Professional Documents
Culture Documents
Microsoft Office
Importer for V8
Import spreadsheet and word processing data into
MicroStation with perfect formatting!
Version 8.16
Axiom
1805 Drew Street
Clearwater, Florida 33765
727-442-7774 voice
727-442-8344 fax
Info@AxiomInt.com
www.AxiomInt.com
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Table of Contents
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Table of Contents
Chapter 1 Overview ------------------------------------------------------------------------- 9
Features and Benefits --------------------------------------------------------------------------------9
The Paste box --------------------------------------------------------------------------------- 10
Definition of the word clipboard -------------------------------------------------------- 10
Chapter 2 Installation----------------------------------------------------------------------11
Before you install ---------------------------------------------------------------------------------- 11
Typical installation from CD --------------------------------------------------------------------- 11
Congratulations------------------------------------------------------------------------------------- 17
--------------------------------------------------- 33
----------------------------------------------------- 34
-------------------------------------------------------------------- 34
--------------------------------------------------------------- 36
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Table of Contents
Save Settings---------------------------------------------------------------------------------------- 53
Save Settings As...---------------------------------------------------------------------------------- 53
Save Settings on Exit ------------------------------------------------------------------------------ 53
Restore Factory Defaults ----------------------------------------------------------------------- 53
Help menu------------------------------------------------------------------------------------------- 54
Help | Contents ------------------------------------------------------------------------------- 54
Help | About----------------------------------------------------------------------------------- 54
Category --------------------------------------------------------------------------------------------- 55
Currently active settings file name--------------------------------------------------------------- 57
{Match} --------------------------------------------------------------------------------------------- 57
Information field ----------------------------------------------------------------------------------- 57
{OK}------------------------------------------------------------------------------------------------- 57
{Cancel}--------------------------------------------------------------------------------------------- 57
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Table of Contents
Chapter 17 Well Make (Almost) Any Enhancements You Want ----------- 111
We welcome your suggestions ------------------------------------------------------------------ 111
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Chapter 1 Overview
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Eliminating the need for manual entry or manipulation of text in MicroStation that
exists in Microsoft Excel and Word files.
Import and link Excel charts into your MicroStation design files.
Split pastes into multiple columns in your DGN file easily to ensure the paste fits into
your border without having to make unnecessary additional pastes.
See the contents of your paste live while making your paste.
Support for Unicode fonts in Excel, allowing you to import text with fonts such as
Greek, Chinese, Japanese and Arabic into your design files.
Exact mapping of Microsoft Excel/Word point size to MicroStation text size (master
units)
Microsoft Office Importer uses 92% less disk space than trying to use native
MicroStation commands to import the same text.
Ability to use the <Browse> button to locate a missing source file and change a link
to point to the source file at a new location.
Ability to store links to source documents as absolute paths, relative paths and
without any path (file name only).
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Ability to define a list of search paths for linked source documents (with the
configuration variable OFFICE_DIRS)
Many settings and pasting options that allow you the freedom to make a paste look
exactly as you want.
Note: See the New Features and Fixes section of this guide for a complete description
of the latest enhancements!
Microsoft Office Importer uses RTF (Rich Text Format) data from the clipboard. Any
word processor or spreadsheet software that copies information to the clipboard in RTF
format can theoretically work with Microsoft Office Importer although it was specifically
built and optimized for Microsofts Excel, Access and Word applications.
Microsoft Office Importer can be used with all kinds of data such as Equipment
Schedules, Bill of Materials, Tabular Data, Room Finish, Conduit/Panel/Motor Schedules
to name just a few.
Microsoft Office Importer is compatible with MicroStation V8 in Windows 2000, XP and
Vista. It supports Microsoft Office 97, 2000, 2003 and 2007.
A license file on floppy disk for the product(s) you are about to install.
Please shut down all MicroStation sessions on your computer before continuing.
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3. Click the [OK] button and the first installation dialog box (below) will appear.
6. These instructions will describe only the Typical installation path. Choose
Typical and click [Next].
7. Choose the license file for this installation. Toggle on I have a license file
somewhere else. And press [Next].
8. Browse to the axiom.lic file on the CD and click [Open]. The licenses in the
specified license file will display in the next dialog box. Press [Next].
Although you have already selected the MicroStation family (V7 or V8) for which
you want to install Axiom tools, it is common for one computer to have more than
one instance of MicroStation installed on it. For example, you might have two
versions of MicroStation/J installed (07.01.04.16 and 07.02.04.20). You must choose
which of the two you want to associate your Axiom tools with.
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9. Highlight the version of MicroStation you want to associate the Axiom tools with and
click [Next].
Since this is a Typical installation, all programs for which an Axiom license was
found will already be checked-on to be installed. Other items that are also
automatically checked-on for installation are the product Users Guides, individual
product sample files and Axioms MicroStation pull-down menu.
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If you accept the license and click [Next], the installation will begin. You can click
[Cancel] at any time to abort the installation.
13. This is the final dialog box. It shows that the installation is complete. By default the
View Readme.pdf option is toggled on and will display the Readme.pdf document
when you click [Finish].
