SAP-FI/CO 15

LSMW
G.L Master FS00
Vendor Masters XK01
Customer Masters XD01
Asset Masters AS01
Material Masters MM01
Open Excel
Fields Required:
G.L Account No
Company code
Account Group
Whether P&L Account
Whether Balance Sheet Account
Short text
Long text
Account currency
Only balances in local currency
Line item display
Sort key
Field status group
For each field there is a technical name
For each field note down technical name, type & length
1st Sheet
In SAP (FS00)
Give the G/L Account No: 100000
Company code: AML
Keep the cursor on G/L Account No, press F1
Select technical information button
Double click on field name

Cont

Copy the technical name in Excel: SAKNR

Technical name
SAKNR

G/L Account No
Company code

Type
C

BUKRS

Select back arrow in SAP

Keep the cursor on Account group
Press F1
Select technical information button
Double click on field name
Copy technical name: KTOKS in Excel
Type: C

Length: 4

Copy: XPLACCI Technical name of P&L A/C

Type: C
Length: 1
Copy: XBILK
Type: C

Technical name of Balance sheet

Length: 1

For G/L Account short text: copy TXT20 - ML

Type: C Length: 20
Copy: TXT50 TX Long text technical name
Type: C

Length: 50

Select back arrow in SAP.FS00

Keep the cursor on Account Currency
Press F1 Select technical information button
Double click on field name
Copy in Excel: WAERS
Type: C
Length: 5

Length
10
4

Copy: XSALH only balances in local currency

Type: C
Length: 1
For line item display: copy XKRES
Type: C

Length: 1

For sort key: copy: ZUAWA

Type: C

Length: 3

For field status group: FSTAG

Type: C

Length: 4

Save Excel file

Create new Excel File
Keep only one sheet
In SAP go to OBD4 (Account Group)
Copy: SCPL (Share Capital for 1st Account)
Copy: CASI (Current Assets)
Copy: SALE (Sales)
Copy: RMCN (Raw Material Consumption)
Select SALE, RMCN (Give x) for P&L
SCPL, CASI (Give x) for Balance sheet A/C

2nd Sheet: see there is no other sheet (only one sheet)

Select the sheet (in Excel)
Select right mouse button
Select format cells

Select text
Select O.K button
From the menu select file save as
Save the type: select text (Tab delimited)
Give the file name: AML Text
Save
Select yes button
Close excel
G/L A/c
NO

Co
code

100001
200101
300002
400001

AML
AML
AML
AML

A/C
Group

SCPL
CAST
SALE
RMCN

Whether
P&
LossA/c

X
X

Only
Bal
in Loc
Cur

line
Item

Sort

Field
Status

Display

key

Group

x
x
x
x

x
x
x
x

1
1
1
1

G001
G005
G001
G001

Use the Transaction code: LSMW in SAP

Project Name: AML
Sub Project: AML
Object: AML
Select credit entry button
Ignore the message press enter

Whether
Balance
Sheet

Short Text

x
x

Pref. Share capital

Long Text

Accoun

Curren
Pref. Share
capital

INR
INR
INR
INR

Once again create entry button

Give the description G/L up loading
Enter
Description for sub project also: G/L up loading
Object also: G/L up loading
Enter
Select execute button (or) continue button
Execute once again
Select display/change button
Select batch input recording radio button
From the menu select go to Recording over view
Select create recording button
Give the recording name: AMLGL
Description: GL Master
Enter
Give the transaction code: FS00
Enter
Give the G/L Account No: 100005
Company code: AML
From the menu select G/L Account create
Give the account group: share capital
Select balance sheet account radio button
Give short text: Red. Pref. Share Capital
Give G/L Account Long Text: Redeemable Pref. Share capital
Select control data tab

Select only balances in local currency check box

Select line items display check box
Sort key: 001
Select create/bank/interest tab
Field status group: G001
Save
Keep the cursor on FS00
Select default all button
Save
Select back arrow 2 times
Give the recording: AMLGL
Enter & Save
Select back arrow
Execute
Select display/change button
Select create a structure button
Source structure: AMLGL Structure
Description: GL Structure for AML
Enter
Save
Select back arrow
Execute
Select display/change button
Keep the cursor on AML G/L Structure
Select table maintenance button

Copy the field names from excel to SAP

Copy Code: from excel to SAP
Copy the length from Excel to SAP: save
Select back arrow and save once again
Select back arrow
Execute
Select display/change button
Save
Select back arrow
Execute
Select display/change button
From the menu select entries Auto fields mapping
Fuzzy probability percent: Give 100
Enter
Go on press accept proposal button till you get the message
Auto field mapping complete
Enter & save
Select back arrow
Skip maintain fixed values, transactions, user define routines
Select specify files radio button
Execute
Select display/change button
Keep the cursor on legacy data
Select Add entry button
Give the file name: AML Text

Name: GL uploading
Select tabulator radio button
Enter & Save
Select back arrow
Execute
Select display/change button
Save
Select back arrow
Execute
Execute once again
Select back arrow 2 times
Skip display imported data
Select convert data radio button
Execute
Execute once again
Select back arrow 2 times
Skip display converted data
Select create a batch input session
Execute
Execute once again
Ignore the message Enter
Execute
Select the session name: AML
Select Process button
Select display/errors only radio button

Select process button

Select exit batch input button
Use the transaction code: FS00

Cash Journal (Petty Cash Book)

Creation G/L Master FS00
Give the G/L Account No: 200102
Company code: AML
Select with template button
Give the G/L Account No: 200100 (Cash A/C)
Company code: AML
Enter
Change the short text & long text to petty cash
Other fields are common
Select create/bank/interest tab
Select post automatically only check box
Save (or) ctrl +s
Define No. range intervals for cash journal document
SPRO Financial Accounting Bank Accounting Business transactions
Cash Journal Define no. range interval for cash journal documents
Give the company code: AML
9

Select change intervals button

Select interval button
Give the No. range 01
From No: 1 to 100000
Enter & save
Set up cash Journal
Same Path:
Select new entries button
Give the company code: AML
Cash journal No: 001
Give the G/L Account No: 200102 (Petty cash A/C)
Currency: INR
Document type for G/L Account: SA
Document type for vendor payment: KZ
Document type from vendor receipt: KZ
Document type for customer payment DZ
Cash journal name, petty cash city office
Save & save in your request
Create, change, and delete Business Transactions:
Same Path
Select new entries button
Give the company code: AML
Business transactions type: Select R (Revenue)
G/L Account No: 300000
Cash Journal Business transactions Revenues

10

Select Account Modifiable check box

Company code: AML
Business transactions: E (Expenses)
Account No: 400100 (Salaries)
Cash Journal, Business transaction expenses
Select: Account modifiable check box
Save, save in your request.
Set up parameters for Cash Journal:
Same Path
Select new entries button
Give the company code: AML
Program: RFCASHOO
Variant: DEMOEN
Correspondence: SAP18
Save & save in your request
Cash Sales Posting:
Path: Accounting Financial Accounting Journal Ledger documents entry
cash Journal Posing (FBCJ)
From the menu select: extras Change cash journal
Give the company code: AML
Cash Journal: 001
Enter
Give the display period: 15.10.2006
Select cash receipts tab
Select business transactions: 1 (revenues)
Amount: 20000
G/L Account: 300000
Text: sales posting
11

Give the business area: AMH

Select post button
Select print: cash journal button
Ignore the message, enter

12