SOP - System Improvement Proposal

SOP - System Improvement Proposal
KESC-DS- 001
Document No.
2
Version
13th Nov13
Date of Version
Page 1 of 15
Page
DS&P
Issuing department
Standard Operating Procedure

System Improvement Proposal for HT & LT
Distribution

KESC-DS- 001
Document No.
2
Version
13th Nov13
Date of Version
Page 2 of 15
Page
DS&P
Issuing department
SOP on SIP has been revised and is attached herewith. The following additions have been incorporated
and are given below as amendments:
Amendments:
1.
Segregation of PMTs (HL TO ML / LL)
SIP may be initiated for shifting of PMT having losses upto 18% from HL feeders to low loss
feeder
SIP may be initiated for the shifting of PMTs having losses more than 36% from LL feeder to HL /
VHL feeder
The SIP payback period shall be within 6 months
SIP shall be discouraged to be prepared for the segregation of boundaries (IBC / VIBC / Region),
as there is no financial benefit to KESC i.e. zero pay back)
2.
Segregation / Shifting of LL Industrial PMTs
The SIPs shall be prepared on full payment from the industrial consumers for shifting from VHL /
HL feeder to LL feeder
3.
SIPs for Abandoned / Disputed NC Cases
No SIP shall be prepared on KESC expenses / amount in any case & will be dealt with NC
department, without seeking any consent from TPRE
4.
SIPs for Government Organizations
SIP shall only be prepared on request & against full payment from Government organizations
5.
Scheme Under Loss Reduction
All schemes / SIPs prepared under loss reduction program is to be routed through TPRE for
technical vetting prior to commercial working / finalization for execution
6.
Proposal / SIP for Converting Large KVA Rating DTs of S/S into Smaller Ratings of PMTs
The SIP may prepared for conversion of S/S having trafo capacity of 1250 / 1500 KVA into
smaller rating PMTs by proposing it on load centre to avoid low tail end voltage & distribution
losses
All SIPs shall need CDO approval before execution in any case / situation even through email in
case of emergency

KESC-DS- 001
Document No.
2
Version
13th Nov13
Date of Version
Page 3 of 15
Page
DS&P
Issuing department
The SIPs shall be prepared according to the following % depending upon the % losses of the
overload PMTs (region wise) of total budgetary allocated SIPs of financial year:
i.
ii.
iii.
VHL / HL
ML
LL
20%
30%
50%
No payment is to be recovered for any full paid scheme until unless duly vet through TPRE and
approved by CDO
7.
Repeated Burning of PMTs in VHL / HL Areas
Appropriate action shall be taken on 1st time burning of overload PMTs to curtail the
unauthorized load from the PMT to avoid burning of transformer
Form-3 be filled for refurbished & new PMT acceptance & pre-energization check from dated
June 21, 2013 broad casted by Distribution Strategy & Planning Department ( also available on
R&D sfs folder
SIP is allowed to be prepared for PMT burnt out twice or more within the period of 6 months
Form-3 duly filled & photo copy of relevant PMT / local transformer files shall be attached with
the SIP file & forwarded to TPRE department
8.
LT Circuit Breaker (CB)
It is mandatory to set the LT CB as per defined setting in SOP for protection & maintenance of
distribution SOP # SOP/D/R&D/ESP/630/2013 dated March 2013 of rated capacity (In) for
transformers
Following are the defined loss categories:
PMTs:
a.
b.
c.
d.
Low loss
Medium loss
High loss
Very high loss
upto 18%
18-25% (+1)
25-35%
35-onwards
Feeders:
a.
b.
c.
d.
Low loss
(Important installation + loss)
Medium loss
High loss
Very high loss
18% exempted
18-25% (1+1+1)
25-35% (2=2=2)
35-onwards (2.5+2.5+2.5)

KESC-DS- 001
Document No.
2
Version
13th Nov13
Date of Version
Page 4 of 15
Page
DS&P
Issuing department
1. Purpose:
The basic objective of this policy is to stream line procedure to device and implement system
improvement proposal (SIP) related to new / Reinforcement of PMT / Distribution Transformer in
S/S, HT & LT cables / HT & LT O/H Mains, or any other associated addition / modification to the HT
and LT Network.
2. Scope:
The policy covers all system improvement proposals / activities in KESC- HT / LT Distribution
network.
3. Distribution & Responsibility:
3.1. This procedure applies to all four Distribution Regions (R-I, R-II, R-III, R-IV) of KESC.
3.2. GM -SPECIAL PROJECTS and GM - HT are responsible for technical vetting of the proposal and
DCOO for the
final approval subject to fulfillment of entire pre-requisite mentioned in this
policy.
3.3. DGM / Manager / GM IBC / SPECIAL PROJECTS and GM - HT Network may initiate the proposal
for system improvement as per the requirement of the area. GM - IBC will ensure the
prerequisites to be completed as mentioned in section 4 below and attached with the proposal
before submitting for approval.
3.4. The proposal is to be checked at DCOO office for budgetary allocation regarding provision of the
scheme.
3.5. There should be a budgetary allocation for System Improvement Proposals (SIPs) as a part of the
annual budget. The certificate from the Region mentioning the total budget and all the available
should be provided by the GM (Finance) of the DCOOs office this will result in prioritizing the
sensitivity of schemes.
(Format Attached Annexure-G)
3.6. After approval of SIP scheme, it would be executed as proposed.
4. Prerequisites with the proposal for approval:
The proposal will only be approved by the DCOO, if it fulfills the following prerequisites:
4.1. Cover sheet: Providing a synopsis of the case explaining why there is a need for the scheme.
(Format Attached as Annexure-A)
4.2. Comments Sheet: For comments / remarks of all the concerned officials having signing and
approval authority

