Professional Documents
Culture Documents
Date
: 01/11/10
Rev No. : 2
Page : : 1
Issue No : 1
OCCUPATIONAL
SAFETY AND HEALTH
MANUAL
(OSH MANAGEMENT SYSTEM)
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
: 01/11/10
Rev No. : 2
Page : : 2
Issue No : 1
TABLE OF CONTENT
1.0 Company profile & scope
-3-4
2.0 Reference
-5
-6-8
-9
-9
- 9 - 10
4.3 Planning
4.3.1
4.3.2
4.3.3
- 11
- 11 - 15
- 16 - 18
- 19 - 23
- 23
- 23 - 29
- 30 - 31
- 31 - 32
- 32 - 33
- 33
- 34
- 35 - 36
4.5 Checking
4.5.1
4.5.2
4.5.3
- 37
- 37 - 38
- 38
- 39
4.5.4
4.5.5
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- 39 - 40
- 40
- 41
- 42 - 43
- 44 - 45
P G E O E D IB L E O IL S SD N B H D
Date
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Rev No. : 2
1.0
Page : : 3
Issue No : 1
COMPANY PROFILE
a.
Name of Company :
b.
Year of established :
1979
c.
Registration No :
14202-V
d.
Company structure
e.
f.
07-268222 (D/L)
07-2514970 (fax)
g.
Person In-charge:
h.
E-mail :
badarudin.asaari@wilmar.com.my
i.
Managing Director :
j.
General Manager :
k.
Nature of Business :
l.
Total employees :
m.
n.
Product market :
o.
p.
Category Industry
(under PAGEMA classification)
q.
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OCCUPATIONAL SAFETY AND HEALTH
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1.2
SCOPE
1.2.1
The company recognized that safety, health and the protection of the environment is of prime
importance in the management of its business. The achievement of high standards of safety and
health consideration throughout all its activities are essential as its results in greater efficiency,
better working conditions and enhancement of its reputation as an employer.
1.2.2
Safe and healthy working conditions create an environment from which employer and
employee
benefit and it is the responsibility of both management and employees to work together
to
achieve this goal. In its effort to achieve these aims the company is committed to the provision of
an adequate level of resources to enable the aims of this policy to be
achieved.
1.2.3
A documented OSH Management System manual includes the range of diverse and pertinent
information that will aid all levels of management and employees in their daily operations.
Emphasis is directed to the continual improvement and the implementation of safe systems of
work associated with everyday activity and specific job tasks.
1.2.4
A positive pro-active `OSH culture is the ultimate aim of PGEO EDIBLE OILS SDN BHD,
where OSH is manifested in everyday thoughts and action of the entire workforce. An OSH
concern makes good business sense and it shall be the responsibility of all employees to conduct
good business safely.
1.2.5
The purpose of this manual is to provide guidelines of the companys Occupational Safety
and Health Management System to ensure the achievement of continuous improvement. The
objectives of the manual are to :
a.
Defined basic items of the system to ensure the achievement of objectives and
targets,
b.
Provide information of the aspects of OSH that will aid all levels of management
and employees in planning, implementing auditing management system in order
to satisfy company, legal and social obligation,
c.
1.2.6
This manual is intended to cover all activities carried out by PGEO employees, contractors
and visitors associated with the companys activities in PGEO in order to protect them against
risks to safety or health arising out of the activities.
1.2.7
a.
b.
c.
d.
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
2.0
Date
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Rev No. : 2
REFERENCE
2.1
2.2
2.3
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
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Rev No. : 2
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Issue No : 1
3.0
3.1
Acceptable risk
Risk that has been reduced to a level that can be tolerated by organization having regard
to its legal obligations and its own OSH policy (ref. 3.16 PGEO OSH policy).
3.2
Audit
A systematic examination process, independent and documented process for obtaining
`audit evidence and evaluating it objectively to determine the extent to which `audit
criteria are fulfilled.
