Professional Documents
Culture Documents
TABLE OF CONTENTS
1.
INTRODUCTION
University of Malaya
Institute of Graduate Studies (IGS)
Organizational Chart
The IGS Management
Management Team Contact Details
Academic Calendar, 2014/2015 Session
List of Public Holidays in Malaysia (2014/2015)
2.
ACADEMICS
Postgraduate Programmes
Period of Study
Registered Candidates
Legislations and Prescribed Rules
Student Support
3.
ADMISSION
Entry Requirements
Language Requirements
Application Procedures
Fees
Financial Support
Immigration Guidelines for International Candidates
Insurance for International Candidates
4.
CANDIDATURE
Candidates Contact Details
Enrolment
Registration of Courses
Conversion from Masters to Ph.D
Residential Requirements
Progress Reports
Candidature Requirements
5.
VARIATIONS TO CANDIDATURE
Withdrawal from Semester
Lapse in Candidature
Change of Title/Field of Research
2014 / 2015
Change of Supervisor/Department
Extension of Period of Candidature
Advice on Issues Arising during Candidature
Withdrawal from the University
Appeals for Re-admission
6.
RESEARCH GUIDANCE
Research Proposal
Supervision
Requirements for Research Candidates
Seminars and Candidature Defence
Presenting Conference Papers
Publishing Your Research
Upskill Programmes
Assistance in Thesis and Dissertation Writing
Avoiding Plagiarism
Intellectual Property
7.
EXAMINATION
Admission as an Examination Candidate
Withdrawal from Examination
Absence from Examination
Marking Scheme and Grade Point Average (GPA)
Submission of Thesis/Dissertation for Examination
Guideline to the Preparation of Research Reports/Dissertations/Theses
Preparing for the Viva-Voce
Outcome of Thesis/Dissertation Examination
8.
GRADUATION
Getting References from Supervisors
Scrolls and Academic Transcripts
Convocation Procedures
Academic Dress
9.
POST-DOCTORAL
Post-Doctoral Research Fellowship
10.
COMMUNICATION
LIST OF ABBREVIATION
UM MAIN CAMPUS MAP
UM OFFICIAL SONG
2014 / 2015
1.
INTRODUCTION
University of Malaya
History of UM
University of Malaya, or UM, Malaysia's oldest university, is situated on a 900
acre campus in the southwest of Kuala Lumpur, the capital of Malaysia. It was
established in April 1949 in Singapore with the merger of the King Edward VII
College of Medicine (founded in 1905) and Raffles College (founded in 1928).
The University of Malaya derives its name from the term 'Malaya' as the country
was known as then. The Carr-Saunders Commission, which recommended the
setting up of the university, noted in its Report in 1948:
"The University of Malaya would provide for the first time a common
centre where varieties of race, religion and economic interest could
mingle in joint endeavour ... For a University of Malaya must inevitably
realise that it is a university for Malaya."
The growth of the University was very rapid during the first decade of its
establishment and this resulted in the setting up of two autonomous Divisions in
1959, one located in Singapore and the other in Kuala Lumpur. In 1960, the
government of the two territories indicated their desire to change the status of the
Divisions into that of a national university. Legislation was passed in 1961 and
the University of Malaya was established on 1st January 1962.
On June 16th 1962, University of Malaya celebrated the installation of its first
Chancellor, Tunku Abdul Rahman Putra Al-Haj, who was also the country's first
prime minister. The first Vice-Chancellor was Professor Oppenheim, a worldrenowned Mathematician.
Currently, His Royal Highness The Sultan of Perak Darul Ridzuan is the
Chancellor of the University of Malaya.
The current Vice-Chancellor Professor Dato Dr. Mohd Amin Bin Jalaludin was
appointed as the eleventh Vice-Chancellor of the University of Malaya on the 8th
of November 2013.
Mission
To advance knowledge and learning through quality research and education for
the nation and for humanity.
Vision
To be an internationally renowned institution of higher learning in research,
innovation, publication and teaching.
Core Values
The core values of the University of Malaya are:
Integrity
Professionalism
Respect
Meritocracy
Academic Freedom
Teamwork
Open-mindedness
Creativity
Accountability
Social Responsibility
Educational Goals
Graduates of the University of Malaya will be able to(a) demonstrate knowledge and skills in their field of study, appropriate research
and professional practices, and the processes of critical thinking and problem
solving;
(b) use effective methods including contemporary technology to manage
information, to achieve diverse professional goals aligned with professional
standards and make decisions based on appropriate data and information;
(c) engage in continuous self-improvement and professional growth, support the
professional development of others, and display positive leadership and
professional behaviours and disposition for effective practice;
(d) communicate effectively with other professionals, and the community, and
project a coherent vision of social responsibilities; and
(e) appreciate and continue to be guided by the Universitys core values of
integrity, respect, academic freedom, open-mindedness, accountability,
professionalism, meritocracy, teamwork, creativity and social responsibility.
Institute of Graduate Studies (IGS)
Overview
The Institute of Graduate Studies (IGS) or in Malay, Institut Pengajian Siswazah is
the postgraduate centre for UM. Since its inception in 1979, the main function of
IGS is to promote excellent multidisciplinary research and postgraduate training
in order to meet the growing demands and development of the modern era. The
number of postgraduate students has increased significantly over the years. There
are currently over 11,000 students with about 3,500 international students from 80
countries.
