Setup Oracle iRecruitment (IRC) software

Introduction
General
This document describes the setup of recruitment functionality, using the Oracle iRecruitment (IRC) software.
In order to get iRecruitment access and a working environment, it is necessary to:
Link a user to an employee (see defining a user in System Administration)
Schedule the concurrent process Synchronize WF Local tables to run on a regular base, matching your business
requirements.
All employees that have access to iRecruitment as a user must have a supervisor.
Internet settings
For optimal use of i-Recruitment and other Self Service applications the following internet options of Internet Explorer should
be set.
System Profile Options

The following table contains a list of all profile options available within Oracle iRecruitment.
Profile
Applications Proxy Bypass Domain
Applications Proxy Port
Applications Server Side Proxy Host And Domain
Applications SSO Type
IRC: Accent Background Color
IRC: Anti Virus Server
IRC: Background Checking Vendor URL
IRC: Background Check Sender Credential
IRC: Core Background Color
IRC: Default Country
IRC: Document Upload Count Limit
IRC: Extract Skills
IRC: Geocode Host
IRC: Internal Posting Days
IRC: Installed
IRC: Job Notification Function
IRC: Monthly Document Upload Count Limit
IRC: Notification List Item Types
IRC: Proxy Authorization Password
IRC: Proxy Authorization User Name
IRC: Registration Business Group
IRC: Registration Responsibility
IRC: Resume Parsing Sender Credential
IRC: Resume Parsing Sender ID
IRC: Resume Parsing Vendor URL
IRC: Search Criteria Segment Matching
IRC: Suitable Seekers Function
IRC: Text Background Color
IRC: Text Foreground Color
IRC: Vacancy Approval Function
IRC: Vacancy Approval Transaction Type
Profile
IRC: Workflow Item Type
Guest User Password
Personalize Self-Service Defn
Disable Self-Service Personal
ICX: Language
Approvals in iRecruitment
Whenever a manager or recruiter makes a change to a vacancy, or creates a new vacancy, iRecruitment checks to see if an
approval is required for the action that has been taken.
Configuring iRecruitment Approval Levels in AME

To meet your business needs, you may add additional rules, conditions, or attributes within the delivered iRecruitment
Vacancy Approval transaction type, or you can define a custom transaction type.
For approvals setup with AME see the document:
AME Vacancy Creation solution design and setup.doc
User and Extensible Lookups

The following table contains a list of user and extensible lookups that are used within Oracle iRecruitment.
Area
Lookup
Description
Access
level
Person
MAR_STATUS
User
Application
REC_TYPE
The marital status of the

person
The recruiting source, for
example "How did you hear
about us?"
Status for the consideration of
a candidate for example
(Considered - No Interest Pursued)
The times at which the person
is willing to be contacted
Different Scopes for Default
Postings. For example
(Business Group Job
Position..)
The type of document being
uploaded
Can be different from HR
Lookup EMP_CAT
Employee or contractor type
of position for a vacancy. For
example (Contractor Employee)
Lookup for rebuiding index
with full or online mode
Internal or Extrnal access to a
vacancy
The frequency of the
notifications
The frequency that the
payment amount refers too.
Professional area for a
vacancy for example
(Accounting Administration Human Resources - IT
Support..)
IRC_CONSIDERATION
Phones
IRC_CONTACT_TIMES
IRC_DFLT_POST_SCOPE
Documents
IRC_DOCUMENT_TYPE
Assignment
IRC_EMP_CAT
IRC_EMPLOYEE_CONTRACTOR
IRC_INDEX_SYNC
IRC_INT_EXT
Notification preferences
IRC_MESSAGE_FREQ
IRC_POSTING_COST_FREQ
Candidate Search Criteria,

Vacancy Criteria, and
Work
Preferences
IRC_PROFESSIONAL_AREA
IRC_RECRUITMENT_TEAM_SEC
URITY
IRC_SECURITY_METHOD
Type of security to be used on

a vacancy. (Business and
Team Team - Public)
User
System
System
System
System
Area
Lookup
Description
IRC_SKILL_DESIRABILITY
Is this skill essential?

(Desirable - Essential)
Possible Sources of Job Posting
(Browsing this Site - Notified
by Email .. )
The amount of travel
IRC_SOURCE_TYPE
Candidate Search Criteria,
Vacancy Criteria, and
Work
Preferences
IRC_TRAVEL_PERCENTAGE
IRC_VAC_LOC_DEFAULTING
System
IRC_VARIABLE_COMP_ELEMEN
T
The compensation options

that are available to manage
when creating a vacancy
User
IRC_WORK_AT_HOME
Specifies if working at home is

possible
IRC_VACANCY_DEFAULTING
IRC_VACANCY_SEARCH_
DATE
PER_CATEGORIES
Compensation Elements
User
Specifies where the location is

defaulted from on a vacancy
(Manager - Position)
Specifies where the
organization is defaulted from
on a vacancy (Creator Manager)
Type of defaulting for vacancy
name (Automatic - Manual)
The maximum age of the
vacancy that you are looking
for
Per Categories
IRC_VAC_ORG_DEFAULTING
Candidate Search
Access
level
System
Extensible /
With
defaults
Freeze Flex-fields used in iRecruitment

