Professional Documents
Culture Documents
LETTER OF AGREEMENT
2.26.2015
Ryan Johnstone
Public Works Director
City of Yelm
105 Yelm Avenue West
Yelm, WA 98597
RE:
Ryan:
BCRA is pleased to present the following Scope of Services to provide professional design services to City of
Yelm for the Yelm Skate Park at 203 1st Street NE, Yelm WA.
Project Description
BCRA understands this project to be a community skate park of 3,000-5,000 SF, planting and pedestrian
improvements within the site boundaries. The anticipated duration of design is approximately 12 weeks
including the public process with construction expected to take approximately 15-weeks once notice to
proceed has been given.
SUMMARY BASIC SCOPE OF SERVICES
General
BCRA will provide the following services for this project:
1.
2.
3.
4.
5.
6.
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EXHIBIT A
LANDSCAPE ARCHITECTURE SCOPE OF SERVICES
1.0
Pre-Design:
1.1
1.2
Project start up
1.1.1
Kickoff meeting to review budget and goals prior to commencing any design work.
1.1.2
Prepare base files for project use and distribution to design team.
1.1.3
Identify and verify existing site conditions and features such as topography, drainage
patterns, water elements, structures, views and known off-site considerations
relevant to the Project Program.
1.1.4
Review applicable governmental requirements, including zoning, ordinances and
permit requirements, known special restrictions and zoning conditions and develop a
strategy to meet the requirements.
Meetings:
1.2.1
Attend one (1) client kick off meeting.
1.2.2
Attend two (2) internal team meetings.
Submittals:
Memorandum
2.0
2.5
3.0
Construction Documents:
Based on the Client approved Schematic Design Drawings, the Landscape Architect shall
prepare Construction Documents suitable for bidding or contract negotiations and for
construction of the Project. The Landscape Architect shall:
3.1
3.2
3.3
3.4
3.5
3.6
4.0
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4.3
4.4
4.5
4.6
4.7
4.8
4.2.1
Site visit to review grading.
4.2.2
Site visit to review flatwork.
4.2.3
Site visit to review irrigation layout.
4.2.4
Site visit to review planting layout.
4.2.5
Site visit to prepare punch list.
Review and take appropriate action on shop drawings submitted for approval, as
required.
Landscape Architect to review and take appropriate action on up to four (4) requests
for information (RFIs).
Review and take appropriate action on up to four (4) materials and equipment
submitted by the Contractor for approval (Submittals).
Evaluate the completed work to determine acceptance or non-acceptance based on
conformity with the design intent expressed in the Construction Documents.
Conduct observations to determine final completion and acceptance of the work.
Meetings Construction Contract Administration:
4.8.1
Additional meetings and public presentations not listed above will be billed as
time and material.
Submittals:
Site observation reports; one (1) per visit
Reviewed shop drawings with comments as required
RFI responses (4)
Punch list
5.0
Project Management:
5.1
Contract Management
5.1.1
Monitor project scope, budget, and schedule.
5.1.2
Prepare monthly invoices and progress reports.
5.1.3
Manage sub-consultants.
Submittals:
Progress reports
Meeting notes
Monthly invoices
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EXHIBIT B
CIVIL ENGINEERING SCOPE OF SERVICES
1.0
Pre-Design:
1.1
2.0
Schematic Design:
2.1
Meetings:
Attend One (1) internal team meeting
3.0
Construction Documents:
3.1
3.2
3.3
Meetings:
Attend One (1) internal team meeting
Submittals:
50% Construction Documents
100% Construction Documents
4.0
Construction Administration
4.1
4.2
4.3
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EXHIBIT C
SKATEPARK DESIGN SCOPE OF SERVICES
1.0
Pre-Design:
1.1
2.0
Schematic Design
2.1
2.3
Meetings:
Attend Two (2) stakeholder meetings
Attend One (1) internal team meeting
Submittals:
Schematic Design Drawings
Preliminary Construction Cost Estimate
3.0
Construction Documents
2.1
2.2
Meetings:
Attend One (1) internal team meeting
Submittals:
50% Construction Documents
100% Construction Documents
6.0
Construction Administration
3.1
Submittals:
Observation Reports (1)
EXHIBIT D
GEOTECHNICAL SCOPE OF SERVICES
1.0
Pre-Design:
1.1
1.2
2.0
Schematic Design:
N/A
3.0
Design Development:
N/A
12.
Adjourn
13.
Upcoming Meetings
Regular City Council Meeting, Tuesday, March 25, 2015 6:00 pm, Public Safety Building
Council Study Session, Wednesday, April 14, 2015, 5:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, April 28, 2015, 6:00 pm, Public Safety Building
4.0
Construction Documents:
N/A
5.0
Permit:
N/A
6.0
Construction Administration
N/A
Geotechnical Assumptions
1.1
1.2
1.3
1.4
If unusual or unanticipated conditions are encountered that would involve additional costs, we would
immediately notify you to discuss modification of the study. Additional authorized services would be
provided as outlined on the Schedule of Charges.
We have not included pavement design in our scope of work, but could add this service at the request
of the Client. The pavement design would be based on traffic count data provided by others.
