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DRAFT

MALAYSIAN
STANDARD

13F001R2

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STAGE: PUBLIC COMMENT (40.20)


DATE: 01/04/2014 - 31/05/2014

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Steel filing cabinets - Specification


(Second revision)

OFFICER/SUPPORT STAFF: (NA /raa)

ICS: 97.140
Descriptors:

specification, steel filing cabinet, dimension, design, safety

Copyright 2014
DEPARTMENT OF STANDARDS MALAYSIA

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13F001R2

Contents
Page
Committee representation........................................................................ii
Foreword.................................................................................................................iii

Scope1

Normative References........................................................................................................1

Terms and Definitions.........................................................................................................1

Materials..........................................................................................................................3

Dimensions.........................................................................................................................3

Tolerences..........................................................................................................................4

Requirements.........4

Design..........5

Safety....5

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10 Finishing6

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11 Marking..6

STANDARDS MALAYSIA 2014 - All rights reserved

13F001R2

Committee representation
The Industry Standards Committee on Mechanical Engineering (ISC F) under whose authority this Malaysian
Standard was developed, comprises representatives from the following organisations:

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Department of Occupational Safety and Health Malaysia


Department of Standards Malaysia
Jabatan Kerja Raya Malaysia
Machinery and Equipment Manufacturers' Association
Malaysian Industrial Development Authority
Malaysian Iron and Steel Industry Federation
Ministry of International Trade and Industry
National Institute of Occupational Safety and Health
Petroliam Nasional Berhad
Science and Technology Research Institute for Defence
SIRIM Berhad (Secretariat)
SIRIM QAS International Sdn Bhd
Suruhanjaya Perkhidmatan Air Negara
Suruhanjaya Tenaga
The Institution of Engineers, Malaysia
Universiti Kebangsaan Malaysia
Universiti Malaya
Universiti Sains Malaysia
Universiti Teknologi Malaysia

The Technical Committee on Furniture which developed this Malaysian Standard consists of representatives from the
following organisations:

Azas Rekalogam Sdn Bhd

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Consumers Association of Penang

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Association of Malaysian Bumiputra Timber and Furniture Entrepreneurs

Forest Research Institute Malaysia


Malaysia Design Council

Malaysia External Trade Development Corporation

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Malaysian Association of Standards Users


Malaysian Furniture Industry Council
Nagasteel Equipment Sdn Bhd
SIRIM Berhad (Secretariat)
Teknion Furniture Systems (Malaysia) Sdn Bhd
Universiti Malaya
Universiti Teknologi MARA

ii

STANDARDS MALAYSIA 2014 - All rights reserved

13F001R2

Foreword
This Malaysian Standard was developed by the Technical Committee on Furniture under the
authority of the Industry Standards Committee on Mechanical Engineering.
Major modifications in this revision are as follows:
the title has been changed to Steel filing cabinets - Specification;

b)

addition of new terms and definitions on carcasses and drawer pull in Clause 3;

c)

incorporation of new clause on Materials in Clause 4;

d)

addition of new requirements on Adjustable leveller and Anti-tilt or counter weight in


Clause 7; and

e)

incorporation of new clause on Design in Clause 8

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a)

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This Malaysian Standard cancels and replaces MS 1316:2002, Specification for steel filing
cabinets (First revision).

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Compliance with a Malaysian Standard does not of itself confer immunity from legal
obligations.

STANDARDS MALAYSIA 2014 - All rights reserved

iii

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13F001R2

Steel filing cabinets - Specification


(Second revision)
1

Scope

This Malaysian Standard specifies dimensions and other requirements for two types of filing
cabinets, one intended primarily for the storage of A4 size documents and the other designed
to hold foolscap size papers. Either type may have two, three or four drawers.

Normative References

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The following normative references are indispensable for the application of this standard. For
dated references, only the edition cited applies. For undated references, the latest edition of
the normative reference (including any amendments) applies.