3.3
Continual improvement
Recurring process of enhancing the OSH management system in order to achieve
improvements in overall OSH performance consistent with the companys OSH policy.
3.4
Corrective action
Action to eliminate the cause of a detected nonconformity or other undesirable
situation.
3.5
Document
Information and its supporting medium.
3.6
Hazard
Source, situation or act with a potential for harm in terms of human injury or ill health or a
combination of these.
3.7
Hazard identification
Process of recognising that a hazard exists and defining its characteristics.
3.8
ill Health
Identifiable, adverse physical or mental condition arising from and or made worse by a
work activity and or work related situation.
3.9
Incident
Work related event(s) in which an injury or ill health (regardless of severity) or fatality
occurred or could have occurred.
3.10
Interested party
Person or group, inside or outside the workplace concerned with or affected by the OSH
performance of company.
3.11
Nonconformity
Non-fulfillment of requirement. Any deviation from work standards, practices,
regulation
management system performance etc. That could either or indirectly lead
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OCCUPATIONAL SAFETY AND HEALTH
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3.13
3.14
OSH objective
OSH goal in term of OSH performance that the company sets itself to achieve.
3.16
OSH performance
Measurable results of OSH management system related to the companys control of health,
safety and environment risk based on its OSH policy, objectives and targets.
3.17
OSH policy
Overall intentions and direction of the companys related to its OSH performance as
formally expressed by top management. The OSH policy provides a framework for action
and for the
setting of OSH objectives.
3.18
Preventive action
Action to eliminate the cause of potential nonconformity or other undesirable potential
situation. There can be more than one cause for a potential nonconformity. Preventive
action is taken to prevent occurrence whereas corrective action is taken to prevent
recurrence.
3.19
Procedure
Specified way to carry out an activity or a process.
3.20
Record
Document stating results achieved or providing evidence of activities performed.
3.21
Risk
Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the
severity of injury or ill health that can be caused by the event or exposure(s).
3.22
Risk assessment
Process of evaluating the risk(s) arising from a hazard(s), taking into account the
adequacy of any existing controls and deciding whether or not the risk(s) is acceptable.
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3.23
Workplace
Any physical location in which work related activities are performed under the control of
the company.
3.24
Company
PGEO EDIBLE OILS SDN BHD
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Date
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Rev No. : 2
SAFETY
AND
HEALTH
Page : : 9
Issue No : 1
4.0
OCCUPATIONAL
ELEMENTS
MANAGEMENT
SYSTEM
4.1
General requirements.
4.1.1
4.1.2
4.1.3
4.2
The management of PGEO Edible Oils Sdn Bhd is committed in protecting its
employees and responsible for the full implementations of the following principles:
To provide and maintain a clean, safe and healthy working environment at all
times.
To identify and correct any potential hazard arising from plant processes and
work activities.
To ensure adequate control of occupational safety and health risks, which include
communication with suppliers, customers, transporters, contractors and visitors.
To provide adequate instruction, training, supervision and other relevant
occupational safety and health information to employees.
To comply with the Act and regulations enforced by the authorities and governing
bodies.
To practice a safe working culture.
_______________
Loh Chee Kheong
General Manager
3 November 2010
Revision no. 3
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OCCUPATIONAL SAFETY AND HEALTH
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4.2.1
PGEOs Occupational Safety & Health Policy (here in after also referred to as OSH policy)
provides an overall sense of direction and sets the principles of action relating to OSH which
are to integrated into the overall business process throughout PGEO.
4.2.2
It also provides the means of communicating PGEO management objectives and demonstrates the
formal commitment of the PGEOs top management towards good OSH management particularly
in managing OSH that may affect personnel or impose on the environment as a result of the
company business activities.
4.2.3
The OSH policy shall be documented implemented and maintain and communicated to all
employees.
4.2.4
The OSH policy is appropriate to the nature and scale of company risk.
4.2.5
It is also includes a commitment to prevention of injury and ill health and continual improvement in
OSH management and performance.
