Professional Documents
Culture Documents
Recommended Document Retention: ADM220 Administrative, Policy, and Procedures; Policy, Directives, and Procedures.
Rev.
No.
Originator
Reviewed By
Approved By
Date
Description
Tim Stambolis
Karen Stacey
Linda Viens
1 May 2012
TABLE OF CONTENTS
1.0
GENERAL ............................................................................................................................... 4
2.0
OBJECTIVE ............................................................................................................................ 4
2.1
3.0
3.1
3.2
3.3
3.4
3.5
4.0
5.0
5.1
5.2
5.3
5.4
5.5
5.6
ConocoPhillips Double Hull and Age Criteria for Ships and Barges ....................................... 8
Drug and Alcohol Policy .......................................................................................................... 9
Flag State / Nationality ............................................................................................................ 9
Acceptance and Rejection on Status Changes ..................................................................... 10
Conditions resulting in Vessel and/or Operators Being Placed On Hold or On Notice..... 10
Voyage Risk Assessment (Piracy/High Risk Transits) .......................................................... 11
6.0
6.1
EMAIL ................................................................................................................................... 11
6.2
COP-UMA-GOV-005
Page 2 of 11
Date
10/01/2011
Description of Changes
Updated and changed to one document. This
document combines two COP MRM publications:
Marine Vetting & Audit Criteria Process Summary
for Trade Floor and Marine Vetting & Audit Criteria
for Vessel Operators Rev 5.0. Added Piracy Risk
Assessment
Owner
Director,
Vetting
5.0
11/30/2009
Director,
Vetting
4.0
09/16/2009
Director,
Vetting
3.0
03/13/2009
Director,
Vetting
2.0
06/2006
Director,
Vetting
1.0
08/2003
Director,
Vetting
COP-UMA-GOV-005
Page 3 of 11
Approved by
Manager
Marine Risk
Management
Manager,
Marine Risk
Management
Manager,
Marine Risk
Management
Manager,
Marine Risk
Management
Manager,
Marine Risk
Management
Manager,
Marine Risk
Management
1.0
GENERAL
ConocoPhillips (COP) is an Exploration and Production Company, and deals in marine movement of
hydrocarbons and related chemicals globally; while participating in several industry organization
forums, such as Oil Companies International Marine Forum (OCIMF), American Waterways Association
(AWO) and Society of International Gas Tanker and Terminal Operators (SIGTTO), the company
incorporates the guidelines, recommendations and best practices set forth by these industry forums
and regulatory agencies in its vetting criteria.
ConocoPhillips in partnership with certain other oil companies, owns and utilizes the internet based
vetting system known as SIS3 or the Ship Information System (SIS, found at www.SIS3.com) to store
and process technical information regarding Ships, Barges, Tugs, and Towboats. The SIS database
allows certain information to be shared amongst the Partner companies, thus reducing the workload
and redundancy of requests to the Vessel Operators. Acceptance or non acceptance of vessels is not
shared amongst the Partners and such information remains private to each individual company.
ConocoPhillips also participates in and supports the OCIMF SIRE program. The scheduling of the
SIRE inspections is achieved through the SIS3 system.
2.0
OBJECTIVE
ConocoPhillips core objective is to meet its Marine Transportation needs in the most responsible
manner by placing special emphasis on protecting people, the environment, its assets and reputation.
ConocoPhillips expects to achieve this by using good quality vessel operators and vessels that remain
accident / pollution-incident free.
2.1
commercial cargo.
3. All vessels calling at a ConocoPhillips leased terminal with COP titled or owned bulk liquid
commercial cargo, with the exception of vessels calling for FOB/DES cargoes at third party
terminals where ConocoPhillips leases tankage (unless specifically required by contract).
4. All vessels calling at a ConocoPhillips owned/operated offshore field/installation carrying bulk
including both the discharge vessel, receiving vessel and STS Service Provider Company.
COP-UMA-GOV-005
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Additional Criteria for Marine Movements involving Lightering (Vessel to Vessel Transfers):
1. Vessel operator should meet the guidelines of OCIMF STS recommendations or equivalent
standard.
2. Overall capability of vessel and staff experience will be considered.
3. The STS operation must be performed with the support of a ConocoPhillips approved STS
Service Provider company.
4. The Ship to be Lightered (STBLs) must be reviewed and accepted by the COP Vetting Team if
any COP titled cargo is transferred.
5. STS operations do not include vessel bunkering, barge to ship, or barge to barge operations.
6. Barges involved in Vessel to Vessel cargo transfers require the following:
7. Confirmation that the vendor has lightering procedures in place
8. A lightering representative may be required to attend as deemed necessary by the regional
vetting team.