Freeze all flexfields used in iRecruitment. This stops error messages appearing on the screen telling you that your flexfields
have not been frozen.
See: Oracle Applications Flexfields Guide
Additional Vacancy Details (PER_VACANCIES)
Additional Search Criteria Details (IRC_SEARCH_CRITERIA)
Add'l Competence Element Det's (PER_COMPETENCE_ELEMENTS)
Additional Posting Content Details (IRC_POSTING_CONTENTS)
Add'l Establishment Att. Det's (PER_ESTABLISHMENT_ATTENDANCES)
Additional Notification Preference Details (IRC_NOTIFICATION_PREFERENCES)
Person Information (HZ_PERSON_PROFILES)
Additional Qualification Details (PER_QUALIFICATIONS)
Additional Previous Employer Details (PER_PREVIOUS_EMPLOYERS)
Additional Default Posting Details (IRC_DEFAULT_POSTINGS)
Add'l Person Analysis Details (PER_PERSON_ANALYSES_DFV)
Additional Address Details (PER_ADDRESSES_DFV)
Add'l Telephone Number Det's (PER_PHONES_DFV)
Additional Recruiting Site Information (IRC_ALL_RECRUITING_SITS_DFV)
Additional Competence Details
Further Competence Information
Futher Competence Element Information
Further Posting Content Details
Further Search Criteria Details
Add'l Establishment Details
Further Establishment Information
Additional Qualification Types
Minimum Implementation Steps

Define new copies of or use the following Responsibilities:
iRecruitment Manager
iRecruitment HRMS Manager
iRecruitment Employee Candidate
iRecruitment External Candidate
iRecruitment Employee Site Visitor
iRecruitment External Site Visitor
Workflow User Web Applications
Preferences
Define users and give them the following Responsibilities:

User
Guest
Password
oracle
Responsibilities
iRecruitment External Site Visitor
iRecruitment Employee Site
Visitor
Notes
This step is required to allow access
to the site visitor screens without
logging in to the application.
AIS02: Define System Profile Options

System Administrator > Profile > System
<System Profile Values><Site level>
Profile
Site
Notes
Applications Proxy Bypass Domains
*.wataninvest.com
Set this profile option to

define the proxy Exclusion
list, if appropriate. You
must set the profile option
in this format:
(*.mydomain1.com;*.mydo
main2.com )
Note: Make sure you use
this syntax or else resume
parsing may not work.
Only the format with a
*.before the domain, and a
; separator will work.
Applications Proxy Port Site
define the port for your
proxy server, if
appropriate. Applications
Server-Side Proxy Host And
Domain Site Set this profile
option to define the
address of your proxy
server, if appropriate.
Profile
Site
Notes
Applications SSO Type
SSWA
Determines if you use

Oracle Portal for logging-in.
Oracle Portal is not
appropriate for use
with iRecruitment
external candidate
responsibilities,
therefore if this profile
is not set to SSWA
at site level it should
be set to SSWA at
responsibility level
for the following
responsibilities:
iRecruitment External
Site Visitor
iRecruitment External
Candidate
Identifies the background
color set for action buttons
and table background. Set
a six-digit hexadecimal
value for the
corresponding color. If you
do not
set any value, the
application displays the
default color set in the xss
style sheet.
Profile
Site
Notes
20
IRC: Extract Skills
Yes
IRC_VIS_VAC_DISPLAY

limit the total number of
documents that a
candidate can upload to
the iRecruitment database.
Enter a value for the
number of document
uploads that you want to
limit. For example, if you
specify 10, a candidate can
load only 10 documents. If
you leave this profile
option blank, then the
candidate can upload any
number of documents,
provided the total
document count does not
exceed the number of
uploads allowed each
month.
Indicates whether skills
should be extracted when
candidates parse a
resume. If you select No,
then candidates will have
to select their
skills manually
This profile option
identifies the function used
to show advertisements to
users when they click a
link in a notification.
Default are :
(
IRC_APL_VAC_DISPLAY - for
candidate responsibilities
IRC_VIS_VAC_DISPLAY - for
all other responsibilities
Profile
Site
Notes
10
IRC: Notification List Item Types
IRC_WF,HRSSA,HRSFL
IRC_CM_CAND_DETAILS

limit the number of
documents that a
candidate can upload
within a period of one
month. For example, if you
specify 5, a candidate can
upload only 5 documents
within a calendar month. If
you leave this profile
option blank, then the
candidate can upload any
number of documents
provided the document
upload count does not
exceed the total document
count.
define
which workflow
notifications are
displayed on the home
pages of managers and
candidates. For example,
in addition to the default
iRecruitment workflow item
types
you may want to include
notifications associated
with business events you
have set up. Enter the
workflow item types that
you want to include and
use a
comma to separate each
item type.
Default value is : IRC_WF
This profile option
identifies the function used
to show candidates to
managers when they click
on a link in a notification.
Default is:
IRC_CM_CAND_DETAILS
Profile
Site
Notes
IRC_VACANCY_APPROVE
When a person receives a

