MUSLIM STUDENTS SOCIETY OF NIGERIA

RIVERS STATE AREA UNIT

A

PROGRAM REPORT OF THE

94TH ISLAMIC VOCATION COURSE (I.V.C.) SAFAR 1434 A.H

(23RD DEC 2012 2ND JAN 2013)

PRESENTED BY:

SHAIBU SALISU; THE ASSET MAINTENANCE OFFICER 2ND (A.M.O. 2)

FOR

THE DEPARTMENT OF LOGISTICS AND PROCUREMENT

DATE: 20TH JANUARY 2012.

Abstract
All Praises, Thanks and Adorations due to Allah Whom we seek His Pleasure in
all our activities and may He have Mercy upon us all. May His Mercy and

Blessings be upon our beloved Prophet Muhammad (s.a.w), his family and
companions at large.
The 94th Islamic Vocation Course(I.V.C) which held at Al-Usrah complex, Iwofe
Road, exhausted within eleven days (23/12/2012 to 02/01/2013), Finance,
Energy and many others to mention. The department of Logistics and
Procurement alone spent the total sum of N89,070.00 out of N90,420.00 receipt
on procurements which commenced on the 22nd till 31st December 2012.
Among the things spent on included Drugs, Kitchen items, Cleaning materials
and host of others.
Challenges include lack of adequate man power, lack of organised enquiries,
academic interruption etc.
We pray that Allah accept our efforts as acts Ibadaah.
Wa salamulaikum!

Introduction
All thanks and appraises belong to Allah. He is the One whom no one has the
right of being worshiped except HIM. The owner of the knowledge of unseen
and apparent, He is the Most Gracious and the Most Merciful. May HIS
Salutations and Peace be on Prophet Muhammad (s.a.w), the seal of
Prophethood and the leader of all mankind.
The department of Logistics and Procurement was formed at the Workers
Seminar on 16th December 2012 at Woji Central Mosque and two persons were
assigned to it. They are:
- Shaibu Salisu; the Asset Maintenance Officer 2nd (AMO2).
- Idowu Abdul-Qaadr; the Financial Secretary.
We resumed camp on 22nd December with the commencement of receipt and
disbursement activities to meet the camp requirements and the Ameers
directive. Sources of receipts were the Ameer and the Financial Secretariat only.
Our activities terminated on the 31st with the total receipt of N90, 420:00 and
disbursements of N90, 070:00 as summarised below:
-

Medicals (Drug and Materials)

Kitchen
Energy Items and Repair
Stationeries
Security requirements
Cleaning
Lecturers welfare
Transportation
Miscellaneous disbursement
Balance

N
N
N

N 16,070.00
23,300.00
N 07,900.00
N 03,500.00
N 02,520.00
15,300.00
N
790.00
08,850.00
N 10,840.00
350.00

Detailed Receipt and Disbursement

Record
22:12:
12

TOTAL RECEIPT
AN-NUR
TRANSPORTATION
TOTAL EXPENDITURE

23:12:
12

N 9,000.00
N 1,000.00
N
10,000.00

TOTAL RECEIPT
BUCKET
BROOMS
PADLOCKS
MOP STICKS
MOP BUCKETS
DETERGENT
IZAL
AIR FRESHNER
DETOL
MARKERS
PARCKERS
TOUCH LIGHT
BATTERIES
YAM PURCHASE
TRANSPORTATION
TOTAL EXPENDITURE

24:12:
12

N
10,000.00

N
40,420.00
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N

2,500.00
650.00
120.00
2,000.00
1,900.00
600.00
1,000.00
800.00
1,750.00
600.00
600.00
3,100.00
600.00
13,300.00
6,000.00
N
35,520.00