Prior to our exploration, AESI will notify the one-call utility locating service to locate buried public
underground utilities at the site. Locates conducted through the one-call locate service typically do
not cover water or sewer pipes on private property, or other privately owned utilities. For this reason,
we have included a private utility locate in our cost estimate below. Buried utilities locatable through
a private locate are typically limited to those constructed of a conductible metal or buried with a
conductible tracer wire. Non-conductible utilities, such as those constructed of plastic or concrete, or
those containing non-continuous conductible segments, are typically not locatable. The only way to
locate non-conductive privately owned utilities is by the use of accurate and complete as-built
drawings. Depending upon depth and location, not all metallic utilities may be locatable. If available,
we request that we be provided with as-built plans of known existing utilities prior to commencement
of our exploration work. AESI will not be responsible for damage to buried utilities that are not
marked on the ground prior to our work, or shown on as-built plans that are provided to us.
The exploration pits will be backfilled using the same material originally excavated from each pit. The
pit backfill will be loosely tamped into place by the backhoe, but some settlement of the backfill and
disturbance to the site should be expected.
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EXHIBIT E
ELECTRICAL DESIGN SCOPE OF SERVICES
1.0
Pre-Design:
1.1
2.0
Schematic Design
2.1
Meetings:
Attend One (1) internal team meeting
Submittals:
Schematic Design Drawings
3.0
Construction Documents
2.1
2.2
Meetings:
Attend One (1) internal team meeting
Submittals:
100% Construction Documents
6.0
Construction Administration
3.1
3.2
3.3
Submittals:
Observation Reports (1)
RFI responses (2)
Submittal Responses (2)
EXHIBIT F
PROFESSIONAL SERVICES
Owners Responsibilities
1.
2.
3.
4.
Provide complete and accurate information in a timely manner in accordance with the approved
project schedule, including a program, setting forth its design objectives, constraints and criteria,
dimensioned drawings describing all existing improvements, and hazardous materials surveyors,
as may be required. The services, information, surveys and required reports shall be furnished at
the Owners expense, and the Designer shall be entitled to rely upon the accuracy and
completeness thereof.
Provide a project budget, cost estimates and periodic updates to ensure the project is within the
Owners Financial Pro-forma.
Render decisions promptly to avoid unreasonable delay in the progress of the services or project
schedule.
Owner shall require all consultants retained directly by the Owner or by Owners agent to
coordinate their services, documents, and scheduling with BCRA and BCRAs Consultants.
Compensation
1.
2.
3.
4.
Additional Services will be billed to the Owner separately, either in a lump sum, or on an hourly basis,
in accordance with the applicable hourly rate schedule, whichever form of fee is defined in the
contract change amendment.
Fees for the services of BCRAs Consultants shall be marked-up by ten percent (10%) for the
administrative cost of carrying and processing said Consultants.
Reimbursable expenses are expenditures for the Project made by BCRA, its employees and
consultants in the interest of the Project plus an administrative fee of 10%.
BCRAs current hourly rate schedule is as follows:
Hourly Rates:
Staff 14
Staff 13
Staff 12
Staff 11
Staff 10
Staff 9
Staff 8
$250
$220
$200
$180
$160
$150
$140
Staff 7
Staff 6
Staff 5
Staff 4
Staff 3
Staff 2
Staff 1
$130
$120
$110
$100
$90
$80
$70
Method of Payment:
1.
2.
Terms of Agreement
The enclosed Terms of Agreement for Design Services is, by reference, included as part of this Agreement and
further details the responsibilities of BCRA and Owner related to the project.
Compensation
Compensation for Basic Services identified in Scope of Basic Services and Exhibits A-D shall be a LUMP SUM of
$106,615.00 (One Hundred Six Thousand, Six Hundred Fifteen US Dollars and Zero Cents) plus reimbursable
expenses and will be billed monthly as services are completed.
Scope of Services
1. Pre-Design
BCRA
LA
$3,700
BCRA
Civil
$600
New Line
Skate Parks
-
BCE
Phase
Totals
$12,015
$7,715
2. Schematic Design
$9,700
$1,200
$12,000
NIC
$800
$23,700
3. Construction
Documents
4. Construction
Administration
5. Project
Management
SUB-TOTAL
$12,700
$11,000
$15,800
NIC
$2,200
$41,700
$6,000
$2,400
$2,000
NIC
$800
$11,200
$9,500
NIC
$41,600
$15,200
$29,800
$7,715
AESI
$9,500
$3,800
$98,115
$98,115
$9,800
$107,915
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Summary
We are excited to be working with you on this project. Please sign both copies where indicated below and
return one copy for our files. If you have any questions please do not hesitate to call. Services will not
commence until receipt of the retainer and the signed LOA.
Owner:
City of Yelm
By:
Name/Title:
Date:
Landscape
Architect
BCRA
By:
Ron
RyanHarding
Johnstone
City
of Yelm
- Mayor
Director
of Public
Works
Name/Title:
Alan McWain
Director of Landscape Architecture
Date:
3.11.15
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