4/23/2014

BULK LPG Receiving Procedures

South Luzon LPG-Industrial

LPG Trade/Technical Services Group

February 21, 2014

Presentation Outline:

I. Delivery Truck Components

II. LPG Storage Tanks
Schematic Diagram

III. Fittings, LPG Storage Tanks

Filler Valve
Float Gauge/Roto Gauge
Pressure Gauge
Pressure Relief Valve
Liquid Transfer Valve
Multi Valve

IV. LPG Receiving

Pre Discharging Activities
While Discharging Activities
Post Discharging Activities

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TYPICAL APPURTENANCES OF AN LPG TANK TRUCK

PRESSURE RELIEF VALVE

TEMPERATURE GAUGE
SLIP TUBE

PRESSURE GAUGE

FIRE
EXTINGUISHER

EMERGENCY
SHUT-OFF

LIQUEFIED PETROLEUM GAS

FLAMMABLE
NO SMOKING WITHIN 50 FT
888888

PUMP
LPG METER
DISCHARGE VALVE

HYDRAULIC
OPERATOR
(w/ emergency
shutoff lever)

LOADING LINE VALVE

VAPOR LINE VALVE
POWER
TAKE OFF
(PTO)

LPG Tank Truck to Receiving Tank Connection

MRV
LEVEL GAUGE
NOZZLE
FILLER
VALVE

PRESSURE RELIEF VALVE

VAPOR
RETURN
LINE

LPG PUMP
METER

EMERGENCY
SHUT-OFF
VALVE

SERVICE
VALVE

INTERNAL SAFETY
VALVE

TANK TRUCK

LIQUID LINE

RECEIVING LINE
VALVE
METER BY-PASS
VALVE

TANK AT CUSTOMER
DISCHARGE VALVE

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Float Gauge for LPG Bulk Storage Tank

LPG Liquid Truck Meter

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BULK RECEIVING PROCEDURES

PRE DISCHARGING ACTIVITIES

DELIVERY CREW parks the tank truck (T/T) at the designated
unloading area.
DELIVERY CREW ensures that the chock blocks are placed at
both side ends of the front wheel of the T/T.
Install grounding cable.

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DELIVERY CREW ensures that the FIRE EXTINGUISHER(FEX) is

properly positioned away from the T/T for accessibility (in case of
emergency).

DELIVERY CREW coordinates the delivery with the CUSTOMER or

authorized his representative.
Requests for certification from the Manager or his representative when
receiver is not in the list of authorized receiver.

CUSTOMER checks Delivery Note (DN)

from DELIVERY CREW and verifies the
following:
If the delivery address is correct.
If the identity of DELIVERY CREW
and T/T tally (with whats indicated
on the DN.
T/T dispatch time from Petron Bulk
Plant (for first delivery) or the time it
went out from previous customer
(for succeeding deliveries).
NOTE: CUSTOMER, from time to time, checks if the calibration certificate
of tank truck meter is updated (CC - 1 year validity only, renewed yearly
by T/T).

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CUSTOMER orients the DRIVER about the

emergency response plan (EXIT POINTS, FIRE
HYDRANTS, FIRE EXTINGUISHER, etc.) before
unloading the product
For some accounts, T/T to comply safety
checklist prior to unloading of product.

CUSTOMER checks VALVE BOX SEALS at:

1. Meter and valve compartment for the
first delivery point.

2. Liquid and vapor loading valves for the

succeeding delivery point if there is any.
NOTE: Seal number indicated in the
delivery document should tally with the
seal number installed in the T/T.

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TYPES OF SEALS
1. Tank truck meter
a. Meter head
b. Temperature
compensator
2. Tank truck
compartments
a. Meter box
b. Loading valve
box

CUSTOMER checks T/T METER SEALS.

1. Meter head
2. Temperature compensator box provided with epoxy

NOTE: Checks for any sign of tampering.

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CUSTOMER checks T/T METER SEALS.

1. Meter head (temperature compensator unit is already builtin for digital T/T meters)

NOTE: Checks for any sign of tampering.

METER
TEMPERATURE
COMPENSATOR
1. Applied with
epoxy on the two
bolts and nuts to
seal off the
compensator

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TANK TRUCK CALIBRATION

CERTIFICATE
1. Issued by ITDI
2. Valid for 1 year.

