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Closing Procedure
In the year ending what steps we have to do
We do in the last week of March
To carry forward vendor & customer balances to next year
Path: Accounting Financial accounting Accounts Payable Periodic
processing Closing carry forward Balance carry forward (F-07)
Give the company code: AML
Carried forward to fiscal year: 2007
Select: select customers check box
Select: select vendors check box
Deselect test run check box
Select detail log check box
Execute
Ignore the warning message Enter
It show each vendor & customer balance carry forward to next year
It is one time exercise in each year
Asset Account:
You have to open only 2 years accounts at a time
To check which year close for Asset Accounting
Path: Accounting Financial accounting Fixed assets Periodic processing
Year end closing Undo Entire company code (T. Code OAAQ)
Select position button
Give the company code: AML
Enter
To close year 2006
Path: Accounting Financial accounting Fixed assets Periodic processing
year end closing Execute (T. Code AJAB)
Give the company code: AML
Fiscal year to be closed: 2006
Deselect test run check box
From the menu select execute in background
Enter
Select immediate button
Select save button
It gives message background job was scheduled for program RAJABS00
To check whether the job is complete or not
From the menu select system Services Jobs Job overview
Execute
To view the result of the job
Select job RAJABS00
Select spool button
Select spool no. check box
Select display contents button
To close any year for Assets, we have to run depreciation
For all assets for all periods, then only system close the balance
To Open 2007
Execute
Select retained earning account button
Select back arrow
Select balance sheet Accounts button
Copy no. range intervals for next year
Path: SPRO Financial Accounting Financial Accounting Global setting
Document Document number ranges Copy to fiscal year
Ignore the message press enter (Transaction code: OBH2)
Give the company code: AML
To fiscal year under source fiscal year details: 2006
To fiscal year under target fiscal year details: 2007
Execute
Ignore the message select yes button
Open posting periods
SPRO Financial accounting Financial accounting global settings document
posting periods open and close posting periods
Select position button
Give the posting period variant: AML
Enter
For fiscal year variant: AML
From period 1: 1
Year: 2007
From period 2: 12
Year: 2006
To period: 12
Year: 2006
Save
Save in your request
How to open special periods
Same path: 0B52
For fiscal year variant: AML
From period 2 is 13
Year: 2006
To period is 13
Year: 2006
Save
Posting to special periods(F-02)
Give the document date & posting date: 26.03.2007
Type: SA
Company code: AML
Posting key: 40
Account No: 400100 (Salaries account)
Enter
Ignore the warning message enter
Change the period to: 13
Enter
Ignore the warning message, enter
Give the amount: 500000
Business area: AMH
Text: salary provision
Posting key: 50
Reports
How to create a folder
Keep the cursor on favorites
From the menu select favorites restart folder
Give the folder name: FI Reports
Enter
How to assign reports to folder
Keep the cursor on FI Results folder
Chart of Accounts
Path: Accounting Financial Accounting General ledger Information system
General ledger reports Master data Chart of Accounts Chart of Accounts
(T. Code S_ALR_87012326)
Give the Chart of Accounts: AML
Execute
5) Trial Balance:
Path: Up to General ledger reports the path is same
Accounts Balances Korea (Country) Trial Balance (South Korea)
T. Code: S_ALR_87012310
Give the company code: AML
Execute
Test should be 3
Debit amount in LC should be 4
Credit amount in LC should be 5
Cumulative balance 6
Select total check box for debit amount in LC, Credit amount in LC
Select copy button
Double click on document number
From the menu select settings Layout Save
(To save the layout)
7) Vendor list:
Path: Accounting Financial Accounting Accounts Payable Information
system Reports for Accounts payable accounting Master data Vendors list
(T. Code S_ALR_87012086)
Give your company code: AML
Select address and telecom master check box
Execute
8) Vendor wise Purchases
Up to reports for Accounts payable Accounting the path is same
Vendor balances Vendor business
(T. Code S_ALR_87012093)
Give the company code: AML
Execute
9) Outstanding list of Vendors:
Up to reports for Assets Payable Accounting. The path is same
Vendors items use of vendor open items for printing
(T. Code S_ALR_87012083)
9
10
11
12
13
14
(Except 100100)
Enter
Keep the cursor on Net Fixed Assets:
Select assign accounts button
Give from Account: 200000 to 299999
Select debit & credit check box
Enter
Keep the cursor on Sales:
Select assign accounts button
Give from Account: 300000 to 399999
Select debit & credit check box
Enter
Keep the cursor on Raw material consumption
Select assign accounts button
Give from Account: 400000 to 499999
Select debit & credit check box
Enter
Keep the cursor on Net profit/Loss carried to balance sheet:
Select assign accounts button
Give the Account No: 100100
Select debit & credit check box
Enter
To check all the accounts have been assigned or not select check button
Select non assigned accounts check box
Enter
Enter & Save
15
16
17
18
Execute.
LSMW
G.L Master FS00
Vendor Masters XK01
Customer Masters XD01
Asset Masters AS01
Material Masters MM01
Open Excel
Fields Required:
G.L Account No
Company code
Account Group
Whether P&L Account
Whether Balance Sheet Account
Short text
Long text
19
Account currency
Only balances in local currency
Line item display
Sort key
Field status group
For each field there is a technical name
For each field note down technical name, type & length
1st Sheet
In SAP (FS00)
Give the G/L Account No: 100000
Company code: AML
Keep the cursor on G/L Account No, press F1
Select technical information button
Double click on field name
Technical name
SAKNR
Company code
Type
C
BUKRS
Length: 4
20
Length
10
4
Copy: XBILK
Type: C
Length: 1
Length: 50
Length: 1
Length: 3
Length: 4
21
100001
200101
300002
Co
code
AML
AML
AML
A/C
Group
SCPL
CAST
SALE
Whether
P&
LossA/c
22
Whether
Balance
Sheet
Short Text
x
x
Long Text
Accoun
Curren
Pref. Share
capital
INR
INR
INR
400001
AML
RMCN
Only
Bal
in Loc
Cur
line
Item
Sort
Field
Status
Display
key
Group
x
x
x
x
x
x
x
x
1
1
1
1
INR
G001
G005
G001
G001
23
24
25
26
27
29
30