Professional Documents
Culture Documents
(R)
Prepared By:
Document Version:
Date:
<Author>
<N.N>
<Month, Year>
TEMPLATE INTRODUCTION
The template will present a standard format for a Request for Information for an egovernment PPP,
The template serves three main purposes:
1.
Acquiring more Information about a certain basic partner to aid in issuing the PPP
procurement documents and according to competitive system, government
procurement and its approved operational and financial rules and regulations.
2.
Ensuring that sponsor agencies develop well-conceived tender documents for PPP
projects and clarifying the competitive system requirements .
TABLE OF CONTENTS
1
TEMPLATE INTRODUCTION
EXECUTIVE SUMMARY
MINISTRY/AGENCY OVERVIEW
PROJECT OVERVIEW6
5
7
5.1
STRUCTURE OF THE DOCUMENT 7
5.2
PARTICIPATION TO RFI
7
5.3
RFI SCHEDULE
7
5.4
RFI RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION
5.5
RFI TERMS & CONDITIONS
8
5.5.1Liabilities of Ministry/Agency 8
5.5.2Confidentiality & RFI Ownership
8
6
RESPONSE FORMAT 10
7.1
7.2
SAMPLE I 10
SAMPLE II12
15
EXECUTIVE SUMMARY
<Brief summary about Ministry/Agency, the need for the information of the potential hardware /
software / services, the RFI is being prepared for and expectation about the basic partner and the
solution / service to be obtained.>
MINISTRY/AGENCY OVERVIEW
history
strategic objectives and direction
current organizational structure; and
any other relevant information about Ministry/Agency in relation to the project.>
PROJECT OVERVIEW
project goals;
objectives;
scope (for example, of services to be delivered);
proposed pricing of services to be delivered;
key performance indicators;
partnership structure (e.g., PPP model);
financing or project;
financial arrangements between partners (e.g., revenue shares);
expected service delivery;
stakeholders; and
Other basic information about the project.>
<This Section describes the RFI process for the selected basic partners to which the RFI is sent.>
PARTICIPATION TO RFI
<Explain requirements for the participation of a basic partner in RFI being circulated.>
Basic partners willing to participate should confirm to <Agency issuing RFI> within
<number of days> days of receiving the RFI their Intent to Respond. A failure to confirm
will signify that a basic partner is not participating in the RFI and <Agency issuing RFI> will
require an immediate return of the RFI
All basic partners confirming their participation should send the Intent to Respond to the
attention of:
<RFI Contact Name & E-mail address>
RFI SCHEDULE
<Schedule must be adapted and aligned to the needs and time requirements of each project.>
RFI key dates are the following:
T0
T0 + # of days, time: 10:00
T0 + # of days
T1 = T0 + # of days, time:
12:00
T1 to T1 + # of weeks
T1 + # of weeks
Basic partners must ensure that the proposal is delivered in duplicate and received at the
following address before the tender closing date <Tender closing Date>.
<RFI Contact Name>
<Address Details>
Any notices with respect to this RFI should also be mailed to the above Contact and
Address.
Liabilities of Ministry/Agency
<State the liabilities of Ministry/Agency with regards to the RFI.>
This RFI is only a request for information about potential products / services and no
contractual obligation on behalf of Ministry/Agency whatsoever shall arise from the RFI
process.
This RFI does not commit Ministry/Agency to pay any cost incurred in the preparation or
submission of any response to the RFI.
<State the high level business requirements as requested by the concerned unit inquiring about the
solution / service.>
LEGAL REQUIREMENTS
OPTIONAL REQUIREMENTS
<For example, nice-to-have functionality that Ministry/Agency may chose to either include or not
include in the final contract or at a later stage and that should be priced separately.>
RESPONSE FORMAT
<State in a tabular format the information needed to be collected about the basic partners and the
potential product / service. The below table is a guideline sample :>
SAMPLE I
Question
Partner name
Parent company
Partner address
Name of person responsible for the information contained
in this RFI
Telephone number
Fax number
Email address
Web page
Initial year of operations
Partner location:
Corporate office
Local offices (KSA)
Other office
Number of employees:
Total
Development
Implementation
Sales & administration
Support
Employee turnover rate
Employee satisfaction (if surveyed and known)
Key employees (names and terms of contract)
Total revenue:
Current year
Previous year
Total profit/loss
Current year
Previous year
Give details of your business continuity arrangements.
Have you supplied to customers in a similar industry, with a
similar growth profile that would act as a reference site for
you? If so then please state them
Total number of installations of the version of the software
being proposed, which have been carried out by your
organization?
Describe any third party alliances/relationships
Please provide details of any outstanding legal action
Request for Information
10
Response
11
Response
Attach as required.
SAMPLE II
<Another sample if the RFI is about acquiring a software product. This form can be tailored to fit
any type of request from software, hardware, operations and servicesetc>
Tick as
Appropriate
Software Details
1
Server
Yes
No
Yes
No
Will you be willing to make the full modules available for testing at our local site?
12
How long has the proposed software version been available for use?
a. Under 1 year
b. 1-3 years
c. Above 3 years (Please Specify)
Yes
No
10
Yes
No
Yes
No
Yes
No
Yes
No
11
12
14
13
14
Yes
No
<The basic partner should at least list three previous projects achieved providing project scope, date,
owner, status, pricingetc>
15