Congratulations
Thats it! You have successfully completed the installation of your Axiom tools.
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Axiom menu.
Tutorial #1 Basics
Select Microsoft Office Importer for V8 from the Axiom menu. You will see the
Microsoft Office Importer for V8 toolbar.
Push the {Settings} button (the last button on the toolbar) to open the Microsoft Office
Importer Settings box.
Just in case someone worked with Microsoft Office Importer for V8 before you began
this Quick Start, lets restore factory defaults. In the upper left hand corner of the settings
box, you will see a File menu. Select the option, Restore Factory Defaults.
An Alert message box then displays, click the {Yes} button to accept changing the
settings back to their factory defaults.
If you have any questions about Microsoft Office Importer for V8s features, the full
Users Guide is always available from the Settings box, using Help | Contents...:
In the next tutorials, we will look at pasting a spreadsheet with the default settings and
then changing settings and pasting again to see how the appearance of the paste can be
altered.
Tutorial #2 Paste a spreadsheet using default options
To begin, start MicroStation and open a new design file or the sample test file that comes
with Microsoft Office Importer named office.dgn. It will be found in the sample folder
where Microsoft Office Importer for V8 is installed. The default location for the
sample folder is shown below:
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Move your mouse and notice that a box is hanging off of your cursor point. Move the
mouse pointer over to a blank place in the design file.
Click to accept the placement. Microsoft Office Importer for V8 will drop the
contents of the clipboard from the Excel file onto your MicroStation design file.
By default, your paste will contain a link to the Excel spreadsheet. You will see the
following information box, which you can close by clicking the {OK} button.
Use the Window Area tool to zoom in on that newly placed box to see the text. The
image below shows part of what you should see on your screen:
The text, which is ten point Arial in the Excel table, is pasted with a text height of 10
master units in the design file. This is the result of using the default settings.
Tip: Microsoft Office Importer for V8 automatically matches the font of the original
document. In MicroStation, the Arial font appears like this:
See Tutorial #4, Selecting a different font for instructions on how to change the font.
Tutorial #3 Adding or eliminating border lines
The display of border lines are determined by the Format | Cells options in Microsoft
Excel. In the previous tutorial, no borders were specified.
In this example, we will turn on all grid lines in the paste.
Select Category Borders from the Microsoft Office Importer for V8 Settings box.
From the Borders: pull down menu, select Always, then click the {OK} button.
Your text from the last tutorial should still be on the clipboard. If it is not, copy the
selected spreadsheet information to the clipboard again.
In MicroStation, click Microsoft Office Importer for V8s {Paste clipboard data into
MicroStation} button and place the new spreadsheet in a blank part of the design file by
clicking your left-mouse button.
Part of your pasted data should look like the image below.
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Place a data point near the top-left corner inside the border. This will be the top-left point
of your paste.
Move your mouse pointer to near the bottom of the border and about a third of the width
of the border to the right. Observe that your single paste rectangle has been replaced with
multiple rectangles. By moving your mouse pointer to the right, you control the distance
between these pieces (columns) of your paste. As you move your mouse pointer up and
down (the Y axis), you control the maximum height of these pieces (columns) and thus
how many pieces/columns your paste will be split into. Move your mouse pointer around
for a minute until you understand whats going on. Once you get it, its actually very
simple.
When youve chosen your desired column offset and maximum column height by moving
your mouse pointer, place a data point to complete the paste. With these particular sample
files, three columns are needed to fit all the data into the border at Microsoft Office
Importers default text height and width settings.
Your sample Excel data has now been pasted into this DGN file in three pieces or
columns. When your paste is updated by Microsoft Office Importer in the future, all three
of these columns will remain in the positions you chose, but their contents will be
updated to reflect the contents of the source spreadsheet at the time of the update. The
Split paste into columns. setting also works with Microsoft Word pastes, not just Excel
pastes. The Repeat XLS header of [n] rows in each column. setting only works with
Excel pastes.
Tutorial #5 Pasting Word documents
The Paste Word data into MicroStation box appears once Microsoft Office Importer for
V8 has finished analyzing the clipboard contents. This tutorial shows how the options in
this box allow you to change the appearance of your pasted data.
The image below shows factory defaults.
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When you paste Word documents using the factory default settings, you should get a
good quality paste that is acceptable in most cases. There are a couple of conditions you
may have to care for to maximize the quality of your pastes and these are:
All text will paste with the factory default font, which is the same font as the source
document. Words that are italicized or bolded within sentences will be italicized or
bolded by default in the paste. If you want to modify the bold weight and italic slant
applied, you can modify these through Microsoft Office Importer for V8s Settings box.
Go to the Text category, click the Formatting tab then modify the Use bold weight
and Apply slant to italic text of n degrees. in the Attributes section.
You can easily change your text height and with settinsg before making your paste. See
the section in this tutorial entitled Changing the width of the paste.
See later sections in this guide for other options to change fonts, size, color of text and
line height.
Selecting a different font
This version of Microsoft Office Importer for V8 offers users several ways to choose a
particular font. To change the font, go to the Settings | Text category. Open the Font
tab Set default font will be active. Click on the pull-down menu to change this default
to any font you have installed in your MicroStation font resource file.
