Cosmetic Toiletry and Fragrance Association of

New Zealand

Guide for Perfume and Fragrance

Products
This guide is for the importation, sale and use of Perfume and Fragrance
Products in New Zealand and is intended to provide a guide for
compliance with the Cosmetic Group Standard under the Hazardous
Substances and New Organisms Act 1996.
This document is not an approved code and is subject to copyright of the
Cosmetic Toiletry and Fragrance Association of New Zealand.

Contents:
1
2
3
4
5
6
7
8

Definitions
Legislation and Compliance
Manufacturers and Importers compliance
Retailers and sellers of Fragrance and Perfume
Warehousing and handling
Recalls
Appendix 1 Generic Safety Data Sheet for all Face Paints
Appendix 2 How to read and what to look for in a Safety
data sheet
9 Appendix 3 HSNO Act Cosmetic Group Standard Citations
for Listing of Ingredients

1. Definitions:
Products include Fragrance or Perfume products including Parfum, AS, EDC, EDT, EDP and
Body Sprays. This category is described as any product designed to be used for application
of fragrance or perfume to the person but excluding those products whose primary purpose
is not that of a fragrance or perfume. All definitions use the IFRA (International Fragrance
Association) Code of Practice definition as set out below.
Products include body sprays, foot sprays, air fresheners and colognes whether by pump or
aerosol or other delivery system.
Fragrance ingredient:
Any basic substance used in the manufacture of fragrance materials for its odorous,
odour-enhancing or blending properties. Fragrance ingredients may be obtained by
chemical synthesis from synthetic, fossil or natural raw materials or by physical
operations from natural sources. The class comprises aroma chemicals, essential
oils, natural extracts, distillates and isolates, oleoresins, etc.

Fragrance compound:
A blend of fragrance ingredients, representing a specific fragrance formula.

Fragrance material:
A fragrance ingredient or a fragrance compound.

Manufacturing:
All operations involved in the production of a fragrance material including processing,
compounding, packaging and labelling.

Batch:
A specific quantity of material of homogeneous composition, manufactured in a
single operation or a series of operations according to a standard process which has
been developed for the optimal manufacture of this material.

Batch number:
A combination of digits and/or letters, printed, stamped or written on labels or
packaging materials, which permit the unambiguous identification of the batch as well
as tracing and review of all stages of its production history.

Quality:
Conformity of a fragrance material with its olfactory, physical and chemical
specifications and conformity of its production and control with the basic standards of
good manufacturing practice.

2.

Legislation and Compliance

Hazardous Substances and New Organisms Act (HSNO)

All Fragrance and Cosmetic products are defined as Cosmetic Products
and regulated under the Hazardous Substances and New Organisms Act
1996, Cosmetic Group Standard.
Key Requirements under this legislation include:

Compliance with the Cosmetic Group Standard for permitted

ingredients, packaging and labelling
Products sold must be safe
All ingredients must shown on the product
Products sold in Europe, USA or Australia and labelled and/or
packaged for those markets may be sold in New Zealand using the
same labelling, or packaging
No products labelled for other countries outside of those permitted
or not in English may be sold in New Zealand without modification
of the labelling and packaging to comply either with other permitted
markets or the requirements established under the Cosmetic Group
Standard
Ingredients used in Face Paints must be consistent with the
permitted ingredients schedules under the Cosmetic Group
Standard or will have been sold and fully compliant with the
European Union Cosmetic Directive
All Fragrances and Perfume products must have a Safety Data
Sheet in the 16 header format covering all aspects of the product,
its handling, its safety and final disposal. (Templates may be
obtained from the CTFA for members)

Other Legislation requiring compliance for Face Paint Products

Fair Trading Act 1986
It is illegal under both this act and the Hazardous Substances and New
Organisms Act 1996 to place a cosmetic product in the market stating it
complies with the latter legislation when it does not.
Consumer Guarantees Act 1986
This act requires the product to do what it is sold for and also to be safe.
Breaches of this act may be prosecuted under the Fair Trading Act if the
breach is deliberate.
Medicines Act
No Cosmetic Product may contain scheduled medical ingredients unless
specifically permitted under the Cosmetic Group Standard.
No cosmetic product may make therapeutic claims or curative claims that
might lead a consumer to believe the product is or has medical properties
that can or could treat medical problems.