2014 / 2015
IGS consists of the Admissions, Examination, Finance & Scholarship Sections,
Thesis Unit and Student Development & Writing Unit. With cooperation from
other academic establishments of the University, these sections oversee the
academic progress, finance and welfare of postgraduate students.
Mission
The enhancement of postgraduate management is to support the University of
Malaya in becoming a world renowned institution of choice for postgraduate
education.
Objectives
The objectives of IGS are:
(a) to be an efficient and effective postgraduate management centre;
(b) to formulate policies, identify and implement best practices pertaining to the
management of postgraduate education;
(c) to enhance the promotion of postgraduate programmes towards achieving the
quality objectives of the University on postgraduate education;
(d) to facilitate multidisciplinary programmes in the University of Malaya;
(e) to organize academic and social activities for postgraduate students; and
(f) to provide support services to postgraduate students.
Contract Staff
LEGEND :
ADMINISTRATION UNIT
Mr Azmi Kamaruddin (H11)
Mr Hamzah Sabtu (N11)
ACADEMIC UNIT
Ms Masjiwa Haji Hanipah (N32)
Ms Husna Saidin (N17)
TECHNICAL UNIT
Mr Mohd Rafie Mohd Noah (J36)
Mr Md. Zaki Mohd Shamsudin (JA29)
Mr Muhd Asri Muhammad Zin (JA29)
REGISTRATION UNIT
Mr Mardiansha Kalimuddin (N41)
ADMISSIONS SECTION
ADMISSIONS UNIT
Ms Noor Hafiza Halim (N41)*
ADMINISTRATION SECTION
Ms Siti Nor Shoffiah Zamari (N41)*
THESIS UNIT
Ms Joan Tang May Yin (N41)*
Ms Siti Norliyana Ramlee (N41)*
EXAMINATION SECTION
I N S T I T U T E OF G R A DU A T E S T U DI E S
8
Institute of Graduate Studies
Postgraduate Handbook
2014 / 2015
FROM THE
DEANS OFFICE
IGSMANAGEMENT
10
Institute of Graduate Studies
Postgraduate Handbook
2014 / 2015
MANAGEMENT TEAM CONTACTS DETAILS
Dean
Professor Datin Dr. Norhanom Abdul Wahab
Tel: 03-7967 4600
E-mail: dekan_ips@um.edu.my
Deputy Dean
Professor Dr. Mohamed
Kheireddine Taieb Aroua
Tel: 03-7967 4615
E-mail: tdekan_ips@um.edu.my
Deputy Dean
Associate Professor Dr. Kamila
Ghazali
Tel: 03-7967 4601
E-mail: td_ips@um.edu.my
11
12
2014 / 2015
13
Duration
Dates
1 week
1 Sept 2014
7 Sept 2014
Lecture
6 weeks*
8 Sept 3014
17 Oct 2014
Semester I,
Mid Semester Break
1 week<@#
18 Oct 2014
26 Oct 2014
Lecture
8 weeks
27 Oct 2014
19 Dec 2014
Revision
1 week+
20 Dec 2014
28 Dec 2014
Semester I,
Final Examination
3 weeks^
29 Dec 2014
16 Jan 2015
Semester I Break
5 weeks
17 Jan 2015
22 Feb 2015
25 weeks
SEMESTER II
Description
Duration
Dates
Lecture
7 weeks
23 Feb 2015
10 April 2015
Semester I,
Mid Semester Break
1 week
11 April 2015
19 April 2015
Lecture
7 weeks=/
20 April 2015
5 June 2015
Revision
1 week}
6 June 2015
14 June 2015
Semester II,
Final Examination
3 weeks
15 June 2015
3 July 2015
19 weeks
14
Duration
9 weeks{~
Dates
4 July 2015
6 Sept 2015
4 July 2015
28 August 2015
OR
Lectures & Examination
*
<
@
#
+
^
=
/
}
{
~
8 weeks{~
2014 / 2015
LIST OF PUBLIC HOLIDAYS IN MALAYSIA 2014/2015
2014
16 September
Malaysia Day
15 October*
2 November
Deepavali
5 November
25 December
Christmas Day
2015
1 January
New Year
3 January
3 February
1 February
19 20 February
1 May
Labour Day
3 May
Wesak Day
6 June
Kings Birthday
4 July
Nuzul Al-Quran
18 & 19 July*
31 August
National Day
16 September
Malaysia Day
23 September*
11 November
Deepavali
14 October
24 December
25 December
Christmas Day
*Subject to change
15
16
2.