vacancy to approve, the
notification contains a link
to a page that displays the
vacancy that they have
been asked to approve.
This profile defines the
function for that page.
Default is :
IRC_VACANCY_APPROVE
Guest User Password
GUEST/ORACLE
IRC: Installed
Yes
AME: Installed
Yes
Your business group name
Indicates that iRecruitment

has been licensed
Define the business group

for candidate registration.
When a
candidate registers, the
application creates a
person record in the
specified business group.
Note: To set this profile at
the responsibility level, use
the iRecruitment External
Site Visitor
responsibility that you
associated with the Guest
user. For example, if you
host multiple recruiting
sites and have multiple
Java Server Pages (jsp) for
visitor login, you can use
this profile option to
register candidates
in different business
groups.
Specifies the server on which the
Symantec AntiVirus Scan engine is
running
Profile
Site
Notes
Defines the number of

days the vacancy details
appear on the internal
recruitment site before
these details appear on the
external recruitment site. If
your administrator sets
this profile, you
cannot alter the start date
of the external posting in
the Create
Vacancy: Job Posting page.
When the vacancy is
approved, the application
sets the external posting
start date according to the
number specified in the
profile.
IRC: Search Criteria Segment

Matching Determines the flexfield
segments that are matched when
your managers perform candidate
matching for a vacancy, or when
you run the iRecruitment Email
Job Seekers Details to Vacancy
Owner, or the iRecruitment Email
Vacancies to Job Seekers.
Enter a six-digit hexadecimal value

to set the corresponding color for
each of these page components. If
you do not set any value, the
applications displays in the default
color set in the XSS style sheet

IRC: Default Country
Saudi Arabia
Setup Business Group
IRC: Notification List Types
Defines in which business group a

person record is created when a
candidate registers
Defines which notifications are
displayed on the home pages of
managers and candidates. The
standard IRC_WF notifications are
included by default
Unzip the ircdtd.zip file

The ircdtd.zip is situated in your html directory. Extract the ircdtd file to your html directory.
If you do not extract the dtd file you will encounter problems when parsing resumes or initiating background checks.
If WTA wants to use this functionality, this step is required.
Schedule Concurrent Processes

1. iRecruitment Index Synchronization Request
Path: iRecruitment HRMS Manager > Requests > Run > Single Request
This ensures the job posting and document indexes are kept up to date and should be scheduled to run as follows:
o
Online index rebuild - to run every 5 minutes

Note: If the online synchronization process starts before the previous one has completed, then the process
will display an error. Ensure that you set it to run 5 minutes after completion, and not the start.
Full index rebuild - to run each night
To schedule this process, use the iRecruitment HRMS Manager responsibility.
<Run this Request>

Name
Parameters
Language
iRecruitment Index
Synchronization
iRecruitment Index
Synchronization
Posting Index Online

Document Index - Online
Posting Index Full
Document Index - Full
American English
American English
<At these Times>

Name
Start At
iRecruitment Index
Synchronization
iRecruitment Index
Synchronization
Current Date and

Time
Date of Today,
23:00:00
End
At
Run the Job
Re-run
every
Apply the Interval
Periodically
5 Minute(s)
Periodically
1 Day(s)
From the Completion of the prior

Run
From the Completion of the prior
Run
2. Run iRecruitment Person Migration Process:

Path: iRecruitment Manager - > View -> Request -> iRecruitment Person Migration
The iRecruitment Person Migration concurrent process enables you to migrate your existing
HZ_PARTIES table to the PER_ALL_PEOPLE_F table.
candidates from the
Define Descriptive Flexfield [Additional Vacancy Details]: Define Flexfield Structure
System Administration>Flexfield>Descriptive>Segments
WTA Process:
User Acceptance Testing
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
Date:
15-Nov-2008
Process Owner:
<Priority (H,M,L)>
Description: Use this form to define Segment Structures.
Note: This flexfield are to be emptied. The fields are to be transferred to the Additional Vacancy Details DFF.
<Descriptive Flexfield Segments>

Application
Oracle Human Resources
Flexfield Title
Additional Requisition Details
Freeze flexfield Definition
Yes
Segment Separator
Period
Prompt
Context
Value Set
Default Value
Reference Field
Required
Displayed
<Context Field Values>

Code
Name
Description
Enabled
Global Data Elements
Yes
Define Descriptive Flexfield [Additional Vacancy Details]: Define Flexfield Structure

MIS18: Define Descriptive Flexfield [Additional Recruitment Activity Details]: Define Flexfield
Structure
This structure already exists in HRMS. You only need to make the field non-required as indicated in green
<Descriptive Flexfield Segments>

Application
Flexfield Title
Additional Recruitment Activity Details
Freeze flexfield Definition
Yes
Segment Separator
Period
Prompt
Context
Value Set
Default Value
Reference Field
Required
Displayed
<Context Field Values>