CUSTOMER takes OPENING READING of the RECEIVING TANKS one tank

at the time if possible (to be witnessed by the DELIVERY CREW). The
opening reading should be agreed by both parties
Opening: 15% = ______liters
Approximate conversion per 1%
1,000 gals = 37 liters
2,500 gals = 118 liters
5,000 gals = 188 liters
10,000gals = 487 liters

CUSTOMER writes down the reading in the DN (attested by the

DELIVERY CREW).
NOTE: READ FLOAT GAUGE CAREFULLY TO AVOID ERRONEOUS CALCULATIONS.

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CUSTOMER ensures that

the
RECEIVING TANK has enough
ullage
(empty
space)
to
accommodate
the
delivery.
NOTE: ALL LPG TANKS MUST BE FILLEDUP TO 85% MAXIMUM LEVEL ONLY.

CUSTOMER witnesses the OPENING READING of the T/T METER

TOTALIZER.
NOTE: The reading should tally to what is indicated in the DN

Opening : 12113241

DELIVERY CREW inserts DN in the T/T meter register.

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CUSTOMER (autogasul) closes the SERVICE VALVE of the RECEIVING

TANK to prevent withdrawal of the product while the RECEIVING is
on-going.

NOTE: THIS IS IMPORTANT IN RECONCILIATION OF FLOAT GAUGE READING VIS--VIS T/T

REGISTER.

DELIVERY CREW connects the HOSE to the DISCHARGE VALVE of the

TANK TRUCK.

WRONG

NOTE: HOSE SHOULD BE PROPERLY LAID DOWN WITHOUT KINKS OR

WARPS TO ALLOW NORMAL FLOW OF LPG.

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DELIVERY CREW connects the HOSE NOZZLE to the FILLER VALVE

of the RECEIVING TANK and opens the NOZZLE VALVE.

NOTE: CUSTOMER ENSURES THAT THE IN-HOUSE FIRE EXTINGUISHERS ARE ALSO
ACCESSIBLE DURING THE ENTIRE PROCESS.

DELIVERY CREW conducts leak testing on all HOSE CONNECTIONS from

the TANK TRUCK to the RECEIVING TANK using SOAP AND WATER
SOLUTION prior to UNLOADING.

WRONG

NOTE: DO NOT START UNLOADING THE PRODUCT IF THERE IS ANY PRESENCE OF

LEAK (LEAK CAN ALSO BE DETECTED BY ITS ODORANT CALLED ETHYL MERCAPTAN) .

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BULK UNLOADING CHECKLIST

Before unloading
1. Tank truck parked at designated area
2. Chock blocks installed at the front wheel
3. Fire extinguisher (20 lbs) positioned at a safe distance from the
truck
4. Grounding cable connected
5. Seals properly checked
6. Tank truck totalizer opening reading reflected on the Delivery
Note
7. Opening reading of the receiving tank reflected on the Delivery
Note
8. Meter hose connected at the receiving tank
9. Emergency shut off valve and meter discharge valve opened
10. All connections leak tested
11. Receiving tank and hose nozzle valve opened

CUSTOMER gives GO signal to the

driver to start product discharging
DELIVERY CREW opens
DISCHARGE VALVES AND
APPURTENANCES near the tank
truck meter.
DELIVERY DRIVER operates the
PUMP to start unloading of the
product

NOTE: IF LEAK IS DETECTED, STOP THE OPERATION IMMEDIATELY AND REPAIR

LEAK BEFORE CONTINUINING BACK TO UNLOADING. ALERT THE FIRE BRIGADE
TEAM IN CASE OF SEVERE LEAK.

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DURING DISCHARGING ACTIVITIES

DELIVERY DRIVER upon start of

the PUMP, stays at the pump.
DELIVERY HELPER stays at the
meter.
While unloading is on going,
the DELIVERY CREW monitors
the presence of leaks at the T/T
AREA and the product to be
discharged based on desired
percent level

CUSTOMER monitors the RECEIVING TANK FARM area.

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During unloading, CUSTOMER monitors the

PRESSURE and FLOAT GAUGES of the RECEIVING
TANK while the DELIVERY CREW monitors the
pressure gauge and METER performance.
CUSTOMER signals the DELIVERY CREW upon
reaching
the
85%
MAXIMUM
level.
DELIVERY CREW shuts-off the PUMP & closes the DISCHARGE VALVE.
DELIVERY CREW closes the NOZZLE VALVE. Removes the HOSE and
covers the FILLER VALVE. Returns the HOSE and FIRE EXTINGUISHER
BACK
to
the
TANK
TRUCK
compartment.
NOTE:

-ALL LPG TANKS MUST BE FILLED-UP TO 85% MAXIMUM LEVEL ONLY.

