AGENDA

REGULAR CITY COUNCIL MEETING

CARMEL-BY-THE-SEA
Tuesday, April 7, 2015 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
1.

CALL TO ORDER MAYOR BURNETT

2.

ROLL CALL

Mayor:
Mayor Pro Tem:
Council Members:

Burnett
Beach
Dallas, Talmage, Theis

3.

PLEDGE OF ALLEGIANCE

4.

EXTRAORDINARY BUSINESS

Item 4.A:

Community Recognition: Carmel-by-the-Sea Garden Club for the

Connie Ridder Memorial Garden at City Hall Project

Item 4.B:

Employee Recognition: Police Department Employees of the Year

5.

ANNOUNCEMENTS FROM CLOSED SESSION, CITY COUNCIL

MEMBERS, CITY ADMINISTRATOR AND CITY ATTORNEY

Item 5.A:

Announcements from Closed Session

City Council Agenda

April 7, 2015

Item 5.B:

Announcements from City Council Members (Council Members

may ask a question for clarification, make an announcement or
report on his or her activities)

Item 5.C:

Announcements from City Administrator

Item 5.D:

Announcements from City Attorney

6.

PUBLIC APPEARANCES

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the
agenda may do so now. Matters not appearing on the City Councils agenda will not receive action at this
meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes,
or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful
for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.
Always speak into the microphone, as the meeting is recorded.

7.

CONSENT CALENDAR

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless
otherwise requested by an individual Council Member or the public for special consideration. Otherwise the
recommendation of staff will be accepted and acted upon by majority voice vote.

Note: Consent Items moved to the April 6, 2015 Special Meeting Agenda.

8.

ORDERS OF COUNCIL

Item 8.A:

Annual Report of the Carmel Hospitality Improvement District

(HID) and Public Hearing to consider the adoption of a Resolution
of Intention to Levy the Annual Assessment for the (HID)

Recommendation:

1) Receive the Annual Report of the HID Advisory

Board; and
2) Conduct a Public Hearing to consider the adoption
of a Resolution of Intention to Levy the Annual
Assessment.

Item 8.B:

Consideration of a Resolution Authorizing the City Administrator

to Execute a Professional Services Agreement with PMC
Consultants for Environmental Services for the Rio Park
Pedestrian/Bicycle Path Project

Recommendation:

Receive a status report on the project and adopt a

resolution authorizing the City Administrator to
execute a professional services agreement with PMC
for environmental services, in an amount not to
exceed $30,230.
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City Council Agenda

Item 8.C:

Consideration of a resolution awarding a Construction Contract to

Otto Construction, the Lowest Responsible Bidder, for the Forest
Theater Renovation Project for a Not to Exceed Amount of
$1,462,236.00 and Approving a Not to Exceed Amount of
$146,224.00 for Project Contingency

Recommendation:

Item 8.D:

April 7, 2015

Approve a resolution awarding a construction contract

to Otto Construction, the lowest responsible bidder,
for the Forest Theater Renovation project for a not to
exceed amount of $1,462,236.00 and approving a not
to exceed amount of $146,224.00 for project
contingency.

Donations for Step Terracing at the Forest Theatre

Recommendations:

1) Authorize the acceptance of donations from

PacRep for up to $60,000 to pursue the alternate
design commonly referred to as the terraced steps
for the side aisles within the seating bowl; and
2) Authorize the City Administrator to negotiate and
execute an amendment to the services agreement
with Cody Anderson Wasney Architects in an amount
not to exceed $15,000 to provide construction
documents, etc., for the terraced steps design; and
3) Authorize the City Administrator to negotiate and
execute a potential change order to the construction
contract between the City and Otto Construction in an
amount not to exceed $45,000 for the implementation
of the terraced steps; and
4) Authorize the City Administrator to work with the
donor on the allocation of the donated dollars as will
be applied to the design and the construction phases
of the project.

Item 8.E:

Update on Solid Waste Services Franchise Agreement Transition

Recommendation:

Receive a presentation by Emily Finn with Green

Waste Recovery on Transition Efforts and Future
Services

City Council Agenda

Item 8.F:

Ordinance amending the Purchasing Policy

Recommendation:

9.

April 7, 2015

Waive reading in full and introduce on first reading an

ordinance amending Title 3, Chapter 12 of the Citys
Municipal Code pertaining to the purchasing system.

PUBLIC HEARING ITEMS

Note: HID Annual Assessment Public Hearing to be heard as part of Orders, Item
8.A.

10.

FUTURE AGENDA ITEMS

11.

RECONVENE TO CLOSED SESSION (IF APPLICABLE)

12.

ADJOURNMENT
AFFIDAVIT OF POSTING

I, Lee Price, MMC, Interim City Clerk, for the City of Carmel-by-the-Sea, DO HEREBY CERTIFY,
under penalty of perjury under the laws of the State of California, that the foregoing notice was
posted at the Carmel-by-the-Sea, City Hall bulletin board, the Harrison Memorial Library on
Ocean and Lincoln Avenues and the Carmel Post Office; and distributed to members of the
rd
media on this date the 3 day of April, 2015.
rd

Dated this 3 day of April, 2015 at the hour of ______ p.m.

_________________________________________
Lee Price, MMC
Interim City Clerk
Original Signature on file with the City Clerks Office
General Information:

The City Council of Carmel-by-the-Sea meets on the First

Tuesday of each month at 4:30 p.m., unless otherwise noticed.
The City Council meetings on the First Monday of each month at
4:30 p.m. in Workshop session, unless otherwise noticed.

Council Agendas:

The City Council agenda packet is now available for public

review at the City website at www.ci.carmel.ca.us and the City
Clerks Office on the Friday prior to the scheduled meeting.

Broadcastings:

Broadcast date the first Sunday after the City Council meeting at
8:00 a.m., MCAET Channel 26 or 24/7 webcasting at
www.ci.carmel.ca.us.
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City Council Agenda

ADA Notice:

April 7, 2015
In compliance with the Americans with Disabilities Act, if you
need special assistance to participate in this meeting, please
contact the City Clerks Office at 831-620-2007 at least 48 hours
prior to the meeting to ensure that reasonable arrangements can
be made to provide accessibility to the meeting (28CFR 35.10235.104 ADA Title II)