Code
Name
Description
Enabled
Yes
<Segments Summary>
Code
Num
ber
Name
Window Prompt
Column
Value Set
Dis
pl.
Ena
bl.
10
NAME
Name
ATTRIBUTE1
60 characters
Yes
Yes
Code
Num
ber
Global Data
Elements
10
Default
Type
Default Value
Re
q.
No
Securit
y En.
Dis
pl.
Des
cr.
Con
c.
LoV.
Window
50
50
25
Name
Name
Additional Implementation Steps
AIS01: Set up the Recruitment additional organization information Flex-field

Global HRMS Manager>Work Structures>Organisations>Description
WTA Process:
User Acceptance Testing
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
Date:
20 Avril 2007
Process Owner:
<Priority (H,M,L)>
Description: Use this form to setup additional Business Group Information.
<Organisation>
Organisation Name
WTA
WTA
Setup Businessgroup
The Candidates Businessgroup
Classification
Business Group
Business Group
Business Group
Business Group
<Others> <Recruitment>
Vacancy Code
Allocation Method
Automatic
Automatic
Automatic
Automatic
Default Number of
Openings
1.0
1.0
1.0
1.0
Organization
Defaulting Method
Manager
Manager
Manager
Manager
Location Defaulting
Method
Position
Position
Position
Position
Default Budget
Measurement Type
Full Time Equivalent
Withdraw Assignment
Status
Terminate Application
Candidate Person
Type
Candidate
Candidate
Candidate
Candidate
Exclude From Vacancy

Creation
No
No
YES
YES
AIS02: Define System Profile Options

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the specific profile options.
If you want to use a function other than the default from the suitable candidate, or suitable job notification, then use these
profiles to select them. In most cases, you will not need to change these values

Profile
Site
IRC_CM_CAND_DETAILS
IRC_VIS_VAC_DISPLAY
IRC_VACANCY_APPROVE
AIS03: Create Default Postings hamdy

iRecruitment Manager>Default Postings
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this page to define the Default Postings.
Job postings are the advertisements attached to your vacancies. You can also create default postings containing standard
information at the organization, business group, job, or position level.
Creating Default Postings is a user task and not part of this setup.
AIS04: Create Recruiting Sites

iRecruitment Manager>Recruiting Sites
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this page to define the Recruiting Sites.
If you have any agreements with external job posting sites you can record information about them.
<Recruiting Sites>
Site Name
Posting URL
Posting
Costs
Cost
Period
Curre
ncy
Posting
Username
Posting
Password
Date
from
Date
to
Style sheet
AIS05: Define External Assignment Statuses

Global HRMS Manager>Work Structures>Status
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this form to setup required assignment status.
Create external assignment statuses if required. You can use external assignment statuses to assign an alternative name to
a status for external users. For example, you may want to create an external name for a status so that the manager sees
the status "Pending Interview" or "Interview Passed" while the external user sees just "Interview".
User Status
External Status
Human Resource
Accepted
Active Application
First Interview
Second Interview
Offer
Accepted
Active Application
First Interview
Second Interview
Offer
Accepted
Active Application
First Interview
Second Interview
Offer
Payroll
Type
Primary
Primary
Primary
Primary
Primary
Primary
Active
Default
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
AIS06: Create Compensation Element Lookups [IRC_VARIABLE_COMP_ELEMENT]

Global HRMS Manager>Other Definitions>Application Utilities Lookups
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define your own Lookup Codes.
Create compensation element Lookups to be advertised against your vacancies using the IRC_VARIABLE_COMP_ELEMENT
Lookup type..
<Application Utilities Lookups>

Type
IRC_VARIABLE_COMP_ELEMENT
Meaning
iRecruitment Variable Compensation Elements
Application
Description
Variable Compensation Elements for Vacancies in

iRecruitment
<Access Level>
User
Extensible
System
Yes
Code
Meaning
Description
Tag
Start
Date
End
Date
Enabl
ed
AIS07: Define Lookup values [IRC_EMPLOYEE_CONTRACTOR]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_EMPLOYEE_CONTRACTOR
Meaning
iRec Employee Or Contractor
Application
Human Resources
Description
Employee or contractor type of position for a vacancy
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
Description
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
AIS07: Define Lookup values [IRC_PROFESSIONAL_AREA]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_PROFESSIONAL_AREA
Meaning
iRec Professional Area
Application
Human Resources
Description
Professional area for a vacancy
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
COMPUTING
MARKETING
SALES
Computing
Marketing
Sales
Description
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
Yes
AIS07: Define Lookup values [IRC_SOURCE_TYPE]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_SOURCE_TYPE
Meaning
Source Types
Application
Human Resources
Description
Possible Sources of Job Posting
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
Description
BS
EMN
JPAS
NJP
O
RBF
Browsing this Site

Notified by Email
Job Posted on another Site
Newspaper/Journal Job Posting
Other
Referred by a Friend
Browsing this Site