A further explanation of each of the four options can be found in the Help file and PDF
documentation for Microsoft Office Importer. The section of the Users Guide that covers
this is titled The Font tab.
Changing the width of the paste
In Microsoft Word, copy the text of OfficeSample.doc to the clipboard with {Ctrl-C} or
Edit | Copy.
In MicroStation, open Microsoft Office Importer for V8 if it is not already open.
Click the {Paste clipboard data into MicroStation} button. You will see the Paste Word
data into MicroStation box.
Select the option Define Width while placing text. from the Page width: drop down
menu as in the image below.
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Now you are prompted to enter two points to define the width. Your result could look
like the image below.
Importing with links to the original document enables you to update the paste from the
source document at a later time. Updates can be set up to occur automatically when the
design file is opened or manually by clicking an update button. This tutorial demonstrates
manual update.
Microsoft Office Importer for V8 gives you an easy method to create links in your design
file. We will demonstrate how to paste a spreadsheet with a link and update that link.
Use Microsoft Excel to open the sample file provided with Microsoft Office Importer for
V8 called Project.xls. It will be found in the installation directory (for example:
c:\Program Files\Axiom\V8\office\sample\Project.xls).
Copy all or part of the spreadsheet to the clipboard by selecting cells and then using Edit
| Copy or pressing {Ctrl-C}.
You will see the Paste Excel data into MicroStation box with default settings. The
Import with a link to the original document and Update automatically when design
file opens options are on by default.
Use a data point to place your clipboard information into the design file.
Next, click the {Manage} button.
You will be prompted to Identify element. Put a data point somewhere on the pasted
elements and accept. The Manage dialog box opens.
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Click the {Edit Source} button and make some changes into the spreadsheet. Be sure to
save the changes in Excel because the update function only picks up saved changes.
Back in MicroStation, click the {Update} button. The pasted text will update with your
saved changes.
Note: By default Microsoft Office Importer for V8, installs in the MS_DGNAPPS
configuration variable. The result of this is that if you update the source document later
and then open the design file, Microsoft Office Importer for V8 triggers an automatic
update of pasted text.
Tutorial #7 Pasting Excel charts into MicroStation
To begin, open MicroStation and open a new design file or the sample file that comes
with Microsoft Office Importer for V8. It is called office.dgn and will be found in the
sample folder where Microsoft Office Importer for V8 is installed. The default location
for the sample folder is shown below:
c:\Program Files (x86)\Axiom\V8\Office\Sample\Office.dgn
Select Microsoft Office Importer for V8 from the Axiom menu on the MicroStation
Menu Bar. Or you can load Microsoft Office Importer for V8 by keying in an mdl
load in the MicroStation key-in window (Utilities | Key-in). You need to add the full
path and file name for the Microsoft Office Importer for V8 application. For a default
installation of Microsoft Office Importer for V8, you would use the following mdl load
key-in command:
mdl load "c:\program files (x86)\axiom\v8\office\office.ma"
When Microsoft Office Importer loads, you will see the Microsoft Office Importer
toolbar.
Open the sample spreadsheet the Microsoft Office Importer sample folder called
Project.xls.
Select the chart Microsoft Office Importers sample chart
Right-click and select the Copy option from the right-click menu.
Now, inside MicroStation, click the {Paste Excel charts into MicroStation} button.
Accept the location of your paste by entering a data point inside the design file.
Congratulations!
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Note: The title bar will indicate if you are pasting Excel data Paste Excel data into
MicroStation or Word data Paste Word data into MicroStation to clearly show what
type of data you are pasting.
When this box appears and there is Microsoft Word or Excel data on the clipboard, you
can paste with a single data point in the design file.
See the Paste clipboard data into MicroStation section of this guide for a detailed
description of the options available in this box.
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or update the linked document that you chose to manage. This box and its options are
described in detail later in this guide.
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You can select one or multiple links in this list and then push one of the
available buttons to perform that action on them.
The buttons are:
{Display Info Border} Display Microsoft Office Importers temporary border and
link header information around the selected pastes. This border and header info will
disappear when you close the list of links box or change which links are selected.
{Manage} Disabled if more than one link selected. Open the selected link in the
Microsoft Office Importer Manage tool.
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{Update} Update the pasted data in the DGN from the source document if the
source document has been modified since the last time the data in the DGN was
updated by Microsoft Office Importer.
{Ctrl-Update} Tip: Just like in the Manage box, holding the {Ctrl} key on your
keyboard while pushing the {Update} button will cause the paste to be updated even if
the paste is already up to date.
{Delete Paste} Delete this paste, including its link to the source document, from
the DGN file.
Tip: When more than one link is selected and user pushes {Update}, messages will be
sent to the MicroStation message center instead of displaying in message boxes. This way
the user will not be inundated with multiple messages. For example, the message saying
that a given paste is already up to date could otherwise come up more than once.
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The Microsoft Office Importer default settings have been designed to give great results in
most cases. However, you may need to modify some settings to achieve the best results
with your data.