4.2.6
The PGEOs OSH policy includes a commitment to at least comply with applicable legal
requirements and with other requirements to which the company subscribes that relate to its OSH
hazards.
4.2.7
Should provide the framework for setting and reviewing OSH objectives and available to interested
parties.
4.2.8
PGEO OSH policy is reviewed periodically to ensure that it remains relevant and appropriate to the
company. Other requirements as stated in the OSH policy refers to the following:
a. National and international standard and requirements
b. Guidelines from Malaysian Government
c. Best management practice
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4.3
PLANNING
4.3.1
INTERFACE
Discussion of HIRAC activities
HOD / SHO
SHO
- e-mail/memo
Conduct HIRAC
- on site activity
HOD / SHO /
OSH committee
SHO / OSH
Committee
SHO
HOD
HOD / SHO
Supporting Doc:
Doc. No. OSH
- HIRAC/01/08/Rev 2 (No: )
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
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Rev No. : 2
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4.3.1.1
Identification of hazards and effects typically requires the application of tools and
techniques such as chemical health risk assessment (CHRA), Job safety analysis
(JSA) and environment risk & impact assessment.
4.3.1.2
4.3.1.3
Screening criteria are values or standards against which the identified hazards or
effect can be judge such as engineering standards, environment quality standards
and exposure limits.
4.3.1.4
In managing OSH risk, PGEO shall adopt the principle of standard methodology
risk to minimize the level of risk as low as reasonable practicable.
4.3.1.5
Using a qualitative and quantitative risk assessment, the assessment risk can be
regarded as either acceptable or not acceptable.
4.3.1.5
4.3.1.6
The hazards and effects register should be reviewed regularly. The period of
review may vary depending on:
a. The nature of hazards
b. The magnitude of risks
c. Changes from normal operation
d. New plant or process
e. Incident cases
4.3.1.7
The review should also take place if changes within the PGEO organization raise
the question on the validity of the hazard identification, risk assessment and risk
control (HIRAC) process. Such change may include PGEO expansion,
construction, restructuring, re-apportioning responsibilities and changes to
methods of working or patterns of behavior.
4.3.1.8
PGEOs shall establish, implement and maintain a procedure(s) for the ongoing
hazard identification, risk assessment and determination of necessary controls.
The procedure(s) for hazard identification and risk assessment shall take into
account:
a. Routine and non-routine activities
b. Activities of all persons having access to the workplace (including contractors and
visitors)
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4.3.1.9
The companys methodology for hazard identification and risk assessment shall:
a. Be defined with respect to its scope, nature and timing to ensure it proactive rather than
reactive, and
b. Provide for the identification, prioritization and documentation of risks and the
application of controls as appropriate.
c. The processes of assessment within PGEO workplace require the participation of all
levels within the PGEOs.
4.3.1.10
For the management of change, companys shall identify the OSH hazards and
OSH risk associated with changes in the companys, the OSH management
system or its activities prior to the introduction of such changes.
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OCCUPATIONAL SAFETY AND HEALTH
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Rev No. : 2
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Issue No : 1
This Environmental Aspects and Impacts element defines PGEO requirement to have a
process to determine environmental aspects that have or can have significant impacts to
the environment.
ii)
This process shall allow PGEO to identify, evaluate and control the aspects and impacts
on an ongoing basis and be applicable to all activities carried out throughout all
operations by PGEO employees, contractors and visitors associated with the company
activities. These shall cover but not limited to:
1. Routine and non-routine activities
2. Potential emergency conditions
3. New process
4. Introduction of new operational procedures
5. Chemicals and material handling
6. Changes or modifications of system and process.
7. Pre-commissioning of equipment, system etc.
iii)
The process should take into account the cost and time of undertaking the availability
of reliable data and the degree of practical control that PGEO may have over the
environmental aspects being considered.
iv)
The relationship between environmental aspects and impacts is one of cause and effect
as follows:
1. Environmental Aspect refers to an element of companys activities,
products that can have beneficial or adverse impact on the
environment. For example it could involve a discharge an emission,
consumption or reuse of material or the creation of excessive noise.