-RECEIVING TANK PRESSURE SHOULD NOT EXCEED 150 PSI.

POST DISCHARGING ACTIVITIES

CUSTOMER takes the CLOSING READING of the RECEIVING TANK
(witnessed by the DELIVERY CREW). Set the product to settle for
about 15 20 mins before reading. Logs the READING on the DN.
The tank closing reading should be agreed by both parties.
DELIVERY CREW prints-out the METER REGISTER and pulls-out the
DN (witnessed by the CUSTOMER). Logs the FINAL READING of the
TOTALIZER (witnessed also by the CUSTOMER).

CUSTOMER and DELIVERY CREW computes the quantity of product

received based on the FLOAT GAUGE READINGS and the
CALIBRATION TABLE (see SAMPLE).

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CUSTOMER and DELIVERY CREW compute for the TOTAL QUANTITY

DELIVERED:

1) TOTALIZER:
Check if quantity PRINTED with the TOTALIZERS NET READING
(Closing Opening Readings). Signs net volume figures
2) FLOAT GAUGE:
Check if the NET QUANTITY (Closing Opening Reading) matches the
T/T TOTALIZER PRINT OUT. Signs net volume figures.
Should there be an alteration in any figures, customer should put his
initials on the erasures and alterations.
NOTE: IMMEDIATELY REPORT DISCREPANY beyond + 2% to 5% to Gasul
Operations, Technical Services or Area Sales Executive FOR APPROPRIATE
ACTION.

SAMPLE DELIVERY NOTE (DN)

Meter reading
1. Closing totalizer reading
2. Opening tolalizer reading
3. Net volume
Tank reading based on float gauge
1. Closing reading : 85%
2. Opening reading : 61%
3. Net volume: 24% or 24% x 188
liters (5,000 gals tank)
4. Compares meter and tank volume

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SAMPLE COMPUTATIONS: 5,000 gals tank

METER TOTALIZER
READINGS
CLOSING READING:

7910394

OPENING READING: (LESS)

7901474

TOTAL DELIVERY:

8,920 ltrs

VARIANCE:

TANK READINGS
TANK 1
TANK 2
85 %
85 %
15,980
15,980
61 %
61 %
11,468
11,468
4,512
4,512
9,024 ltrs

+ 104 Ltrs or 1.16 %

(METER REGISTER PRINT-OUT SHOULD TALLY TO THE TOTAL

DELIVERY BASED ON THE TOTALIZER)

ACCOMPLISHED DELIVERY NOTE

TOTALIZER
METER READING
1. Opening
2. Closing
Meter reading
print out

RECEIVING TANK
READING
1. Opening
2. Closing

Receiver Name
Printed and
signed

Note: All alterations

should be properly signed

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OTHER SAMPLE of ACCOMPLISHED DN

BULK UNLOADING CHECKLIST

After unloading
1. Pump switched off
2. Emergency shut off valve and meter discharge valve closed
3. Receiving tank and hose nozzle valve closed
4. Hoses disconnected
5. Grounding cable disconnected
6. Tank truck totalizer closing reading reflected on the Delivery
Note
7. Closing reading of the receiving tank reflected on the Delivery
Note
8. Comments/feedbacks/suggestions solicited from the receiver
9. Fire extinguisher (20 lbs) returned to the truck
10. Chock blocks removed

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T/T UNLOADING CHECKLIST:

1. The checklist should
be accomplished by
the delivery crew.
2. The receiver will verify
if the checklist was
accomplished.
3. Both parties shall sign
the document.

CUSTOMER opens the SERVICE VALVE to resume

OPERATION.
DELIVERY CREW solicits FEEDBACK, SUGGESTIONS OR
COMPLAINTS from the CUSTOMER.
CUSTOMER prints NAME and SIGNS the DN to acknowledge
he received the product in good quality and right quantity.
Arrange for release of the TANK TRUCK.

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3. Driver replaces FEX to the truck and removes

chock blocks.

4. Arrange for the release the delivery truck.

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Thank You.

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