ACADEMICS
Postgraduate Programmes
The University of Malaya offers postgraduate programmes for both Masters and
Doctoral Degrees. The programmes of study shall be classified as follows:
Masters
Masters Degree by Coursework
Masters Degree by Clinical Coursework
Masters Degree by Research (Dissertation)
Masters Degree by Coursework & Research (Dissertation)
- also known as the Mixed-Mode programme
Doctoral
Doctoral Degree by Research (Thesis)
Doctoral Degree by Coursework & Research (Thesis)
Industrial Ph.D
Doctoral Degree by Prior Publications
Dual-Ph.D
UM and University of Sydney, Australia
UM and Liverpool John Moores University, UK
UM and Ecole Polytechnique in Palaiseau, France
UM and National Cheng Kung University, Taiwan
UM and The National Polytechnique de Toulouse, France
UM and University of Tehran, Iran
UM and Amirkabir University of Technology, Iran
UM and University of Paris-Sud, France
UM and University of Liverpool, UK
UM and University of Nottingham, UK
UM and University of Antwerp, Belgium
UM and University of New South Wales, Australia
In choosing a coursework programme the candidate will gain depth of
knowledge and be trained in their chosen field of study. A research programme
offers the candidate the opportunity to hone his/her skills in both research and
academic writing. The candidates research findings are expected to contribute
new insights into his/her particular area of research. In a coursework and
research programme the candidate will attend lectures and at the same time get
the opportunity to carry out supervised research. For the Industrial Ph.D
programme, candidates from the industry will do their research at the respective
industry where they are attached to.
Candidates with excellent publications may submit their Ph.D thesis in the format
of published papers. Details of the format are available at
http://www.ips.um.edu.my under the Rules and Regulations tab.
2014 / 2015
17
Period of Study
The duration of the programmes depends on the requirements of each
programme.
In general, the minimum and maximum periods are:
Masters
Clinical Masters
Doctoral
Minimum
2 or 3 semesters
4 years
4 semesters
Maximum
8 semesters
6 years (Dentistry)
7 years (Medical)
12 semesters
Registered Candidate
The candidate will be classified as a registered candidate of the University from
his/her initial registration until the award of his/her degree, subject to the
candidate to renew his/her registration every semester.
Legislations and Prescribed Rules
(1)
Masters Programmes
Masters candidates are governed by the University of Malaya (Masters
Degree) Rules and Regulations, 2010.
(2)
Ph.D Programme
Ph.D candidates are governed by the University of Malaya (Degree of
Doctor of Philosophy) Rules and Regulations, 2007.
In addition to the above all postgraduate candidates are also governed by
the Universities and University Colleges Act, 1971 Constitution of the
University of Malaya, all other statutes, rules and regulations currently
applicable in the University including the University of Malaya (Discipline
of Candidates) Rules 1999.
The full texts of the above rules and regulations are available at
http://www.ips.um.edu.my under the Rules and Regulations tab.
As a registered candidate of the University of Malaya, the candidates have
the responsibility to be aware of and to abide by the rules and regulations
of the University, the policies and requirements of their respective faculties
and the advice contained in this handbook.
Student Support
(1)
18
(2)
Faculty
The Dean, the Deputy Dean (Higher Degree), the Head of Department and
the Administrative Officers of the candidates faculty will be their resource
persons in postgraduate matters pertaining to programme requirements;
examination; supervisor; and, candidature requirements such as requests
for withdrawal from semester or courses, extension and period of
candidature.
(3)
Library
The University of Malaya Library consists of a Main Library which
provides library facilities and a network of branch and special libraries to
meet the specific and special needs of some faculties. The core business of
the Library is to support the teaching, learning and research needs of the
university. The Library also conducts information skills sessions for
postgraduate candidates as follows:
(a) Information Skills sessions for postgraduates. These 2 hour sessions are
held at least twice weekly. Candidates will be alerted to the wide range
of information sources in the library especially the electronic sources
such as the online databases.
(b) Consultancy sessions for Ph.D Candidates and academic staff. In this
individual consultancy sessions, researchers will be guided to the
information sources in the library pertaining to their specific area of
research.
For appointment please contact the Information Skills Division, University
of Malaya Library at 03-7967 3384 or please refer to http://umlib.um.edu.my
(4)
(5)
2014 / 2015
3.
19
ADMISSION
Entry Requirements
To be admitted to a Masters programme, applicants will need to have completed
a recognized Bachelors degree in a relevant discipline and to have obtained a
better than average cumulative grade point average (CGPA). For admission to a
Doctoral programme, applicants will need to have a recognized Masters degree
in a relevant discipline. Nevertheless, please refer to the relevant Faculty
Handbook for details on entry requirements.
Programme
Masters
Coursework only
Coursework & Research (Mixed-mode)
Research only (Dissertation)
Doctoral
Coursework & Research (Mixed-mode)
Research only (Thesis)
Minimum Requirements
A Bachelors Degree (Hons.)
or its equivalent in the related
field*
A Masters Degree or its
equivalent in the related
field*
*Note:
i
Preference will be given to applicants having a Bachelors Degree with CGPA 3.0
and above or its equivalent.
ii
Applicants having a Bachelors Degree with CGPA 3.7 and above can apply directly
for the Doctoral programme.
Language Requirements
(1)
20
Application Procedures
Applications should be submitted online at http://pgadmission.um.edu.my. All
supporting documents and proof of payment for processing fees should be
scanned and sent online together with the application.
Fees
The course fees for postgraduate candidates
http://www.ips.um.edu.my under `Fee Structure.
(1)
can
be
found
at
Type of Fees
(a) Non-Recurring Fees (to be paid once only during candidature)
comprise of candidature, alumni, graduation and other services fees.
(b) Recurring Fees (to be paid every semester) comprise of registration,
service, health, library, welfare and recreation fees.
(c) Fees According to Programme Enrolled (based on credit hours)
comprise of tuition, examination, research and submission of
thesis/dissertation fees.