Notified by Email
Job Posted on another Site
Newspaper/Journal Job Posting
Other
Referred by a Friend
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
Yes
Yes
Yes
Yes
AIS07: Define Lookup values [IRC_EMP_CAT]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_EMP_CAT
Meaning
Irc Emp Cat
Application
Human Resources
Description
IRC EMP CAT
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
EITHER
FULLTIME
PARTTIME
Shift
On call
Shift / On call
Description
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
Yes
AIS08: Add Job Postings to Existing Vacancies

iRecruitment>Home>Vacancies>Update
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this page to update existing Vacancies.
To add a posting to an existing vacancy, search for the vacancy in iRecruitment and choose Update. You can then add the
posting to the vacancy.
AIS07: Define Lookup values [IRC_DOCUMENT_TYPE]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_DOCUMENT_TYPE
Meaning
Irc Document Type
Application
Human Resources
Description
Type of document that a candidate can upload
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
COVERLETTER
OTHER
RESUME
Cover Letter
Other Document Type
Resume / CV
Description
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
Yes
AIS07: Define Lookup values [IRC_CONSIDERATION]

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>

Type
IRC_CONSIDERATION
Meaning
Irc consideration
Application
Human Resources
Description
Status for the consideration of a candidate
<Access Level>
User
Extensible
System
Yes
Date:
<Date>
Process Owner:
<Process Owner>
Code
Meaning
CONSIDER
DECLINE
NO
PURSUE
Considered
Declined by Applicant
No interest
Pursued
Description
Tag
Start
Date
End
Date
Enabl
ed
Yes
Yes
Yes
Yes
AIS09: Configure Existing Messages

Application Developer>Application>Messages
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this form to update existing Messages.
You configure the delivered messages in the Messages window of the Professional Forms Interface. The prefix for
iRecruitment messages is IRC.
Message Name
Langu
age
Application
Numbe
r
Current Message Text
AIS10: Configure Approval Rules

Approvals Management Business Analyst
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to configure Approval Rules.
The setup of Oracle Approval manager is described in the AME setup documentation.
See the Documents: HR Self Services Setup and AME vacancy Creation Solution
You can modify or create new approvals processes using Oracle Approvals Management. iRecruitment is delivered with a
number of approval rules that will be applied unless you change your iRecruitment settings. If you want some, but not all of
these approval rules to be applied you can make a copy of the supplied approval transaction type and remove the rules that
you do not want enforced. Then enter your new transaction type in the:
IRC: Vacancy Approval Transaction Type profile option.
If you do not want any approvals applied, you should ensure the IRC: Vacancy Approval Transaction Type profile option
is blank.
xxxx
AIS11: Setup Qualifications & Ranks: Define Qualification Types

Global HRMS Manager>Career Management>Qualification Types
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this form to define qualification types.
You can create qualification and qualification types in Oracle HRMS. Make sure that the existing qualifications and
qualification types meet your requirements.
<Qualification type
>
Name
Category
Rank
Further Information
<Qualifications framework details>

Qualificati
on id
Field
Level
Type
Credit
Type
Provider
Qualificati
on Type
Sub Field
Level
Total
Credits
QA
Organizat
ion
AIS12: Define Competences

Global HRMS Manager>Career Management>Competencies
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this form to define Competencies.

Check that the competences in Oracle HRMS meet your business requirements. You must create global competences for use in iRecruitment.
<Competencies>
Scope
Name
Description
Alias
Cluster
Further Information
<Valid Date and Proficiency>

Valid date
from
to
Proficienc
y
Level /
Scale
Rating
Scale
Primary
evaluatio
n method
Certificati
on
required
Renewal
period
Units
Behavorial
Indicator
<Unit Standard Qualifications Framework Details>
AIS17: Define System Profile Options for display of Notification Types

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Set the profile option IRC: Notification List Types to display notifications of different item types on the home pages of
managers and candidates.

Profile
Site
AIS18: Define System Profile Options for different color schemes

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
You can define colors for the various components on the page such as text, table headers, and links.

Profile
Site
AIS19: Define System Profile Options for the number of days for internal job postings
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
If you want make the job details available to your employees first, then set the IRC: Internal Posting Days profile option.
You specify the number of days that the application posts an advertisement internally before posting the advertisement on
the external site.

Profile
Site
AIS20: Define System Profile Options for the number of document uploads
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
You can limit the number of documents that the candidates can upload to the iRecruitment database.
Note: If you do not want to limit the number of document uploads, you can leave both the profile options blank.

Profile
Site
AIS21: Set up virus scan

No navigation
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description:
Set up virus scan to check the documents that candidates and managers upload to the database.
This helps you to detect infected files and protect your systems from possible virus attack when you download documents
for recruitment purposes.
Whats next
NIS01: Define System Profile Options for setting up the proxy server
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Use the following profiles to set up your proxy server:

Note: If you do not use a proxy server, you can skip this step.

Profile
Applications Server Side Proxy Host and Domain
Applications Proxy Port
Applications Proxy Bypass Domain
IRC: Proxy Authorization Password
IRC: Proxy Authorization User Name
Site
Date:
<Date>
Process Owner:
<Process Owner>
NIS02: Define System Profile Options for setting up the proxy server
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
If you are using Geocode data for searching locations, then enter the URL for geocode information in the following profile:
Note: You can obtain the value for this profile option by contacting your Oracle Support representative.