COP-UMA-GOV-005
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To be accepted for greater than a 6 month time charter requires a ConocoPhillips SIRE report less than
6 months old; thereafter one ConocoPhillips SIRE and one OCIMF submitting member SIRE annually
shall be provided for review.
Any vessel currently engaged or being considered for time charter equal to or greater than 6 months
must possess the following:
A ConocoPhillips Inspection annually, irrespective of vessel age.
A valid and accepted ConocoPhillips TMSA verification audit report. If the charter exceeds a term
contract of more than 24 months, an additional audit shall be conducted twice in five years.
A ship questionnaire (SQ) in www.SIS3.com with a date stamp not exceeding one month.
An updated Class Survey Status Report with a date stamp not exceeding one month.
A current, valid, accepted SIRE or CDI report from any OCIMF member conducted within the last 6
months.
The vessels age is not to exceed 20 years within the Time Charter. (A COA contract is not considered
as a Time Charter.)
3.3
A technical review is required for vessels that have been subject to a conversion, major modification,
vessels that were potentially damaged or have reached a nominal age. Conversions include, but are
not limited to, double hull conversions or vessel designation changes (e.g. OBO to tanker). Major
modifications include, but are not limited to, extending wheelhouses or repowering projects.
1. OBOs may be accepted up to 15 years, subject to CAP requirements. A regular pattern of
cargo changes from wet to dry are acceptable as long as the previous cargo was wet.
2. All ships over the age of 20 years and Combination Carriers over 10 years must be enrolled in a
Condition Assessment Program (CAP) by an IACS member Class Society. A current minimum
CAP 2 rating for hull is required for ship acceptance.
3. Commencing end of January 2012, for crude and product tankers a minimum CAP 2 rating will
be required for machinery and cargo systems. A CAP rating is not to exceed 3 years (from first
survey or per the reports validity date).
4. A new-build vessel being nominated on the maiden voyage shall be evaluated on a case by
case basis. The vessel technical operator shall follow the ConocoPhillips new build acceptance
process. This is available upon request.
3.4
The Vessel Technical Operator must certify, through completion of the on-line SIS SQ Statement,
compliance with all Local and International Conventions and Regulations. Ships trading internationally
must have a valid Shipboard Oil Pollution Emergency Response Plan (SOPEP/SMPEP). In addition,
ships trading to the United States must have a valid Vessel Response Plan (VRP) accepted in
accordance with all applicable United States laws and regulations. The VRP and SOPEP may be
incorporated into one document.
COP-UMA-GOV-005
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The ship shall be insured with a member of the International Team of P&I Clubs.
Clubs not included on this list may be reviewed and accepted on a case-by-case basis.
Ships shall carry P & I insurance coverage (pollution and other third part liabilities) which shall be no
less than the minimum required by the international/national authorities for the trading areas operated,
including US waters.
the OCIMF SIRE system. It is the intent of the Marine Barge & Tug Vetting Process that all
Time/Term Chartered Tugs and Towboats maintain a current SIRE Inspection Report. The SIRE
Inspection Report may be considered valid for up to 12 months from the date of inspection.
Non-time chartered tugs and towboats may be required to have a Sire inspection and/or be
vetted by the Vetting Team to verify compliance with this criteria and process on a case by case
basis.
2. Any double hull barge 15 years or older must have an acceptable thickness gauging/(UT) report
management system structured and adhering to practices identified in Standards such as the
ISM code if applicable, or, in the USA, the AWO Responsible Carrier Program (RCP) or a
similarly COP accepted program, depending on the region where the equipment is being
operated. Certifications must be valid and current at all times during the vessel usage.
4. Inland barges, tugs, towboats, and self propelled barges may not be required to comply with
operator will comply with the USCG requirements associated with the Tank Barge Alternate
Inspection Protocol.
6. Where a barge is classed, a recent Class Survey Report may be requested by the COP Barge
Vetting Team.
7. Full perimeter spill rails must be installed on all US barges, excluding liquefied flammable gas
vessels.
COP-UMA-GOV-005
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5.0
5.1
ConocoPhillips Double Hull and Age Criteria for Ships and Barges
ConocoPhillips has enhanced the Double Hull and age criteria with the following effective dates:
Non U.S. flag Ocean Going Vessels
Compliance Date
Size
Hull Type
Age
January/1/2010
Double Hull
January/1/2010
Less than
6000 DWT and Double Hull
carrying Heavy Grade Oil
(HGO) 1
January/1/2010
Gas Carriers
Double Hull
January/1/2012
Double Hull
Size
Hull Type
Age
August/31/2010
Double Hull
January/1/2010
Less than
6000 DWT and Double Hull
carrying Heavy Grade Oil (HGO)
January/1/2012
All vessels
Double Hull
Heavy Grade Oil (HGO) as defined in MARPOL: Under the new regulation, HGO means any of the following:
i) Crude oils having a density at 15C higher than 900 kg/m3;
ii) Fuel oils having either a density at 15C higher than 900 kg/ m3 or a kinematic viscosity at 50C higher than 180 mm2/s;
iii) Bitumen, tar and their emulsions.
