ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 1 of 7

1.1..1 PURPOSE , SCOPE & RESPONSIBILITY

1.1..1.1To ensure that the training and qualification required for personnel are suitably
identified for the nature of duty they are expected to perform and the personnel
meet these requirements.
1.1..1.2Applies to all employees working on board the vessels under the Companys
management.
1.1..1.3Master and Senior Officers on board and Personnel department , DPA and CEO
ashore are responsible for execution of requirements mentioned in this Procedure.
1.1..2 PRE-JOINING TRAINING & BRIEFING
1.1..2.1Prior to joining vessel each employee must undergo statutory training as required
under STCW-95 code, Flag State guidelines and Companys requirements.
1.1..2.2All Master and Chief Engineers, as far as possible, joining the Company for the
first time are briefed thoroughly on Companys SMS by DPA and/or other senior
staff in the office prior to joining. Records of same are maintained in the office.
(Refer OP 13 of Office Procedures Manual)The briefing also includes the issues
specific to the vessel and the voyage. The Masters and Chief Engineer who have
served earlier on the Companys managed vessels may join directly and any
changes occurred in the Companys SMS during their leave are brought to their
notice through the record of changes made in SMS maintained on board.
1.1..3 ON BOARD FAMILIARISATION
1.1..3.1SAFETY & SMS FAMILIARISATION
1.1..3.1.1 All Officers, crew members or any individual joining the vessel shall fill up
and sign the SAFETY AND SECURITY FAMILIARISATION FOR NEW
Rev. 02/31.12.10
JOINING CREW CHECKLIST(DOC NO: FOM 2.1A.1) OR SAFETY
AND SECURITY FAMILIARISATION FOR JOINING INDIVIDUAL
OTHER THAN CREW (DOC NO: FOM 2.1A.2) and handover the checklist
to the Master on completion prior to being assigned to perform their functions.
In doing so they shall be assisted by their relievers or superiors.
1.1..3.2FAMILIARISATION FOR WATCH KEEPING PERSONNEL:
1.1..3.2.1 Before undertaking watch keeping duties on board all personnel must
undergo ship specific familiarization as detailed below:

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 2 of 7

A) MASTER AND CHIEF ENGINEER:

Document to be used:

Handing over and Taking over Form

(DOC NO: FOM 2.1B and FOM 2.1C)

Minimum required time: Six hours

Responsibility:

Off- Signing Officer/ Companys Rep

(While taking over the Command/Charge of the vessel, the Master/Officer concerned must
ensure that requirements listed in the document are all complied with. In case of any serious
discrepancy noted during the change of Command/Charge with regard to condition of the
vessel, her machinery and the equipment, Cargo on board, ROB bunkers, lubricants, stores
etc, Cash on board, Statutory and other certificates or any other non compliance which can
endanger the safety of the vessel or its crew or cargo and the marine environment, the Taking
Over Master/Officer must refuse to take over the charge and bring the fact immediately to the
notice of the Master and the Company.)

B) WATCH KEEPING OFFICER:

Document to be used:

Familiarization Watch Keeping Officers

(DOC NO: FOM 2.1F)

Minimum Time Required:

Prior to assuming duty onboard

Responsibility:

Off Signing Officer or Senior Officer.

(Any serious discrepancy noted during the Familiarization must immediately be brought to
the notice of Senior Officer and/or Master)

C) WATCH KEEPING RATING:

Document to be used:

Familiarization - Watch Keeping Ratings

(DOC NO: FOM 2.1 G)

Minimum Time Required:

Prior to assuming duty onboard

Responsibility:

Off signer or Superior.

1.1..4 ON BOARD TRAINING AND APPRAISAL

Rev. 03/25.10.11

1.1..4.1The working / command language of Companys Safety Management System is

ENGLISH.

