Professional Documents
Culture Documents
User Manual
Finance & Controlling (FICO)
Payment Procedures
Version:1
.1
01.07.2011
Version Control
Date
Versio
Author
Change Description
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
n
01.02.20
10
01.07.20
11
1.0
1.1
Nidhi Tulshan
Jaswinder Kaur
End Users Performing day to day transactions as per their Roles and
Authorizations in SAP System.
Core Team Directly involved in recording and accounting of costs related to
electricity.
Business Process Owners Respective Business Leaders, involved in validating
the process design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured
as per the Business Process approved by BSNL Management for Finance & Controlling
Module and is not a complete description of the SAP product and its functionalities. Its main
purpose is to serve as a reference Document for User Training and Support.
Page 1 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Course Overview
SAP Finance & Controlling module manages all the transactions related to
accounting of business transactions and controlling module is used for internal
reporting purposes. The unit explains the various steps to be followed after running
automatic payment program for generating the payment advice, RTGS and NEFT
form printout and generation of payment file to be sent to the bank for making
payment.
Target Audience
This course is intended for the following audiences:
Course Prerequisites
Course Goals
This course will prepare you to:
Take Payment Advice Printout
RTGS & NEFT Printout
Automatic Bank Payment File Extraction
IFSC Details for RTGS/ NEFT Payments
Vendor Master Report
Upload Vendor CIN Details
Temporary Advance Status Report
Temporary Advance Status Details
Course Objectives
After
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Table of Contents
1. PAYMENT ADVICE PRINTOUT........................................8
2. RTGS AND NEFT PRINTOUT........................................15
3. AUTOMATIC BANK PAYMENT FILE EXTRACTION...........22
4. IFSC DETAILS FOR RTGS /NEFT PAYMENTS..................28
5. VENDOR MASTER REPORT......................................... 34
6. UPLOAD VENDOR CIN DETAILS...................................36
7. TEMPORARY ADVANCE STATUS REPORT......................42
8. TEMPORARY ADVANCE STATUS DETAILS.....................45
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
For all above three scenarios, namely, Print Payment advice, RTGS and NEFT Form
printout & Automatic Bank Payment File Generation we will use same Automatic
Payment run made through Tcode F110 for two vendors
Run Date
: 08.08.2011
Identification: UMANL
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
For the mentioned Run date and Identification , the proposal is run and payment
proposal is created
Payment Run done for generating payment advice , RTGS / NEFT form printout and
bank payment file
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Description
R/O
Automatic
Payment
R
R
Values( Example
)
Selected for
Automatic
payment
08.08.2011
R
R
UMANL
1021
Payment Run
date
Identification
Company
Code
Click on Execute
On execution it will show the print preview of the payment advice generated for two
vendors as specified in the automatic payment run
First Page
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Page 9 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Description
Company Logo
Form Heading
Name of the vendor
Code
Vendor code
Values( Example )
BSNL Logo
Payment Advice
Tshering
Vendor Address
1005107
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Payment
Date
Reference
No
Payment
Mode
BSNL Bank
Details
Date of making
payment
Payment Document
number
Mode through which
payment is done
BSNL Bank through
which payment is
done
08.08.2011
Instrument
No
Description
Cheque No
Invoice
Date
Invoice No
PO number
Bill Date
Bill number
Purchase Order
number
Bill amount
Amount of deduction
Invoice
amount
TDS/
Deduction
Payment
Amount
Amount in
words
Footer
Second page
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Description
Company Logo
Form Heading
Vendor Code
Values( Example )
BSNL Logo
Details of Deduction
1005107
Bill number
SAP Document
number
Amount of TDS
deducted per
invoice
Any credit memo
Deduction
Reason for
deduction
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
posted against
the invoice
Text for the
deduction in
case credit
memo is posted
Therefore payment run is mandatory for sending the payment advice to vendors
Page 13 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Once payment run is done , then for sending payment advice through mail to
vendors , put tick on
Click on execute
. On execution it gives below message based on the mail id of
the vendors existing in the vendor master
In case you want to send mail to both the vendors , then click on
otherwise
On clicking
, it will go back to the previous screen and allow user to
add mail address in the vendor master
After updating mail address in the vendor master go again to the Tcode ZFI048_1
and select the option to send mail to vendor . In that case system gives below
message
Click on
Page 14 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Once mail is send , if user again wants to send mail to vendor then on execution
system gives below message
Payment
Advice_Duplicate Copy.pdf
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
Description
R/O
Payment Run
date
Identification
Company
Code
Office Address
Telephone
Number
Fax Number
Values( Example
)
08.08.2011
R
R
UMANL
1021
O
O
CP DELHI
9866899990
012458765456
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on Execute
On execution it will show the print preview of the RTGS and NEFT form generated for
