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htm#05_REPOR
TS/Display_Inventory_Reports___Statements/displaying_stock_summary.htm

The day book s a list of all transactions for a particular day,by default the current
date.
It can also list all the transactions for a periods
Transaction includes all the financial vouchers,reversing,memorandum,journals as
well as inventory vouchers.

A Stock Summary is a statement of the stock-in-hand on a particular date. It is one of the primary inventory statements
that is generated in Tally.ERP 9 and updates the stock record in real time as and when transactions are entered. Stock
Summary provides information on stock groups and shows the quantity details, rate and closing value of the stock items
under them.
The statement can be drilled-down, as with all Tally.ERP 9 reports, and configured to enable you to view different details,
for instance, the total flow of stock can be viewed with a single report.
Tally.ERP 9 treats Stock Summary as one of the primary statements and makes it accessible directly from the Gateway of
Tally.
To view Stock Summary,
Go to Gateway of Tally > Stock Summary

By default, Stock Group balances are displayed.

Select Detailed to show another level of detail.

The Stock Groups displays total quantities, as the unit of measure is the same for all the stock items added. A grand total
is also available as there is a single unit of measure for all addable items. If there were different units of measure, then the
grand total would not be calculated and displayed.

Banking Module has been enhanced in Tally.ERP 9 to simplify the overall banking experience. A separate
menu Banking has been provided under Utilities in the Gateway of Tally. The user need not go to different menus to
operate the banking related operations in Tally.ERP 9, such as Printing Cheques (pre-Configured), BRS (Bank
Reconciliation Statement), Printing Cheque/Cash Deposit Slips, printing Payment Advices, managing Cheques,
Import Bank Statement for Auto BRS, etc.
The
banking
transactions
can
now
be
provided
with Bank Allocation details
such
as
the Transaction Type, InstrumentNo, Date,
etc.
A
single
bank
amount
can
also
be
allocated
to multiple transaction types such
as Cheque, ElectronicCheque, Electronic DD/PO, Inter Bank Transfer, Others and Same Bank Transfer based on
the requirement.
The BRS screen now provides detailed information with regard to transaction types, instrument no., instrument date,
cheque favouring, etc. The user can also provide Opening BRS for unreconciled transactions.

Features of Banking in Tally.ERP 9

The salient features of Banking in Tally.ERP 9 are as follows:
Cheque Printing:

Allows user to configure cheques for banks using sample formats provided, which come along with images.

Supports multiple Cheque formats for a single bank.

Allows user to print the pending or already printed or the required cheques continuously from a single
screen.

Also allows user to update the cheque details and have track of cheques to be printed, of a selected or all
banks.

Vertical Cheque Printing is an enhanced feature in cheque printing.

Configurations can be stored on Tally.NET for easy maintenance and update.

Cheque Register

Allows user to configure cheque number ranges for Auto cheque numbering based on cheque range.

Duplicate cheque number validation

Report for cheques issued (like the issue log slip in the cheque books)

Inventory of cheques available (not used)

Stale/cancelled cheque management

Filters based on Cheque range

Bank Reconciliation:

The BRS screen allows user to reconcile the bank account.

This screen will now provide detailed information with regard to transaction types, instrument no.,
instrument date, cheque favouring, etc.

User can also provide Opening BRS for unreconciled transactions.

Allows user to import bank statements to perform Auto Bank Reconciliation.

Deposit Slips:

Bank-wise Cash Deposit Slips for the Cash being deposited can be generated automatically along with cash
denominations.

Cash Deposit Slips that are required to accompany Cash that is being deposited to the Bank can be
generated automatically along with cash denominations.

Payment Advice:

The payment advice sent to the suppliers / other parties along with the cheques/other instruments may be
generated quickly from the voucher itself.

To access Banking, go to Gateway of Tally > Banking.

Migrating Banking Vouchers for Existing Data

When the existing users of Tally.ERP 9 access their company data using Tally.ERP 9 Release 3.0 for the first time, will
migrate the Banking vouchers.

On completion of migration, the following has to be considered for Bank Reconciliation:

The Transaction
Type row
in
the Bank Reconciliation screen
will
be
blank.
The
may alter the vouchersand
select
the
appropriate transaction type (Cheque/DD)
the Bank Allocation table and accept the vouchers, in case required.

The Instrument Date displayed in the Bank Reconciliation screen will be the Voucher Date. The
reconciliation will be based on the Instrument Date provided in the Bank Allocation table and not on
the Voucher date.