2. Environmental Impact refers to any change to the environment,
whether adverse or beneficial wholly or partially from the
companys activities or products.
A procedure shall be established, implemented and maintained to identify the
environmental aspects of its activities or product that it can control and over which it
can be expected to have an influence, in order to determine those which may have
significant impacts on the environment.
v)
vi)
The aspects related to these significant impacts should be considered while setting
specific HSE objective and targets for all work at each section.
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vii)
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Issue No : 1
All environmental aspects that may arise out of and in the course of the companys
activities or products should where relevant consider:
a.
b.
c.
d.
e.
f.
viii)
Date
: 01/11/10
Rev No. : 2
Emissions to air
Release to water
Waste management
Use of raw materials
Other local environmental
The effects of noise pollution
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OCCUPATIONAL SAFETY AND HEALTH
4.3.2
Legal
List of Legal
And other
Requirements
Information to affected
Department
As above
As above
SHO
OSH Committee
OSH Committee.
GM
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Monitor
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P G E O E D IB L E O IL S SD N B H D
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4.3.2.1
4.3.2.2
4.3.2.3
The compliance of all applicable OSH legislation shall apply for all activities,
which includes activities carried out by PGEO employees, subcontractors and
third parties associated with the company activities.
4.3.2.4
4.3.2.5
The Safety and Health Officer (SHO) shall be responsible for identifying the legal
and other requirements and shall maintain regular contacts with the relevant
authorities and companies with similar business nature within the region to keep
fully informed of any changes in Legislation or Codes of Practice which may
affect the way the company operates.
4.3.2.5.1
A register of all Acts and Regulations relevant to OSH matters shall be developed
and the relevant department within PGEO that to do have legal requirements
mapped to their activities and products are responsible to ensure that their activities
and products are in compliance to the relevant Legislative Acts
regulations and
Codes of Practice.
4.3.2.6
The SHO, shall be responsible to initiate the update of the Register of OSH Acts
and regulations upon the publishing of any new legal requirements or in the
events of amendments of the existing legal requirements.
4.3.2.7
4.3.2.8
The SHO, is responsible to ensure that the latest copy of Legislative Acts,
Regulations and Codes of Practice pertaining to OSH are made available.
4.3.2.9
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4.3.2.10
4.3.2.12
Reference
a.
Factory and Machinery Act, 1967 (act 139)
b.
Occupational safety & Health Act (OSHA) 1994 (Act 514)
c.
Environmental Quality Acts, 1974 and amendments.
d.
BS OHSAS 18001:2007 & MS 1722
e.
International standard (where applicable)
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4.3.3
Date
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Rev No. : 2
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Issue No : 1
RESPONSIBLE PARTY
Discussion
& approval
from OSH
SHO
NO
Approval
of overall
objective
and targets
2)
3)
4)
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Periodical review
- GM/MD
- HOD
- HOD
P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
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Rev No. : 2
Page : : 20
Issue No : 1
4.3.3.1
This element defines PGEOs OSH objectives and provides a framework on how
the intents and objectives of the companys OSH policy shall be implemented
throughout the employees at each department.
4.3.3.2
When establishing and reviewing its objectives, each division shall consider:
a. Legal and other requirements that can be referred to the legal register distributed
to each division.
b. OSH hazards and risks that is based on HIRAC register output.
c. Technological option.
d. Operational and business requirements, and
e. The views of interested parties such as PGEOs clients, corporate, etc.
4.3.3.3
The implementation of this OSH policy shall cover but need not necessarily be
limited to the following objectives:
4.3.3.4
Employees at all levels shall demonstrate their commitment to OSH policy issues
and ensure that these are given priority and not compromised.
4.3.3.5
4.3.3.6
Will comply with all OSH legislation, international conventions and protocols or
international standard and best practices.
4.3.3.7
4.3.3.8
Shall monitor and measure OSH performance on a regular basis across the
organisation to determine compliance to HSE legislation, PGEOs OSH
objectives, targets and plans.