2014 / 2015
(2)
21
Methods of Payment
(a) Self-financing
Fees can be paid through the following ways:
(i) Internet Banking
CIMB http://www.cimbclicks.com.my under Bill Payment
(ii)
E-Payment (http://epayment.um.edu.my/)
Credit Card
Go to Services tab, choose E-Payment (FPX) or E-Payment
(Credit Card)
22
cont/-
2014 / 2015
(4)
23
Financial Assistance
A range of scholarships are available for postgraduate candidates. However, most
of the scholarships are for research candidates only.
Among the scholarships and financial assistance available are:
For Malaysian Candidates Only
MyMaster & MyPh.D
Fellowship Scheme
Fee Reduction Scheme For Postgraduate Candidates With Disabilities And
Elderly
24
2014 / 2015
TYPES OF COVERAGE
PERSONAL ACCIDENT & DEATH :
Death (Natural & Sickness)
Death (Accidental)
Permanent Total Disablement
(Natural & Sickness)
Permanent Total Disablement (Accidental)
Partial Permanent Disablement (Accidental)
INPATIENT SERVICES
OUTPATIENT SERVICES
REPATRIATION
4.
25
TOTAL COVERAGE
RM 25,000.00
RM 25,000.00
RM 25,000.00
RM 25,000.00
RM 25,000.00
Limited to RM 20,000.00
Per year
Limited to RM 500.00
Per year
Maximum RM 5,000.00
CANDIDATURE
Candidate's Contact Details
It is the candidates responsibility to update contact details online using the
siswamail within seven days of any change in the Malaysian residential address
or telephone number.
Simply log on to http://myum.um.edu.my, go to Profile and to Address tab and
click Update.
Enrolment
Candidates are required to keep their candidature updated by registering on a
continuous basis with the University. Failure to do so would result in
termination of their candidature. The University Senate has the right to terminate
the registration of a candidate if in the opinion of the Senate the candidate for any
academic reason is not able to continue his programme of study.
Candidates of coursework programmes need to renew their candidature within
the first two weeks of every semester. Candidates of research programmes need
to renew their candidature not later than the seventh week from the
commencement of every semester.
Registration of Courses
Registration of courses needs to be completed within two weeks from the
commencement of the semester. Candidates are allowed to drop any courses
registered as follows:
(1) Courses dropped within the first two weeks Course fees will not be charged;
(2) Courses dropped after the second week but before the seventh week Course
fees will be charged accordingly.
Candidates are not allowed to drop any registered courses after the seventh week
of the semester.
26
2014 / 2015
27
(3)
(4)
(5)
The Faculty may include other requirements for their respective postgraduate candidates.
Please refer to your Faculty on how you can fulfil the residential requirements.
Progress Reports
All postgraduate research candidates are to submit a progress report online at the
end of each semester. The supervisor shall evaluate the progress report and
submit the progress report to the Deputy Dean of Higher Degree/Head of
Department.
A candidate whose progress is satisfactory will be recommended for continuous
of his/her candidature. The Faculty shall terminate the candidature of a
candidate whose progress is not satisfactory for three consecutive semesters. A
candidate who fails to submit his progress report within the stipulated period
shall be barred from registering for the following semester.
Candidature Requirements
All postgraduate candidates are required to complete their candidature by
fulfilling the requirements as follows:
28
4.
5.
Present your research proposal at Proposal Defence not later than the
second (2nd) semester of candidature
6.
Present your research progress at Candidature Defence not later than the
fifth (5th) semester of candidature
7.
The candidates must fulfill the following publication requirement before the
Viva-Voce and the Examination Committee (Board) meeting:
8.
Publication Requirements
Candidate pursuing a programme in the field of Science must show
proof of acceptance of publication for at least two (2) papers in ISI
(WoS) Journals prior to viva-voce and the Committee of Examiners
meeting.
Candidate pursuing a programme in the field of Social Science must
show proof of acceptance of publication for at least one (1) paper in ISI
(WoS) Journals or at least two (2) papers in the category A or B refereed
journal recognized by Faculty/Academy/Institute/Centre prior to
viva-voce and the Committee of Examiners meeting.
2014 / 2015
29
Requirements
1.
2.
3.
4.
3.
4.
5.
Present your research proposal at Proposal Defence not later than the
second (2nd) semester of candidature
6.
Present your research progress at Candidature Defence not later than the
third (3rd) semester of candidature
cont/-
30
The candidates must fulfill the following publication requirement before the
Examination Committee (Board) meeting:
Publication Requirements
Master's Degree Candidate pursuing a programme in the field of Science
must show proof of acceptance of publication for at least one (1) papers in
ISI (WoS) Journals prior to a Committee of Examiners meeting.
Master's Degree Candidate pursuing a programme in the field of Social
Science must show proof of acceptance of publication for at least one (1)
paper in the category A or B refereed journal recognized by
Faculty/Academy/Institute/Centre prior to a Committee of Examiners
meeting.
IMPORTANT NOTE: Candidates are also required to fulfil any additional
requirements imposed by the faculty.
For Masters by Coursework & Research (Dissertation) Mixed Mode Only:
No
Requirement
1.
Fulfil the minimum candidature duration of 2 semesters.
2.
3.
4.
