!

Livermore Youth Soccer League

a.k.a. Livermore Fusion Soccer Club

Bylaws
Revised: TBD on Membership Ratification
I. ORGANIZATION
I.1
Name
I.2
Membership
I.3
Purpose
I.4
Fiscal Term

3
3
3
3
3

II. MEMBERSHIP AND VOTING RIGHTS

II.1
Club

3
3

III. CLUB OFFICERS AND VOTING RIGHTS

III.1
Executive Board of Directors
III.2
Appointed Non-Voting Positions Full Board

3
3
4

IV. ELECTION OF OFFICERS AND TERMS OF OFFICE

IV.1
Elections
IV.2
Terms of Office
IV.3
Replacement

5
5
6
6

V. FINANCIAL AUTHORITIES AND RESPONSIBILITIES

V.1
Authority
V.2
Responsibilities

7
7
8

VI. ROLES AND RESPONSIBILITIES

VI.1
Executive Board of Directors
VI.2
Appointed Full Board Members

8
8
14

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 1 of 17

VII. PETITION PROCEDURES

VII.1
Coach Petition Meeting
VII.2
General Membership Petition Meeting
VII.3
Conflicts
VII.4
Recall

18
18
18
18
18

VIII. MEETINGS
VIII.1
Schedule and Accessibility
VIII.2
Quorum
VIII.3
Proxies

19
19
19
19

IX. BYLAW AMENDMENTS

19

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 2 of 17

I.

ORGANIZATION
1. Name
The name of this organization shall be the Livermore Youth Soccer League, a non-profit
organization of the state of California, hereinafter called LYSL," the league," or the club. In
March of 2010, the Club also adopted the name of Livermore Fusion Soccer Club, hereafter
referred to as simply Fusion SC.
Fusion SC offers three distinct youth soccer programs: Recreational, Select, and Premier.
2. Membership
Fusion SC may be affiliated with different youth soccer organizations such as California Youth
Soccer League CalNorth (CYSA), US Club Soccer, NorCal Soccer League.
3. Purpose
The purpose of Fusion SC is to develop, foster and promote organized youth soccer programs
to the citizens of the City of Livermore, in accordance with the club mission statement and the
Articles of Incorporation.
4. Fiscal Term
The fiscal year begins January 1 and ends December 31 of each calendar year.

II. MEMBERSHIP AND VOTING RIGHTS

1. Club
Each Executive Board member, Full Board member, volunteer (not a paid contractor) coach
and family of a registered player of Fusion SC shall be considered a member of the club and
shall have one vote in elections of the Executive Board; in the recall of those officers; in any
Bylaw amendments; and any other issues the Board shall deem necessary to take to the
membership.
III. CLUB OFFICERS AND VOTING RIGHTS
The administrative and governing body of Fusion SC consists of an Executive Board of
Directors (EB) with full voting rights.
The Full Board (FB) of Fusion SC shall consist of the Executive Board of Directors plus all of
the non-voting appointed volunteers that support the club operations.
1. Executive Board of Directors
A. The Executive Board of Directors, hereinafter called the Executive Board (EB), shall
consist of:
President
Vice President / Club Controller (combined role)
Director of Administration
Director of Operations
Director of Recreational Program
Director of Select Program
Director of Premier Program
Director of Finance / Financial Aid (combined role)
Director of Marketing and Communications
Director of Fundraising
Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 3 of 17

Director of Sponsorships
Director of Club Relations
Director of Coaching (DOC) non-voting contractor reporting to the President
Technical Director/s (TD) non-voting contractor reporting to the DOC