The Bank Reconciliation screen lists the transactions on the basis of each transaction type selected in the
voucher.
Example: A single banking voucher having Cheque/DD and Electronic Cheque as Transaction type will
be considered as two transactions in the Bank Reconciliation screen.

user
in

More:

Banking Features
Cheque Printing

Auto Bank Reconciliation

Manual Bank Reconciliation
Cheque Deposit Slip

Cash Deposit Slip

Payment Advice

Cheque Management

For the benefit of business entities and users, Tally.ERP 9 has provided the facility of selecting the formats which include
configurations and output file type for printing the cheques. Currently, the formats of many banks with supporting file
types -Excel, CSV and MT940 are made available. Depending on the formats pre-filled in the ledger master of the bank
selected in payment/contra voucher and the output file types supported for it, the cheques can be printed.
In Tally.ERP 9, Bank Reconciliation capability is enhanced to view, import the bank statements and to Auto
Reconcile the transactions.
For Auto Bank Reconciliation (importing Bank Statement), valid Tally.NET Subscription and Internet Connectivity are
required for performing auto reconciliation. To know how to enable Auto Bank Reconciliation, click here.
To view, import and auto reconcile the banking transactions:
Go to Gateway of Tally > Banking > Bank Reconciliation > select the Bank > Bank Reconciliation statement
appears

For banks enabled with the feature of auto reconciliation in ledger master, the buttons:

B: Bank Statement and R: Reconcile Unlinked appear on the right side button bar

D: Delete Unlinked button appears on the button bar above Info Panel.
Not e: The f acilit y t o Imp or t and Vie w Bank S t at e me nt s will ge t e nab led onl y f or b ank s e nab le d
wit h aut o r e co nciliat i on fe at ur e in b ank le dg e r cr e at ion / alte rat io n mod e .

Bank Statement
Bank Statement button with the facility to view and import is provided to meet the customers requirement. There could be
cases where the user just want to view it and not import the statement directly or wants to view it before it is imported,
mainly to confirm that its the same file that has to be imported.
Reconcile Unlinked

Once the transactions are imported and reconciled, if there are any entries appearing under the section Amount
not reflected in Company Books the Reconcile Unlinked button needs to be used to reconcile it.
Delete Unlinked
Delete Unlinked button is provided to delete the unlinked vouchers.

View Bank Statement

Tally.ERP 9 makes it possible for the user to view the Excel, MT940 or .CSV files in a readable format, with an option of
choosing to import or not to.
Click on B: Bank Statement button or press Alt+B key.

On pressing the button, the Bank Statement File screen displays the Directory which was specified as the Location of
Bank Statements in F12: Configuration > Banking Configuration. Select the required file format in File Type field
based on the format of bank statement being imported.
In File Name field, a list of Excel files will get displayed. To view the Bank Statement which would be imported, click
the button I: With View or press Alt+I.

Press F12: Configure. The option Show Imported Bank Statement will be displayed and set to Yes by default. Using
this option, the bank statement which is already imported can be selected again for import. The files will be listed in
alphabetical order with details of file type and import status (showing whether it is already imported or not).
The Bank Statement appears as shown:

Users can either import the statement using Import button or Quit the Bank Statement screen by
pressingEscape key or click on Ctrl+Q: Quit button (where the user is not intending to import the file).

Import Bank Statement

In the Bank Statement screen which is previewed press I: Import button. Users must ensure that the bank statements
being imported havent been edited or altered in any way. If any changes are made, the error message - Not a valid
format will be displayed while importing the statement.

During import, the Import progress bar gets displayed followed by the Success message with count of Total Entries in
Bank Statement, transactions Reconciled and Additional Bank Entries.

The Bank Reconciliation Statement with Imported Bank Statement details appears as shown:

The Reconciliation found at the bottom of the screen shows:

4.
o

Balance as per Company Books

Amounts not reflected in Bank

Amount not reflected in Company Books

Balance as per Bank

The Balance as per Company Books reflects the balance as on the last date (in the example, it is 30th April).
The Amounts not reflected in Bank are the debit and credit sums of all those vouchers, whose Bank Date is
either BLANK, or LATER than 30-Apr (i.e. these vouchers have not yet been reflected in the bank statement).
The Amount not reflected in Company Books are entries which are present in the bank statement but are not recorded
in company's books.
The Balance as per Bank is the net effect of the Book Balance offset by the amounts not reflected in the Bank which
must be equal to the balance in the bank statement.
Not e: S ome d is cr ep an cie s may p e r sist d ue t o e nt r ie s made in t he b ank st ate me nt , whi ch m ay not have
b ee n e nte r ed in t he b oo ks of ac cou nt s.

