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It produces grade from ranges 70-98 percent for the primary, elementary and high school
levels and 1.0-5.0 in college.
A computerized system is a computer system with a purpose. When we talk about
a computer system, we are simply referring to the hardware and software that comprise
the computer system. But when we talk about a computerized system, we are referring
to a function (process or operation) integrated with a computer system and performed by
trained people (IBM).
A report, in Information Systems, is a compilation of data related to each other
that is well-organized or sorted out in and is viewed at a printable state. Data are collected
from a certain database and is processed. Using selection formulas, data are filtered.
Operational Definition of Terms
The following terms are defined for better understanding of the study.
Break-Even Analysis. It calculates what is known as a margin of safety, the
amount that revenues exceed the break-even point.
Context Diagram. This refers to the set of data flow diagram that illustrates an
entire as one generalized element.
CostBenefit Analysis (CBA). This is a systematic process for calculating and
comparing benefits and costs of a project. By means of this, researchers can easily
determine and evaluate the feasibility of a certain study by simply looking or analyzing
the numbers. Break-even analysis can easily be determined as well as the break-even
ratio.
Critical Path. This refers to the key path that defines which steps must be
completed on time in order to meet the schedule.
Data. These are numbers, characters, images or other method of recording, in a
form which can be assessed by human.
Data Flow Diagram (DFD). This is a graphical representation of the "flow" of
data through an information system, modeling its process aspects.
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Data Processing. This refers to any process that a computer program does
to enter data and summarize, analyze or otherwise convert data into usable information.
Database. This is a software that is used to store various types of data being
processed or retrieved constantly and can be accessed in different ways.
Entity Relationship Diagram. This refers to specialized graphic that illustrates
the relationships between entities in a database. ER diagrams often use symbols to
represent three different types of information. Boxes are commonly used to represent
entities. Diamonds are normally used to represent relationships and ovals are used to
represent attributes.
Gantt Chart. This refers a graphical representation of project schedules that
depict the time relationship between activities.
HIPO (Hierarchical Input Process Output). This is a tool for planning and/or
documenting a computer program and it is consists of a hierarchy chart that graphically
represents the programs control structure and a set of IPO (Input-Process-Output) charts
that describe the inputs to, the outputs from, and the functions (or processes) performed
by each module on the hierarchy chart.
IPO Chart (Input Process Output). This is a tabular chart showing the inputs
and outputs associated with the cohesive task. It also identifies data flow labels and the
data store label and operation.
Information System (IS). This refer to the interaction between people,
algorithmic processes, data and technology wherein a way in which people interact with
this technology in support of business processes.
Intangible Benefits. These are the subjective benefits that cannot be measured in
monetary terms.
Net Present Value. This is defined as the sum of the present values (PVs) of the
individual cash flows of the same entity.
One Time Cost. This refers to the cost associated with project start-up and
development, or system start-up.
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The researcher approached the school principal where the research was conducted
and asked permission through a request letter in order to understand the flow of the
current system. After the researcher was given permission, he went through personnel
interview with school principal and the officer-in-charge (OIC) of the school. The
researcher also asked permission to gather important data and get sample records from
the office to obtain the information needed to develop an effective system.
Methods of Gathering Data
The researcher used the interview method in gathering data in order to obtain data
needed. Through this method the researcher conducted series of interviews and requested
sample forms such as form 138 and class records of the students, through this the
researcher was able to develop an effective system.
System Design and Construction
When all of the needed information is gathered, the data models such as Data
Flow Diagram and Entity Relationship Diagram were used as a graphical representation
in representing the flow of the current system. The Data Flow Diagram was used to
describe how the system transforms information and define how information is processed
and stored, and identifies how the information flowed through the process. The EntityRelationship Diagram is an abstract and conceptual representation of data that shows the
different components of grades of the students.
The programming language used by the researcher in designing and coding the
proposed system was Microsoft Visual Studio 2008 Professional Edition. The researcher
used MySQL 5.5.24 as the database software to create the database of the proposed
system and store all the necessary information.
The researcher also printed a users manual to provide assistance to the people
who would use the proposed system which contains the steps on how to use the proposed
system.
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