B. Assignment: Each position on the Executive Board is an elected position with the
exception of DOC & TDs.
C. No one person shall hold more than one Executive Board position at a time, unless
designated as a combined role.
D. Authority: The Executive Board of Directors is led by the President and shall be
responsible for all issues related to Fusion SC in general, all Recreational, Select, and
Premier Program issues. At the discretion of the majority of EB members, decisions
(limited to the scope of the delegated authority) may be delegated to specific voting EB
members, Full Board members or committees.
2. Appointed Non-Voting Positions Full Board
A. The non-voting volunteers to the club are members of the Full Board. The volunteers
appointed by the EB may change as needed. Service for the appointed volunteer
positions typically end on December 31. Those members, shown here, are the potential
volunteers needed by the club:
Age Group Coordinator (AGC)
Publicity Coordinator
Website Coordinator
Awards Coordinator
Tournament Coordinator
Game Scheduler Coordinator
Referee Liaison
LARPD/City Council Liaison
Protest and Appeal Chairperson
Disciplinary Committee Chairperson
Club Merchandise (Fusion Wear) Coordinator
Paid Contractors
Director of Coaching
Technical Director/s
Office Staff
Events Coordinator
Registrar
Equipment Manager
B. Each non-elected position on the Full Board is appointed by the responsible member of
the Executive Board. The EB may add or delete positions on the Full Board as
necessary. The responsible EB member may also add, replace, or remove the specific
volunteers as necessary for the well being of the club.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 4 of 17

C. At the discretion of the Executive Board, positions may be combined or divided as

appropriate to accommodate current club size and administrative requirements for the
duration of the year of assignment.
D. One person may hold multiple positions on the Full Board at the same time.
E. Fusion SC may hire independent contractors to perform specific functions. This may
include any Full Board position, such as Registrar and/or Office Staff. If any Executive
Board position becomes a paid independent contractor by a decision of the EB, then that
Executive Board position becomes non-voting for the period of time that it is held by a
paid independent contractor. If the EB decision converts the previous paid EB position
back to a non-paid position, then the EB position in question can be filled by an elected
officer per Article IV or may be appointed by the Executive Board of Directors if the
conversion is made during the term of office of this position defined by Article IV. Refer
to Article VI.2.N.iii.
IV. ELECTION OF OFFICERS AND TERMS OF OFFICE
1. Elections
A. The Director of Administration shall be responsible to gather names of interested club
members for elections. Fusion SC members that are interested in any elected positions
may nominate themselves or provide names of fellow members. When the nomination is
not a self-nomination, the Director of Administration shall verify agreement by the
candidate before that candidate is placed on the ballot.
B. Election Process
i.

The Director of Administration shall give proper notice to the full Fusion SC
membership of upcoming elections no later than one month prior to application
deadline.

ii.

The Director of Administration shall gather nominations and mail out (US Post
Office or electronically) an official ballot to all currently registered Fusion SC
member families no later than the end of November.

iii.

Ballots shall be uniquely identified.

iv.

The Director of Administration shall enforce policy limit of one ballot per member
family currently registered.

v.

During a Full Board meeting (December at the latest), the ballots shall be counted,
tallied and the results shall be announced.

2. Terms of Office
A. Eligibility for all elected positions shall be existing LYSL membership (as defined by
Article II.1) at the time of the election. Elected positions shall be elected by a simple
majority of the validated ballots returned from the general membership.
B. The terms of elective office shall be two (2) calendar years.
C. Terms shall be offset by one (1) year in the following manner:
i.

Positions up for election in the fall season of even numbered years (term of office
to begin on January 1 in odd numbered years): President, Director of Recreational

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 5 of 17

Program, Director of Finance / Financial Aid (combined role), Director of Marketing

and Communications, Director of Fundraising, Director of Sponsorships and
Director of Club Relations.
ii.

Positions up for election in the fall season of odd numbered years (term of office to
begin on January 1 in even numbered years): Vice President / Club Controller,
Director of Administration, Director of Operations, Director of Select Program,
Director of Premier Program.

