Instructions:

1. Use the Budget Worksheet to create your budget and then fill out the Questionnaire. Bu
without completed Questionnaires will not be considered by the Budget and Finance Comm
club/organization for completion.

2. Use as many of the categories as you need, all if necessary, but not required. Be sure to
event/speaker/performance/trip or include specific names if applicable and include sub-cat
be held to the dollar amount for the entire category (Column A), but you must provide a br
descriptions to show how you arrived at that subtotal. You will not need category transfers
3. The descriptions of categories can be found in the glossary
4. To begin:
a) Click on the yellow cell in row 1 - type in the name of your club/organization
b) Click on the first blue cell (A3) in the Category column, a drop down menu will appear -

c) Click on the next blue cell (B3) in the Sub-Category column, a drop down menu will appe
or create your own

d) Once a sub-category is selected or created, double click on it to add numbers that will d
specific name to the event. Do not provide explanations in the "Uniqe Category" descriptio
sub-category, just if the sub-cateogry is entirely different)

e) Click on the next blue cell (C3) in the Descriptions category, or if there is no more detail
step.
f) Click on the yellow cell in that row under the Funds column and add a numerical value.
g) Continue adding sub-categories and descriptions until a Category is finished.

h) Click on the next blue cell in the Category column - choose a category from the drop dow

*The "Other" Category may be selected more than once. Make sure to provide a name and

*If you have problems such as running out of room on the worksheet, e-mail Jim Welsh (jwe

the Questionnaire. Budget Worksheets that are submitted

get and Finance Committee and will be returned to the

ot required. Be sure to break down categories chronologically by

e and include sub-categories whenever possible. You will only
you must provide a breakdown with sub-categories and
eed category transfers between sub-categories.

ganization

n menu will appear - choose a cateogry to start

p down menu will appear - choose a sub-cateogry from the menu

dd numbers that will denote the chronological order or give a

e Category" descriptions box if you are only adding details to a

here is no more detail for that sub-cateogry, move onto the next

d a numerical value.

is finished.

gory from the drop down menu and repeat the previous steps

to provide a name and explanation for the new category at the bottom of the worksheet.
e-mail Jim Welsh (jwelsh@skidmore.edu) .

El Club Espaol
Category

Sub-category

Event Production Expenses

Caf Gijn

La Noche de Cine

La Fiesta de Balie

subtotal: Event Production Expenses

Co-sponsorships

subtotal: Co-sponsorships

Screening of the documentary "Adelante"

subtotal:
Refreshments/Entertainment

La Noche de Cine

Caf Gijn
Screening of the documentary "Adelante"
La Fiesta de Balie

subtotal: Refreshments/Entertainment
Publicity

Caf Gijn
La Noche de Cine
Screening of the documentary "Adelante"
La Fiesta de Balie

subtotal: Publicity

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:

subtotal:
Final Budget
"Unique Category" Description(s)

Name of Category/Sub-Category Created Explanation for creating category

Catagories
Anticipated Revenue
Co-sponsorships
Event Production Expenses
Instructor/Advisor/Coach
Other
Publicity
Refreshments/Entertainment
Registration/Entry/Membership Fees
Royalties/Arrangements
Speaker/Performer/DJ
Special Initiatives
Student Payroll
Supplies/Office Expenses/Equipment
Travel
Venue

spaol
Description

Funds

Caf Gijn is an event where students come

together to cook, speak Spanish, and learn about
the culture and history behind the dish.

300.00

Noche de Cine is an event where students and

also faculty members of the Spanish Department
come together over snacks and drinks and speak
about political, cultural, and economical issues
that arise in the movies or documentaries
watched.

200.00

La Fiesta de Baile is an event where students

come together to celebrate and learn different
Spanish and Latin American dances.

El Club Espanol is interested in co-sponsoring

with The Film Appreciation Club a screening of an
award-winning documentary film called
"Adelante." The film was produced by two
professors of antropology at the University of
Pennsylvania. "Adelante" tells the story of St.
Patrick's Church in suburban Philadelphia where
Mexican newcomers are revitalizing a dying IrishCatholic parish in Norristown, PA.

500.00

300.00

300.00

0.00
Popcorn and water bottles for students as they
watch the movie
As we are cooking, students can eat small snaks:
chips with dipping sauce, crackers, or doughnuts.
Popcorn and water bottles for students as they
watch the movie
Water bottles and snacks for students to have
during the event

150.00
100.00
40.00
50.00

340.00
Posters for the event.
Posters for the event.

50.00
50.00

Posters for the event.

Posters for the event.