Manufacturers and Importers Requirements

All manufacturers and importers should undertake a check to ensure

compliance with the Hazardous Substances and New Organisms Act 1996
Cosmetic Group Standard by ensuring that the face paint products they
are manufacturing or importing or distributing comply with;
the permitted use or restriction of ingredients schedules in the
cosmetic group standard
labelling is consistent with the group standard or those countries
whose labelling is permitted under the standard to be used (US, EU
or Australia)
the product is packaged consistently with the cosmetic group
standard or those countries for whom the packaging special
exemption applies (US, EU or Australia)
that a safety data sheet both exists and is compliant with the 16
header format required
that a safety data sheet is supplied to all commercial locations
where face paint is used

Retailers or sellers of Perfume and Fragrance Products

If you are retailing Perfume or Fragrance products you must ensure that
the products are safe and may request from the supplier (importer or
manufacturer) a copy of the Material Safety Data Sheet which must be
supplied under the act to any place of business where the products are
sold. If over the threshold for flammable liquids are stored on you retail
location you must request this and comply with all HSNO 3.1 Storage and
Handling requirements.
If this is not supplied then the products should not be sold as you hold no
evidence of the Perfume or Fragrance product being compliant with the
Hazardous Substances and New Organisms Act 1996 Cosmetic Group
Standard and to then sell the product may place you liable for any safety
issues that subsequently occur under this act and under the Consumer
Guarantees Act 1986.
If you directly import these products then you are also the importer and
have a dual obligation to ensure that you meet the importer obligations as
well as the obligations of a retailer. False declarations of compliance may
place you at risk of prosecution under the Fair Trading Act 1986.
You should hold a Safety Data Sheet in your work place for all Perfumes
and Fragrance products (as with all cosmetics) you stock, you will not
only breach the Hazardous Substances and New Organisms Act 1996 but
also may be in breach of the Health and Safety in Employment Act in the
Workplace and subject to prosecution by the Department of Labour

should any issues arise with those products and your workers. This may
be provided electronically if access to it can be within 10 minutes.
Safety Data Sheet Requirement
Material safety data sheets are required only for the broad categories defined as
Fragrance and/or perfume products and may be the generic sheets provided for this
Guide and under the CTFA SDS guide.

4.

Manufacture

The manufacturing section of this code applies for products manufactured in New Zealand;
otherwise manufacture will be to the appropriate standards for the country of origin or the
IFRA good manufacturing practice as defined in their Code of Practice

5.

Warehousing, handling and storage

All products in this category are to be stored in cool, dry conditions and care should be taken
to ensure that storage on racking does not allow pressure damage to packaging.
Handling may be in bulk by pallet or in small quantities as required.
An approved handler is required for quantities handled in bulk above 3 litres except where
the stock is being picked and packed for distribution from storage and the outbound levels
once packed are below the 3 litres quantity.
The approved handler must be trained in accordance with the handling of Dangerous goods
and may be automatically accredited the status if already holding this status from a similar
role.
The approved handler approval system is set out in section 11 of this Code
All rules for warehousing and storage as set out in section 3 of this Code will otherwise
apply.

Labelling
Fragrance/Perfume
Labelling under dangerous goods for class 3.1 applies on supplies over 50 litre in a
single container. Where containers are less than 100 ml but packed with other small
containers of similar quantity in amounts exceeding 50 litres gross, must have class
3.1 labelling on the outer container or the risk statement R10 applied or any other
statement that clearly identifies the risk
Where amounts shipped exceed 20 litres in a single container, eco-toxic labelling
must also be applied under class 9 or a similar risk statement from those available in
section 7.7 of this code
Aerosol
Labelling under dangerous goods for class 2.1 and/or 2.2, 6.1 applies on supplies
over 50 litre in a single container. Where containers are less than 100 ml but packed
with other small containers of similar quantity in amounts exceeding 50 litres gross,
must have class 2.1 and/or 2.2, 6.1 and 9.1 labelling on the outer container or the
risk statements R10, R25 and R50/51/52/53 or similar statements in line with the
SDS applied or any other statement that clearly identifies the risk

Where amounts shipped exceed 50 litres in a single container, eco-toxic labelling

must also be applied under class 9 or a similar risk statement from those available in
section 7.7 of this code or any other statement that clearly identifies the risk.
Products labelled for sale in Australia, the EU (in English) and for the US are deemed as
being acceptable means of compliance under this Code for these product types.
Labels for these product types should not exceed claims permitted under the Advertising
Section of this Code section 13

Transport and Packaging

The rules set out in section 4 are applicable for these products under the Transport of
Dangerous Goods and the CTFA Guide for Transport of Dangerous Goods should be
followed

Disposal
As it is both intended and anticipated that the products will be fully utilised, no special
instructions for disposal are required. Risk to the environment is considered unlikely from
any residual material for these products.
Where un-used products are disposed of by companies, the disposal criteria set out in
section 10 will apply
A warning against disposal in fire or by puncture of aerosol containers should be made

Colipa Frame Formulations

The following Colipa Frame Formulations are applicable to this category.
FRAME FORMULATION NAME
NUMBER:

6.