TOTAL RECIEPT
TRANSPORTATION
MEDICALS
CANES
WASTE DISPOSER
IZAL
ELECTRIC BULBS

N
25,000.00
N
N
N
N
N
N
3

2,300.00
9,840.00
400.00
600.00
3,500.00
3,000.00

PACKERS
BIROS
A4 PAPERS
MARKERS
FEEDING
PER OF SCISSORS
DETERGENT
AIR TIME
TOTAL EXPENDITURE

25:12:
12

300.00
790.00
440.00
N 1,530.00
N 0.00

N
350.00
N 2,000.00
N
600.00
N 2,950.00
N
10,000.00
N 7,000.00
N 1,370.00
N 1,000.00
N
200.00
N 9,570.00

TOTAL RECEIPT
TRANSPORTATION
MEDICALS
BAG OF DETERGENT
TOTAL EXPENDITURE

30:12:
12

N
N
N

TOTAL RECEIPT
FISH
MEDICALS
ELECTRICAL REPAIRS
BATTERIES
TOTAL EXPENDITURE

29:12:
12

N 0.00

TOTAL RECEIPT
TRANSPORTATION
SECURITY VEST
MARKET
TOTAL EXPENDITURE

28:12:
12

N
24,540.00

TOTAL RECEIPT
MEDICALS
LECTURERS' WELFAIRE
FEEDING
TOTAL EXPENDITURE

26:12:
12

N
300.00
N
300.00
N 1,400.00
N 1,200.00
N
250.00
N
50.00
N 1,200.00
N
200.00

N 0.00
N
200.00
N 2,110.00
N 1,200.00
N 3,510.00

TOTAL RECEIPT

N 5,000.00

MEDICALS
TOTAL EXPENDITURE
31:12:
12

N 1,950.00
N 1,950.00

TOTAL RECEIPT
MEDICALS
TOTAL EXPENDITURE

N 0.00
N

500.00
N 500.00

OVERALL RECEIPT

N
90,420.00
N
90,070.00

OVERALL EXPENDITURE

Challenges and Comments

No program has ever come to play without a challenge and this time, our
challenges include:
- Lack of adequate man power:
The department was a one man department; just I (Shaibu Salisu) alone,
which would have posse serious challenges, if not for the help of Allah and
the Ameer and Ustaz Sanni Amaanatu-llah.
- Unorganised manner of enquiries from some departments:
Some requests were so random that I would be ignorant of the morning
needs in some department even after Morning cleaning.
- Interruption of Classes:
I was privileged to attend only three Arabic and a few Dawaah classes; this
is neither funny.
- Starvation on camp:
I go out several times for my duties but comes back to found food
shortage or no food at all. Though I was not affected in any way because I
can bare such but such welfare is not proper for such personnel and can
discourage dedication to rendered services.
- Recurrent expenditure on Item purchase:
We spent on transport and several items too often even when it could be
averted.
- Communication failure:
MTN service was so bad during the camp period and so many times,
consultation for possible decision in the market was really affected.

Recommendations
One of the greatest enemies of progress in running a program is challenge
though it can be overcome or averted. To avert annual repetition of mistakes
and error in the department of Logistics and Procurement, the following
recommendations have been made from this IVC experiences.
6

- Members to be assigned to this department must not be less than two and
a Port Harcourt based person should be involved.
- Enquiry lists should be made available at nights (maybe during R&P) for
proper planning of Procurement officers.
- Marketing should commence later after the morning Arabic classes or
better still, after Salatul Zuhr.
- Officers should always notify their absence via verbal or phone call report
to the kitchen to ensure reservation of their share.
- Procurements (bulk purchase) should be made once in every two days
after all enquiries must have been made available before the morning of
the active days, to avoid multiple transports on single or few needs.
- MSSN should make available two active lines at least for all time
commutation and consultation since all networks can barely be faulty at a
time.

Conclusion
Alhamdulillah for giving us the opportunity to serve the Ummah at a time like
this. The IVC 1443 A.H was fantastic and successful in many ways but our wish
is to always achieve a better success in our future programs. Thus, I urge the
IVC organisers to consider the recommendations above so that members of this
department in the nearer future would also benefit from most of the lectures
and lessons (especially the Arabic classes) on camp, because they are also on
camp to benefit from the activities as well. It would not be correct if someone
on camp fail to benefit from the wealth of knowledge being unleashed on the
same camp because of official assignments.
May Allah purify our intensions, accept our works and reward us for it.
Wa Salamu alaikum wa Rahmatullahi wa Barakatuh.