COP-UMA-GOV-005
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Size
Hull Type
Age
January/1/2010
All barges
Double Hull
Compliance Date
Size
Hull Type
Age
January/1/2010
All barges
Double Hull
Size
Hull Type
Age
August/31/2009
All
N/A
01 June 2012
All
N/A
The use of any vessel beyond the nominal age criteria requires detailed technical evaluation prior to
utilization.
The list of technical review documents to be furnished for these vessels will be provided upon request
to ConocoPhillips.
5.2
The technical operator shall certify that it has in effect a Drug and Alcohol Policy, complying with
OCIMF Guidelines for the Control of Drugs and Alcohol Onboard Ship, unless not permitted by the
Flag State.
5.3
While it is recognized that individual ships should not be overly burdened by their flag where casualty or
detention history documented by a Port State Authority results in a targeted flag designation by that
Authority, this designation will be considered in the review process.
Additionally, ConocoPhillips can exclude certain flag States, if they have been found not to comply with
ConocoPhillips associated processes or criteria.
COP-UMA-GOV-005
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ConocoPhillips shall follow all US Regulations regarding trade with sanctioned countries and/or
Restricted Parties. All vessels owned, technically managed or commercially operated by a company
headquartered in, or flying flags of US Sanctioned countries shall be rejected.
5.4
Vessel acceptance as a result of the vetting process is integral to the successful conclusion of any
fixture and is a continuing requirement thereafter. Vessel Vetting acceptance may become invalid with
any change of ownership, classification society, P&I Club, technical or operational management, or due
to significant technical or procedural changes on board the vessel, or defects that may be deemed to
affect meeting the designated factors. Additionally, casualties and other incidents, or port state
detentions, unsatisfactory reports from a marine terminal, and any other factors judged by
ConocoPhillips to be material which arise before, during or after the conclusion of a fixture that are
deemed likely to impact negatively on ConocoPhillips ability to use the vessel, then ConocoPhillips
reserves the right to withdraw acceptance in all such circumstances. However, where a vessel has
changed ownership but otherwise the technical management shows a continuity including the vessel
and shore technical management, the vessel can be considered for COP service.
5.5
Definitions:
On Notice
Technical Hold
COP-UMA-GOV-005
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A vessel previously accepted for ConocoPhillips service will be placed on Technical Hold in the event
the vessel is deemed unseaworthy or a high risk to ConocoPhillips prior to the commencement of
service. The vessel will remain on Technical Hold until a satisfactory class report, causal analysis and
corrective actions/lessons learned are received by COP and deemed satisfactory.
5.6
Vessels planning to traverse areas subject to risk of piracy must have in place sufficient anti-piracy
operational plans and countermeasures in accordance with current best management practices for
piracy as per OCIMF Guidelines, flag State directives, and technical operators applicable insurance
providers directives in order to mitigate the risk from piracy.
ConocoPhillips utilizes the BIMCO Automated Voyage Risk Assessment (AVRA) tool in order to ensure
that individual voyage risks due to piracy threat are evaluated against the most detailed and timely
information possible.
Vessels traversing areas subject to piracy risk are expected to submit a current AVRA report, complete
an AVRA information form or complete a detailed high risk assessment report for the vessels antipiracy practices/route and submit this for review by ConocoPhillips.
Vessels with risk assessment scores or results above an acceptable level as determined by the
ConocoPhillips vetting team, may be either rejected by the Vetting Team for that voyage or the vessel
technical operator may revise its available anti-piracy measures and update the AVRA/risk assessment
to provide additional Best Management Practices/countermeasures in order to lower the risk
assessment score to an acceptable level prior to entering areas subject to risk of piracy.
6.0
CONTACT INFORMATION
6.1
6.2
tankervetting@conocophillips.com
MAILING ADDRESSES:
ConocoPhillips Company (Corporate Headquarters Houston, Texas USA)
600 N. Dairy Ashford
Houston, Texas 77079 USA
+1 281 293 1000
ConocoPhillips (Singapore)
One Temasek Avenue
Millenia Tower #40-02
Singapore 039192
+65 6536 0010
COP-UMA-GOV-005
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