KESC-DS- 001
Document No.
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Version
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Date of Version
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Issuing department
(Format Attached as Annexure-B)

4.3. Certificate: To the effect that the scheme will not cater any new area development / commercial
building, any single commercial and industrial consumer.
(Format Attached as Annexure-C)
4.4. Sketch & relevant technical details:
4.4.1. Separate sketches for Existing and Proposed system depicting a clear picture of the area,
including all the adjacent PMTs with ratings, LT / HT overhead / underground lines with
lengths & conductor type etc.
4.4.2. Each drawing must be provided with SIP reference number and signatures of the concerned
AE /AM /Manager / DGM & GM SPECIAL PROJECTS / HT
(Format Attached as Annexure-D1 & D2 for Existing & Proposed system)
4.5. Data sheet showing details of losses for all the PMTs adjacent to the proposed PMT location,
overloaded PMT. It must include:
i) Losses incurred
ii) Total Arrears and Recovery against billing
iii) Number of Legal / Illegal Consumers, In case of illegal connections, immediately disconnect
those connections and take action as per procedure.
iv) Loadings of PMTs in Amperes,
v) Network managers are responsible to get the log register maintained for summer peak
loading of PMT & LT feeding network drawings
(Format attached Annex E)
4.6. In case any industry exist at the over loaded PMT, the details should be clearly mentioned as per
the format.
(Format attached Annex-F)
4.7. SIP for PMT / Sub -Station Transformer should be initialed if the PMT or S/S Transformer
reached above 70 % loading.
4.8. The name of Grid station, Power Transformer (with capacity, summer day & evening peak
loading) & 11 KV feeder (with summer day & evening peal loading), sub-station & PMTs to be
reflected on the drawing
4.9. Maximum loading of sub-station local transformer / Pole Mounted Transformers (PMTs), their
capacity and all LT circuit loading.
4.10. Size of existing and proposed HT & LT Cables / conductors

KESC-DS- 001
Document No.
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Version
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Date of Version
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Issuing department
4.11. PMT / Sub-Station local Transformer, HT and LT circuits proposed are to be highlighted.
4.12. Span length of both, HT and LT circuits proposed to be indicated along with rating of proposed
Distribution Transformer on drawing.
4.13. Percentage loading category wise on overloaded PMT (Residential /Com / Indus / Agr)
4.14. Average percentage loss & No. of hook / illegal connection on overloaded PMTs.
4.15. SIP forwarded to R&D for technical revision should have commendation from GM VIBC/IBC.
4.16. Addition / alteration in HT network should firstly be vetted from HT operation.
4.17. In proposed system, PMT shall ne installed at the load center rather by the side of existing PMT
or reinforcement of existing one.
4.18. The capacity of proposed pole Mounted Transformer (PMT) should be up to 250 KVA and each
scheme should have proposal of only one additional PMT or (reinforcement of PMT from 250
KVA to 500 KVA duly approved as a special case).
4.19. Cost for proper earthing should be included on all newly proposed PMTs / Distribution
Transformer in S/S & HT / LT network.
4.20. The LT circuit length of overhead Mains from PMT would be restricted to 12-spans. The length of
one span should not be more than 150 feet.
4.21. GM (SPECIAL PROJECTS) / GM (HT) / GM (Finance) would ensure that all schemes / proposals
stands approved before December 31st enabling to complete execution up to 31st March of current
financial year.
4.22. Approved SIP schemes ready for execution should be mentioned in Annex. F.
4.23. SIP scheme already approved for the adjoining area of current SIP should also be mentioned.
4.24. BOM: (Bill of Material with updated rates of material)
4.24.1.
Manager Net Work will ensure the quantity requested commensurate with the work to
be carried out.
4.24.2.
For better commercial evaluation the BOM should be prepared very carefully costing at
latest rates should be based on of material.

