GOVERNMENT OF TAMIL NADU

DIRECTORATE OF TECHNICAL EDUCATION

From
The Chairman
Board of Examinations
Directorate of Technical Education
CHENNAI 600 025

To
The Principal(s) of
All Polytechnic Colleges

Circular No: DOTE/CC/APR2015/NR1 dated 23-Feb-2015

Sir/Madam:
The Principals of all polytechnic colleges are requested to go through the
instructions issued in the following circular and submit the necessary
inputs within the due date(s) mentioned for the smooth conduct of the
April 2015 Board Examinations.
Since Nominal Roll is a base document for the entire examination process,
its accuracy is very important. Hence the Principals are requested to
bestow their personal attention in ensuring the correctness and
completeness of data.
Updated Draft Nominal Roll
The updated draft nominal roll (effecting the revaluation results) with title
SECOND DRAFT NOMINAL ROLL (AFTER REVALUATION) is published
in the TNDTE website.
Please use this draft nominal roll only as a base document for Nominal Roll
Scrutiny.
Input Database
The Microsoft Access File Structure (NR.MDB) can be downloaded from the
TNDTE website. Please rename the NR.MDB as NR???.MDB (where ??? is
the institution code).
Please do not change the design of the MDB file. It has some
built-in integrity checks and constraints. Just fill-up the data in
various tables.
The Nominal Roll Scrutiny is divided into two phases:
Phase I
100
Phase II

Candidates who remitted fees without Fine & with Fine of Rs.
Candidates who remitted fees with Tatkal Fine of Rs. 500

This circular is issued for Phase I Nominal Roll Scrutiny only, i.e.
Candidates who remitted fees without Fine and with Fine of Rs. 100 only
(i.e. who remitted fees on or before 24-Feb-2015 only).
Separate instructions will be issued for Phase I Nominal Roll Scrutiny
separately.
Please fill-up the following tables as detailed below:
Table Name: NREXAMFEE
Please give the total examination fees paid by the Institution for the April
2015 Examination in this table.
Field Name

Description

INS

Institution Code

EF_WOF

Total Examination Fee witout Fine

EF_WF

Total Examination Fee with Fine of Rs. 100

EE_TOTAL

Total Examination Fee paid by the Institution (= EF_WOF + EF_WF)

NRDELETED
The register numbers of deleted candidates (those who have not paid
examination fees on or before 24-02-2015) are to be entered in the
following table:
Field Name

Description

INS

Institution Code

REGNO

Register Number of the Candidate

NRFINE
The register number of candidates (found in the Second Draft Nominal
Roll) who have remitted examination fee with fine of Rs. 100 are to be
given in the following table:
Field Name

Description

INS

Institution Code

REGNO

Register Number of the Candidate

NRELECTIVE
The details of elective subjects offered in the VI Semester (Full Time) and
VIII Semester (Part-time) (L Scheme) fresh students are to be entered in
the following table:
Field Name

Description

INS

Institution Code

NCNO

Branch Code (1010, 1020 etc)

SEMESTER

6 or 8

ELEC

Elective Number (1, 2, 3 etc)

Please refer the Annexure enclosed in this circular for details of ELEC. If
more than one elective subject is offered for a particular branch, do not
include that branch in this table.
NRELECTIVE_REGNO
This table is needed only for those whose institutions who offer more than
one elective subjects for a particular branch.
Field Name

Description

INS

Institution Code

NCNO

Branch Code (1010, 1020 etc)

SEMESTER

6 or 8

REGNO

Regiser Number

ELEC

Elective Number (1, 2, 3 etc)

NRADDITIONAL
Please give the details of additional nominal roll (i.e. not found in the
Second Draft Nominal Roll), including grace chance candidates in the
following table.
Field Name

Description

INS

Institution Code

NCNO

DOB

Branch Code (1010, 1020 etc)

2 if the student appears ALL PAPERS in 2nd semester
4 if the student appears ALL PAPERS in 4th semester
6 if the student appears ALL PAPERS in 6th semester
8 if the student appears ALL PAPERS in 8th semester
9 for supplementary students
Register Number
Name of the Candidate (strictly as per SSLC marksheet). Initials as
the end of the name. Do not give any punctuation marks in the
name.
dd-mmm-yyyy format

ELEC1

Elective Number 1

ELEC2

Elective Number 2

REGL1

Regulation of Semester 1 (K, L, J etc)

REGL2

Regulation of Semester 2 (K, L, J etc)

REGL3

Regulation of Semester 3 (K, L, J etc)

REGL4

Regulation of Semester 4 (K, L, J etc)

REGL5

Regulation of Semester 5 (K, L, J etc)

SEMESTER

REGNO
NAME

REGL6

Regulation of Semester 6 (K, L, J etc)