Auto Reconciliation of e-Banking Transactions

After Importing the file, the bank dates will get filled in Bank Dates field automatically in Bank Reconciliation screen.
However, there may be transactions which have been executed at the banks end (example, bank charges, interest credit
etc.) but not yet reflected in the books of accounts. Such transactions will appear under the Amount Not Reflected in
Company Books in BRS statement with the required details.

User can either Reconcile Unlinked transactions to existing transactions or create a new voucher (to
vouchers click on C: Create Vouchers button or press Alt+C key) using this information or delete them.
Not e:
It
is
s ugg e st ed
t o sa v e t he Ba n k R econ ci l i a t i on be f or e r econ ci l i n g
T r an s a ct i ons t o avoid mist a ke s.

the

create

U n l i n k ed

1. Reconcile Unlinked
In this example, there is a withdrawal of 2,500 on 23-4-2012 which is not reconciled. To reconcile the transaction select
the transaction displayed under Amount Not Reflected in Company Books and click on R: Reconcile Unlinked button
or press Alt+R.

Application will display the transaction(s) matching the Transaction amount for selection. Select the appropriate transaction
using spacebar and press Enter. The Status will be displayed as Reconciled Successfully.
2. Reconcile All Unlinked

To reconcile all unlinked transactions without having to select one by one simply the reconciling process, press R:
Reconcile All Unlinked. This option provides a simple and convenient option to reconcile transactions from the
imported statement and company's book from a single screen without having to manually match the transactions.

An Unreconciled Transactions screen will display matching transactions and the amount not reflected which is
about to get reconciled is shown under Transaction from Bank Statements to be Reconciled as shown below:

Press Enter to accept the transaction displayed to link and to reconcile

Press Quit or Esc to skip the current transaction and proceed to the next for reconciliation. To stop the
reconciliation process, press Alt+S:Stop

If there are no matching transactions, then the screen will be blank and the amount not reflected will be showing
the transaction on the top. In case, there are no transaction to link, a message No unreconciled transaction
exists with same amount will be displayed as shown below:

3. Create a New Voucher

If there is any transaction which is not reflected in the books of accounts, click C: Create Voucher button or
press Alt+C key to navigate to Voucher Creation screen.

On recording the transaction against the Amount Not Reflected in Company Books, the details displayed will be
removed from the Amount Not Reflected in Company Books section indicating that the corresponding entry is found in
the books of accounts.
Not e: You ca n r e cor d a Pay m en t /R ecei pt /J ou r n a l vou che r t o ac cou nt f or t hose e nt r ie s t hat ar e
n ot r ef le ct ed in C omp a ny Boo ks .

4. Error on re-importing the Excel/csv file

While selecting the bank statement for importing, the statement which is already imported will also appear. To hide the
imported statement, click S: Hide Imported button. On using this button only the statement which is not yet imported gets
displayed. The Hide Imported is a toggle button which can also be used to Show Imported statements.

In cases where the user has already imported an Excel/csv file and tries to re-import it by mistake, an error message will
be displayed indicating that Bank Details are reflected in your books of accounts.

5. View Difference in Bank Balance

To view difference in Bank Balance click on F12: Configure and the option Show Difference in Bank Balance to Yes

The difference in Bank Balance (difference in Balance as per Bank and Balance as per Imported Bank Statement)
will be shown in Bank Reconciliation Statement. In the Bank Reconciliation screen, the Balance as per Imported Bank
Statement refers to the balance displayed on importing the bank statement for reconciliation.

For details on how to set bank dates for all transactions at one go, click here.

The Bank Reconciliation option in the Banking menu allows the user to perform the following operations:

Reconcile Bank accounts.

Create vouchers from the Bank Reconciliation screen itself.

The user can also provide opening BRS for unreconciled transactions.

Alter the voucher by selecting the required transaction from the Bank Reconciliation screen.

Filter the report to display transactions based on Amount, Bank Date, Instrument No, Instrument Date,
Party ledger, etc.