FRAME

FORMULATION

Perfume
PERFUME (TOILET WATER, EAU DE TOILETTE AND EAU DE PARFUM)
5.1

The description of these frame formulations may be found in the Colipa 2000 Frame
formulations document purchasable from European Cosmetic Toiletry and Perfumery
Association or Guide to Frame Formulations purchasable from the CTFA.

7. Recalls
Occasionally a product may be defective or not meet the claims on the
label or associate material and a recall may be necessary.
The decision to recall should be based on protecting the public health and
safety as the first priority however the manner in which it is undertaken
may use the most practical means to achieve providing the first priority is
being met.
A guide on recalls is available from the CTFA for Cosmetic Products for
member companies and a generic guide is provided by Ministry for

Consumer Affairs on their web site for any form of product. Either of
these should be used in undertaking a product recall of any face paint
product.

Appendix 1 Perfume/Fragrance Products

Material Safety Data Sheet for Product use
Section 1: Identification of the substance/mixture
Product Name:

Fragrance/Perfume, Toilet Water, Eau De Toiette and Eau

De Parfum ( (including EDC, EDT and EDP)
Recommended Use
Application to skin of fragrance or perfume
Product description
Liquid compound
Cosmetic Preparation
Concentration in use 100%
Packaged in small consumer quantities
Company Details
Cosmetic Toiletry and Fragrance Association
Address
Private Bag 92-66 159 Khyber Pass Road Auckland
Telephone Number
64-9-3670913
Emergency Telephone National Poison Information centre. Phone 0800-764766
Number
Date of Preparation
14 January 2004

Section 2: Hazards Identification

Hazard Classification
Required identification
Details

Classification Category Class 3.1, 6.4, 6.5 and 9

Highly flammable
Eyes: Liquid may cause conjunctiva irritation and transient
corneal damage
Skin: Unlikely to cause appreciable irritation even on
repeated contact or absorbed in harmful amounts.
Ingestion: Swallowing may cause, central nervous system
depression, nausea, vomiting, loss of coordination, and loss
of consciousness
Inhalation: No known effects but inhaling deliberately is not
advised due to the potential of similar effects to ingestion.

Section 3: Composition/information on ingredients

Classification and
type
Mixture

HSNO Class 3.1, 6.1D & E, 6.3, 6.4, 8.3 and 9

Ingredient
Ethanol (alcohol, alcohol denat.)
Parfum
Emollients,
humectants
(e.g.
glycerin, propylene glycol)
Emulsifying agents (e.g. PEG-60,
hydrogenated castor oil)
UV filters
Viscosity controlling agents (e.g.
carbomer)
Cosmetic colorants
Additional
ingredients
(e.g.
chelating agents)
Antioxidants

CAS No

% W/W
<98%
<40%
<10%
<2%
<2%
<2%
<1%
<1%

<0.1%
to 100%

Aqua
For aerosol products: propellants
(e.g. hydrocarbons)

<60%

Other ingredients determined not to be

hazardous

to 100%

Section 4: First Aid Measures

Description of
necessary first aid
measure

Eyes: Flush with water until all traces of this material are
gone and seek medical attention if irritation continues
Skin: Remove contaminated clothing and wash with water &
mild soap, if necessary seek medical attention
Inhalation: Remove from exposure, give oxygen or artificial
respiration if necessary seek medical attention if effects
persist
Ingestion: Do not induce vomiting, rinse mouth water.
Transport to hospital or phone National Poison Information
Centre 0800-764766
Swallowing: in case of serious or continuous disturbances,
rest and seek medical attention.
No special facilities required
No exposure instructions required
Treat on the basis of symptoms. No long term effects are
anticipated.

