ADMINISTRATION PLAN

2.0: INTRODUCTION
Administration plan is the first step of business to become more developed and expounded in
the future. The effectiveness of our company is based on the administration that has been
planned systematically and followed by the proper planning before the business is established.
Several things are made to make sure our business going smoothly for example, organizational
chart, schedule of tasks and responsibilities, and administration budget.
Our company is lead by a General Manager that will responsible to monitor and to make sure
that all persons are doing their jobs. General Manager will be helped by five persons below him
which are Financial Manager, Administration Manager, Operation Manager, Marketing Manager
and Research and Development Manager. There are two general workers under the Marketing
Manager.
2.1. VISION
The vision of our company is to be known as the dealer in making and selling healthy cereal
by providing a high quality product at reasonable price.
.2. MISSION
The missions of our company are to be able to control at least 30% of the market share and to
gain the net profit of RM500 000 in 3 years.
.3. OBJECTIVE
1.
2.
3.
4.

To increase the companys market share

To satisfy the customer demand
To gain the competitive edge
To enhance Malaysians healthy

2.4. ORGANIZATIONAL STRUCTURE

General
Manager
Mohd Syafiq
bin Nordin
Administration
Manager
Nurul
Mardhiyah
Binti A.Saad

Operational
Manager
Umi Haizan
Binti Abd
Karim

Marketing
Manager
Mohd
Khairi Bin
Ishak

Financial Manager
Mohd Noorafiq
Asbar Bin Mohamad
Noordin

Figure 2.4: Organization Structure

2.5. POSITION AND NUMBER OF STAFF

POSITION
GENERAL MANAGER
ADMINISTRATION MANAGER
MARKETING MANAGER
FINANCIAL MANAGER
OPERATION MANAGER
FINANCE ASSISTANT

NUMBER OF STAFF
1
1
1
1
1
1

Table 2.5: Position and number of staff

Research and
Development
Manager
Mohamed
Najmi
Naquib Bin
Mohamed
Zainal Abidin

2.6. Schedule of task and responsibilities

POSITION
GENERAL MANAGER

MAIN TASKS
Responsible for supervision, public
relations, marketing,
profitability and sales, service,
reporting, capital requirements, and
maintain a positive attitude that
promotes team work within the
Cooperative and a favorable image

ADMINISTRATION MANAGER

of the cooperative.
Responsible for supporting
operations by supervising staff;
planning, organizing, and
implementing administrative

MARKETING MANAGER

systems.
Responsible for monitoring and
analysing market trends, studying
competitors' products and
services, exploring ways of
improving existing products and
services, increasing profitability,
identifying target markets and
developing strategies to
communicate with them.

FINANCIAL MANAGER

Responsible for providing and

interpreting financial information,
monitoring and interpreting cash
flows and predicting future trends,
analyze change and advising
accordingly,
formulating strategic and long-term

business plans, producing accurate

financial reports to specific
deadlines and managing budgets.

OPERATION MANAGER

Responsible for conducting office

management tasks, prepare, revise
and submit reports, budgets and
other
documentation, dialogue with
clientele about customer service
issues or queries and
communicate information to the
departments filtered for

FINANCE ASSISTANT

management.
Responsible for the food quality
control, expiry date and food
nutrient table. This RnD manager
also involve in the generation of
variety for our product as it is
basely referred to the market survey
and market acceptance towards our
product.

Table 2.6: Schedule of task and responsibilities

2.7. REMUNERATION FOR STAFF

POSITION

NO.

MONTHLY
SALARY (RM)

EPF (12%)
(RM)

SOCSO
(2.5%)(RM)

GENERAL
MANAGER
ADMINISTRATION
MANAGER
MARKETING
MANAGER
FINANCIAL
MANAGER
OPERATION
MANAGER
FINANCE
ASSISTANT

2000

240

50

TOTAL
AMOUNT
(RM)
2290.00

1800

216

45

2061.00

1800

216

45

2061.00

1800

216

45

2061.00

1800

216

45

2061.00

1800

216

45

2061.00

Table 2.7: Remuneration for staff

2.8. LIST OF OFFICE FURNITURE AND FITTINGS

ITEM

QUANTITY
1 SET
2
1
5 SET

PRICE PER UNIT

(RM)
2000
2300
150
300

TOTAL AMOUNT
(RM)
2000
4600
150
1500

SOFA
AIR CONDITIONER
FAILING RACK
OFFICE DESK AND
CHAIR
PHOTOSTATE
MACHINE
STATIONERY
COMPUTER

3000

3000

1 SET
2

200
1300

200
2600

Table 2.8 : List of office furniture and fittings

2.9. ADMINISTRATION BUDGET

ITEMS

FURNITURE AND
FITTINGS
SALARY
UTILITIES
RENT
OFFICE SUPPLIES
BUSSINESS
LICENSE/PERMIT
DEPOSIT
COURSES ATTEND
TOTAL AMOUNT

FIXED ASSETS
EXPENSES
(RM)
14050

MONTHLY
EXPENSES
(RM)

OTHER
EXPENSES (RM)

12595
400
1500
200
300
4000
18050

14495

Table 2.9: Administration budget

1000
1500