4.3.3.9
4.3.3.10
OSH records shall be kept in a safe place, readily retrievable and protected from
deterioration e.g. accident/incident report, audit report.
4.3.3.11
PGEO shall conduct periodic internal and independent OSH management system
audits to verify that the implementation of companys activities conforms to the
requirements of the OSH management system.
4.3.3.12
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Issue No : 1
To provide and maintain a work environment that is safe and without risk to
health for all employees, contractors and others who may be affected by the
activities or processes of the company.
b.
To avoid all accidents and to ensure that no one suffers ill health as a result
of working at PGEO premise.
c.
To plan and manage activities so that hazards are assessed and risks
eliminated in so far as is reasonably practicable by appropriate protection
and prevention measures.
d.
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4.3.4
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Issue No : 1
RESPONSIBLE PARTY
1)
2)
Discussion
& Approval
3)
YES
4)
5)
6)
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Periodical review
- SHO
NO
- GM/MD
- HOD
- HOD
P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
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4.3.4.1
4.3.4.2
4.3.4.2
The programmed(s) shall describe how the organisations objectives and targets
will be achieved, including time scales and personnel responsible for
delivering the organisations OSH objectives and targets at each relevant level.
4.3.4.3
4.3.4.4
4.3.4.5
4.4
4.4.1
4.4.1.1
Top management of PGEO shall take ultimate responsibility for OSH and OSH
management system.
4.4.1.2
The structure and responsibility element defines the salient OSH roles,
responsibilities
and accountabilities of personnel who manage, perform and
verify activities having an effect on the OSH risks of the organisations activities,
facilities and processes.
4.4.1.3
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PGEO shall conduct periodic internal and independent OSH management system
audits to verify that the implementation of companys activities conforms to the
requirements of the OSH management system.
4.4.1.5
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4.4.1.6
4.4.1.7
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Issue No : 1
Managing Director
General Manager
Plant Manager
Employees
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4.4.1.7
The structure and responsibility element defines the salients OSH roles,
responsibilities and accountabilities of personnel who manage, perform and verify
activities having an effect on the OSH risks of the organizations activities,
facilities and processes.
4.4.1.8
4.4.1.9
4.4.1.10
4.4.1.11
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4.4.1.12
4.4.1.12.1
Secretary
(SHO)
Management Representatives
(Head of Department/Section)
(Drum Plant, Specialty Fats, Consumer Packing, Pump
House, Maintenance/Electrical, Security, Store, Extraction,
Refinery, Dry Fractionation, Warehouse, Admin/HR,
Operation, Lab, Boiler)
Employees Representatives
(Drum Plant, Specialty Fats, Consumer Packing, Pump
House, Maintenance/Electrical, Security, Store, Extraction,
Refinery, Dry Fractionation, Warehouse, Admin/HR,
Operation, Lab, Boiler)
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4.4.1.13
Responsibility of Chairman
a. Composition chaired by top management or appointed representatives.
b. To chaired the OSH Committee meeting quarterly.
c. To manage, monitor and evaluate all OSH activities, Policy, objectives and
programmes including the effectiveness of the OSH Management System.
4.4.1.14
Responsibility of Secretary
a. Safety & Health Officer (SHO) shall be the secretary of the PGEO Safety &
Health Committee.
b. To be responsible for all OSH activities including planning programmes,
strategies and the effectiveness of programmes implementation.
c. To monitor progress and review the improvement of objectives and targets.
4.4.1.15
4.4.1.16
4.4.1.17
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i. Review, endorse and assist in the development of OSH rules and safe system of
work.
j. Communicate with OSH management committee through the exchange of
minutes of meeting.
k. Joint the OSH committee meeting minimum once in three (3) month.
l. Carry out and assist SHO to studies on the trends of incidents that occur at place
of work and provide recommendations for corrective actions.
m. Review the OSH policy and make recommendations to top management for any
revision.
n. Assist SHO to plan, organize and conduct workplace inspection minimum once
in three months.
o. Assist SHO to conduct investigation for any case of complaint or incident that
occurred at place of work.
p. Conduct internal audits of the OSH system regularly (every 6 months).