Chapter 6 Pasting clipboard data and Excel charts into MicroStation Page 39
Page width:
The Page width: drop down menu gives you two options for pasting Excel data into
MicroStation. For pasting Word data into MicroStation, you have three Page width:
options. Each option produces very different results and are described in the following
sections.
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Column Flow
Chapter 6 Pasting clipboard data and Excel charts into MicroStation Page 41
between columns. If two rows have a merged cell between them, they are treated as one
row and thus pasted into the same column.
Column Offset
When Split paste into columns is ON, an additional datapoint is necessary when
pasting to specify the maximum height of your column and the offset to use between
columns (see image below).
The Repeat XLS header checkbox is only enabled when user pastes from Excel.
Header rows cannot be merged with a subsequent row. For example, when user specifies
to repeate 3 header rows and there are cells merged between row 3 and 4, Microsoft
Office Importer will display a helpful alert message telling them that this is not possible
and giving them suggestions about how to handle it.
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Using the default settings as in the image above, 10-point text will paste with a height of
10 master units and a width of 8 master units.
Text height:
The Text Height field displays the text height scale of master units to points that is
currently active and gives you a chance to change it if you want.
Text width:
The Text Width: field allows you to make a last minute change to the width of a
standard character.
Chapter 6 Pasting clipboard data and Excel charts into MicroStation Page 43
The {Paste Excel charts into MicroStation} will allow you to paste Excel charts into your
design file. These charts are linked to the source chart for future automatic update by
Microsoft Office Importer.
The Paste Excel charts into MicroStation box appears after you have copied an Excel
chart to your clipboard and clicked the {Paste Excel charts into MicroStation} button.
The Paste Excel charts into MicroStation tool settings box allows you control many
aspects of how your chart is pasted into your design file.
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The Manage Microsoft Office Importer Link box for a linked Excel
spreadsheet stored locally
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The Manage Microsoft Office Importer Link box for a linked Excel
spreadsheet located inside ProjectWise
{Apply}
The {Apply} button will only be enabled if change has been made in the Manage Import
Link box. Click the {Apply} button to save your changes to the link data stored in your
design file. {Apply} will also update the source document, as though youd also pressed
{Update}. Unlike, the {Update} button, however, {Apply} updates the linked
information regardless of whether the modification date of the source document indicates
it has been changed.
{Edit}
Click the {Edit} button to open the source document for editing. Be sure to save your
modified source document.
{Update}
Click the {Update} button to update the linked information from the source document.
The update will only occur if the source document has changed since its last update,
based on its file modification date.
The {Update} function works only with saved files and it is always necessary to save the
changed source file before the update in order for the update to be successful.
Tip: Use the key-in command OFFICE UPDATEALL to update all of the Microsoft
Office Importer links in your active model.
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{Ctrl-Update}
Holding the {Ctrl} key on your keyboard while pushing the {Update} button will cause
the paste to be updated even if the paste is already up to date.
{Cancel}
Click {Cancel} to close the Manage Import Link box. This will discard any changes
made since the last time you pressed {Apply}.
You wont see the second or third choices selected in your pastes unless you paste data
from Excel and Word documents stored in ProjectWise or opened via a web browser
(such as for users of Microsoft SharePoint).
The Use ProjectWise URL to find source document choice is only visible when your
MicroStation workspace is connected to ProjectWise.
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Source:
When you move or rename a source file that is linked to a design file, the link is
generally broken. Use the {Select} button to locate the source document in its new
location and Microsoft Office Importer will repair the link. After locating the new source
document, click the {Apply} button to save the full file specification as the new
Source: field value.
Tip: When you float your mouse over this field, Microsoft Office Importer will display a
balloon help message telling you when this Excel or Word data was last updated in this
DGN file from the linked source document.
Excel Attributes
This section of the Manage box gives you options for adjusting the cell range and the
Excel sheet name the information was pasted from.
Sheet Name
Edit the name of the Excel sheet tab from which your spreadsheet was pasted. If the name
of the Excel sheet was changed, click the {Apply} button to apply the name change.
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Text
These are options for setting the symbology for all of the text in an existing Microsoft
Office Importer paste.
Color:
Color overrides the present text color within your imported text, check this option and
use the color picker to select any color for your pasted text.
Weight:
Weight overrides the present text weight within your imported text, check this option
and use the weight picker to select any weight for your pasted text.
Style:
Style overrides the present text style of your imported text, check this option and use
the style picker to select any style for your pasted text.
Level:
Level overrides the present text level of your imported text, check this option and use
the level picker to select any level for your pasted text.
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Borders
The Borders category allows a user to modify color, weight, style and level attributes
for any previously pasted spreadsheet or word document. Take unselected settings
options are also available for Borders as well. Remember, changes here will be applied
to all of the border lines.
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File menu
The File menu on the top bar of the Settings box allows you to save several sets of
options and recall options that were previously saved.
Options are saved in initialization files also known as .ini files. The .ini files can be
edited with a text editor.
When you first install and run Microsoft Office Importer, it creates an office.ini file
in the same directory with office.ma. This file contains the factory default settings
and loads by default when Microsoft Office Importer starts up.