Profile
IRC: Geocode Host
Site
NIS02: Schedule Concurrent Processes for Email Settings

iRecruitment HRMS Manager > Requests > Run > Single Request
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to schedule processes and reports.
<Run this Request>

Name
Parameters
Language
iRecruitment Email Job Seekers

Details to Vacancy Owner
iRecruitment Email Vacancies to Job
Seekers
N/A
American English
Ignore Job Seekers Matching Frequency: No

Ignore Job Age: No
American English
<At these Times>

Name
Start At
iRecruitment Email Job Seekers

Details to Vacancy Owner
iRecruitment Email Vacancies to Job
Seekers
End At
Run the
Job
Re-run
every
Apply the Interval
Date of Today
Periodically
Day
From the Start of the prior Run
Date of Today
Periodically
Day
From the Start of the prior Run
NIS02: Define Email Job Seekers Details to Vacancy Owner Messages

Application Developer>Application>Messages
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description: Use this form to update existing Messages.
iRecruitment Email Job Seekers Details to Vacancy Owner

This concurrent process sends email notifications to the managers of open vacancies to inform them of suitable candidates
for their vacancy. Following email text can be modified by changing these messages.
Message Name
Langu
age
Application
Numbe
r
IRC_EMAIL_RECRUITER_SUBJECT
IRC_EMAIL_RECRUITER_INTRO
IRC_EMAIL_RECRUITER_CONCLUSION
iRecruitment Email Vacancies to Job Seekers

This concurrent process sends email notifications to the job seekers to inform them of suitable vacancies.
Following email text can be modified by changing these messages.
Message Name
IRC_EMAIL_SEEKERS_SUBJECT
IRC_EMAIL_SEEKERS_INTRODUCTION
IRC_EMAIL_SEEKERS_CONCLUSION
Langu
age
Application
Numbe
r
NIS03: Check the login-in URL for iRecruitment users

No navigation
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Business Area>
<Control Number>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description:
The URL for connecting to the iRecruitment system varies according to the user group. For example, the internal site visitor
URL is different from the external site visitor URL.
For external site visitors, you access the IrcVisitor.jsp. The location of this jsp will depend on your applications server,
however, it is of the form:
http://hostname:port/OA_HTML/IrcVisitor.jsp
Example for the Dev Instance: http://finde00.wataniya-algerie.com:8015/OA_HTML/IrcVisitor.jsp
Typically employees will access iRecruitment using their portal homepage, however if you can enable internal site visitors,
to access the IrcEmpVisitor.jsp. The location of this jsp also depends on your applications server, however, it is of the form:
http://finde00.wataniya-algerie.com:8015/IrcEmpVisitor.jsp
You should replace the http://hostname:port/OA_HTML part of the URL with the URL of the html directory on your
applications server.
Note: If you have installed other languages, you activate iRecruitment in the required language by adding the following
suffix to the log-in URLs:
?L=<language code>
For example, http://hostname:port/OA_HTML/IrcVisitor.jsp?L=F would activate the French language version. The language
codes are available in the table FND_INSTALLED_LANGUAGES.
If you do not specify a language code, the default (US) is used.
NIS04: Define System Profile Options to enable Personalisations

WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
<System Profile Values><User level>

Profile
SiteVisitor@upc.com
Personalize Self-Service Defn
Yes
NIS04: Configure the web pages for iRecruitment iRecruitment Manager

iRecruitment Manager
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Priority (H,M,L)>
<Process Owner>
Description:
You configure the web page layout using the Personalization Framework.
If applicable, configure flexfields, instructions and tips, and the delivered logos.
The following figures are used as als logos in iRecruitment.
FNDSSCORP.gif (Oracle logo)
IRCBRAND.gif (iRecruitment logo)
LOGO.gif (login logo)
These figures are in directory: $OA_MEDIA/F. The application searches in this directory for the files named. In this way its
easy to replace these with company logos.
NIS04: Configure the web pages for iRecruitment iRecruitment Site Visitor
iRecruitment Site Visitor
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
Description:
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
NIS05: Setup searchable flexfield

No navigation
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
Description:
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
NIS06: Setup workflow processes using business events

No navigation
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description:
If required, you can use the Oracle Workflow functionality to create your own workflow processes. By including the delivered
business events in your workflow processes, you can define processing and routing logic for iRecruitment events.
NIS: Data conversion

No navigation
WTA Process:
<Process Name>
Business Area:
Control Number:
Priority (H, M, L):
<Control Number>
<Business Area>
<Priority (H,M,L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description:
Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details
Before starting using the application the following data conversion activities need to be done:
1. Attach person names of HR Advisors to all Organisations of the type Business Division. These are the HR advisors
which handle the vancancies for the specific Business division. (Global HRMS Manager > Work structures >
Organisations > Additional Organisation unit details).
2. Attach position names of the Local Finance person to all Organisations of the type Business Unit. These positions
are used in the Approval Manager. (Global HRMS Manager > Work structures > Organisations > Additional
Organisation unit details).
3. Reference and related documents