4.4.1.18
Responsibility of Employees
a. Participates and cooperates for any OSH activities organized by the
management.
b. Aware of the following:
i.
General OSH information
ii.
OSH policy
iii.
Potential significant OSH risks or hazards of their activities /
workplace.
iv.
Potential consequences of deviation from specified operating
procedures and work instructions.
c. The roles and responsibilities of those related to the OSH management of the
other personnel are included in the job description and also as stated in the
OSHA 1994.
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4.4.2
4.4.2.1
SHO/
Security Officer
HOD/Section Head
as above
HR
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Interface
Safety Induction
On Job Training
(safety matters)
(OJT)
Training evaluation
Update records
4.4.2.2
PGEO shall ensure that any person(s) under its control performing tasks that can
impact on OSH is (are) competent on the basis of appropriate education, training
or experience and shall retain associated records.
4.4.2.3
4.4.2.4
4.4.2.5
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
: 01/11/10
Rev No. : 2
Page : : 31
Issue No : 1
4.4.2.6
Managers and supervisors are responsible for ensuring the employees under
control are competent to meet their responsibilities and accountabilities by the
annual performance appraisal and providing inputs on their training needs to OSH
management and HR.
4.4.2.7
PGEO shall identify training needs associated with its OSH risks and itrs OSH
management system. It shall provide training or take other action to meet these
needs, evaluate the effectiveness of the training or action taken and retain
associated records.
4.4.2.7
4.4.2.8
4.4.3
4.4.3.1
COMUNICATION
4.4.3.1.1
With regard to its OSH hazard and OSH management system, PGEO shall
establish, implement and maintain a procedure(s) for:
a.
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
b.
c.
d.
Date
: 01/11/10
Rev No. : 2
Page : : 32
Issue No : 1
4.4.3.2
4.4.3.2.1
Consultation with contractors where there are changes that affect on OSH
system, activities and procedures.
d.
4.4.4
DOCUMENTATION
4.4.4.1
4.4.4.2
The PGEO OSH management system documentation shall include the following:
a.
PGEO OSH policy and objectives
b.
The description of the scope of the PGEO OSH management system
c.
The description of the main elements of the PGEO OSH management
system and their interaction and reference to related documents
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
d.
e.
Date
: 01/11/10
Rev No. : 2
Page : : 33
Issue No : 1
4.4.5
CONTROL OF DOCUMENTS
4.4.5.1
The control of documents element describes the requirements on the control and
identification of all documents and data containing information of OSH
management system and the performance of PGEO OSH activities.
4.4.5.2
All revisions shall be documented and revision status assigned. The nature of
changes to the document shall be identified.
4.4.5.4
Documents shall be reissued after a practical number of changes have been made.
4.4.5.5
All document under routine and non routine condition including emergencies e.g.
CSDS, PGEO fire protection system, drawing, instruction etc.
Cross reference to QAM sec 4 control of document.
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
: 01/11/10
Rev No. : 2
Page : : 34
Issue No : 1
4.4.6
OPERATIONAL CONTROL
4.4.6.1
The operational
control element defines PGEOs requirement to identify
those operations and activities that are associated with identified risks and
environmental aspects fulfilling its OSH Policy, objectives and targets and
conforming to legal and other requirements where control and counter measures
need to be applied.
4.4.6.2
4.4.6.3
All the OSH procedures shall be reviewed regularly for its suitability and
effectiveness and identified changes shall be implemented.
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P G E O E D IB L E O IL S SD N B H D
Date
: 01/11/10
Rev No. : 2
4.4.7
4.4.7.1
Responsibility
Activity
Page : : 35
Issue No : 1
Interface
SHO/HOD/
ERP Team
OSH Comm.