Workplace facilities
Required instructions
Notes for medical
personal

Section 5: Fire-Fighting measures

Type of hazard
Fire hazard properties

Extinguishing media &

methods
Recommended
Protective Clothing

Flammable risk
Flammable substance
Dangerous fire hazard and moderate explosion hazard
when exposed heat and flame
Use water spray jet, foam, dry powder. Keep containers
and surroundings cool with water spray
Do not use full water jet
Use a self contained breathing apparatus

Section 6: Accidental Release Measures

Procedures to be
covered

Contain and absorb using earth, sand or other inert

material. Transfer into suitable containers for recovery or
disposal.
Disperse vapour with water spray.
Spillages will create a fire hazard
Prevent material entering drains or waterways and advise
authorities including fire service should this occur.
Evacuate immediate area

Section 7: Handling and Storage

Subsection 1
Handling Practices

Handle with care to avoid spillage. Avoid inhaling vapour,

contact with eyes, skin and clothing. Keep container tightly

closed when not in use.
Subsection 2
Store site
requirements

Packaging

Keep in sealed container in a closed, frost-free, ventilated

room
Store away from sources of heat or ignition. Storage and
transfer equipment should be adequately earthed and
bonded to prevent the accumulation of static charge.
Storage tanks must be positioned within a bounded area.
Suitable storage materials are: mild steel, stainless steel,
copper and its alloys. Do not use aluminium and its alloys.
Gaskets and seals should used compressed asbestos,
butyl rubber or PTFE.
Avoid use of plastic. Consumer packaging should be in
glass

Section 8: Exposure Control/Personal Protection

Subsection 1: Workplace Exposure Guidelines (may also be in section 2)
Workplace exposure
Protective Gloves and splash proof goggles if handling
standards
methods warrant them
General mechanical ventilation
Application in the
Avoid repeated exposure to fumes and spillage on skin or
workplace
eyes.
Exposure Standards
No special exposure standards
outside the workplace
Subsection 2: Engineering Controls
Hierarchy of controls
Process or personnel enclosure, mechanical ventilation
measures
(dilution and local exhaust) and control of process
conditions.
Exposure control
No special exposure control measure
measures
No. Hazard indication Flammable symbol or warning

Ventilation
General mechanical ventilation requirements
specification
Subsection 3: Personal Protective Equipment (PPE)
Detail specifications
Inhalation protection: Respirator (if there is a risk of high
for equipment
concentrations)
Skin protection: gloves, chemical proof PVC or rubber
gloves
Eye protection: goggles or face shield
Other protection: protective clothing

Specific route of
exposure

Skin contact and possible inhalation

General Hygiene

Not applicable

Section 9: Physical and Chemical Properties

Specific Data for the
product not the
individual components

Required
Specifications
Further specifications
Specific advice

Physical Description: Liquid

Water solubility: 100%
Specific gravity 25/25: 0.940 g/ml
Boiling point: 90oC
Vapour pressure @20oC = 56mm
Odour: Fragrance
Relative density @ 20oC = Not available
Flash Point = -87oC
Ignition point = 443oC
Not applicable
Not applicable
Not applicable

Section 10: Stability and Reactivity

Stability of the
substance
Conditions to Avoid
Material to avoid
Hazardous
decomposition
Products
Specific Data

Stable
Intense heat. Open flame
Oxidants
None known

None

Section 11: Toxicological Information

Data and
interpretation
Summaries data
Format

Eye corrosive, Eye irritant

Not required
Not required

Section 12: Eco-toxicity Information

Moderate Eco-toxicity risk when manufactured, stored or
handled in volume containers.
Limited risk due to small volume packaging of product once
manufactured Nil once used
No effected species or data available
None

Potential
Environmental
Interactions
Data Organisation
Environmental risk
phrases

Section 13: Disposal Considerations

Disposal information

Relevant information

No requirement for consumer/end users

Bulk or quantity must be disposed of in accordance with
hazardous materials requirements under local council
bylaws as a dangerous good.
No additional information

Section 14: Transport Information

Relevant Information

Hazard Class 3
Identification number of the hazard 33

Other requirements

No special requirements

Section 15: Regulatory Information

Regulatory Status

Symbols:

Risk phrases:

Subject to Dangerous goods regulations

HSNO Regulations
The HSNO Approval Number for the Cosmetic Group
Standard is HSR002552
Classes 2, 6, and 9 of control regulations:
Regulations 11-27, 7, 8, 10, 32-45, 50-51,55,
73, 77, 78, 82
Identification Regulations:
Regulations 6,7, 11, 32-35,36(1)-(7)
Regulations 25, 29-31,37-39,47-50, 51,52
Packaging Regulations:
Regulations 5,6,7(1),8, 9, 13
Schedule 3
Disposal Regulations:
Regulations 6, 8, 9, 10, 11, 12, 13, 14
Emergency Management:
Regulations:
6,7,9-11, 8e, 8f, 18-29, 25-34, 35-41, 42
Tracking:
4(1), 5, 6
Approved Handlers:
Not applicable
Required for bulk storage and containers only

Required for bulk storage and containers only

R11 Highly flammable
R36 Irritating to eyes
R67 Vapours may cause drowsiness and dizziness
Or combination risk phrases as appropriate

Safety phrases

S46 If swallowed, seek medical advice immediately and

show container or label

Section 16: Other Information

Additional Information

No additional information

APPENDIX 2 Reading an MSDS Sheet What to

Look For?