two vendors as specified in the automatic payment run
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Description
Company Logo
Company Name
Values( Example )
BSNL Logo
Office
Address
Tel No
CP DELHI
Fax No
Heading
line
9866899990
012458765456
Page 18 of 49
BSNL Bank
details
Vendor
Bank
details
Amount
Authorised
Signatory
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Bank to be identified
for payment
Account number and
account type of the
vendor bank account
as specified in the
vendor master
Total amount due
Signature of
authorized person
1709986
After printout of the form , the authorized
person can take printout
Before making payment run , the printout of the form cannot be taken .The Print
option will be deactivated
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
option , the print preview of the form will appear . Here
select PRINT option and give printout
Once the payment run is done , then the above number will appear in the printout
form
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Field Name
Description
R/O
Paying Company
Code
Run date
Values( Example
)
1021
08.08.2011
UMANL
Identification
Click on Execute
On execution it will show the vendors selected for including in the payment file to
be sent to the bank for final payment
In case you want to generate the payment file before doing payment run , the
system gives below error message
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
After generating the payment file once , if user again wants to generate the file and
selects the below option
Press
Below screen will come
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
It shows that file already generated and gives the path where file is stored , user
name , date and the time
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
Description
R/O
Paying Company
Code
Run date
Values( Example
)
1021
08.08.2011
UMANL
Identification
Page 28 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
In case you want to generate the IFSC Details for RTGS /NEFT payments before
doing payment run , the system gives below message
Click on
On execution it will show the print preview of the RTGS and NEFT form generated for
two vendors as specified in the automatic payment run
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Once the payment run is done and after entering below details , click on
Page 31 of 49
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
On execution it will show the print preview of the RTGS and NEFT form generated for
two vendors as specified in the automatic payment run
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
This list provides the complete list of the vendor details like name , bank details ,
PAN number , Excise details , CIN details
Based on the vendor Account number given or Vendor Account group given the
complete list of vendor details can be fetched . This list will give the following
details for the vendor :
i)
Vendor Name
ii)
Bank details
iii)
CIN Details
iv)
Excise details
v)
PAN number
User can download the same details in excel and keep same for record purpose
Go to Tcode ZFI172
Via Transaction Code
ZFI172
Description
R/O
Vendor
Account
Number
Vendor
Account
Group
Company
Code
Z001
Company Code
1021
Click on Execute
Page 35 of 49
Values( Example
)
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
5.
The purpose of this development is to upload the CIN details of the vendors once
the vendor master is created . The various details which can be uploaded includes
Excise details , service tax details , PAN details
Once the vendor master is created , the CIN details for multiple vendor master can
be uploaded using the BDC upload format . The BDC upload format is attached
herewith :
Instead of entering details for each vendor separately , the data can be mapped in
the attached excel format and using ZFI157 all vendor CIN details can be uploaded
in one go .
Via Transaction Code
ZFI157
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Field Name
Description
R/O
File
Mode
Processing mode
Values( Example
)
Vendor CIN
details excel
E
Click on Execute
Go to TCode XK03
Update the following Required ( R ) and Optional ( O ) field
Field Name
Description
R/O
Vendor
Company Code
Vendor
Company Code
R
R
Page 37 of 49
Values( Example
)
1005089
1021
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Press Enter
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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Module Name
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Payment Procedures
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
Approval status
Remarks given at different levels
Time and Date of action
Amount approved
Final SAP document generated
Go to Tcode ZFI070
Via Transaction Code
ZFI070
Description
R/O
Company Code
Business Area
Employee Vendor
Code
Date Range
Request No
Status
R
O
O
Date Range
Temporary Advance Request No.
Request Status
O
O
O
Page 42 of 49
Values( Example
)
1080
8001
98001234
T00000000053
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
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FI : Accounts Payable
Module Name
Business Process
Payment Procedures
button
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
ZFI174
Description
R/O
Request No
Page 45 of 49
Values( Example
)
T00000000053
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Click on
button
User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
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User Manual
FI : Accounts Payable
Module Name
Business Process
Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
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