The default settings file office.ini will initially contain the factory default settings
values but you can change these settings and save your preferences to any location.
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Load Settings...
When Microsoft Office Importer is started up, it searches for a valid settings file and
loads the first one it finds. It looks in the following places:
1. The .ini file defined in the $(OFFICE_INI) MicroStation configuration variable.
2. The office.ini file in the directory defined by the $(OFFICE_INI) MicroStation
configuration variable.
3. The previous settings file used if it exists.
4. The office.ini file in the directory that office.ma was executed from.
5. The office.ini file in the axiom directory.
6. If Microsoft Office Importer does not find office.ini in any of these directories,
it will use its factory default settings.
Save Settings
Use Save Settings to save all currently selected options into the active settings file.
If you have not loaded a different .ini file, the settings will be saved to the default .ini
file, which is OFFICE.INI.
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Help menu
The Help menu gives you options to open the Microsoft Office Importer Help file
and to open an HTML file with version and licensing information, as well as Axiom
contact information and e-mail addresses.
Help | Contents
Use this to open this guide in Windows Help (CHM) format.
Help | About
Use this to get program version and license information. The Help | About HTML file
also gives you links to obtain support.
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Category
In the settings box you will see several categories on the left. When you highlight one of
these categories, the options associated with that category appear on the right.
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{Match}
Use this button to change the current settings to match those settings stored in an existing
link. Click the {Match} button, select the Microsoft office Importer paste in your active
model that you want to match the settings from, then data point to accept.
Information field
At the bottom of the settings box is an information field. The information displayed in
this field relates to the last area where you clicked your mouse.
This information field contains only a general description. If you need more information,
you can use the Help | Contents... menu to bring up the full Users Guide.
{OK}
Click {OK} to accept the current settings and close the Settings box.
{Cancel}
Click {Cancel} to close the Settings box without saving any changes you made.
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Text settings
The Text settings category contains three tabs:
1. Font tab, which gives you settings to control the fonts used in your pastes.
2. Formatting tab, which gives you settings for controlling how the text is
formatted in your pastes.
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3. Size tab, which gives you settings for controlling the scale at which your text is
pasted and sizing the non-text areas.
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Using font families allows you to achieve the best output with the least amount of work.
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Use the Formatting tab to set options for importing paragraphs as text nodes, importing
stacked fractions, setting the symbology and other options.
Note: Characters in a True Type font that was imported from MicroStation V7 to
MicroStation V8 will not be exactly the same size as characters in the MicroStation V8
font with the same name. In most cases the MicroStation V8 characters will be slightly
larger. So if you convert a MicroStation V7 design file containing text with a font that
originated as a TrueType font and then enter text with the MicroStation V8 native font of
the same name you might notice a slight difference in character size between the two sets
of text. This is usually evident in text elements containing several words of text.
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Tabs are only processed when importing from Word documents and then only if the
Import with V7 text nodes is checked on.
Note: If you insert tabs in a Word document that has the left indent set, pressing the
{Tab} key results in moving the left indent to the next tab stop. That is, additional tab
characters will not be inserted to the left of the line.
Symbology
Color:
To select a color that is different from the source document color and the MicroStation
active color, check this option and use the color picker to select any color for your pasted
text.
Weight:
To select a weight that is different from the source document weight and the
MicroStation active weight, check this option and use the weight picker to select the
weight for your pasted text.
Style:
To specify a line style attribute for your text, check this option and use the style picker to
select the line style for your pasted text.
Level:
The Level field contains the level for text placement. To change it, just type in another
valid level number.
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Attributes
Modify these attributes to change bold weight the angle of italicized text.
Bold Weight
Modifying this value specifies Microsoft Office Importer to use this setting for imported
text with a bold style.
Italic slant
Modifying this value causes Microsoft Office Importer to add a slant attribute to
imported text.
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Use the Size tab to set the text scale factor for data pasted into
MicroStation.
Name
The Name field gives you the opportunity to create named pairs of text height and text
width values. These values are available to you when pasting documents into
MicroStation through the Paste Excel data into MicroStation dialog box.
Note: The Named text size: option on the Paste... dialog box will display and make
named text sizes are defined in the current Microsoft Office Importer settings.
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Height:
The Height field gives you the translation factor from text point size in Microsoft
Office to text character height in MicroStation master units.
The default scale of 1.00000 gives a one point to one master unit ratio.
Examples:
With scale 1.00000:
8-point text pastes at 8 master units.
10-point text pastes as 10 master units.
With a scale of 0.60000:
8-point text pastes as 4.8 master units. (8 x 0.6)
10-point text pastes as 6 master units. (10 x 0.6)
With a scale of 1.40000:
8-point text pastes as 11.2 master units. (8 x 1.4)
10-point text pastes as 14 master units. (10 x 1.4)
Width:
The Width field gives you the translation factor from text point size in Microsoft Office
to text character width in MicroStation master units.
The default scale of 0.80000 gives a one point to 0.8 master unit ratio.
Examples:
With scale 0.80000:
8-point text pastes at 6.4 master units.