Accessing Bank Reconciliation

Printing Bank Reconciliation Statement
Configuring Bank Reconciliation Statement

Accessing Bank Reconciliation

To access Bank Reconciliation screen,

Go to Gateway of Tally > Banking > Bank Reconciliation

The Select Bank screen displaying the List of Bank appears as shown:

Select the required Bank account from the List of Bank and press Enter.

The Bank Reconciliation screen of the selected Bank appears. By default the details in the Bank Reconciliation screen
aresorted based on Bank Date (if bank date is already specified for the transaction). Or else, such sorting will be based on
theInstrument Date.

Not e:
1.
The
Bank
Rec onci liat ion
scr e e n
ca n
al so
be
ac ce sse d
f r om G a t ew ay
of
T a l ly > Dis pl ay >Acc ou n ts Books > C as h /Ba n k Books > Se le ct Ba n k L edger > S el ect a m ont h
> F 5 : R econ ci l e .
2 . By de f ault , t he s cr ee n d isp lays t he p er iod rang e fr om d at e spe c if ie d in the E ff ect i v e Dat e f or
Reco nciliat i on in t he Ban k le d ge r mast er t ill t he da t e of l as t en t r y .
3 . The Ba n k Da t e ha s be t o b e p r ovid e d b ase d o n t he Ins t r u men t Da t e and n ot o n Vou ch er Da t e.

Button options in Bank Reconciliation screen

F2: Period
Press F2 key or click F2: Period to specify a period for which the Bank Reconciliation screen is to be displayed.
S: Set Bank Dates
To set a bank date for all the transactions for reconciliation, click S: Set Bank Dates button or press Alt+S key.
On pressing Alt+S, a Set Bank Date sub-screen appears as shown:

Instrument Date: On selecting Instrument Date as the Bank Date Type, the Bank Date field for all the
transactions in the Bank Reconciliation screen is filled with the instrument date entered for that
transaction in the Bank Allocations screen.

New
Date: On
selecting New Date as
the Set Bank Datesub-screen.

the Bank Date Type,

new

field Date appears

in

Specify the required bank date that is to be filled for all the transactions in the Bank Reconciliation screen.

Voucher Date: On selecting Voucher Date as the Bank Date Type, the Bank Date field for all the
transactions in the Bank Reconciliation screen is filled with the Date of Voucher.

C: Create Voucher:
Press Alt+C key or click C: Create Voucher to create a voucher from the Bank Reconciliation screen itself.
U: Opening BRS
In Tally.ERP 9 Series A Release 3.0 onwards the user may provided opening BRS to the unreconciled transactions using this
function.
The opening BRS will be used in the following scenarios:

The BRS feature was used in the middle of the

Reconciliation in Bank ledger master in Tally.ERP 9, or

Accounting was started in Tally.ERP 9 in the middle of the financial year.

Opening balance of Bank having unreconciled transactions brought forward to Bank ledger created
inTally.ERP 9, or for other reasons.

financial

year by setting Effective Date of

In these cases the user had to manually keep track of the unreconciled transaction until they are reconciled.
To provide Opening BRS:

Click U: Opening BRS.

The Opening Bank Allocation screen for the selected Bank is displayed as shown:

Provide the unreconciled transaction details based on the nature of transactions (Deposit/Withdrawal) as
shown:

Save the screen.

When the company data is split the unreconciled transactions will automatically get updated in the Opening
BRS details.

The Bank Reconciliation screen is displayed with opening BRS provided as shown:

Provide the date of the realised transactions (the amount reflecting in the bank passbook) in
the Bank Date field provided.

Save the Bank Reconciliation screen.

Not e: Whe n t he use r t r ie s t o ac ce ss F 12 : R a n ge f or f ilte r s in t he Ba n k R econ ci l i a t i on s cr ee n , will
p r ompt t o Accept t he c ur r e nt s cr ee n b ef or e pr o cee d ing .

Press Ctrl+Enter on the required transaction row to open the voucher in alteration mode.

