall be worked out on the
basis of entire contract value and not on the value of the delayed portion.
In case of default in executing the work/ supply of materials, the contactor is liable to pay to he
Boards, in addition to Liquidated Damages for delay, the actual difference in price, wherever the Board
orders the delayed quantity to be supplied / works to be executed by other agencies at a higher rate.
The actual date of receipt of materials at stores will be reckoned as the date of delivery for this
purpose.
The Board will also be at liberty to terminate the contract / cancel the order if the contractor
slows down works abandons or does not use quality materials / if the supply is not

-17completed within the accepted delivery period, without prejudice to levy of Liquidated Damages
applicable for belated supplies / delayed works.
If the supplies or services to be rendered against the contract are made by the contractor
beyond the stipulated delivery in the contract and they are accepted by the Board, such acceptance is
without prejudice to Board's right to levy Liquidated Damages for any delay in supply.
The penalty, if any, will be recovered from any amount due to the contractor either in this
purchase order / contract or any other Purchase Order / contract placed on him, including SD,
Retention amount, Balance amount etc.
10.2

DOCUMENTS CONTAIN FALSE PARTICULAR CLAUSE.

"In the event of documents furnished with the offer being found to be bogus or the documents
contain false particulars; the EMD paid by the tenderers will be forfeited in addition to blacklisting
them for future tenders / contracts in Tamil Nadu electricity Board.
11.0

FORCE MAJEURE:

11.1 If at any time, during the continuance of the contract, the performance in whole or in part, in
any obligation under this contract, shall be prevented or delayed by reasons of any war, hostility, acts
of public enemy, acts of civil
commotion, strikes, lockouts, sabotages, fires, floods, explosions,
epidemics, quarantine restrictions or other acts of God (herein after referred to as
eventualities)
then, provided notice of the happening of any such eventuality
is given by the tenderer to the
Board within 15 days from the date of occurrence thereof, neither party
shall, by reasons of such eventuality, be entitled to terminate this contract nor shall have any claim for
damages against the other in respect of such non-performance or delay in performance and deliveries
under this contract, shall be resumed as soon as practicable after such eventuality has come to an
end or ceased to exist.
11.2 Provided that if the performance in whole or part by the supplier on any obligation under this
contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days, the
Board may at its option terminate this contract by a notice in writing.
12.0 GUARANTEE:
12.1 The entire equipments should be guaranteed for satisfactory operation atleast for a period
of 12 months from the date of commissioning or 18 months from the date of receipt of
materials/equipment completed at site in good condition whichever is later. However the
overall period shall be limited to 24 months from date of receipt of materials at site in good
condition. The certificate in triplicate may be enclosed with invoice or sent in advance. If during
the above period any of the equipment / materials supplied by you are found defective in
materials or workmanship, the same shall be rectified or replaced by you at destination free of
charge. The defective equipment / materials will have to be taken back at your own cost and
risk.
12.2 Any defects noticed during this period shall be rectified free of cost to the Board within two
months from the date of intimation of failure. Irrespective of number of failures and repairs the
suppliers are responsible for free replacement of the defective material till the same serves a
continuous period of 12 months from the date of commissioning.

-1812.3 The incidental expenses, transport and freight charges for the replacement of defective
materials within the guarantee period may also be borne by the supplier till such time it serves a
continuous period of 12 months as said above.
12.4 The tenderers shall guarantee among other things, for the following:
1)
Quality and strength of materials used.
2)
Safe electrical and mechanical stresses on all parts of the equipments under all
specified conditions.
3)
Performance figures given by the tenderers in the schedule of Guaranteed technical
particulars.
13.0

REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:

13.1 Notwithstanding anything contained in the above liquidated damages clause when the whole or
part of the materials supplied by the supplier are found to be defective / damaged or are not in
conformity with the specification of sample, such defects or damages in the materials supplied shall be
rectified
within two months from the date of intimation of defect / damage either at the point of
destination or at the supplier's works, at the cost of supplier, against proper
security and acknowledgement. In the alternative, the defective or damaged materials shall be
replaced free of cost within three months from the date of receipt of the intimation from the purchaser
of such defects or damages. If the defects or damages are not rectified or replaced within this period,
the supplier shall pay a sum towards liquidated damages as per liquidated damages clause given
above, for the delay in rectification /
replacement of the defects or damages.
13.2 It even after such rectification or replacement of the damaged or defective part, if the
equipment ordered is not giving the satisfactory performance as
per the contract, then it will be
open to the purchaser either to reject the goods or repudiate the entire contact and claim such loss
sustained by the Board.
14.0