MS 1581 (all parts), Furniture - Storage units

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MS ISO 898 (all parts), Mechanical properties of fasteners made of carbon steel and alloy
steel

Terms and definitions

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MS ISO 3574, Cold-reduced carbon steel sheet of commercial and drawing qualities

3.1

carcasses

3.2

depth

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Body of the cabinet.

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For the purposes of this standard, the following terms and definitions apply (see also
Figure 1).

A horizontal measurement from front to back of the cabinet.


3.3

drawer pull

A handle to pull a drawer out of a chest or other furniture piece.


3.4

filing cabinets of foolscap and A4 size

Cabinets designed to hold filed documents of these respective sizes.


3.3

height

A vertical measurement from top to bottom of the cabinet.

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13F001R2

3.5

suspended filling pockets

Filing pockets designed to hold documents or files and equipped with hangers for
engagement with filing cabinet suspension rails.
3.6

suspension rails

A pair of parallel rails for supporting the hangers of suspended files, extending substantially
the whole depth of the drawer. Suspension rails may be of separate parts or alternatively may
be suitably formed from the sides of the drawer.
3.7

suspension slides

The members which suspend the drawers in a cabinet and allow them to slide in and out.
width

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3.8

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A horizontal measurement from side to side on a line parallel with the front of the cabinet.

Figure 1. Example of schematic section through a filing cabinet

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Materials

4.1 Structural steel


4.1.1 Standards
Except as otherwise permitted in 4.1.2, all cold-rolled carbon steel sheets (CRS) and strip,
used for the manufacture of structural members for steel shelving shall comply with
MS ISO 3574 or equivalent. The minimum thickness of cold rolled carbon steel sheet (CRS)
used shall be 0.65 mm.
4.1.2 Other steels

The above 4.1.1 shall not be interpreted as excluding the use of other steels, the properties
and suitability of which are established by analysis, tests and other controls.

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4.2 Fasteners

Dimensions

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Fasteners shall comply with MS ISO 898 series.

The dimensions of A4 and foolscap cabinets shall be in accordance with Tables 1 and 2.

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Table 1. Carcasses
A4

Foolscap

(mm)

(mm)

710

710

1015

1015

1320

1320

Width (overall maximum)

412

470

See Note 1

Width (internal minimum)

362

420

See Notes 1, 2 and 3

Depth (overall, with drawers


closed and excluding handles)

620

620

See Note 1

Height

{ 2-drawer

(overall)

{ 3-drawer

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{ 4-drawer

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Cabinet

Remarks

NOTES:
1.

Measurements apply to two, three and four drawer cabinets.

2.

Measurements to be made between vertical side members of the carcass.

3.

These widths are 32 mm greater than the widths between the centres of the suspension rails to
permit the hangers of suspended filing pockets to pass through the carcass opening.

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13F001R2

Table 2. Drawers (for both types of cabinets)


Cabinet

A4

Foolscap

(mm)

(mm)

Height (minimum internal)

270

270

See Note 1

Width (minimum internal)

330

384

See Note 2

Depth (minimum
internal)

560

560

unobstructed

Remarks

NOTES:
Measured from the highest point on the inside floor of the drawer to the underside of the cross rail
or that part of the carcass which separates the drawers.

2.

The majority of A4 suspended filing pockets are approximately 318 mm wide. The average width
of foolscap suspended filing pockets is 375 mm.

Tolerances

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1.

Drawer fittings

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7.1

Requirements

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Unless otherwise stated, the tolerance on all dimensions shall be 2 mm.

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Each drawer shall be fitted with either one of the following:


a) a pair of suspension rails (where these are not integral with the drawer sides); or
b) any suitable accessories.

7.2

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A drawer pull suitably designed and of adequate strength.