F12: Range
Allows to filter the Bank Reconciliation screen. The user may filter the transactions based on the Amount,
Bank Date, Date,Favouring Name, etc as shown:

Configuring Bank Reconciliation

The user may configure the Bank Reconciliation screen based on his requirement.
To configure,

Press F12: Configure, the Configuration screen is displayed as shown:

Select vouchers to show

By default, all the vouchers are displayed. Select the required Ledger Entries type from the list.
Show Narrations also
Set this option to Yes to display the narration in the Bank Reconciliation screen.
Show Remarks also
Set this option to Yes to display the remarks in the Bank Reconciliation screen as shown:

Show Forex details also

Set this option to Yes to display the forex details also in the report.
Show Forex Transactions only
By default, this option is set to Yes. The cheque printing screen displays only the forex transaction.
Not e: The opt io ns S h ow F or ex det a i l s a l s o and Sh ow F or ex Tr a ns a ct i ons on l y ap pe ar onl y in
ca se Mu l t i Cu r r en cy fe at ur e is e nab led f or t he comp a ny.

Show Reconciled Transactions also

Set this option to Yes to display the reconciled transactions also in the Bank Reconciliation screen.
Allow Back dated Reconciliation
Set this option to Yes to allow reconciling back dated transactions also.
Show Payment Favouring / Received From
Set this option to Yes to display the Payment Favouring / Received From details in the Bank Reconciliation screen.
The Bank Reconciliation screen with Narration, Remarks and Payment Favouring/Received From details is displayed,
as shown:

Not e:
1 .The Fa v ou r i n g Na me c olum n disp l ays o nly t ho se name s whic h are d if f er e nt fr om
t he Pa r ty /L edger ac co unt name s.
2 . Bank Reco nciliat i on cap ab ilit y ha s be e n e nhance d , f r om t his scr e e n use r s c an
* V ie w t he vou che r d isp lay b y pr e ssi ng Al t + E n t er f r om Ba n k Da t e f ie ld
* A lt e r t he Vou che r b y p re s sing Ct r l + En t er f r om Ba n k Da t e f ie ld

Show all Unreconciled Transactions Till Date

Set this option to Yes to display all the Unreconciled Transactions till the given date, irrespective of the From date set
in the Bank Reconciliation Statement.
Not e:
1 . This opt io n is als o availab le in G a t ew ay of Ta l l y > F 12 :C onf i gu r e > G en er a l .
2 .The op t ion se t will be ap p licab le t o al l t he ba n ks f or t he se le ct ed comp a ny.

Appearance of Name
Select the required Display Name Style from the list to display in cheque printing screen.
The completed Bank Reconciliation screen is displayed as shown

Printing Bank Reconciliation Statement

The user may print the Bank Reconciliation statement for the required Bank.
To Print Bank Reconciliation Statement:

Go to Gateway of Tally > Banking > Bank Reconciliation.

Select the required Bank account from List of Bank.

The Bank Reconciliation screen is displayed.

Click Print or Press Alt+P.

The Print Report screen appears.

Click No or Press N or Esc to set the following options:

Select Vouchers to Show: By default this is selected as All Vouchers, select the required option
from the Ledger Entries list.

Show Narrations also: Set this option to Yes to display the narration in the report.

Show Remarks also: Set this option to Yes to display the remarks in the report.

Show Forex details also: Set this option to Yes to display the forex details in the report.

Show Forex Transactions only: Set this option to Yes to display the forex transactions only in
the report.

Not e: The opt io ns S h ow F or ex det a i l s a l s o and Sh ow F or ex Tr a ns a ct i ons on l y ap pe ar onl y in

ca se Mu l t i Cu r r en cy fe at ur e is e nab led f or t he comp a ny.

Show Reconciled Transactions also: Set this option to Yes to display the reconciled
transactions also in the report.

Show Payment Favouring/Received From: Set this option to Yes to display the Payment
Favouring/Received From details in the report.

Accept to Print.

The Bank Reconciliation Statement appears as shown:

Alteration of Reconciled Voucher

In some cases users may alter the reconciled vouchers by changing/splitting the amount, in such cases Tally.ERP 9 will
display the message asking the confirmation to continue with the alteration. Users can later a reconciled voucher from Day
Book, Bank Conciliation or from voucher reports.
Here ABC company is altering the voucher dated 3-7-2010 (already reconciled) where the company has issued the cheque
for Rs. 1000 to Supreme Computers

Not e: To alt e r a vou che r f r om Ba n k R econ ci l i a ti on re p or t , fr om Ba n k Da t e fie ld p re s s C tr l +

Ent e r

The amount of 1000 has been split into 600 & 400. On saving this voucher Tally.ERP 9 displays the message indicating
the reconciled voucher is altered and bank balance in BRS will not Match, hence Bank Date will be removed.