FAILURE TO EXECUTE THE CONTRACT:

Suppliers failing to execute the order placed on them to the satisfaction of the Board under the
terms and conditions set forth therein, will be liable to make good the loss sustained by the Board,
consequent to the placing of fresh orders elsewhere at higher rates, i.e. the difference between the
price accepted in the contract already entered into the price at which fresh orders have been placed.
This is without prejudice to the imposition of liquidated damages.
15.0

NON-ASSIGNMENT:

The Supplier shall not assign or transfer the contract or any part thereof
approval of the purchaser.
16.0

without

the

prior

EFFECTING OF RECOVERIES:

Any loss, arising incident to non-fulfillment of this contract or any other

contract,
will
be
recovered from the Security Deposit held and or any other amount due to the supplier from the
Board.

17.0

-19INCOME TAX CLEARANCE CERTIFICATE:

Permanent Account Number shall be furnished in the Offer.

18.0

SALES TAX CLEARANCE CERTIFICATE:

The tenderer should enclose with the tender, a copy of certificate of sales tax clearance for the
previous year from the appropriate Sales Tax Authorities.
Note: The successful tenderer should submit the latest copy of STCC along with the order.
19.0

PATENT RIGHT ETC:

The Supplier shall indemnify the purchaser against all claims, actions, suits and proceedings for
the infringement or alleged infringement of any patent,
design or copy right protected either in
the country of origin or in India by the use of any equipment supplied by the supplier other than for
the purpose indicated by or reasonably to be inferred from the specification.
20.0

JURISDICTION FOR LEGAL PROCEEDINGS:

No suit or any proceedings in regard to any matter arising in respect of this contract shall be
instituted in any court, save in Madras the High Court, Madurai Bench or District Court at Tuticorin or
Sub-Court at Tuticorin or at the District Munsif Court at Tuticorin. It is agreed that no other court shall
have jurisdiction to entertain any suit or proceedings even though, part of the cause of action might
arise within the jurisdiction. In case any part of the cause of action might arise within the jurisdiction
of any other courts in Tamil Nadu and rest with in the jurisdiction of courts outside the state of Tamil
Nadu, then it is agreed to between the parties that such suits or proceedings shall be instituted in a
court within the state of Tamil Nadu and no other court outside the state of Tamil Nadu shall have
jurisdiction even though any part of the cause of action might arise within the jurisdiction of such
courts.
The successful tenderer shall furnish an undertaking as per schedule in non-judicial stamp
paper of Rs.80/- agreeing to the above condition.
21.0

ARBITRATION:

The Board will not accept any arbitration in case of disputes arising in any respect under this
contract. Any disputes arising out of this contract shall not be subject to arbitration under the
provisions of Arbitration Act 1940 in the event of any dispute between the parties.
22.0

DEVIATIONS FROM SPECIFICATION:

If the tenderer wish to deviate from the provisions of this specification, he shall list out such
deviations, in the format enclosed and submit full particulars and reasons therefore. Unless this is
done, the equipment offered shall be considered to comply, in every respect within the terms and
conditions of this specification.
23.0

TEST CERTIFICATES:

The test certificates in triplicate for the materials furnishing the results of the tests as per latest
issue of ISS shall be forwarded and got approved before the materials are dispatched. In addition to
the tests called for in the specification, the purchaser reserves the right of having such tests as he
desires carried out at his own expenses to satisfy himself that the materials conform to the
requirements of this specification. The materials may be rejected if the test results are not

-20satisfactory. The type test certificates (Photostat Copies) as per latest ISS / International Standards
such as IEC shall be furnished with the tender for reference.
24.0

RESPONSIBILITY:

The tenderer is responsible for safe delivery of the materials at the destination stores. The
tenderer should include and provide for packing and secured protection of the materials so as to avoid
damages or loss in transit.
25.0

MAXIMUM WEIGHTS AND DIMENSIONS OF PACKINGS:

The supplier is responsible to make sure about the facilities that exist for Road and Rail
transport to site, the maximum packages which can be conveyed by the railways and crane lift
available at the destination railway station. The supplier is also responsible for any loss or damage
during transport and storage for 60 days.
Each case or package should be clearly marked and should contain detailed packing list.
26.0 INSPECTION:
The accredited representatives of the purchaser shall have access to the supplier's or subvendor's works at any time during working hours, for the purpose of inspecting the manufacture of the
materials and for testing the selected samples form the materials covered by this specification. The
supplier or the sub-vendor shall provide facilities for the above.Tenderers are requested to furnish in
their tenders the exact location of their factory with detailed address to enable inspection by Board if
considered necessary.
27.0