REGL7

Regulation of Semester 7 (K, L, J etc)

REGL8

Regulation of Semester 8 (K, L, J etc)

SEM1

Arrear Subjects of Semester 1

SEM2

Arrear Subjects of Semester 2

SEM3

Arrear Subjects of Semester 3

SEM4

Arrear Subjects of Semester 4

SEM5

Arrear Subjects of Semester 5

SEM6

Arrear Subjects of Semester 6

SEM7

Arrear Subjects of Semester 7

SEM8

Arrear Subjects of Semester 8

FINEAMT

100 if the student paid examination with fine, 0 for others

Y if the candidate indulged in malpractice in Oct 2014
examination.
Y if the candidate is readmitted
Y if the candidate is Medical Board candidate (i.e. candidate not
attended even a single regular paper due to medical reasons but
has requisite attendance)

MP
RA
MB

For SEM1 SEM8, give only arrear subjects only. For example, if the
candidate appears ALL PAPERS in IV Semester, SEMESTER should be 4 and
SEM4 should be empty.
NRCORRECTION
The details of corrections required in the Second Draft Nominal Roll are to
be given in the NRCORRECTION table.
In this table: INS, REGNO are mandatory for all rows. Please fill-up only the
column where correction is required.
Field Name

Description

INS

Institution Code

NCNO

DOB

Branch Code (1010, 1020 etc)

2 if the student appears ALL PAPERS in 2nd semester
4 if the student appears ALL PAPERS in 4th semester
6 if the student appears ALL PAPERS in 6th semester
8 if the student appears ALL PAPERS in 8th semester
9 for supplementary students
Register Number
Name of the Candidate (strictly as per SSLC marksheet). Initials as
the end of the name. Do not give any punctuation marks in the
name.
dd-mmm-yyyy format

ELEC1

Elective Number 1

ELEC2

Elective Number 2

REGL1

Regulation of Semester 1 (K, L, J etc)

SEMESTER

REGNO
NAME

REGL2

Regulation of Semester 2 (K, L, J etc)

REGL3

Regulation of Semester 3 (K, L, J etc)

REGL4

Regulation of Semester 4 (K, L, J etc)

REGL5

Regulation of Semester 5 (K, L, J etc)

REGL6

Regulation of Semester 6 (K, L, J etc)

REGL7

Regulation of Semester 7 (K, L, J etc)

REGL8

Regulation of Semester 8 (K, L, J etc)

SEM1

Arrear Subjects of Semester 1

SEM2

Arrear Subjects of Semester 2

SEM3

Arrear Subjects of Semester 3

SEM4

Arrear Subjects of Semester 4

SEM5

Arrear Subjects of Semester 5

SEM6

Arrear Subjects of Semester 6

SEM7

Arrear Subjects of Semester 7

SEM8

Arrear Subjects of Semester 8

RA

Y if the candidate is readmitted

Y if the candidate is Medical Board candidate (i.e. candidate not
attended even a single regular paper due to medical reasons but
has requisite attendance)

MB

For example if you require DOB correction, please give INS, REGNO and
DOB (correct date of birth).
If you want to remove all papers in 4th semester, please give INS, REGNO
and SEMESTER only with SEMESTER = 9.
For example, in the Second Draft Nominal Roll, if the arrear subjects of III
Semester for a particular student is given as 1235. But his/her actual
arrears is 125. Then give INS, REGNO and SEM1. SEM1 = 125
If you require name correction for a student, please give INS, REGNO and
NAME. NAME = correct name as per SSLC marksheet.
For more understanding, please see the enclosed Illustration.
Last Date for Submission of Data for Phase I NR Scrutiny
All the institutions are requested to submit the filled-in NR???.mdb to
dotecc14@gmail.com on or before 27-Feb-2015 (Friday). Late
submission will not be entertained. The MDB has to be sent only from the
official e-mail id. Only one submission is allowed. Hence please ensure
correctness in all respects before sending the e-mails.
For name and date of birth corrections, please attach scanned image of
the SSLC marksheet of the respective candidate as PDF fle with File Name:
<INS>_<REGNO>.PDF

For example: 101_12345678.PDF for student with register number

12345678 of institution code 101. Please scan the documents at
reasonable size that the page is readable as well as at minimum
size.
Please periodically check your mail box. If any clarification/additional input
is required on the data submitted by you, a mail will be sent by the DOTE
Computer Center.
For grace chance appearance, please collect filled-in application forms and
suppoting marksheets from the candidates. They have to submitted a
single booklet after TATKAL.
Third Draft Nominal Roll (NR Scrutiny Phase I) will be hosted in
the TNDTE website by First Week of March 2015.
Instructions regarding NR Scrutiny
Candidates) will be issued later.

Phase

II

(for

Tatkal

Chairman
Board of Examinations