3. Replacement
A. President
If the position of the President becomes vacant mid year for any reason, then the
Executive Board of Directors shall immediately convene to select a new President to
complete the original term of office. The appointment is subject to an Executive Board
vote and must pass by a simple majority.
B. Director
If any of the Director positions become vacant mid year for any reason, then the
President shall immediately convene a meeting of the Executive Board of Directors to
select a new Director to complete the original term of office. The appointment is subject
to an Executive Board vote and must pass by a simple majority.
C. Removal for Lack of Participation
If for any reason, an elected officer (President, Vice President or Director) fails to take an
active role in the club and fulfill their responsibilities as defined in the By Laws, then the
club has the authority, obligation, and reserves the right to remove that person from their
elected office.
i.

Justification for Removal (any of the below):

a. Failure to attend standard meetings (Full Board, Executive Board, and/or
Committee, as applicable) for three months or failure to attend at least 50% of
the standard meetings for six months.
b. Failure to execute duties for a period of 60 days.
c. Solicit or promote, by direct or indirect means, players or coaching staff for any
other soccer club or organization that is in direct competition with Fusion
Soccer Club.
d. Violate documented club rules.

ii.

Procedure for Removal

a. Documented evidence of non-participation, lack of performance of defined
duties, promotion of other competing organization, and/or rule violated shall be
brought to the Executive Board for consideration.
b. The EB has the option of addressing the issue directly with the offending officer
to work an equitable solution or to start the process of officer removal.
c. The EB shall make an honest and documented attempt to contact the offending
officer to meet with the EB to convey justification for actions. If the offending
officer fails to reply within 14 days, the EB shall vote for removal.
d. Any EB vote to remove an officer shall be an agenda item at the next Full
Board meeting. A simple majority Full Board vote shall determine to remove or
retain the offending officer.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 6 of 17

V. FINANCIAL AUTHORITIES AND RESPONSIBILITIES

1.

Authority

A. Only Executive Board of Director members shall have signature authority over the
financial assets of the club.
B. Only the President shall have the authority to sign contracts for the club. If unavailable,
the Vice President can have authority to sign contracts for the club. In extreme cases,
another Executive Board member may be appointed by an Executive Board vote, if the
President and Vice President are inaccessible or if the positions have been vacated.
C. The Executive Board of Directors shall vote on the annual budget. Approval of a
submitted budget requires a simple majority.
D. In any urgent situation, any Executive Board member may approve appropriate
expenditures of no more than $500 per expense without Executive Board approval.
E. In all Executive Board of Directors meetings, members shall have one vote except the
President, who shall have only a tie-breaking vote. All issues governing the operation of
Fusion SC, except otherwise noted, shall be decided by the voting Executive Board.
F. Any Subcommittees, created or appointed by the Executive Board that may also have
financial accounts to conduct their club business, must adhere to the same accounting
standards and practices as the Executive Board of Directors. The Director of Finance /
Financial Aid must be notified of the existence and purpose of the accounts and be
provided a monthly statement of financial activity.
2. Responsibilities
All members of the Executive Board of Directors shall have the fiscal responsibility to
oversee the budget and expenditures of the club and ensure that all financial decisions are
carried out with the good of the club and its members in mind at all times.
VI. ROLES AND RESPONSIBILITIES
1. Executive Board of Directors
A. President
i.

Shall preside at all Executive Board meetings and at all Full Board meetings.

ii.

Shall provide leadership and inspiration for the club and its programs.

iii.

The President may either bring an issue to:

the Executive Board of Directors as advisory

the Executive Board of Directors for vote

the full Board as advisory

the general membership for vote after the EB has approved

iv.

Shall appoint individuals to Ad Hoc or standing committees when needed.

v.

Shall attend meetings when required.

vi.

Shall be the only spokesman for the club in interactions with outside agencies with
the possible exception of the Director of Club Relations, who is authorized to speak
on behalf of the President.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 7 of 17

vii. Shall submit a written monthly report of activities to the Executive Board.
viii. Shall be accountable to the club membership.
B. Vice President and Club Controller
i.