4.
5.
Relateddocuments
6. Document
7.
Ver
8.
9.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
10. iRecruitment Implementation Guide, Release 12
11.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
File Ref:
88
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
FAQs & Tricks
CONTENTS
----------------1. How to restrict iRecruitment external visitors to access only responsibilities on the external server?
2. Is SSHR a dependency for iRecruitment?
3. Why can't I view my external candidates though they have several global competencies/skills
matching the competencies required for the vacancy in PUI/core forms?
4. Does iRecruitment support "Candidate Qualifying Questionnaires" where the candidate must answer
vacancy-specific questions correctly prior to submitting an application?
5. How do I eradicate the following error While querying available vacancies in iRecruitment and clicking
on one of the
results? "oracle.apps.fnd.framework.OAException: oracle.jbo.NoDefException: JBO-25002: Definition
GradeName of type Attribute not found"
6. Can we change the default currency on job vacancy details?
7. Do we track vacancy history?
8. Is there a functionality to capture Time and Date stamps of when Applicant first applied and when
documents first uploaded available?
9. Which iRecruitment minipack provides the following profiles?
10. How do we see the current status of a vacancy submitted for approval?
11. How to repopulate the seeded address types in iRecruitment?
12. What is the order/hierarchy in which default job posting information comes through in the vacancy?
13. How to send postings to external websites (such as Monster/Stepstone etc)?
14. Why should I re-login to view candidate created via Magnaware in iRecruitment?
15. How do I download an application from from iRecruitment?
16. Can the resume/covering letter uploaded be viewed in PUI/form?
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66. QUESTIONS & ANSWERS
67. ------------------68. 1. How to restrict iRecruitment external visitors to access only responsibilities on the external
server?
69.
70. Answer
71.
72. - Set the Server Trust Level for the server to External
73. - Set the Trust Level of the iRecruitment external responsibilities to External too.
File Ref:
89
74.
75.
76.
77.
78.
79.
80.
81.
82.
2. Is SSHR a dependency for iRecruitment?

Answer
iRecruitment has no dependence on SSHR (and vice versa).
3. Why can't I view my external candidates though they have several global competencies/skills
matching the competencies required for the vacancy in PUI/core forms?
83.
84. Answer
85.
86. When searching for candidates for your vacancy these candidates may not show up because of
a few reasons:
87.
88.
1. The match is on skill levels, not just skills - make sure that candidates have skills of the
right level
89.
2. The candidates may have been set so that they cannot be searched (this is the default)
90.
3. There may be other things set on the vacancy which must be matched, e.g. professional
area, or qualifications and so on
91.
92. Skills/competencies entered with IRC.B or earlier, through iRecruitment will not appear in core
HR.
93.
94. 4. Does iRecruitment support "Candidate Qualifying Questionnaires" where the candidate must
answer vacancy-specific questions
95. correctly prior to submitting an application?
96.
97. Answer
File Ref:
90
98.
99. iRecruitment currently does not support this function. For now this can be achieved by having a
set of simple questions using flexfield to get those responses and a user hook to validate them
as part of the apply process. .
100.
101. 5. How do I get rid of the following error While querying available vacancies in iRecruitment and
clicking on one of the results? "oracle.apps.fnd.framework.OAException:
oracle.jbo.NoDefException: JBO-25002: Definition GradeName of type Attribute
102. not found"
103.
104. Answer
105.
106. There is a field called Grade on this screen which is hidden by default, which has an attribute
called GradeName, but it appears that attribute does not exist in the underlying view. This field
would have been personalized to be displayed causing this error.
107.
108. 6. Can we change the default currency on job vacancy details?
109.
110. Answer
111.
112. The default currency in iRecruitment is always the default currency of the business group.
113.
114. 7. Do we track vacancy history?
115.
116. Answer
117.
118. iRecruitment does not track changes to the vacancy. If changes to a field are to be traced use
the Audit capability in APPs.
119.
120. 8. Is there a functionality to capture Time and Date stamps of when Applicant first applied and
when documents first uploaded available?
121.
122. Answer
123.
124. Currently this functionality is not available. The WHO columns like creation_date, created_by,
last_update_date and so on, which can be used to determine exactly when any record was
created are never exposed in the self service tech stack unlike forms.
125.
126. 9. Which iRecruitment minipack provides the following profiles?
127.
128.
129.
130. I
RC: Monthly Document Upload Count Limit
131.
132.
133.
134.
135.
136.
137.
138.
139. Answer
140.
141. These profiles are provided by Oracle iRecruitment Mini-pack C (3197168). Refer to About Oracle
iRecruitment Mini-pack C
142. (Note 258295).
143.
144. 10. How do we see the current status of a vacancy submitted for approval?
145.
146. Answer
File Ref:
91
147.
148. The status field allows you to search for vacancies with just one of the many statuses, e.g.
Approved. However, a vacancy is not actually created until it is approved if approvals are turned
on.
149.
150. 11. How to repopulate the seeded address types in iRecruitment?
151.
152. Answer
153.
154. Re-run the patch that delivers in force apply mode OR the ldt file residing at
$PER_TOP/patch/115/import/US.
155.
156. 12. What is the order/hierarchy in which default job posting information comes through in the
vacancy?
157.
158. Answer
159.
160. If default postings are created at multiple levels then all of the fields will be filled out from the
position. If there are any blank then it will look at the job to see if any of the blanks were
specified on the job. If there are any further blanks, then it will look at organization, and then
finally business group.
161.
162. The order would be as follows:
163.
1. Position
164.
2. Job
165.
3. Organization
166.
4. Business Group
167.
168. 13. How to send postings to external websites (such as Monster/Stepstone etc)?
169.
170. Answer
171.
172. Refer to the implementation guide.
173.
174. 14. Why should I re-login to view candidate created via Magnaware in iRecruitment?
175.
176. Answer
177.
178. The way that HR security works is that security is cached for a session under some
circumstances. This is to improve performance. That means that under some circumstances a
new user will not be visible until re-logging in, and the cache is refreshed.
179.
180. 15. How do I download an application from iRecruitment?
181.
182. Answer
183. While creating the vacancy include an html link to the application form document in the job
posting. The user looking at the vacancy can just click on the link to download the document.
184.
185. 16. Can the uploaded resume/covering letter be viewed in PUI/form?
186.
187. Answer
188. This functionality is currently available in iRecruitment only.
189.
190.
192.
191.
When Running the iRecruitment Email