COMPLETENESS OF TENDER:

The tender should be complete with all details of illustrative and descriptive literature and
drawings. The tenderers shall furnish the complete technical details of the equipment. Information
regarding the country of manufacture or origin of materials used in the manufacturer of the articles
should be furnished. The tenderer should include all minor accessories even though not specifically
mentioned in this specification but which are essential for the completeness of the materials ordered.
The tenderer shall not be eligible for any extra charges in respect of such minor accessories though
not included in the tender.
28.0

INTERCHANGEABILITY:
All similar parts and removable parts of similar items shall be interchangeable with each other.

29.0

QUANTITIES:

The purchaser reserves the right to revise the quantity at the time of placing the order and
ordering more materials during the tendency of the order at the accepted rates.
30.0

CLIMATIC CONDITIONS:

The materials are for use in T.T.P.S, Tamil Nadu and should be satisfactory for operation under
tropical conditions in Tuticorin.
1)
The ambient temperature will be within the rage of +10 degree
Centigrade to + 50 Degree Centigrade.

2)

-21The altitude will be less than 1000 metres.

3)

The maximum atmospheric humidity will be in the range of 95%

4)

Average number of thunder storm days per annum is 65.

5)

Average number of dust storm days per annum is 5.

6)

Average number of rainy days per annum is 65.

7)
Average annual rainfall is 10.00 cm.
8)
The climatic conditions are prone to wide variation in ambient condition and
equipments offered under this specification shall be suitable for installation a the
Sub-Station in TTPS or other P.H.
9)
All electrical devices shall be given tropical and fungicidal treatment.
Fog, smoke and miled acids are also present in the atmosphere.
31.0

ELECTRICITY RULES:
All works shall be carried out in accordance with the latest provisions of the Indian Electricity
Act/ Electricity Supply Act and the Indian Electricity rules there under unless modified by this
specification.
32.0

MATERIALS AND WORKMANSHIP:

All materials, equipments and spare parts thereof shall be new, unused and originally coming
from manufacturer's plant to the destination stores. Those including used, rebuilt or overhauled
material / equipments will not be accepted.
All the materials shall be of best class and capable of satisfactory operation in the tropics with
humid atmospheric condition. Unless otherwise specified, they shall conform to the requirements of
appropriate Indian Standards. Where these are not available, IEC and American / British Standards
shall be followed.
The equipments should be designed to facilitate inspection and repairs and to ensure
satisfactory operation under sudden variations of load and voltage as may be met with under
atmospheric conditions prevailing at site and under working conditions in the system including those
due to faulty synchronizing and short circuits within the rating of the apparatus.
The design shall incorporate every reasonable precautions and provisions for the safety of all
those concerned in the operation and maintenance of equipment. All the equipments should operate
without undue vibration and with the least practicable amount of noise.
33.0

RECOVERIES OF DUES:
The Board is empowered:
1)
To recover any dues against this contract in any bills/ Security Deposit / EMD due to
the suppliers either in this contract or any other contracts with Board.
2)
To recover any dues against any other contract of the suppliers with Boards, with the
available amount due to the suppliers against this contract.

-2234.0

PAST PERFORMANCE:
The intending tenderers shall furnish the details of various supply orders / work contracts
executed by them for the past three years as on the date of Tendering in the Proforma enclosed to the
Tender Specification and also proof for having manufactured the tendered item and for their
satisfactory performance. The details furnished by the tenderers shall be in complete shape and if it is
found that any information is found omitted, suppressed, incomplete or incorrect, the same will be
taken note of while dealing with the Tenderers in future. Tenders furnished by the tenderers without
these accompanying details of their past performance are liable for rejection.
*************

-23SECTION IV FORMATS
SPECN. NO/CE/TTPS -1883-S.
SCHEDULE 'A'
(To be filled in by the Tenderer)
Unit Price in Rs.
Sl.
No.

Description

Company Seal:

Qty.
in Nos.