Recognition
- Identification of
potential Plant/Area for
drill
- Legal requirements
As above
Readiness
- Emergency Plan
- Emegency & Equipment
- Training & Competency
- Practice Drill
- Communication
- Emergency Plan
- Inventory of
Equipment
- Inspection Schedule
- Inspection checklist
- Training Schedule
- Drill plan
MD/GM/HOD
OSH Comm/
ERP Team
Response
- response for selected dept.
- response for all dept.
- emergency plan
As above
Performance, Measurement
& Monitoring
As above
As above
Records
As above
Review
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- Non-conformance
report.
- CAR / Preventive
Action Plan
- Drill report
Corrective action plan
P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
4.4.7.2
Date
: 01/11/10
Rev No. : 2
Page : : 36
Issue No : 1
4.4.7.2
The main requirement of PGEO ERP is to manage an effective response for any
incidents and emergency situation which occurring in PGEO premise and also from
the neighbors and for preventing and mitigating the likely illness, injury abnd
damage that may arise out of or in the course of PGEO activities.
4.4.7.3
The requirement for ERP shall apply for all PGEO activities that include activities
carried out by PGEO employees, contractor and visitors.
4.4.7.4
4.4.7.5
SHO (with advice from MD/GM/Top management) shall develop and maintain the
required ERP to cater for any major risks or emergencies that may occur in PGEO.
4.4.7.6
SHO shall plan, decide and get approval from the top management on the
classification of the incident in which category the emergency reaponse plan is to
be declared and activated.
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
4.5
Date
: 01/11/10
Rev No. : 2
Page : : 37
Issue No : 1
CHECKING
a.
b.
4.5.1
4.5.1.1
4.5.1.2
The requirements shall apply for all PGEO activities including contractor and
visitors.
4.5.1.3
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
4.5.1.4
Date
: 01/11/10
Rev No. : 2
Page : : 38
Issue No : 1
HIRAC results.
Workplace inspection
OSH auditing
Spot check on PPE
Surveys the attitudes towards OSH management system and OSH practices
among employees.
4.5.1.5
4.5.2
EVALUATION OF COMPLIANCE
4.5.2.1
4.5.2.2
PGEO OSH management shall keep records of the results of the periodic
evaluations based on the frequency of requirement (by legal) for future reference.
4.5.2.3
The compliance shall be evaluated with other requirements which it enforce by the
legal as for comparison. The separate procedure shall be established, implemented
and maintained based on the system or process suitability.
4.5.2.4
Supporting Doc: Legal & Other Requirements (Master List) : General Procedure - G.P 29.10
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P G E O E D IB L E O IL S SD N B H D
Date
: 01/11/10
Rev No. : 2
Page : : 39
Issue No : 1
4.5.3
4.5.3.1
INCIDENT INVESTIGATION
4.5.3.1.1
Industrial Accident
Incident
Witness/Victim
Report to Section Head
Section Head report to Dept. head.
Interface
Chemicals spillage
Security
Security inform
SHO/Admin
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Finding report to GM
(Approval)
P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
4.5.3.1.2
Date
: 01/11/10
Rev No. : 2
Page : : 40
Issue No : 1
4.5.3.2
4.5.3.2.1
4.5.3.2.2
The management of corrective and preventive action shall apply for all PGEO
employees and contractor which associated with the company activities.
4.5.3.2.3
The corrective and preventive action shall be implemented to the new or changes
hazards or the need for new or change controls, the procedure shall require that the
proposed actions shall be taken through a risk assessment prior to implementation.
4.5.3.2.4
Any necessary changes arising from corrective and preventive action in the
documented procedure resulting from corrective and preventive action shall be
recorded.
4.5.3.2.5
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
: 01/11/10
Rev No. : 2
Page : : 41
Issue No : 1
4.5.4
CONTROL OF RECORDS
4.5.4.1
Control of records element defines PGEO OSH management for the maintenance of
a system of records to document and demonstrate compliance to the requirement of
OSH management system, OHSAS standard and its associated procedures and shall
be apply to all PGEO activities & operations.