Shall be the acting President if the President is unavailable or if the position is

vacant.

ii.

Shall prepare an annual budget, conduct budget reviews, and issue special reports
as required.

iii.

Shall ensure all Fusion financial responsibilities are met in a timely manner.

iv.

Shall oversee the Clubs Accountant/Book Keeper.

v.

Shall oversee the monetary assets of the club in a conservative and professional
manner with the guidance of the Executive Board.

vi.

Shall attend all meetings requiring league financial representation.

vii. Shall represent the financial interests of any non-executive board members at all
Executive Committee meetings.
viii. Shall review all financial policies and proposals to ensure legal compliance and
fiscally responsible club operation.
ix.

Shall ensure that club fundraising activities are staffed and operated in a legal and
fiscally responsible manner.

x.

Shall submit a written monthly report of activities to the Executive Board.

xi.

Shall report to the President.

C. Director of Administration
i.

Shall ensure that an accurate record of club activities is kept.

ii.

Shall handle all club correspondence other than that performed by the Director of
Marketing and Communications.

iii.

Shall be responsible for club general elections.

iv.

Shall conduct, tally, and record all votes cast during any general election,
Executive Board or Committee vote.

v.

Shall be responsible for maintaining all club documentation for By Laws and
Standard Operating Procedures & Rules.

vi.

Up-to-date copies of the Bylaws and other appropriate club documentation should
be provided to all Board Members and be made available to the Fusion SC
membership.

vii. Shall submit a written monthly report of activities to the Executive Board.
viii. Shall be on record as Custodian of Records with the Department of Justice as well
as monitoring all reports and notifications associated with LiveScan.
ix.

Shall be responsible for maintaining all club insurance needs.

x.

Shall report to the President.

D. Director of Operations
Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 8 of 17

i.

Shall be responsible for the operation and logistics of the club.

ii.

Shall have oversight of all club Equipment.

iii.

Shall be responsible for inventory, maintenance, upkeep and projected

replacement of all club Equipment.

iv.

Shall be responsible for ensuring all fields have all appropriate equipment for all
games and tournaments.

v.

Shall notify the EB for any dangerous conditions at any field locations utilized by
Fusion SC.

vi.

Shall report to the President.

E. Director of Recreational Program

i.

Shall oversee operations affiliated with the Recreational Program.

ii.

Shall ensure that Recreational Program operates, in accordance with the Clubs
Standard Operating Procedures & Rules and Fusion SC Bylaws.

iii.

Shall appoint and oversee the Age Group Coordinators (if applicable).

iv.

Shall oversee the Clubs Registrar and the clubs registration activities.

v.

Shall attend all meeting requiring attendance as the Director of Recreational

Program.

vi.

Shall be responsible for implementing the club player development model specific
to the program in coordination with the Director of Coaching.

vii. Shall appoint individuals to Ad Hoc committees as appropriate, upon the

notification of the Executive Board.
viii. Shall be the only spokesman for Fusion SC Recreational Program in interactions
with outside agencies with the exception of the Club President.
ix.

Shall provide timely, professional and productive responses to all Recreational

Program issues, grievances and reports, records of which are to be maintained in a
confidential, detailed, and accurate format.

x.

Shall submit a written monthly report of activities to the Executive Board.

xi.

Shall report to the President.

F. Director of Select Program

i.

Shall oversee operations affiliated with the Select Program.

ii.

Shall ensure that the Select Program operates, in accordance with the Clubs
Standard Operating Procedures & Rules and Fusion SC Bylaws.

iii.

Shall appoint and oversee any needed Select Program coordinators.

iv.

Shall attend all meeting requiring attendance as the Director of the Select Program.

v.

Shall oversee the formation of Select teams and coach selection within assigned
age group, in accordance with the Clubs Standard Operating Procedures & Rules.

vi.