Suspension rails

The suspension rails shall be capable of vertical adjustment to accommodate both tabbed
and flat-topped suspended filing pockets.
The suspension rails shall be tested in accordance with the conditions specified in MS 1581
series.
The operative edges of suspension rails shall be smooth and preferably rounded in order to
facilitate easy movement of the files.
7.3

Drawer suspension

The suspension slides shall be of sturdy construction so that they do not distort or fail to
operate when subjected to the test described in MS 1581 series nor shall the drawer pull be
adversely affected by this test.

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13F001R2

7.4

Locks

Locks or locking mechanisms shall be of such kind as to lock all drawers of the cabinet
simultaneously.
The provision of a locking steel/iron bar for each cabinet shall be optional.
7.5

Adjustable leveller

The cabinet shall be provided with adjustable levellers under the cabinet. These can be
extended to compensate for an uneven floor.
7.6

Anti-tilt or counter weight

8.1

Design
Design details

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The cabinet shall be fitted with an anti-tilt or counter weight mechanism to prevent toppling
when opened.

8.1.1 General

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8.1.2 Cabinet as a complete item

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The cabinet shall be designed so that no exposed sharp edges of corners remain that could
cause harm to the user. Bottom surfaces of the carcass that rest on the floor shall be smooth
and free from any sharp edges or corners liable to cause damage to floor or floor coverings.

Safety

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The cabinet shall be so constructed that, when subjected to the tests described in MS 1581
series, it shall not develop any structural damage or impairment, if any, of the ease of
operation of the drawers, the locks, or other movable components.

9.1 A sticker shall be placed on the top front side of the cabinet and on it shall be printed in
red the word CAUTION and notification that the cabinet is likely to topple if:
a) the upper drawer or drawers are loaded and pulled out when the lower drawer or drawers
are empty; and
b) a second drawer is pulled out before that first drawer is pushed back.

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10
10.1

Finishing
Preparation

Sharp edges of sheet and angles shall be so arranged as to present no hazard to the users.
All burrs and sharp edges shall be removed from the various components. All steel surfaces
shall be rust free. Special attention shall be given to ensure that welds are clean and all slags
spatter and dirt accumulation removed.
10.2

Finishing

All primed surface shall be smooth, uniform exposed surfaces without rusts, wrinkles and
grits. The coating thickness shall not less than 20 m for wet coating and not less than 40 m
for powder coating.
Hardware

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10.3

Marking

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Metal fasteners and other hardware shall be rust free.

a) number of this Malaysian Standard; and

Cabinets complying with the requirements of this Malaysian Standard shall be clearly and
legibly marked with the following:

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b) manufacturers name or other means of identification.

STANDARDS MALAYSIA 2014 - All rights reserved

Acknowledgements
Members of Technical Committee on Furniture
Name
Organisation
Mr Mohd Arshad Saru (Chairman)
Forest Research Institute Malaysia
Ms Nor Azwamiza Abu Samah (Secretary)
SIRIM Berhad
Mr Zaini Ithnin Hj. A. Rajak/
Association of Malaysian Bumiputra Timber
Assoc Prof Dr Mohd Ariff Jamaludin
and Furniture Entrepreneurs
Azas Rekalogam Sdn Bhd
Consumers Association of Penang
Forest Research Institute Malaysia
Malaysia Design Council
Malaysian Association of Standards Users

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Malaysian Furniture Industry Council


Nagasteel Equipment Sdn Bhd
Teknion Furniture Systems (Malaysia) Sdn Bhd
Universiti Malaya
Universiti Teknologi MARA

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Mr Mohd Nawawi Mohd Yusof


Mr Joseph Raj Anthony
Ms Siti Zaliha Ali
Mr Ismail Rosdi
Ms Shenbakarati Muniandy/
Mr Sharvin a/l A.Subramaniam
Mr Lor Lean Sen/Mr Richard Ko
Mr Syahril Akmar Abu Bakar
Mr Kamahraj a/l Rajintera
Prof Dr Saidur Rahman Abdul Hakim
Ms Zuraidah Salleh/Ms Nor Amalina Nordin