Presentation
Proposal presentation at the beginning of the research component
registration
Present research progress in a Candidature Defence session as
required by the Faculty
VARIATIONS TO CANDIDATURE
Withdrawal from Semester
The maximum period the candidates may be permitted to withdraw from a
semester is:
a. Ph.D - four (4) semesters
b. Masters - two (2) semesters
Candidates may apply to withdraw within the duration of the period of
candidature whether on a continuous basis or otherwise. The period of
withdrawal is counted as part of the candidates maximum period of
candidature.
2014 / 2015
(2)
(3)
(4)
31
Lapse in Candidature
A candidate whose candidature has lapsed due to failure on his part to renew the
candidature, may submit an appeal using the prescribed form to continue with
his studies. The approval to reactivate any candidature may be given only if not
more than two semesters have lapsed at any one time, subject to there being a
balance of the period of candidature.
A candidate whose appeal is approved will be imposed a fine of RM300 to
reactivate his candidature.
Change of Title/Field of Research
A candidate may change his/her title of research at any time during his/her
candidature by submitting an application to the Faculty. However the title of
research is finalized and approved by the Faculty meeting before the candidate
submits his/her thesis or dissertation for examination.
A candidate may submit an application in accordance with the prescribed
procedures to change the field of research. Any change of title or field of study is
subject to the approval of the Faculty concerned.
Change of Supervisor/Department
Candidates may submit an application, in accordance with the prescribed
procedures, to change their supervisor or department. Any change of supervisor
or department is subject to the approval of the Faculty concerned.
Extension of Period of Candidature
An appeal to extend the maximum period of candidature must be submitted in
the final semester before the end of the candidature period. Appeals need to be
made on the appropriate form obtainable from the IGS website. Candidates are
required to get the support of the supervisor (for those following research
programmes) or the support of the Deputy Dean of Higher Degree (for those
following coursework programmes) before submitting the form to the Dean for
recommendation to the Dean of IGS. Approval for a one semester extension can
be given not more than twice. Upon approval, candidates are required to register
within one month from the approval date. Any further appeal, after an extension
of two semesters has been given, will not be considered.
32
2014 / 2015
6.
33
RESEARCH GUIDANCE
Research Proposal
All research candidates are required to attend a Research Methodology course of
at least three credits. At the end of the course, candidates are to present a
complete research proposal of their intended research in a seminar. A good
research proposal requires much thought and work. It should clearly state the
purpose of study and the research questions. Candidates research proposal
should also state the method and methodology of their research.
The
components within a proposal may vary across faculties but as a norm, it should
include a review of relevant literature, the significance of the study, the research
design and a schedule of work. Candidates are advised to consult their
supervisor for details on how to prepare a research proposal.
Supervision
Tips for positive supervisor-supervisee interaction:
(1) Be effective in communication. This means being honest about how you feel regarding
issues raised during your meetings.
(2) Be polite. Say what you have to say clearly and politely.
(3) Be sure to match supervisor and supervisee expectations. Discuss with your
supervisor and come to an understanding on what the expectations are for both
parties.
(4) Be punctual. Make sure you turn up on time and have regular meetings with your
supervisor.
(5) Be realistic. Discuss and come to an understanding on realistic deadlines for
submission of and return of chapters and feedback from your supervisor.
(6) Role and responsibilities of the candidate:
(a) Candidates should interact with the supervisor at least two (2) times per
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
month in the first semester and once (1) a month the next semester. For the
first meeting, the candidate and supervisor should talk face to face, while,
the next meeting can be conducted via other methods such as online.
Candidates shall record meetings and discussions on their research each
time they meet with the supervisor.
Candidates should have a good working relationship with the supervisor.
Candidates must plan the project schedule and comply with the maximum
period of study.
Candidates should discuss and agree with the supervisor on consultation
times.
Candidates must submit progress as specified without falsifying the
research outcome and is free of plagiarism.
Candidates must notify their supervisor of any problems that may
interfere with the research.
Candidates shall engage in academic activities organized by the
department or the RC.
Candidates must plan and ensure sufficient time to do the research and
write the thesis.
34
2014 / 2015
(2)
35
(3)
36
Remark
(2) Authorship
(3) Timing
(4) Topic of
publications
(5) Affiliation
2014 / 2015
37
Upskill Programmes
IGS provides short intensive courses through its Upskill Programmes to prepare
all postgraduate candidates with some crucial knowledge to begin research work,
publish research findings and move to completion and beyond.
Various speakers are invited to conduct the program including experienced
academic staff of UM, speakers from other universities in Malaysia and also
experts from abroad.
The courses:
Provide candidates with basic knowledge before they begin their research and
writing.
Help candidates to develop ideas in making their research more creative and
innovative.
Provide a platform for candidates to exchange their ideas and share
knowledge with one another
Support candidates to develop better skills in writing and publishing their
research findings in reputable journals
Prepare candidates with good skills and knowledge before they begin their
experience in the working environment.
For more information about the courses schedule, please contact the Student
Development & Writing Unit of IGS at 03-7967 6935.
Assistance in Thesis and Dissertation Writing
Student Development & Writing Unit of IGS offers services to assist postgraduate
candidates in writing their thesis and dissertation. Services provided include:
Hands-on Clinics/Individual Assistance on Turnitin, Stylewriter and Endnote
Software Usage.
Proof-reading and Editing Service
This service is conducted by appointed postgraduate candidates with
experience in editing. The service is coordinated by the IGS and clients pay
directly to the editors (minimum RM 5 per page).