Shall be responsible for implementing the club player development model specific
to the program in coordination with the Director of Coaching.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 9 of 17

vii. Shall be the only spokesman for Fusion SC Select Program in interactions with
outside agencies with the exception of the Club President.
viii. Shall provide timely, professional and productive responses to all Select Program
issues, grievances and reports, records of which are to be maintained in a
confidential, detailed, and accurate format.
ix.

Shall submit a written monthly report of activities to the Executive Board.

x.

Shall report to the President.

G. Director of Premier Program

i.

Shall have general responsibility for the Premier Program.

ii.

Shall have direct oversight of the Director of Coaching in all areas associated with
the Premier Program.

iii.

Shall ensure that Premier Program operates, in accordance with the Clubs
Standard Operating Procedures & Rules and Bylaws.

iv.

Shall preside at any Premier Program sub-committee meetings, Premier team

meetings, Premier coaches/trainer meetings, or general Premier member
meetings.

v.

While coordinating with the Director of Coaching, shall be responsible for

developing and implementing coach/trainer and player development model in the
Premier Program.

vi.

Shall be the only spokesman for Fusion SC Premier Program in interactions with
outside agencies with the exception of the Clubs President, Director of Club
Relations and DOC.

vii. Shall supervise the execution of responsibilities performed by the Director of

Coaching.
viii. Shall be ultimately responsible for the Premier Program try-outs but may delegate
as appropriate.
ix.

Shall oversee any Premier Tournament Coordinator or committee.

x.

Shall provide timely, professional and productive responses to all Premier Program
issues, grievances and reports, records of which are to be maintained in a
confidential, detailed, and accurate format.

xi.

Shall submit a written monthly report of activities to the Executive Board of

Directors.

xii. Shall report to the President.

H. Director of Finance / Financial Aid
i.

Shall coordinate with the VP / Club Controller for an integrated budget of the club.

ii.

Shall ensure all Fusion financial responsibilities are met in a timely manner.

iii.

In coordination with the VP/Club Controller, shall oversee the Clubs Accountant/
Book Keeper.

iv.

Shall oversee the monetary assets of the club in a conservative and professional
manner with the guidance of the Executive Board.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 10 of 17

v.

Shall attend all meetings requiring financial representation.

vi.

Shall oversee all Premier Program team treasurers and represent the financial
interests of any non-executive board members at all Executive Committee
meetings.

vii. Shall review all financial policies and proposals to ensure legal compliance and
fiscally responsible club operation.
viii. Shall ensure that Premier Program fundraising activities are staffed and operated
in a legal and fiscally responsible manner.

I.

ix.

Shall submit a written monthly report of activities to the Executive Board.

x.

Shall have oversight of the Fusion SC financial aid program.

xi.

Shall report to the President.

Director of Marketing and Communications

i.

Shall be responsible for all marketing of the Fusion Soccer Club.

ii.

Shall be responsible for all club external communication.

iii.

Shall oversee the Publicity Coordinator for team write ups in newspapers.

iv.

Shall be responsible for the club website and shall oversee the Clubs Webmaster.

v.

Shall be responsible for all electronic communication, including surveys, to the

Clubs membership (vertical response, Survey Monkey, etc).

vi.

Shall be responsible for club merchandise program.

vii. Shall submit a written monthly report of activities to the Executive Board.
viii. Shall report to the President.
J. Director of Fundraising
i.

Shall be responsible for club fundraising activities.

ii.

Shall also be responsible for all team fundraising activities with regard to
coordination and to ensure that all team activities follow the Standard Operating
Procedures & Rules.

iii.

If applicable, shall be responsible for any organization/coordination/operation of

any Volunteer Fund where members have the choice of paying a fee during
registration or providing a service to the club. The Director of Fundraising shall
have oversight of this program to define how the members provide a volunteer
service; to track completion of that service; and to coordinate compliance with the
VP / Club Controller. The Director would oversee any volunteer coordinators
implementing this program.

iv.