10-point text pastes as 8 master units.
With a scale of 0.60000:
8-point text pastes as 4.8 master units. (8 x 0.6)
10-point text pastes as 6 master units. (10 x 0.6)
With a scale of 1.40000:
8-point text pastes as 11.2 master units. (8 x 1.4)
10-point text pastes as 14 master units. (10 x 1.4)
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When using the ratio lock, if either height or width changes, the other number changes to
maintain the same ratio.
To set or change the ratio, unlock the text ratio lock icon by clicking on it. Change width
and height so as to obtain the desired ratio. Then click {Update} to apply the changes.
After you set the ratio, you can now close the lock icon, change the width or height and
expect the ratio to be maintained.
{Calculate...}
Click {Calculate...} to open up a box which can help you calculate your Office-toMicroStation text size ratios.
{Add}
{Add} button allows you add a name to the list of height/width pairs.
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{Remove}
{Remove} button will delete a named pair from the list of height/width pairs.
{Update}
{Update} button will update height and width values that have been modified for the
highlighted pair.
Word wrap
If text is too long for the cell width, the following rules apply:
1. If the cell formatting option in Excel includes "Word wrap", then text in the cell is
always wrapped.
2. If word wrap is not selected and the adjacent cell is empty, then text overflows into
the next cell.
3. If the adjacent cell is not empty, then text is truncated.
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Example:
If you paste a table from Microsoft Word with 10-point text using Microsoft
Office Importer default settings, the cell height will be 15 master units.
10 pt * 1 mu/pt * 150% = 15 master units cell height in the design file.
With 12-point text, again using the default settings, the cell height will be 18 master
units.
12 pt * 1 mu/pt * 150% = 18 master units cell height in the design file
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In that case, the formula becomes the same as the formula for Excel spreadsheets when a
precise row height is defined.
CellHeightMS = CellHeight * TextScale * NonTextHeight
where
CellHeightMS - the height of the cell in MicroStation in master units
CellHeight - precise cell height defined in source application
TextScale - text height scale setting value, mu/pt
NonTextHeight - non-text height setting value
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Border lines:
Use the Border lines: option to control the handling of cell borders and grid lines.
Note: Excel does not place borders on cells by default. Cell borders can be applied
through Excels Format | Cells | Borders box. Borders are user-definable.
As in source
When you select As in source, you will get borders displaying as they are displayed in
the source document. The cell grid lines will not be imported.
Always
When you select Always, every cell will be outlined by grid lines or border lines in the
design file. The user-defined borders override any grid lines in the source document.
Never
Select Never, to turn off all cell outlinesneither borders nor grid lines will be
imported.
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Symbology
Use the options in this area to set the Symbology attributes for your border lines when
you paste data into your active design file.
Color:
To select a color that is different from the source document color and the MicroStation
active color, check this option and use the color picker to select any color for imported
borders and grid lines.
Weight
To select a weight that is different from the source document weight and the
MicroStation active weight, check this option and use the weight picker to select the
weight for imported borders and grid lines.
Style
To select a line style that is different from the source document line style and the
MicroStation active style, check this option and use the style picker to select the line style
for imported borders and grid lines.
Level
The Level field contains the level for imported borders and grid lines placement. To
change it, just type in another valid level number.
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Display Mode:
The two choices are
To make it easier to reposition your entire paste, compared to a paste full of loose
text and line elements.
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Off by default.
Technical Details: With this option enabled, one-piece pastes will be placed in a cell
named OFIMP. If you use Split paste into columns to split a paste into multiple
columns in the DGN (a multi-part paste), each such column will be placed in its own cell.
The cell for the first piece will be named OFIMP. Subsequent columns in each paste
will be placed in a cell named OFCOL.
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Note: Microsoft Word and Excel information can be linked. Access database
information can be pasted but not linked.
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3. At the bottom of your axiom.cfg file, type in or paste the following line:
MS_DGNAPPS > $(AXI)office/office.ma
4. Save the axiom.cfg file and close it.
Absolute Path This stores an absolute (not relative) path to the source document
in the DGN file when you make a paste. For local documents, a drive-letter-style path
will be stored in the link. For network documents, the next setting (below) determines
whether a UNC or drive-letter-style path will be stored in the link. Prior to Microsoft
Office Importer 8.11a, this was the only way link paths were stored.
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Relative Path (the default, as of version 8.14c) This stores a path to the source
document relative to the location of the DGN file being pasted into. For example, if
the source document file.xls is located one folder above the folder your DGN file is
in, Microsoft Office Importer will save a relative path of ..\file.xls in the link
created when you make your paste. The .. means go up one folder.
Technical Note: If you use Relative Path and the document you paste is in the same
folder as the DGN file you are pasting it into, only the file name (no path) is stored in the
link. These are indistinguishable from pastes made using No Path.
No Path This stores no path information in the link. This option is only
recommended if you use the OFFICE_DIRS MicroStation configuration variable to
locate your linked source documents.