Face-to-face Tutoring
Ph.D Thesis Boot Camp / Masters Dissertation Boot Camp
The boot camp aims to provide a venue specifically for candidates who are in
their final stages of writing their thesis and dissertations. Candidates who are
plan to submit their thesis/dissertation at the end of each semesters will
spend a dedicated time to just write, format, clean up their thesis/dissertation
for submission.
Experienced staffs, tutors and demonstrators are assigned for these services can
provide feedback and collaborate with candidates to help them improve the
quality of their thesis or dissertation. For detailed information, please contact 037967 6935.
38
Avoiding Plagiarism
As an enrolled student and member of the University of Malaya candidates are
expected to produce original academic work. Failure to acknowledge the work of
others in their work means the candidate is guilty of plagiarism. A candidate
who is found to have plagiarized his assignments or any written work that is part
of the assessment in a course or programme may be subjected to disciplinary
action under the University of Malaya (Discipline of Candidates) Rules 1999. All
rules and regulations pertaining to acts of plagiarism are clearly outlined in,
How to Avoid Plagiarism: A Handbook for Postgraduate Candidates.
The handbook can be downloaded at
http://ips.um.edu.my/images/ips/doc/rules_regulations/How_To_Avoid_Plagiarism
A_Handbook_For_Postgraduate_Students.pdf
Candidates are advised to read this handbook which also offers guidelines on
citation methodology. Candidates are advised to check their work for originality
by using the Turnitin software. Details on Turnitin software can be accessed at
http://software.um.edu.my/turnitin.html
Training on the Turnitin software is provided continuously and free of charge by
the Student Development & Writing Unit of IGS. Please contact 03-7967 6935 for
more details.
Intellectual Property
The UM Intellectual Property Policy covers intellectual property (IP)
ownership. As an enrolled student of UM, candidates are required to report to
the University all IP with commercial potential. This does not mean that
candidates lose their IP rights as their invention still belongs to them unless they
have previously assigned it to another party. However, UM may make a claim
for joint ownership if, for example, candidates are employed by the University to
do research. In such a case, the candidates contract may assign ownership to the
University of Malaya.
7.
EXAMINATION
The examination in any course and thesis/dissertation may incorporate written
tests, orals, practical and clinical in any form as well as other assessment methods
as may be approved by the Senate on the recommendation of the Faculty.
Admission as an Examination Candidate
Candidates are not allowed to take an examination unless they are officially
registered for the course, have paid the prescribed fees in full and have
satisfactorily attended the course.
2014 / 2015
39
GRADE
GRADE
MARKS
A
AB+
B
BC+
C
CD+
D
F
4.00
3.70
3.30
3.00
2.70
2.30
2.00
1.70
1.50
1.00
0.00
MEANING
DISTINCTION
PASS
CONDITIONAL PASS
FAIL
40
Conventional format
Thesis in the format of published papers (This option is only available for
Doctoral of Philosophy candidates)
These formats serve as a generic guideline for the postgraduate candidates in
writing a research report/dissertation/thesis. Minor variation of the format as
recommended by the supervisors is allowed.
(1)
Conventional Format
The conventional format follows the traditional monograph structure. The
structure of research report, dissertation or thesis that follows the
conventional format should include the following:
Preface
Title Page
Original Literary Work Declaration Form
Abstract
Abstrak
Acknowledgements / Dedication
Table of Contents
List of Figures
List of Tables
List of Symbols and Abbreviations
List of Appendices
Main Body
Chapter 1: Introduction
Chapter 2: Literature Review
Chapter 3: Materials and Methods / Methodology
Chapter 4: Results
Chapter 5: Discussion
Chapter 6: Conclusion
References (A consolidated list of references for all chapters)
Supplementary
List of Publications and Papers Presented
Appendix
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(2)
41
General Introduction
The General Introduction gives an overview of the research by
outlining the objectives, novelty as well as the research questions
addressed. This chapter should also explain the correlation among
the articles/chapters.
42
The general structure that follows article style format should include the
following:
Preface
Title Page
Original Literary Work Declaration Form
Abstract
Abstrak
Acknowledgements / Dedication
Table of Contents
List of Figures
List of Tables
List of Symbols and Abbreviations
List of Appendices
Main Body
Chapter 4: Article 2*
4.1 Introduction
4.2 Literature Review
4.3 Materials and Methods / Methodology
4.4 Results
4.5 Discussion
4.6 Conclusion
Chapter 5: Article 3*
5.1 Introduction
5.2 Literature Review
5.3 Materials and Methods / Methodology
5.4 Results
5.5 Discussion
5.6 Conclusion
cont/-
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(3)
Chapter 6: Conclusion
References (A consolidated list of references for all chapters)
Note:
*Article is written with a specific title which normally refers to the
research done
Supplementary
List of Publications and Papers Presented
Appendix
43
44
(d) Normally, the theses shall include the following in addition to the
components required of a standard thesis:
list of publications and/or manuscripts;
acknowledgments of joint writers and evidence of permissions; and
published papers and accepted manuscripts.
(e) Each published paper or submitted manuscript must begin with a clear
statement of the contribution made by each writer of any jointly
written paper.