Shall submit a written monthly report of activities to the Executive Board.

v.

Shall report to the President.

K. Director of Sponsorships
i.

Shall be responsible for all club/team donations and sponsorships.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 11 of 17

ii.

Shall be responsible for all acknowledgment and appreciation notification to donors

and sponsors.

iii.

Shall submit a written monthly report of activities to the Executive Board.

iv.

Shall report to the President.

L. Director of Club Relations

i.

Shall represent the club and the President at all meetings of the affiliated
programs.

ii.

Shall coordinate with the Director of Premier Program and the Director of Coaching
to establish the appropriate playing leagues for the clubs Premier Program teams.

iii.

Shall coordinate with the Director of Premier Program and the Director of Coaching
to establish the appropriate Premier Tournaments for the club.

iv.

Shall submit a written monthly report of activities to the Executive Board.

v.

Shall report to the President.

2. Appointed Full Board Members

A. Age Group Coordinators (AGC)
i.

Shall be appointed by the Director of the Recreational Program.

ii.

Shall be the age group representative to the Full Board (advisory non-voting
member).

iii.

Shall coordinate all recreational activities within the age group.

iv.

Shall oversee the formation of recreational teams and coach selection within
assigned age group, in accordance with the Clubs Standard Operating Procedures
& Rules.

v.

Shall serve as liaison between the Recreational coaches and the club.

vi.

Shall act as a first-line mediator and source of information as questions arise within
assigned age group and escalate issues to the Director of the Recreational
Program.

vii. Is invited to attend all Full Board meetings.

viii. Shall conduct necessary meetings within the age group.
ix.

Shall coordinate communications and administrative necessities of assigned age

group.

x.

Shall coordinate activities where applicable with the Premier Program.

xi.

Shall report to Director of the Recreation Program.

B. Registrar
i.

Shall coordinate all registration procedures for the club.

ii.

Shall coordinate and oversee the clubs player registration process.

iii.

Shall ensure that all Fusion SC registration and player pass requirements are met
and communicated to appropriate Executive Board members.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 12 of 17

iv.

Shall ensure the security and confidentiality of player information.

v.

Shall maintain accurate birth certificate records of all active players.

vi.

Shall report to Director of the Recreational Program.

C. Equipment Manager
i.

Shall have full knowledge of the field equipment on hand, recommend to the
Executive Board purchases of new equipment, and with Board approval, make said
purchases.

ii.

Shall prepare and distribute field equipment for use in league play and collect
same at end of league play.

iii.

Shall keep a stock of replacement equipment on hand.

iv.

Shall recommend appropriate purchases after taking realistic and appropriate

consideration of available options, budgetary constraints, and level of
appropriateness for the club.

v.

Shall coordinate activities where applicable with the Directors of the Recreation,
the Recreation Plus, and premier Programs.

vi.

Shall report to Director of Operations.

D. Publicity Coordinator
i.

Shall support the Director of Marketing and Communication with all mass-media
contact for the club.

ii.

Shall organize and maintain local game report delivery to the newspapers and
provide the report form or other reporting mechanism.

iii.

Shall coordinate activities where applicable with the appropriate Executive Board of
Directors.

iv.

Shall report to Director of Marketing and Communication.

E. Website Coordinator
i.

Shall maintain Fusion SC website and all online communications in a professional

and timely manner.

ii.

Shall maintain club email accounts.

iii.

Shall submit recommendations for improvements to the Executive Board of

Directors for review.

iv.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

v.

Shall report to Director of Marketing and Communication.

F. Awards Coordinator
i.

Shall coordinate all needs for awards for all club programs.

ii.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

iii.

Shall report to Director of the Recreational Program.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 13 of 17

G. Tournament Coordinator
i.

Shall coordinate all tournaments and jamborees that are held in Livermore.

ii.