KESC-DS- 001
Document No.
4.24.3.
13th Nov13
Date of Version
2
Version
Page 7 of 15
Page
DS&P
Issuing department
Separate BOM / costing should be prepared for

i)
ii)
iii)
PMT / Sub-Station and allied material

HT / LT cable with accessories
HT / LT over head material
4.25. Individual and final consolidated material and cost would be included in the SIP.
4.26. In case of dismantling of any material / equipment, it is mandatory to specify the quantity of
material to be credited at KESC store. It must contain SIP reference with signatures of the
concerned officials.
4.27. Preferably, refurbished PMTs will be installed in such proposals.
5. Cost Benefit ratio:
The investment to be done must be mentioned with benefit to cost ratio and pay back period.
6.
Annexures
Annexure-A
Annexure-B
Annexure-C
Annexure-D1
Annexure-D2
Annexure-E
Annexure-F
Covering sheet
Comments sheet
Certificate
Existing HT / LT network drawing
proposed HT / LT network drawing
Adjacent PMTs data as per format
Budgetary Allocation Certificate
7. Reviewed and Approved by:

Names
Designation
Department
Syed Muhammad Taha
CDO
Distribution
Amir Zafar
Director
DS&P
Muhammad Qamar
Director
TPRE

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Issuing department
Annexure-A
Cover Sheet
SIP #:
________________
IBC:
________________
Subject: _____________________________________________________________________
Synopsis:
__________________
GM IBC
__________________
GM SPECIAL PROJECTS
__________________
GM HT

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Issuing department
Annexure-B
SIP #:
________________
IBC:
________________
Subject: _____________________________________________________________________
1. [Comment]
(Signature)
(Designation)
2. [Comment]
(Signature)
(Designation)
3. [Comment]
(Signature)
(Designation)
4. [Comment]
(Signature)
(Designation)

KESC-DS- 001
Document No.
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Date of Version
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Issuing department
Page 10 of 15
Page
Annexure-C
Certificate
SIP #:
________________
IBC:
________________
Subject: _____________________________________________________________________
It is certified that if the subject proposal is implemented then

1.
This proposal will provide relief for the entire residential consumer.
2.
It will not cater any new area development or a single consumer.
3.
The over loaded PMT will be relieved and the Transformer will be prevented from getting burnt.
4.
The ratio of Wire Broken cases will be minimized.
5.
This scheme will not cater to the needs of any Industry.
6.
After implementation of the scheme the system will improve operationally and commercially.
7.
The cost will be drawn from the over all budgetary provision of the year. (not included in case of
GOP funded schemes)
_________________
Manager NW, IBC (
_________________
)
GM IBC (

Document No.
KESC-DS- 001
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Date of Version
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Issuing department
DS&P

KESC-DS- 001
Document No.
SIP # :
_______________________
IBC :
_______________________
2
Version
13th Nov13
Date of Version
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Page
DS&P
Issuing department

KESC-DS- 001
Document No.
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Date of Version
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Annexure-E
Subject: _________________________________________________________________
Over Loaded PMT (3 months data)
S. No
Month
PMT Name
KVA Rating
Loading
(amps)
No of legal
connections
No of
illegal
connectio
ns
Number of
HC
accounts
created
Nature of
consumers
(ord/ind)
Check
meter
reading
(units)
No of legal
connections
No of
illegal
connectio
ns
Number of
HC
accounts
created
Nature of
consumers
(ord/ind)
Check
meter
reading
(units)
No of legal
connections
No of
illegal
connectio
ns
Number of
HC
accounts
created
Nature of
consumers
(ord/ind)
Check
meter
reading
(units)
No of legal
connections
No of
illegal
connectio
ns
Number of
HC
accounts
created
Nature of
consumers
(ord/ind)
Check
meter
reading
(units)
billing
Units
billed
Amount
billed
Recovery
Losses
(%)
Recovery
Losses
(%)
Recovery
Losses
(%)
Recovery
Losses
(%)
1-2-3
Adjacent PMTs' Specifications
PMT 1
S. No
Month
PMT Name
KVA Rating
Loading
(amps)
billing
Units
billed
Amount
billed
1-2-3
PMT 2
S. No
Month
PMT Name
KVA Rating
Loading
(amps)
billing
Units
billed
Amount
billed
1-2-3
PMT 3
S. No
Month
PMT Name
KVA Rating
Loading
(amps)
billing
Units
billed
Amount
billed
1-2-3
Continue for Additional PMTs
_________________
_________________
_________________
Manager billing
DGM IBC
GM IBC

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Annexure-F
SIP # :
_______________________
IBC :
_______________________
Subject: _________________________________________________________________
Details of Industrial Consumers
S. No
Account
#
Consumer
#
Tariff
Sanctioned
load
Connected
Load
Outstanding Dues
(as on date)
_________________
_________________
_________________
Manager billing
DGM IBC
GM IBC
Size of cable
through which it is
fed

KESC-DS- 001
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Date of Version
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Issuing department
Annexure-G
Budgetary Allocation Certificate for System Improvement Schemes
SIP No:
____________
IBC:
____________
Subject: ________________________________________________________
Fiscal year
1.
2.
3.
4.
5.
Total Budget Allocated for SIPs (Region I, II, III & IV)
No of schemes (SIPs) already approved wit the cost of
No of schemes (SIPs) executed with the cost of
Cost of New scheme (SIP) No.______________ Dated _________
Balance budget for System Improvement Proposals
GM Finance Region DCOO Office
________________________
Rs___________
Rs___________
Rs___________
Rs___________
Rs___________

SOP - System Improvement Proposal

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SOP - System Improvement Proposal

Standard Operating Procedure