Professional Documents
Culture Documents
NBS Educator
Specifications: problems in practice
NBS
November 2008
Content
1.
Introduction
2.
Unsound specifications
3.
Unused specifications
4.
Summary
5.
NBS
November 2008
Introduction
1.1
This document
NBS is the producer of the national building specification, and part of RIBA
Enterprises Ltd. This presentation is part of the NBS Educator suite. Related
presentations in the suite include:
Briefs: an introduction.
Specifications: an introduction.
The content was developed by John Gelder BArch (Hons) RIBA RAIA CSI.
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1.2.
Topics
Key points
NBS
November 2008
Unsound specifications
2.1
The misuses listed here arise mostly because not enough time was allowed
for the preparation of the specification. They do not reflect on NBS or master
specifications in general. In an Australian survey, contractors ranked release
of unamended standard specifications (first point) 12th of 18 problems with
documentation (Tilley & McFallan, 2002).
While it could be argued that master specifications should be crafted to be
fool-proof, it is reasonable for national master specification systems (NMSSs)
to assume a minimum level of competence among their users otherwise the
guidance material would run the risk of being patronising, and would certainly
become too cumbersome to use. To achieve this level of competence,
NMSSs could offer training themselves, as indeed NBS does (on use of its
software and here, on specifying generally).
2.2
Misuse of standards
' instead of putting according to a specific BS at each stage of the
specification he inserts a sentence at the beginning of the specification
to say that all work must be according to the current British Standards.
However, when he checks this, he finds that he had neglected to insert
this sentence. He is unconcerned by this revelation ' (Williams,
2002).
Individual standards cannot be cited baldly they contain options and defaults
which need attention, and may not cover all relevant technical issues. If this is
the case for individual standards, then it is even more the case for global
citation of standards, as in this example. This is lazy specifying, inequitable to
the contractor and unenforceable by the CA (contract administrator). It does
not reflect a professional attitude to contract documentation.
We might ask: Which are the standards, what is meant by current, what if the
relevant standards are not British (as is the case for much air conditioning
plant & equipment, for example)?
On the other hand, in the event of dispute, the courts often start with
published standards, to determine the quality that might be reasonably
expected, even if they are not cited in the specification. This is perhaps why
he is unconcerned by this revelation. However the courts might also find that
specifications that dont call up relevant standards individually, are faulty
(Gelder, 2007).
2.3
NBS
November 2008
On site
on issues of workmanship, the specification invariably gave no
information at all, or was ambiguous, or was unclear in some way
(Bentley, 1981).
Dispute
Some specification faults are so problematic that they lead to dispute. Not all
of these get to court (some are resolved out of court, in arbitration etc.). Those
that do are therefore the worst of the worst. Causes of spec-based claims,
litigation, or arbitration include the following. The percentages are from a 1981
American study of court-based disputes:
NBS
November 2008
Specification quality
Unclear.
Insufficient detail.
Conflicting information.
NBS
November 2008
The client is reluctant to start with the contractor, believing that he does
not have enough specification information from the architect to provide a
realistic costing.
The architect was criticised for not citing current BSs in the specification,
and was threatened with a charge of 'unprofessional conduct' by the client.
2.8
Key points
NBS
November 2008
NBS
November 2008
Unused specifications
3.1
Unused by contractors
Bottom drawer: Use of the specification is the victim of the bottom drawer
culture:
When, as a last resort, it was sometimes referred to (Bentley,
1981).
the specification was used only very exceptionally and then merely
as a list of materials and suppliers (Bentley, 1981).
This accords with the experience of most architects. What it tells us is that the
execution (workmanship) clauses are not used, even though they constitute
the bulk of the specification.
Does this mean that builders always follow the good practice that should be
described therein? Unlikely deskilling of site workers is flagged in articles
over and over again. For example, an Australian study found that bricklayers
did not read, and did not follow, the standard for brickwork, e.g. wall ties were
placed in the wrong places at the wrong intervals. We can imagine wed see
much the same in the UK.
It also suggests that the materials and suppliers content could usefully be
separated out, for ease of reference.
Substitution: More evidence for under-use by contractors is the extent of
surreptitious substitution found in a UK survey (Billingham, 1994; Coomber,
1994):
Third party product certification: This is under-used for many product classes
which indicates little or no demand, which in turn indicates that CAs are not
checking conformance against cited standards. Looking at KiteMark licensees
for example:
BSIs KiteMark is the best known third party product certification system in the
UK. But, even though licenses are available against many standards, take up
is very uneven (it is high for things like safety glass and plumbing goods,
NBS
November 2008
3.3
'Architect signs interim certificates for work that has not been done yet or
is not as per specification. Work is obviously sub-standard and the
architect says its fine. We are not talking about picky clients here wanting
everything perfect.' (Jane Oldfield, Ribanet, December 2006).
Key points
NBS
10
November 2008
Summary
NBS
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November 2008
5.1
Standards
Other
NBS
12
November 2008