30.00
30.00

160.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

ry

0.00

0.00
1,300.00

Sub-catagories
Co-Sponsorship
Entertainment
Equipment
Event
Office Expense
Production
Project
Refreshments
Speaker
Supplies
Trip

Description
Accomodations
Additional
Beer Garden
Club Meetings
Costumes/Event Staff Shirts
Decorations/Set/Props
Event Staff Refreshments
Fee/Agent
Meals
Rider Obligations
Sound/Lighting Equipment
Speaker Dinner
Transportation

LEGEND

available for your input

restricted area
automated response

Categories

Anticipated Revenue
Co-Sponsorships
Event Production Expenses
Instructor/Advisor/Coach
Other
Personal Refreshments/Entertainment
Publicity
Registration/Entry/Membership Fees
Royalites/Arrangements
Speaker/Performer/DJ
Special Initiatives (Projects)
Student Payroll
Supplies/Office Expenses/Equipment
Travel
Venue
Suggested Sub-Categories

Refreshments
Entertainment
Supplies
Office Expenses
Equipment
Trip (Add 1,2,3)
Co-sponsorship (Add 1,2,3)
Event (Add Name or 1,2,3)
Speaker (Add Name or 1,2,3)

Project (Add Name or 1,2,3)

Activity (Add Name)
Descriptions

Accomodations
Transportation
Meals
Performance fee/Agent fee
Accomodations/Meals
Rider Obligations
Costumes/Event Staff Shirts
Sound/Lighting Equipment
Decorations/Set/Props
Beer Garden
Event Staff Refreshments

What was your club/organizations budget last year? How much do you anticipate will be unused at the end of the year

Did your club/organization receive any supplmentals, loans, conference or uniform funds this year?

If yes, what were they and for how much?

Does your club/organization have any regularly scheduled conferences?

Please explain any anticipated revenue you included in the budget? Based on past performance, is this still a realistic

Does your club/organization have any affiliations with national organizations?

Does your club/organizations have any financial assets outside of SGA?

If your club/organizations has an advisor, who is it?

Has your club/organization held elections for new officers yet? Are the incoming and outgoing treasurers participating

In one or two sentences, what is the mission of your club/organization?

How many active members are in your club/organization?

If there are any major differences in the activities of your club/organization for next year, please explain.

If you had to cut anything from the budget, where would it come from and how much?

Do you have any suggestions to improve the new financial forms?

Below, please list any additional information not covered above that you think would bene

Name

Event Production Expenses:

Speaker/Performer/DJ:
Student Payroll:
Venue:
Publicity:
Co-Sponsorships:
Travel:
Supplies/Office Expenses/Equipment:
Registration/Entry/Membership Fees:
Instructor/Advisor/Coach:
Royalties/Arrangements:
Special Initiatives:
Refreshments/Entertainment:

Revenue:

Other:

Definition

This category should be used for event production expenses such as costumes/event staff shirts, sou
sets/props/decorations, event staff refreshments for events that require extraordinary amounts of time
cover the initial expenses of alcohol - a revenue requirement must be included in the revenue categor

This category is for the expenses associated with speakers/performers/DJ's that include speaker fees/h
obligations, and/or expenses for meals, travel, and accommodations.

The student payroll category is used to pay any student that a club/organizations contracts with for s
paid from the speaker/performer/DJ category due to student employee processes.

The venue category may be used to cover the costs of renting space for productions or sports practice

The publicity category may be used to cover all paper and electronic advertisements and publicity.
Use this category for any anticipated co-sponsorships throughout the year. Break down co-sponsorsh
club/organization is being co-sponsored.

The travel category may be used for transportation, accommodations, meals, and/or additional items
day may be spent for day trips and $50 per person per day for overnight trips for travel purposes. An
per day may be spent on food expenses.

This category covers a variety of items. Include sub-categories when possible.

Individual registration/entry/membership fees may not be purchased in the names of club/organizatio
should be done as a team in the name of the club/organization.
SGA will try to allocate similar amounts to instructor/advisor/coaches in the same sport.
This category may be used to cover the expenses associated with royalties and arrangements.
This category may cover special projects related to the club/organization's mission.

The refreshments/entertainment category may be used to pay for items such as food at meetings, foo
entertainment for club/org members, special dinners with speakers/guests. Note: Only 10% of the tot
is lower, may be put in this category.

Most clubs will have a zero in the revenue category to start the year. However, if the club/organizatio
collecting revenue, such as the sale of goods/services, the sale of tickets to outside community memb
membership dues, etc, these should be included as negative amounts in the revenue category. Clubs
charge Skidmore students for events without the permission of the Budget and Finance Committee.

Please add any categories you feel have not been included while keeping in mind that categories shou
they can apply to more than one club/organization.