Vacancies to Job Seekers Process It Fails
193.
194.
Note:3
File Ref:
195.
196.
PROBLE
92
198.
199.
12-
197.
200.
201.
PUBLISH
202.
In this Document
Symptoms
Cause
Solution
203.
File Ref:
93
204. Applies to:

205.
iRecruitment - Version: 11.5.10

This problem can occur on any platform.
File Ref:
94
206. Symptoms
207.
When attempting to run the iRecruitment Email Vacancies to Job Seekers

process it errors out. The following error occurs.
ERROR
ORA-00904: "ICRIT_VAC"."ATTRIBUTE": invalid identifier
STEPS
1. Log into iRec HRMS Manager
2.Navigate to Process&Report and run iRecruitment Email Vacancies to Job
Seekers process
3. Report errors out
4. Click on the View Log and it will display the error.
File Ref:
95
208. Cause
209.
In the profile IRC: Search Criteria Segment Matching the field at the site
level was set to 'Yes' This is not a correct setting.
File Ref:
96
210. Solution
211. In the profile IRC: Search Criteria Segment Matching the field at the
site level was set to 'Yes' This is not a correct setting To resolve this do
the following:
212. 1.. Log in as sysadmin
2 Navigate to Profile/Systems
3. Query up the profile IRC: Search Criteria Segment Matching
4. Remove the 'Yes' and leave this field null or follow the directions of
the iRecruitment Implementation Guide page 2-13 on how to correctly
update this field.
213.
File Ref:
97

Setup Oracle iRecruitment (IRC) software

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Setup Oracle iRecruitment (IRC) software

Uploaded by

Copyright:

Available Formats

Introduction

Link a user to an employee (see defining a user in System Administration)

System Profile Options

Configuring iRecruitment Approval Levels in AME

User and Extensible Lookups

The marital status of the

Candidate Search Criteria,

Type of security to be used on

Is this skill essential?

The compensation options

Specifies if working at home is

Specifies where the location is

Freeze Flex-fields used in iRecruitment

Additional Vacancy Details (PER_VACANCIES)

Additional Search Criteria Details (IRC_SEARCH_CRITERIA)

Add'l Competence Element Det's (PER_COMPETENCE_ELEMENTS)

Additional Posting Content Details (IRC_POSTING_CONTENTS)

Add'l Establishment Att. Det's (PER_ESTABLISHMENT_ATTENDANCES)

Additional Notification Preference Details (IRC_NOTIFICATION_PREFERENCES)

Person Information (HZ_PERSON_PROFILES)

Additional Qualification Details (PER_QUALIFICATIONS)

Additional Previous Employer Details (PER_PREVIOUS_EMPLOYERS)

Additional Default Posting Details (IRC_DEFAULT_POSTINGS)

Add'l Person Analysis Details (PER_PERSON_ANALYSES_DFV)

Additional Address Details (PER_ADDRESSES_DFV)

Add'l Telephone Number Det's (PER_PHONES_DFV)

Additional Recruiting Site Information (IRC_ALL_RECRUITING_SITS_DFV)

Additional Competence Details

Further Competence Information

Futher Competence Element Information

Further Posting Content Details

Further Search Criteria Details

Add'l Establishment Details

Further Establishment Information

Additional Qualification Types

Minimum Implementation Steps

iRecruitment HRMS Manager

iRecruitment Employee Candidate

iRecruitment External Candidate

iRecruitment Employee Site Visitor

iRecruitment External Site Visitor

Workflow User Web Applications

Define users and give them the following Responsibilities:

AIS02: Define System Profile Options

Applications Proxy Bypass Domains

Set this profile option to

Applications SSO Type

Determines if you use

IRC: Accent Background Color

IRC: Document Upload Count Limit

IRC: Extract Skills

IRC: Job Notification Function

Set this profile option to

IRC: Monthly Document Upload Count Limit

IRC: Notification List Item Types

IRC: Suitable Seekers Function

Set this profile option to

IRC: Vacancy Approval Function

When a person receives a

Guest User Password

IRC: Registration Business Group

Your business group name

IRC: Anti Virus Server