(f) The thesis shall be prefaced by a synopsis which summarises the most
important findings presented in each published paper or submitted
manuscript. It should indicate how the included works are
thematically linked or tied to a particular research framework and
how, when considered together, they contribute significantly to
knowledge in the discipline. The synopsis should be included in the
Introduction chapter.
(g) The Introduction chapter should contain:
description of research problem investigated;
objectives of the study; and
account of research progress linking the research papers.
The account of research progress must link together the various papers
submitted as part of the thesis so that the reader can understand the
logic behind the progression of the research programme.
(h) The Literature Review chapter must contain, in accordance with
discipline norms, a critical review of relevant literature, identify the
knowledge gaps and the relationship of the literature to the
programme of research.
(i) The Conclusion chapter establishes the cumulative effect of the
papers, the significance of the findings and the knowledge claim in the
thesis.
(j) Published or accepted papers must be presented coherently in the
thesis according to the requirement of the University of Malaya
(Degree of Doctor of Philosophy) Regulations 2007 including any
accompanying declarations.
The examination process for theses in the format of published papers is
similar to that for conventional theses by research.
Theses which have not achieved sufficient academic merit may be referred
for further work within a period of between 6 to 12 months and be
submitted for re-examination. In such cases, the candidate may choose to
submit the thesis for re-examination in the same format or in the
conventional Ph.D thesis format.
2014 / 2015
45
The general structure that follows the format by published papers should
include the following:
Preface
Title Page
Original Literary Work Declaration Form
Abstract
Abstrak
Acknowledgements / Dedication
Table of Contents
List of Figures
List of Tables
List of Symbols and Abbreviations
List of Appendices
Main Body
Chapter 1: Introduction
Chapter 2: Literature Review
Chapter 3: Published Paper 1
Published Paper 2
Published Paper 3 and so on
Chapter 4: Conclusion
References (List of references for chapters of Introduction,
Literature Review and Conclusion)
Supplementary
List of Publications and Papers Presented
Appendix
46
On the day of the viva-voce, candidates have to make sure that they are at the
venue at least 30 minutes before the event. During the viva-voce, candidates are
advised to defend their work with confidence.
Remember, you are the expert in your area of research and you have worked
on your research for years!
Once the viva-voce is over, candidates will be required to wait while the
committee deliberates. Candidates will be informed of the status of the vivavoce, however the official endorsement of the result will be done by the
University Senate.
Masters candidates are not required to attend a viva-voce. However, in some
cases, candidates may be called to defend their dissertation in which case they
will be notified early to be present.
Outcome of Thesis/Dissertation Examination
(1)
Doctoral
A Doctoral thesis examination can have one of the following results:
(a) A thesis qualifies to be awarded a distinction if
(i) it is recommended by the Committee of Examiners based on the
reports of the examiners;
(ii) it is completed and submitted by the candidate for examination
within not more than eight (8) semesters with respect to the Degree
programme of study by Research and ten (10) semesters with
respect to the Degree programme of study by Coursework and
Research from the date of the initial registration of the candidate
concerned; and
(iii) it has never been submitted for any re-examination
(b) Attained sufficient academic merit for the award of the degree without
amendments/corrections to the thesis.
(c) Attained sufficient academic merit for the award of the degree subject
to minor corrections to be made to the thesis within a period of 3
months as required by the examiners and subject to confirmation of the
corrections by the supervisor.
(d) Attained sufficient academic merit for the award of the degree subject
to major corrections to be made to the thesis within a period of 6
months as required by the examiners and subject to confirmation of the
corrections by the Internal Examiner.
(e) Required to undertake further work and submit the thesis for reexamination within a period of 6 to 12 months from the Senate date.
(f) Failed to attain sufficient academic merit in the thesis examination for
the degree of Doctor of Philosophy and it is recommended to the Senate
that a Masters degree be awarded subject to the candidate fulfilling the
requirement for the award of the Masters degree.
2014 / 2015
47
(3)
48
GRADUATION
Getting References from Supervisors
Candidates are advised to plan ahead and get references from their
supervisors/lecturers before they leave the university. This will ensure that their
referee still has their details and can obtain further relevant information from the
candidates.
Scrolls and Academic Transcripts
Effective from 2014 onwards, the University of Malaya will only be issuing the eScroll (electronic scroll) to its graduates. The e-Scroll is a digitally signed
document by authorized signatories of the University. It can be viewed and
printed by the graduate or any other authorized person at any time and from any
place.
The e-scroll will be accompanied by an Academic Transcript (hard copy). The
first issue of academic transcript is complimentary. A fee of RM10.00 will be
charged for subsequent issues of the transcript.
Convocation Procedures
Upon fulfilment of all requirements needed for a programme, candidates will be
informed officially by IGS as to the degree to be conferred upon. The official
notice will be issued after the University Senate approves the conferment.
Prior to the convocation, all graduates must ensure that any outstanding fees to
the University are cleared. Graduates can be barred from attending the
convocation ceremony and the scroll and transcript withheld until all outstanding
fees are cleared.
The University convocation ceremony is held once every year. Graduates will be
informed by the IGS about the convocation procedures via post or announcement
via the UM convocation website (http://umconvo.um.edu.my/). Should the
graduates not receive any mail one month before the convocation ceremony,
please contact the Examination Section of the IGS. Graduates are required to
check their name through the UM convocation website by clicking the
convocation session link.