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 3 of 7

1.1..4.2TRAINING MANUAL
1.1..4.2.1 Company maintains Ship Specific Training manual on board. One copy of
each is maintained in the Officers and Crew mess rooms where practical. The
manual contains following minimum information :
Emergency Alarms
Muster List giving details of emergency duties of crew.
Donning instructions for Life jackets.
Launching instructions for Life Boats , Rescue Boats and Life Rafts
Starting instructions for emergency fire pump and life boat engines.
Location, use and operating instructions for other safety and anti pollution
equipment.
Safeguard against identified risks.
1.1..4.2.2 Safety Officer is responsible for ensuring that the Training Manual is always
kept up to date and maintained at its location. Master must ensure that all
personnel on board have familiarized themselves with the contents of the
manual.
Rev. 01/24.09.10

1.1..4.3STRUCTURED TRAINING PROGRAMME FOR CADETS

1.1..4.3.1 Company recognizes the need to create a new breed of officers by investing in
training. The same is carried out by strict compliance of IMO Training
standards and guidelines. In this regards, the company appoints the Company
Training Officer for the purpose of monitoring structured training programme
for the trainees in the stream of engineering / nautical as the case may be.
1.1..4.3.2 The training officer will guide these trainees and monitor their performance
onboard or ashore.
1.1..4.3.3 The training officer shall keep the management well posted on their progress.
1.1..4.4SAFETY AND ENVIRONMENT PROTECTION COMMITTEE MEETING:
1.1..4.4.1 Safety and environment protection committee meeting must be held on board
minimum once every month and preferably towards the end of the month.
1.1..4.4.2 The meeting must be attended by all off duty personnel and should be held at
public place and at different times to give opportunity to everyone to attend.
The meeting should be proactive and Master must encourage all participants

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 4 of 7

to express their views and opinions frankly on the matter related to safety and
pollution prevention.
1.1..4.4.3 The meeting must not be used to discuss routine operational or trivial matters.
1.1..4.4.4 The agenda of the meeting, though not limited to, should include:
Review of the minutes of the last Safety Meeting
Review of emergency drills carried out during the months.
Accidents, incidents during the month, if any.
Safe working practices, or lack of it, followed on board.
Demonstration of use of various Safety and personnel protection
equipment.
Any new developments, instructions (preventive circulars from the
company), regulations, ideas etc relating to the safety of the vessel, crew,
cargo and marine environment which help increase the safety awareness
on board.
1.1..4.4.5 MINUTES of Safety and environment protection committee meeting must be
recorded and forwarded to the DPA every month for review. The minutes
must give details of all attendee and signed by the Master.
1.1..4.4.6 All HOD and officers must ensure that staff working under their supervision is
instructed and trained on Companys SMS and Safe and efficient working
practice. The interaction should be used to encourage the seafarer to upgrade
his skill, knowledge and qualification. Trainee Officers must ensure that their
record books are up to date and reviewed. Company will from time to time
provide Safety Video, cassettes and publication to improve the safety
awareness on board.
Rev. 01/24.09.10

1.1..4.4.7 Duties And Responsibilities :

1.1..4.4.7.1Master:
1.1..4.4.7.1.1 The Master is responsible for the overall safety of the ship, personnel on
board and protection of the environment.
1.1..4.4.7.2Ships Safety Officer (S.S.O):
1.1..4.4.7.2.1 The S.S.O. responsibilities shall extend to all departments of the ship.
1.1..4.4.7.2.2 The S.S.Os role shall be positive one in that he shall seek to initiate or
develop safety measures before an accident occurs rather than afterwards.
1.1..4.4.7.2.3 He shall assist the Master in elimination of accidents and injuries on board
ship by:

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 5 of 7

i. Fostering among the ships staff a high degree of safety

consciousness and an active interest in accident prevention
ii. Ensuring that the protection devices and personal accident
prevention equipment is in good condition and being used
iii. Ensure that training, instruction and practice is provided in the use
of equipment
Rev. 01/24.09.10

iv. Encouraging members of the crew to:

a) Report defects, deficiencies, unsafe conditions, unsafe
procedures
b) Submit ideas and suggestions for improving safety.
b)1..4.4.7.2.4 He shall make regular inspections to detect unsafe conditions, fire hazards
and unsafe practices e.g. unguarded openings, slippery floors, bad lighting,
accumulation of rubbish, defects or deficiencies in equipment, operation
and means of access to equipment which could lead to accidents.
b)1..4.4.7.2.4.1
It is preferable to make thorough inspection of one area or
department on each occasion in a systematic manner in order to cover all
areas in a period of one month, rather than attempt a cursory inspection of
the whole ship.
b)1..4.4.7.2.5 He shall discuss the findings of his inspections with the safety committee
with details of his observations of the unsafe practice or work procedure,
unsafe manner & conditions as to maintenance, inspection, testing or
operation of equipment, unsafe working condition, unsafe means of
access, and hours of employment of seaman in any specified operation or
under any specified circumstances. His report of findings shall be included
in the safety committee meetings.