Safety Data Sheets or Material Safety Data

Sheet (MSDS)
Section 1: Identification of the substance/mixture
Product Name:
Recommended Use
Company Details
Address
Telephone Number
Emergency Telephone
Number
Date of Preparation

This is the products name and

who to call in an emergency

Section 2: Hazards Identification

Hazard Classification
Required identification
Details

The risks this product might

Section 3: Composition/information on ingredients

Classification and type
Mixture

These are ingredients & their

Section 4: First Aid Measure

Description of necessary first
aide measure
Workplace facilities
Required instructions
Notes for medical personal

Tells you what first aid might

be necessary & what you need

Section 5: Fire-Fighting measure

Type of hazard
Fire hazard properties
Extinguishing media &
methods
Recommended Protective
Clothing

What to do if there is a fire give this to the fire service on

Section 6: Accidental Release Measure

Procedures to be covered

Tells you what to do if there is

a spill or damage of this

Section 7: Handling and Storage

Handling Practices
Store site requirements
Packaging

The correct handling and

storage for this type of

Section 8: Exposure Control/Personal Protection

Workplace exposure
standards
Application in the workplace
Exposure Standards outside
the workplace

Tells you the safe levels you

can use the product at in the

Subsection 2: Engineering Controls

Hierarchy of controls
Tells you about ventilation etc for
measures
the products use in the
Exposure control measures
No Hazard indication
Ventilation specification
Subsection 3: Personal Protective Equipment (PPE)
Detail specifications for
Tells you what safety gear to
equipment
wear & what you need to
Specific route of exposure
General Hygiene

Section 9: Physical and Chemical Properties

Specific Data for the product
not the individual
components
Required Specifications
Further specifications
Specific advice

Explains the specifications of

the finished product &
anything special you need to

Section 10: Stability and Reactivity

Stability of the substance
Conditions to Avoid
Material to avoid
Hazardous decomposition
Products
Specific Data

Tells you what not to do, mix

the product with or containers

Section 11: Toxicological Information

Data and interpretation
Summaries data
Format

Tells you the toxic risks of the

product & what it means

Section 12: Eco-toxicity Information

Potential Environmental
Interactions
Data Organisation
Environmental risk phrases

What the risks are to the

environment (land/sea and

Section 13: Disposal Considerations

Disposal information
Relevant information
Avoid generalisations

How to safely dispose of the

product and/or its packaging
and avoid any environmental

Section 14: Transport Information

Relevant Information
Other requirements

Tells you how the product can

be transported safely & any
risks or special requirements
when transporting the product

Section 15: Regulatory Information

Regulatory Status

Tells you what laws cover it

plus if it is a dangerous good
(DG) and what the thresholds
are for special handling as a

Section 16: Other Information

Additional Information

Tells you anything else that is

important you need to know
from the product

APPENDIX 3 - HAZARDOUS SUBSTANCES AND

NEW ORGANISMS ACT 1996 COSMETIC GROUP
STANDARD CITATIONS FOR LISTING
INGREDIENTS IN MSDS
HSR002552 Part 1 -1.1: Each material safety data sheet shall be in
English (although the employer may maintain copies in other languages
as well), and shall contain at least the following information:
HSR002552 Part 1. 3: The chemical and common name(s) of all
ingredients whether or not they have been determined to be health
hazards, and safety requirements (PPE) where they would exceed an
established OSH permissible exposure limits, or could present a health
risk to employees.
HSR002552 Part 1. 3.3: Information on required on the safety data
sheet must be provided under the 16 header prescribed (see the MSDS
explanation)
HSR002552 Part 1 3.1: A person, when selling or supplying a
substance at quantities the exceed those set out in Table 1 (all nail
products exceed this) shall provide a safety data sheet for the substance
supplied to the recipient it:
(a) The substance is likely to be used in a place of work;
and
(b) They have not previously supplied a safety data sheet
for that substance to the recipient
HSR002552 Part 1 3.3: A person who manufacturers or supplies a
substance in New Zealand or imports a substance into New Zealand must,
is asked to do by any person in charge of a place of work where a
substance is stored or used, give that person the required safety data
sheet.