Academic Dress
Distribution of academic dress to all graduates will be done a week before the
convocation starts. The official graduation attire comprises a gown, lapel and
mortar board/beret. The graduation attire for Masters graduates is different
from that for Ph.D graduates. The colour of the lapel also differs according to
Faculty.
Graduates are advised to check their Faculty colour to ensure they have been
given the right lapel and tassel for the beret.
2014 / 2015
49
50
Doctoral Graduates
Masters Graduates
2014 / 2015
9.
51
POST-DOCTORAL
Post-Doctoral Research Fellowship
Application for the University of Malaya Post-Doctoral Research Fellowship
(PDRF) is open throughout the year. Candidates for the fellowship must meet the
following requirements:
(1) Have obtained a Ph.D degree or have attended and passed the viva-voce;
(2) Have proof of proficiency in the English language (a minimum score of 600 in
the TOEFL or Band 6.5 in the IELTS) for candidates whose Ph.D theses were
written in languages other than English;
(3) Not more than 40 years of age; and
(4) Have experience in carrying out research and have published in reviewed
journals at either the national or international level.
Areas which have been identified by the university as prioritized research
clusters are as follows:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
52
10.
Communication
Candidates are required to check their e-mail regularly at
http://siswa.um.edu.my/ for important updates and announcement regarding to
their candidature.
be sent via
update their
2014 / 2015
Important contacts for other centres servicing students are:
ISC
Visa Unit
Accommodation
Insurance
IPPP
Bright Sparks Unit
Library
ICR
Security Office
Student Clinic
53
54
ABBREVIATION
UM
IGS
UML
IPPP
PPP
ISC
ICR
UMISA
CGPA
GPA
UMMC
FPX
ELP
EPF
IELTS
TOEFL
SB
SBUM
IDB
SYLFF
MTCP
MIS
IP
University of Malaya
Institute of Graduate Studies
University of Malaya Library
Institute of Research Management and Monitoring
(Institut Pengurusan dan Pemantauan Penyelidikan)
Postgraduate Research Fund
International Student Centre
International Corporate & Relations Office
University of Malaya International Student Association
Cumulative Grade Point Average
Grade Point Average
University of Malaya Medical Centre
Financial Processing Exchange
English Language Proficiency Programme
Employee Provident Fund
International English Language Testing System
Test of English as a Foreign Language
Fellowship Scheme
University of Malaya Fellowship Scheme
Islamic Development Bank
Ryoichi Sasakawa Young Leaders Fellowship Fund
Malaysian Technical Cooperation Programme
Malaysian International Scholarship
Intellectual Property
2014 / 2015
DAMANSARA
GATE
55
CAMPUS MAP
UM Arena
Academy of
Islamic Studies
S
Rimba Ilmu
(Botanical Garden)
Sports Centre
Faculty of
Computer Science
& Information Technology
Department of Development
& Asset Maintenance
(JPPHB)
Academy of
Malay Studies
Seventh Residential College
(Zaaba)
Asia-Europe Institute
Hukum / NPE
CONSTRUCTION
AREA
To Bangsa
(IPPP/INPUMA)
High Impact Research (HIR) Research
Management &
Innovation Complex
Building/
Faculty of Science
Rumah Universiti
r / Abdullah
UMCCed
Kerinchi
LRT Station
Centre for
Foundation Studies
in Science
Faculty of Languages
& Linguistics
Ninth Residential
College
Menara Atlas
Dewan
Tunku
Canselor
Institute of
Educational
Leadership
Centre of IT (PTM)
Faculty of Education
Faculty of Arts
& Social Sciences
Main
Library
Chancellery
Building
Cultural Centre/
Varsity Lake
Varsity Field
K L GATE
Faculty of
Business
& Accountancy
Faculty
Second Residential College
of Engineering
(Tunku Bahiyah)
First Residential College
(Tunku Abd. Rahman)
Faculty of Law
Ar-Rahman
Mosque
PJ
GA
TE
lan
Un
ive
IN
AL
rs
iti
OM
T
PE
A
AY
FR
Student Clinic
University of Malaya Nursing Complex
Sixth Residential College
Medical Centre (UMMC)
(Ibnu Sina)
Ja
lan
Un
ive
RA
EDE
F
aP
aryaay
nbguhJ
ubLae
ah
, Sh
lang
To K
,S
Alam
an
utu
k
erse
AY
HW
L HIG
iti
trua
ekpuu
sm
PLeru
auyaala
K
r
h
o
ebuT
Examination Building
rs
Faculty of Dentistry
ERIN AUG/2014
R
MPU
Masjid Ar
Museum of
Asian Arts
Ja
A LU
UAL
Faculty of Economics
& Administration
Wisma R & D
MK
FRO
Perdanasiswa Complex
(International
Student Centre (ISC),
Blok G)
56
UNIVERSITY OF MALAYA
OFFICIAL SONG
Universiti Malaya
Kebanggaan kita semua
Bertambah para ilmuan
Di pelbagai lapangan
Kami bertekad di hati
Mencapai cita murni
Tradisi kecemerlangan
Menepati wawasan
Di sini kami sedia berbakti
Terus berinovasi
Kami harapan generasi muka
Teras nusa dan bangsa
Varsiti kesayanganku
Sungguh banyak jasamu
Membentuk insan mulia
Berilmu berbudaya
2014 / 2015