Rev. 04/10.01.12

b)1..4.4.7.2.6 The Chief Officer and Second Engineer shall be responsible for ensuring
the following:
i. A safe working environment for all personnel on board
ii. Compliance with safety instructions and rules
iii. Ensuring that the machinery, technical devices, chemical agents
and work procedures dont expose anybody to hazards.
iii.1..4.4.7.2.7 They shall be responsible for investigating and taking corrective action in
respect of all sighted, or reported, unsafe circumstances or work practices.

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 6 of 7

iii.1..4.4.7.2.8 They shall personally supervise all work of hazardous nature under their
respective controls and ensure that all possible safety precautions are taken
and seaman like work procedures are followed.

iii.1..4.5
Rev. 04/10.01.12

APPRAISAL

iii.1..4.5.1 Master / Chief Engineer and Designated Officer must carry out the appraisal
of the staff under him. The Officer Appraisal Form (FOM 2.1 H) or Crew
Appraisal Form (FOM 2.1 I) must be properly filled, signed and sent to the
Fleet Personnel Department of the Company within 2 to 4 months of the staff
joining the vessel and at the time of the sign off.
iii.1..4.5.2 The appraisal also serves as basis for identification of training needs of the
employee. The Master/HOD and the employee have the opportunity to discuss
the training needs during the appraisal.
iii.1..4.5.3 The appraisal reports for Master and Chief Engineer should be made by the
Technical Superintendent in-charge of the Vessel. The same can also be made
by DPA / Technical Superintendent when and if the Master / Chief Engineer
visits the Company Office.
iii.1..4.6

IDENTIFICATION OF TRAINING NEEDS FOR SHIP STAFF

iii.1..4.6.1 Identification of training needs for ship staff will be done as follows:
Through Safety committee meetings.
Through Appraisal reports.
Through Masters SMS review and Management review ashore.
Through any other sources and recommendation.
iii.1..4.6.2 While identifying the needs following considerations shall be borne in mind:
New regulations
Introduction of New technology
Employees performance and promotion considerations.
Need to hone the skill regularly.
Business and/or clients requirements
iii.1..4.6.3 The Company will implement time bound programme to fulfill the
requirement of the Training.

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ACCORD MARINE MANAGEMENT

PVT. LTD.
FLEET OPERATION MANUAL
TRAINING & FAMILIARISATION- SHIP
STAFF

Issue No
Rev No.
Chapter
Prepared By
Approved By

:2
:4
: FOM-2.1
: DPA
: CEO

Date : 25 AUG 2010

Date : 10 JAN 2012
Page : 7 of 7

iii.1..5 REFERENCES & RECORDS:

DOCUMENT NAME

Rev. 02/31.12.10

DOCUMENT
NO.

Safety & Security Familiarisation for

new joining crew checklist
Safety & Security Familiarisation for
joining individual other than crew
checklist

FOM-2.1A.1

LOCATION
Company Forms Manual

APPENDIX
FOM 2

FOM-2.1A.2

Company Forms Manual

FOM 2

Masters handing over form

FOM-2.1B

Company Forms Manual

FOM 2

Chief engineers taking over form

FOM-2.1C

Company Forms Manual

FOM 2

Handing over charge Chief Officer

FOM -2.1D

Company Forms Manual

FOM 2

Handing over charge Second engineer

FOM-2.1E

Company Forms Manual

FOM 2

Familiarisation- Watch keeping Officers

FOM-2.1F

Company Forms Manual

FOM 2

Familiarisation- Watch keeping ratings

FOM-2.1G

Company Forms Manual

FOM 2

Officers Appraisal form

FOM-2.1H

Company Forms Manual

FOM 2

Crew Appraisal form

FOM-2.1I

Company Forms Manual

FOM 2

Minutes of Safety and Environment

Protection Committee meeting onboard

FOM-2.1 J

Company Forms Manual

FOM 2

Certificate of Watch-keeping
service(Deck)

FOM-2.1K

Company Forms Manual

FOM 2

Certificate of Navigational
Watch-keeping service for S.T.C.W.
Convention Purposes (Ratings)

FOM-2.1L

Company Forms Manual

FOM 2

Certificate of Watch-keeping service

(Engine)

FOM-2.1M

Company Forms Manual

FOM 2

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