4.5.4.2
4.5.4.3
4.5.4.4
Below is the list of required OSH records but not limited to the following:
a.
HIRAC records
b.
Auditing records
c.
Workplace inspection records
d.
Industrial accident and incident reports
e.
Independent Panel (incident) reports
Safety & Health meeting minutes
f.
g.
Medical Health Surveillance records
h.
CHRA reports
i.
Audiometric Test report
j.
Noise mapping records
k.
Local Exhaust Ventilation (LEV) Reports
l.
OSH training records (HR)
m.
Machineries list records
4.5.4.5
Documents
HIRAC Record
Auditing Records
Workplace Inspection Records
Industrial Accident and Incident Report
Independent Panel (incident) Reports
Safety & Health Meeting Minutes
Medical Health Surveillance Records
CHRA Reports
Audiometric Test Report
Noise Mapping Records
Local Exhaust Ventilation (LEV) Reports
OSH Training Records (HR)
Year to be keep
Action by
7
7
7
7
7
7
30
5
30
5
5
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
HR
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As long as worker
still working
SHO
P G E O E D IB L E O IL S SD N B H D
Date
: 01/11/10
Rev No. : 2
4.5.5
INTERNAL AUDIT
4.5.5.1
Responsibility
SHO
Procedure
Arrangement
Announcement
SHO
Safety Committee
Audittee/Sec Head
HOD
- e-mail/memo
Audit Checklist
Conduct Audit
SHO/Safety
committee
Corrective Action
Request (CAR)
SHO/Safety
Committee
SHO/HOD
SHO/OSH
Committee
Review
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Interface
Planning
SHO/Committee
Dept. Head
Reference Doc.
1. CAPAR
2. Audit Finding Report
3. Audit Checklist
Page : : 42
Issue No : 1
- Audit summary
NCR
- NCR/ CAR
P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
4.5.5.2
Date
: 01/11/10
Rev No. : 2
Page : : 43
Issue No : 1
PGEO OSH management shall ensure that internal audits of the OSH management
system are conducted at planned intervals to:
a.
b.
c.
d.
determine whether the OSH management system is effectives and meet with
OSH policy & objectives.
has been implemented and is maintained.
Conforms to planned arrangements of OSH management including the
requirements of this OHSAS standard.
provide information on the results of audits to management.
4.5.5.3
The internal auditing shall be carried out quarterly by the safety committee
(internal auditor).
4.5.5.4
The internal auditing shall cover all aspect of safety procedures at each
plant/department.
4.5.5.5
SHO is responsible for establishing, maintaining and coordinating the PGEO audit
schedules and ensure that the audit conducted according to the OSH audit procedure
and process.
4.5.5.6
The internal auditor shall conducting the audits according to the audit procedure .
4.5.5.7
Audit findings and any corrective actions will be communicated to the relevant
department.
4.5.5.8
The inter auditor shall report all findings after the audit and report in the safety
committee meeting.
4.5.5.9
The auditee is required to assign a guide to accompany the auditor during the audit
and cooperate with the requests of the auditor and provide unfettered access to staff,
documents and records relevant to the audit.
4.5.5.10
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
Date
: 01/11/10
Rev No. : 2
Page : : 44
Issue No : 1
4.6
MANAGEMENT REVIEW
4.6.1
The top management of PGEO shall review the organizations OSH management
system at planned intervals to ensure its continuing suitability, adequacy and
effectiveness.
4.6.2
4.6.3
4.6.4
4.6.5
b.
c.
d.
e.
f.
g.
h.
i.
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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH
j.
Date
: 01/11/10
Rev No. : 2
Page : : 45
Issue No : 1
4.6.6
The outputs from management reviews shall be consistent with the company
commitment to continual improvement and shall include any decisions and actions
related to possible changes to:
a. OSH performance.
b. OSH policy & objectives
c. Resources and other elements of the OSH management system
4.4.7
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