ExWorks

Excise
Duty in
% And
Amount

Sales Tax
in % and
Amount

Signature
:
Designation :
Company
:
Date

*P&F

NOTE: * P&F Packing and Forwarding F*I Freight and Insurance

** For supply at the Destination stores at TTPS in Tamil Nadu.

F*I

FOR (D) **
PRICE IN
Rs.
Unit Total
(including
ED,
Forwarding
And F&I)

-24SPECN. NO/CE/TTPS-1883-S
SCHEDULE 'B'
SCHEDULE OF MATERIALS AND DELIVERY PERIOD
(To be filled in by the Tenderer)
Before
Sl.No.

Company Seal:

Description

Qty.
in No.

Signature
Designation
Company
Date

From the Date of Receipt of

Purchase Order.

:
:
:
:

-25SPECN. NO/CE/TTPS-1883-S.
SCHEDULE 'C1'
DEVIATION FROM TECHNICAL SPECIFICATION
All Technical Deviation from the Specification shall be filled in by the Tenderer, Clause by Clause, in
the Schedule.
SECTION NO.

CLAUSE NO.

DEVIATION

The tenderer hereby certify that the above mentioned are the only deviations from the technical
Specifications and confirms to the specification in all other aspects.
Company Seal:

Signature
Designation
Company
Date

:
:
:
:

-26SPECN. NO/CE/TTPS-1883-S.
SCHEDULE 'C2'
DEVIATION FROM COMMERCIAL SPECIFICATION
All Deviations from the Commercial terms shall be filled in by the Tenderer, Clause by Clause, in this
Schedule.
SECTION NO.

CLAUSE NO.

DEVIATION

The tenderer hereby certify that the above mentioned are the only deviations from the Commercial
terms of the Specification.
Company Seal:

Signature
Designation
Company
Date

:
:
:
:

-27SPECN. NO/CE/TTPS -1883-S

SCHEDULE - 'D'
STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER EXECTUION DURING THE PAST THREE YEARS
AS ON THE DATE OF TENDER
NAME OF EQUIPMENT / MATERIAL:

Sl.No.

Name &
Address of the
Organization

PO No. &
Date

Qty.

Company Seal:

Schedule
Actual
Value of
Date of
Date of
Order in
Completion Completion
Rs. Lakhs
of Order.
of Order.
5
6
7

Signature
:
Designation :
Company
Date

:
:

-28TANGEDCO LIMITED
SPECN. NO/CE/TTPS-1883-S.
SCHEDULE 'E'
TENDER FORM
To
THE CHIEF ENGINEER,
TUTICORIN THERMAL POWER STATION,
TUTICORIN 628 004.
Dear Sirs,
Having examined the above Specification together with the accompanying schedules etc., we hereby
offer to manufacture and supply the equipments / materials covered in this Specification at the rates
entered in the attached schedule of prices.
We hereby guarantee the particulars entered in the schedules attached to the Specification.
In accordance with security deposit clause, Section III, of the Specification we agree to furnish
security to the extent of 5% of the total value of the contract.
In accordance with performance guarantee clause Section III of the Specification, we agree to
furnish performance guarantee to the extent of 10% of the total value of the contract.
Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in terms of
Section 23 or Section 15 of the Sick Industrial Companies (Special Provisions) Act 1985.

Yours faithfully,

Place
:
Date
:
Company Seal:

Signature
:
Designation :
Company
:

-29SCHEDULE 'F'
UNDERTAKING IN LIEU OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than Rs.80.00)
THIS DEED OF UNDERTAKING EXECUTED AT.................ON THIS THE .......... DAY
OF .................... ) two thousand Twelve BY M/s. ........................................ hereafter called
"Tenderer" (Which expression shall where the context so
admits mean and include their
Agents,
Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF ........................................THE TAMIL NADU ELECTRICITY BOARD, a Body
Corporate constituted under the Electricity (Supply) Act, 1948 (Central Act LIV of 1948) having its
office at TTPS, Tuticorin-628004, herein called the "BOARD" (which expression shall where the
context so admits mean and include its successors in office and Assings.)
WHEREAS THE tenderer is required to pay Earnest Money Deposit of Rs. ................. for
participation in the tender for supply of .................................. in terms of Specification
No. ..............
AND WHEREAS the tenderer is exempted by the Board from payment of EMD in the form of
cash, subject to the tenderer
executing an undertaking to the value of Rs. .............
(Rupees ..........................................) representing the amount equivalent to the amount of EMD
specified to be paid to the Board in the event of non-fulfillment of breach of any of the conditions
of the tender by the Tenderer as mentioned hereunder.
AND WHEREAS in consideration of the acceptance by the Board of the above proposal, the
Tenderer has agreed to pay to the Board the said amount of Rs. ..................in the event of:
1)