When you set Microsoft Office Importer to Settings | Import Linking | Save source
document paths as: {Filename only} before you made the paste; or
When you set Microsoft Office Importer to Settings | Import Linking | Save source
document paths as: {Relative Path} before you made the paste and the source
document was located in the same folder as the DGN it was being pasted into. This is
because a relative path of same folder as master file actually contains no path
information when stored by Microsoft Office Importer.
This is only applicable when the option above it, Save source document paths as:, is set
to Full Path. Otherwise, this is disabled.
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Save UNC (\\server\folder\document.xls) (the default) This gets a UNC from the
clipboard. That stored UNC-style path will be used to locate the source document for
editing it or updating the DGN in the future.
Save mapped drive letter (N:\document.xls) This will ask Windows to convert the
UNC from the clipboard into a drive letter. If there are multiple drive letters
associated with the UNC used, the drive letter which is earlier in the alphabet will be
used. If no matching drive letter is found, the UNC path from the clipboard will be
used and the user will receive a message notifying him of this.
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These particular settings are believed to be self-explanatory so they will not be expanded
upon herein.
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The option button seen in the picture above has two choices:
The default value is Use ProjectWise URL to find source document and most users will
never need to change that. However, if youre ever pasting data from Excel spreadsheets
or Word documents located in a ProjectWise working directory but do not want
Microsoft Office Importer to create links to the source documents inside ProjectWise, set
this to Use file path to find source document.
Technical Note: At paste time, Microsoft Office Importer automatically checks the
location of the Excel or Word file and only prompts you to log into ProjectWise if the file
being pasted from is located in a ProjectWise working directory. Therefore, there should
be little need for most users to change the state of this When pasting a new link: setting
as Microsoft Office Importer handles things automatically.
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Chapter 16 Troubleshooting
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Formatting Options
Microsoft Office applications have many powerful formatting options that can be used to
control the appearance of text in your Office documents. It is not possible for Microsoft
Office Importer to duplicate all of these formatting options. In fact, some of the
formatting information for these options is not placed in the Windows clipboard when
you copy your text to the clipboard. Because of this, Microsoft Office Importer cannot
always format your imports exactly as they are in the Office document. This section
describes specific conditions that can be caused by this lack of formatting information.
Please review this section when your import is substantially different from what you
expected.
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Tables
In Microsoft Excel, text overlaps cell border
Text has an inherent problem that the fonts available in MicroStation may not match
those used in Windows. Even when using fonts of the same size, MicroStation can use a
different size for the space character. This makes it difficult to correctly gauge cell width.
If you do not specify a font in the Font settings tab, the default font will be used. This
may produce unexpected results.
For the best results use the Advanced font mapping option in the Fonts tab of your
text settings. Find the source font in the list of font families displayed on the left of the
image below.
See the font settings section in this guide for a description of how to select a different
font and how to import a Windows font into MicroStation.
You can also enlarge the cells by increasing the Non-text Area Height and Non-text
Area Width settings.
Chapter 16 Troubleshooting
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a new workbook using only Edit | Paste Special | Values and reapplying the formatting
to the new workbook, or selecting Edit | Paste Special | All to preserve the formatting.
This will correct the problem in the majority of situations.
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The usual cause is that the text indenting space in the Word file is relatively small and the
font in MicroStation is wider than the one in Word. You can handle this by increasing the
text indent in the Numbered list properties of the Word document and you will see the
space emerging.
Here is how to handle this:
1. Highlight some of the numbered text in the source document and right click with the
mouse.
Chapter 16 Troubleshooting
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3. In the box that appears, you will have several formatting selections under the
Numbered tab. Select one that gives a larger indentation as in the image below.
Then click {OK}.
4. Before you paste, be sure you turn off the toggle for Import paragraphs as text
nodes. in Microsoft Office Importers Paste clipboard contents box.
Your next paste should look more like this:
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Roman for example and the bullet will be displayed. This will work in some cases
because the numeric code for a bullet in many fonts is the same numeric code in the
Symbol font.
The other option is to have Microsoft Office Importer convert the font for the bullet
character from Symbol to Times Roman when you import the text. You do this by
selecting the Microsoft Office Importer tool Settings | Text and the Font tab, then
change the Normal: and Bold: fields to point to the Times Roman font. Your settings
should look like this.
When you do this, subsequent edits and updates of the imported text will result in the last
item keeping its bullet or number.
Tip: You can view the paragraph marks in a Word document as in the image above by
selecting the menu items Tools | Options | View and select the All checkbox under
Nonprinting characters.
Chapter 16 Troubleshooting
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Paragraph Indenting
At times it appears as if Microsoft Office Importer is not processing tab characters that
you inserted into your Word document. There are two possible reasons for this.
One way the tabs will be ignored is when pasting with the Import paragraphs as text
nodes paste option checked. To handle this, ensure the Import with V7 text nodes
option is Off in the Paste Clipboard Contents options.
Chapter 16 Troubleshooting
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Another reason relates to an option in Microsoft Word that sets the left indent with the
tab key. If this option is checked, pressing the tab key with the insertion point at the left
side of a line will move the indent point to the next tab stop. In this case, a tab character
is not placed in the line. To turn off this Word option, go to the Word menu Tools |
Options and select the Edit tab. Uncheck the option Tabs and backspaces set left
indent.