Shall be the clubs tournament coordinator.

iii.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

iv.

Shall report to Director of Premier Program.

H. Scheduling/Field Coordinator

I.

i.

Shall be responsible for implementing, preparation, maintenance, and repair of

assigned fields. (When this duty does not interfere with the School District and/or
the LARPD maintenance personnel.)

ii.

Shall be responsible for scheduling all matches at Livermore City Fields.

iii.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

iv.

Shall report to Director of Operations.

Referee Liaison
i.

Shall arrange for clinics for new referee candidates and returning referees through
the Referee Association.

ii.

Shall actively recruit new referee candidates.

iii.

Shall be the clubs liaison with local associations, refer clubs input and
recommendations on referee personnel to the referee associations, and arrange
with the referee associations for a yearly evaluation of all referees to determine the
level at which a referee should officiate.

iv.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

v.

Shall report to President.

J. LARPD/City Council Liaison

i.

Shall be the club liaison with local associations, refer club input and
recommendations to the appropriate local government agencies and represent the
Club at local government functions in the absence of the President, Director of
Marketing and Communication, or as designated by the President.

ii.

Shall coordinate activities where applicable with appropriate executive Directors.

iii.

Shall report to Director of Marketing and Communication and the Director of

Operations.

K. Disciplinary Committee Chairperson

i.

Shall lead the Discipline Committee for Fusion SC and its programs.

ii.

Shall not be a voting member of the Full Board and remain objective, professional,
and observe appropriate levels of confidentiality regarding issues and their details.

iii.

Shall investigate the facts and evidence in all disciplinary cases involving players,
coaches and parents of players, in accordance with CYSA approved procedures.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 14 of 17

iv.

Shall maintain documentation of all cases brought to the Disciplinary Committee.

v.

Shall ensure that each and every player and parent is aware that they are available
to address any problem, question, or grievance related to the League or its
operations. When dealing with such a problem, they shall endeavor to handle the
problem at a level as low and direct as possible.

vi.

Shall coordinate activities where applicable with the appropriate Executive

Directors.

vii. Shall report to President.

L. Protest and Appeal Chairperson
i.

Shall lead the Protest and Appeals Committee for Fusion SC and its programs.

ii.

Shall not be a voting member of the Full Board and remain objective, professional,
and observe appropriate levels of confidentiality regarding issues and their details.

iii.

Shall investigate the facts and evidence in all cases brought to the Protest and
Appeals Committee, in accordance with CYSA approved procedures.

iv.

Shall maintain documentation of all cases brought to the Protest and Appeals
Committee.

v.

Shall report the final decisions to the Fusion SC President.

vi.

Shall ensure that each and every player and parent is aware that they are available
to address any problem, question, or grievance related to the League or its
operations. When dealing with such a problem, they shall endeavor to handle the
problem at a level as low and direct as possible.

viii. Shall coordinate activities where applicable with the appropriate Executive
Directors.
ix.

Shall report to President.

M. Club Merchandise (Fusion Wear) Coordinator

i.

Shall be responsible for updating inventory and replacement of Fusion Wear.

ii.

Shall coordinate selling of Fusion Wear at club events.

iii. Shall coordinate activities where applicable with appropriate executive Directors.
iv.

Shall report to Director of Marketing and Communications.

N. Prepaid Independent Contractors

i.

The duties and responsibilities of all paid independent contractors, such as the
Director of Coaching, Technical Director/s, Office Staff and Events Coordinators
shall be stated in their contract.

ii.

Shall coordinate activities where applicable with all appropriate Executive Board
members.

iii.

Shall not be a voting member of the club.

iv.