Withdrawing his tender before the expiry of validity Period

(OR)

2)

Withdrawing his tender after acceptance

(OR)

3)

Violating any of the conditions of the tender issued by the

competent
Authority

-30NOW THIS UNDERTAKING WITNESSES that in persuance of the said agreement the Tenderer
hereby doth covenent with the Board that in consideration of the "Board" waiving the condition of
payment of EMD in cash in terms of the said Specification, the Tenderer has agreed to pay to the
Board Rs. ...................(Rupees ......................................only) in the event of:
i)

Withdrawing his tender before the expiry of validity period.

ii) With drawing his tender after acceptance

iii) Violating any of the conditions of the tender issued by the
competent authority.
NOW THE CONDITION OF THE above written undertaking is such that if the tenderer shall
duly and faithfully observe and perform the conditions specified as above, then the above written
undertaking shall be void, otherwise it shall remain in full force.
The tenderer undertakes not to revoke this guarantee till the contract is completed under the
terms of contract.
The expression, `tenderer' and the `Board' hereinafter before used shall include their respective
successors and assign in office.
IN WITNESS WHEREOF THIRU.................................... acting for and on behalf of the
Tenderer has signed this deed on the day, month and year herein before first mentioned.

SIGNATURE
NAME IN BLOCK LETTERS
SEAL OF THE COMPANY
IN THE PRESENCE OF WITNESSES:
1) Signature
Name & Address
2) Signature
Name & Address
*** *** *** ***

-31SCHEDULE - G
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
This undertaking executed at .............................. on this ............................... (Date)
......................
(Month)
two
thousand
Thirteen
by
M/s. ............................................... ............................ Registered under Companies Act, 1956
having its registered office at ..................................... hereinafter called the contractor (which
expression shall where the
context so admits mean and include its succeessors in office and in
favour of Tamil Nadu Electricity Board a body constituted under the Electricity (Supply) Act, 1948, (CA
LIV of 1948) having its registered Office at No.800, Anna Salai, NPKRR Maaligai, Chennai - 600 002
herein
after called the Purchaser (Which expression shall where the context so admits means
and includes its successors in Office and assigns).
WHEREAS a contract for the supply of............... has been awarded in favour of the
contractor under the Purchase Order No. ................. dated ....................
AND WHEREAS in accordance with terms of the above mentioned Purchase Order, the
contractor has to furnish an undertaking to the effect that no suit or any proceedings in regard to any
matter arising in any respect under this contract shall be instituted in any court
other than in the Madras High Court, Madurai Bench or District Court at Tuticorin or Sub-court at
Tuticorin or at the District Munsif Court at Tuticorin as the case may be.
IN CONSIDERATION of the Board having agreed to accept the undertaking the
contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in respect
of this contract shall be instituted in any Court, save in the Madras High Court, Madurai Bench or
District Court at Tuticorin or Sub-Court at Tuticorin. Or at the District Munsif Court at TUTICORIN as
the case may be. It is agreed that no other court shall have jurisdiction to entertain any suit or
proceedings, even though, part of the cause of action might arise within their jurisdiction. In case any
part of the cause of action might arise within the jurisdiction of any other Courts in Tamil Nadu, and
rest within the jurisdiction of Courts outside the State of Tamil Nadu, then it is agreed to between the
parties that such suits on proceedings shall be instituted in a Court within the State of Tamilnadu and
no other Court outside the State of Tamil Nadu shall have jurisdiction.
IN WITNESS WHEREOF Thiru............................. of M/s.........................................
hereby put his hand and seal for due observance of the Undertaking in the presence of the following
witnesses.
COMPANY SEAL:

WITNESSES:
1)
2)

SIGNATURE
DESIGNATION
COMPANY
DATE

:
:
:
:

-32SPECN. NO/CE/TTPS/1883-S.
SECTION V
TECHNICAL SPECIFICATION
Sl.No.

Description of material

Quantity

1.

Supply of Hanging support for coal pipes and

hot air ducts of mills for Units I,II,III of length as
below
a) 3500mm
b) 2500mm

36 Nos.
36 Nos

Materials and dimensions as per drawing enclosed.

Encl: Drawing 1 No.

.sd/
CHIEF ENGINEER,
TTPS/TUTICORIN 4.

C:\Documents and Settings\mm\Desktop\Recd\Specn\1883-S Hanging support SPECN.DOC