With this Word option checked, the Microsoft Office Importer Settings | Text |
Formatting [tab] | Spaces between tab stops option has no effect on the import because
there are no tab characters in the imported text.
To permanently delete linked text and tables, turn Graphic Group lock on before
deleting. This will pick up the construction element and the paste will be permanently
deleted.
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To move or rotate linked text and tables you must include the construction element in the
move. To do this, turn Graphic Group lock on before moving or rotating.
Chapter 16 Troubleshooting
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Field Codes
There are many field codes that can be inserted into Word documents and the list of field
codes differs with different versions of Word. Microsoft Office Importer must perform
special processing for each field code imported. Microsoft Office Importer cannot process
all field codes available in Word documents. Processing for the most frequently used
field codes has been implemented in Microsoft Office Importer. However, if a field code
is imported that is not recognized by Microsoft Office Importer, then that code will not be
included in the paste. You will have to interactively edit the text in MicroStation to insert
the missing text that resulted from the field code in the Word document.
Clipboard is tied up
Once you have clicked the paste tool with valid data on the clipboard, it will be tied up by
Microsoft Office Importer.
The clipboard will be released as soon as its Microsoft Office Importers paste into your
design file is complete.
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updated and manifest formatting problems, you can either re-paste them or change
their settings via Microsoft Office Importers Manage tool.
Making this change in Microsoft Office Importer 8.10a actually increases its
compatibility with pastes from old versions at the cost of harming pastes created with
one specific version pair, 3.6b/8.3b. We believe this tradeoff will be more help than
hindrance.
If you need to contact Axiom for assistance, please refer them to Axiom internal
cases 3012 and 8833.
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New: Added an option to disable the automatic updating of all pastes when opening a
DGN or making a different model active. This option doesnt depend on the Update
automatically when design file opens setting stored in each individual paste. Off by
default.
Fixed: Fixed an Excel 2010-only case where double-line borders were not coming in
when the Scale proportional to Excel data option was used during the paste.
Fixed: Offset between double-line border lines was not scaled when "Scale
proportional..." paste method was used.
Changed: If Microsoft Office Importer is unable to find the linked document when
performing an automatic update, it now writes a message to MicroStations Message
Center about it. Previously, there was no message shown in Message Center in this case.
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Fixed: Modifying link settings in the Manage Microsoft Office Importer Link box in a
German version of Excel 2003 (and possibly other versions of German Excel) would fail.
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Fixed: Fixed a case where some text would be split into multiple elements in a text node
instead of just being one text element.
Fixed: Fixed a problem where a paste created from SharePoint didnt update when user
pressed {Update}.
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Changed: Various formatting improvements for Excel spreadsheet and Word doc pastes.
Changed: Retired the {Unlink} button, located in the Manage box. If you need this
restored, please email Support@AxiomInt.com.
Changed: Retired the {Info} button. It no longer appears on the toolbar. You can still
key-in office info to get the same result.
Fixed: Import stacked fractions wasnt working on Excel 2007 spreadsheets.
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Improved: Microsoft Office Importer (office.ma) now loads three seconds faster than
previous versions.
Fixed: Now the first line of multi-line text in merged Excel cells imports correctly. This
was reported by one customer.
Improved: When determining which graphic group number to use for a new paste,
Microsoft Office Importer now checks the graphic group numbers of non-graphic
elements, not just graphic elements. This was a problem in MicroStation V7 but appears
to not be a problem in MicroStation V8. Fixed in V8 anyway.
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If you already have charts pasted into design files by Microsoft Office Importer you will
need to re-paste them with this new version (8.7c) so they will be scaled properly.
This has absolutely no impact on imported cells from Excel it only applies to
imported charts from Excel.
New: Added support for diagonal border lines when importing XLS files.
Fixed: A problem upgrading INI files from older versions of Office.
Fixed: Office mishandled paths containing an exclamation point '!'.
Fixed: Charts were not working for some non-English language versions of Excel.
Fixed: A line was shooting off beyond the boundary of a chart in one customers XLS
file.
Fixed: An abort handling two Office 2007 XLS files from two customers.
Fixed: The Sheet Name: field in Manage Import Link box is now disabled for DOC
links as this field only applies to XLS links.
Fixed: Fixed an unreported bug that would leave an instance of EXCEL.EXE open after
updating a pasted chart in a design file.
Clarified users guide in many places.
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Ability for user to specify a user-defined font for all imported text
Ability to use the active font at time of paste for all imported text
Users can now change the range of existing Excel links. This feature is especially
important to users who add new columns or rows to their spreadsheets but do not use
named ranges in Excel.
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Users can now define a list of named pairs of text height and width values. That list is
available at paste time, which is especially valuable to users who work at multiple scales
and thus need quick access to different height/width settings for their imported text.
We now refer to Borders not Table Lines.
We added a lock to the settings for text height and width that you can use to
automatically maintain the ratio between these numbers.
The Link Information box was not always displayed rotated when the linked elements
were displayed in a rotated view. This was fixed.
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