Shall report to appropriate EB member, as stated in contract.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 15 of 17

VII. PETITION PROCEDURES

1. Coach Petition Meeting
The President shall call a special Petition Board Meeting at the earliest convenient time if the
President receives a petition containing at least 25% of the registered volunteer Head Coach
signatures. The agenda of said meeting shall be determined by the petition. Voting privileges
are held by all registered volunteer Fusion SC Head Coaches for this Petition Board meeting.
An agenda issue becomes a directive to the Executive Board of Directors if a vote carries by a
majority containing not less than 25% of all registered the clubs volunteer coaches.
2. General Membership Petition Meeting
The President shall refer to the general membership by mailed ballot (electronic or US Post
Office) any issue presented to the President in the form of a petition carrying at least 10% of
the general membership's signatures. A returned majority vote becomes a directive to the
Executive Board of Directors if at least 10% of the registered Fusion SC general membership
returns ballots.
3. Conflicts
In case of a general membership petition election result and a coach petition meeting election
results in a conflict on the same issue by intent, the general membership vote carries.
4. Recall
Any elected officer may be recalled by a current league member via written request to the
President of the league. The recall procedure is as follows:
A. Written request for a recall by a member of the league must be delivered to the
President of the league stating the person and the reason for the request.
B. The President shall notify the Executive Board of the request, which will be discussed at
the following Executive Board meeting. The Executive Board shall review the request. If
grounds for a recall exist, it shall be validated by a simple majority vote.
C. If a recall request is validated by the Executive Board, the President shall present the
recall request to the club membership for consideration and a vote by ballot from each
club member family sent out within two weeks of the Executive Board meeting. Ballots
require a two week deadline for return. Validation of request requires a simple majority or
returning ballots.
D. Any appointed position may be recalled by the same procedure as an elected position,
except that a full member vote is not required.
VIII. MEETINGS
1. Schedule and Accessibility
A. The Full Board shall meet regularly once every other month at a minimum at a time and
place designated by the President or his/her designated alternate. The Board shall
publish an agenda of the next meeting prior to that meeting for distribution to all Full
Board members. Minutes of all Full Board meetings shall be maintained and submitted
to the Full Board. These minutes shall be made available to the general public. The
meeting shall be public with an open discussion scheduled.
B. The Executive Board of Directors shall meet regularly at least once each month at a time
and place designated by the President or his/her designated alternate, and at other
Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 16 of 17

times as deemed necessary by the President. The Executive Board of Directors shall
publish an agenda of the next meeting prior to that meeting for distribution to Executive
Board of Directors. Minutes of all Executive Board of Directors meetings shall be
maintained and submitted to the Executive Board of Directors. These minutes shall not
be made available to either the general public, Fusion SC general membership or to the
Fusion SC Full Board. The meeting and minutes are not open to the general
membership.
2. Quorum
An official Executive Board meeting shall consist of at least half of the Executive Board
members or their proxies present.
A Full Board meeting does not have a minimum attendance requirement since there is never
any voting activity. Full Board meetings are for general information and communication from
and to the Executive Board.
3. Proxies
A. A proxy for a voting member may be given per each Executive Board to another current
Executive Board member with voting privileges.
B. A proxy may be in writing or email and must be copied to the Clubs Director of
Administration prior to the meeting to be considered valid.
C. A proxy expires at the conclusion of the meeting or event it was assigned to. Proxies
must be renewed prior to each meeting or event.
IX. BYLAW AMENDMENTS
A. Proposed amendments to the Bylaws must be presented to the Executive Board in
writing by currently registered Fusion SC members.
B. All Executive Board members shall be notified of the proposed amendments to the
Bylaws at a regular Executive Board meeting one month prior to the Executive Board
meeting at which the proposed amendment shall be considered for approval for
membership vote.
C. The Executive Board shall vote approval of the amendment by a two-thirds majority, at
which time, if approved, it may be sent to the membership for ratification.
D. The proposed amendment must be ratified by a two-thirds majority of returned ballots,
within 14 days, by the membership, in order to become part of the Bylaws.

Livermore Youth Soccer League / Fusion SC Bylaws (rev TBD)

Page 17 of 17